22R2001_SOL_SF30_Amend4.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1. Update the Intent to Submit a Proposal submittal date in FAR clause 52.212-1, Addendum, paragraph (b), Intent to Submit Offer on page 24 of the RFP.

2. Update Attachment X12

1. CONTRACT ID CODE PAGE OF PAGES

1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Mar-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HE125422R2001

X 9B. DATED (SEE ITEM 11)

31-Jan-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Feb-2022

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125422R2001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (JUN 2020).

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Intent to Submit Offer.

The offeror must send a letter of Intent to Submit Offer and the competed Attachment X8 “Non-Disclosure Agreement” via e-mail to Ms. Sidnie Miranda at Sidnie.Miranda@dodea.edu, Mr. John Myers at john.myers2@dodea.edu and Mr. John Grimes at John.Grimes@dodea.edu to give notification of your company’s intent to submit a proposal in response to this solicitation. The subject of the e-mail shall be “Intent to Submit a Proposal for HE1254-22-R-2001.” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s DUNS, and NATO Cage Code. Failure to submit a notice of intent, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Daylight Time (EDT), 28 February 2021 will prohibit an Offeror from submitting a proposal. After receipt of an Offerors Intent to Submit a Proposal email, the Government will provide Attachment X7 “Estimated Stops” via email.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Daylight Time (EDT), 28 February 2021. Questions submitted after this date may not be considered for a response.

Phase I Draft Submission of Offers.

This evaluation phase of the RFP is designed to assist all offerors in providing a complete proposal. The purpose of this two-phase approach is to motivate offerors to provide innovative methods in implementing the terms and conditions of the PWS, without concern of being disqualified for providing an incomplete proposal. The Offeror’s innovative approach to this requirement should result in a cost-efficient strategy and result in a win-win situation for both the Offeror and the Government.

The offeror must send an e-mail with a letter of Intent to Submit Offer to Ms. Sidnie Miranda at Sidnie.Miranda@dodea.edu, Mr. John Myers at john.myers2@dodea.edu and Mr. John Grimes at John.Grimes@dodea.edu with an attached draft proposal, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Daylight Time (EDT), 28 February 2022 in response to this solicitation. The subject of the e-mail shall be “Draft Proposal for HE1254-22-R-2001.” Please provide the draft proposal in accordance with the Phase II Submission of Offerors paragraph below, except for Volume III, which is explained in the next paragraph. All draft proposal and submission information will be protected and maintained only by the Government Procurement Team.

Failure to submit a Phase I Draft Submission will prohibit an Offeror from advancing to Phase II.

The Administrative Cover Letter, SF1449, any applicable SF30 and Volumes I, II, and IV shall be submitted in accordance with “Phase II Submission of Offers.” Volume III “Price” shall be completed to demonstrate the contractor’s understanding of the submission process. Instead of providing final proposed pricing, the Offeror shall provide a Rough Order of Magnitude (ROM) estimate using Attachment X5“Price”. The ROM is not final pricing, it is a rough estimate of probable pricing based on the Phase I draft proposal. The ROM will not be used to evaluate the contractor in any way. Instead, the purpose of Phase I draft proposal is to identify if there are any formula errors or missing content. The pricing evaluation will occur in “Phase II Submission of Offerors”.

After receipt of an Offeror’s Draft Proposal, the Government will notify the Offeror whether the draft proposal is complete or not complete, no later than 18:00 p.m. (1800 hours) Eastern Daylight Time (EDT), 4 March 2022.

They will also be notified which areas of their proposal are missing or in need of attention.

NOTE: A technical evaluation will not be completed at this time. This is only to complete an inventory of your proposal.

Phase II Submission of Offers.

The offeror must send an e-mail to Ms. Sidnie Miranda at Sidnie.Miranda@dodea.edu, Mr. John Myers at john.myers2@dodea.edu and Mr. John Grimes at John.Grimes@dodea.edu with an attached proposal, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Daylight Time (EDT), 18 March 2022 in response to this solicitation.

The subject of the e-mail shall be “Proposal for HE1254-22-R-2001.”

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and are received by Ms. Miranda’s, Mr. Myers’ and Mr. Grimes’ e-mail addresses no later than the solicitation closing time.

E-mails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on-or-before the closing date and time stated in Block 8 of the solicitation to Ms. Sidnie Miranda at Sidnie.Miranda@dodea.edu, Mr. John Myers at john.myers2@dodea.edu and Mr. John Grimes at John.Grimes@dodea.edu.

At a minimum, Offerors shall submit a package consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four (4) separate volumes as follows:

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically

Administrative Cover Letter

Administrative Cover Letter

1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

Volume I Factor 1 -

Technical Proposal

Complete the below Attachments:

Attachment X1 “Route” (shall include copies of all maps of routes proposed);

Attachment X2 “Personnel” (shall include copies of all certified subcontractor agreements);

Attachment X3 “Vehicles”; and Attachment X4 “Risk”.

No additional material will be considered outside of the above list of attachments,

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier (DUNS Number)

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items.

Offerors shall insert their company’s CAGE code in the box titled “CODE” in block 17. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization and be included in the proposal submission.

3. Signed SF 30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization and be included in the quotation submission.

4. Volume I – Factor 1: Technical Capability: This Subfactor is a Mandatory Fill-In that all Technical Proposals (Volume I) must include when proposing.

The Offeror shall complete the below Attachments for the Government to assess Factor 1: Technical Capability.

Attachment X1 “Route” Attachment X2 “Personnel” Attachment X3 “Vehicles” Attachment X4 “Risk”

The Offeror shall address the following Subfactors as follows:

Subfactor 1 – Student Transportation Services (STS)

Subfactor 1a. Daily Commute Proposed Route Schedules

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically Times New Roman, not less than 12-point font

Volume II Factor 2 - Past Performance

No more than (or maximum of) 5 pages Times New Roman, not less than 12-point font

Volume III Factor 3 - Price Complete Attachment X5 “Price” (Submit according to Volume III instructions in this clause)

Volume IV Representations and Certifications

Complete Attachment X6 “Reps & Certs” (No additional material will be considered outside of Attachment X6, except for the following:

Contractor completed Enclosures 1 through 6, and the Offeror Responsibility Determination (maximum 2 pages), Times New Roman, not less than 12-point font

The Offeror shall provide the following:

A complete Attachment X1 “Route”.

A Map for each proposed route (PWS paragraph 2.1.11.1.2).

Ensure all the stops identified in Attachment X7 “Estimated Stops” are incorporated into the proposal (PWS paragraph 2.1.10) under Attachment X1.

Identify the time to run the proposed route from first stop to last stop (PWS paragraph 2.1.10.1.1)

(If the route exceeds one (1) hour, the contractor must explain why).

Identify the timeline of proposed stops (PWS paragraph 2.1.10.1.2); and Identify the number of students on route.

The Technical Proposal shall provide sufficient information for the Government to assess the Offeror’s capability to successfully perform the requirement in accordance with the performance objectives, tasks, and standards as expressed in the PWS.

Do not exceed the fillable sections of any of the mandatory fields. All Technical Capability responses must conform to the formatted fields provided at Attachment X1 “Routes”.

The Offeror shall only fill-in route tabs in excel that apply (i.e., are used). For example, if only three (3) route tabs are required to list all the routes that an Offeror proposes for this effort, then only three route tabs must be completed.

NOTE: There are thirty (30) total route tabs on Attachment X1 “Routes” to identify the proposed routes. If an Offeror is proposing more than thirty (30) routes to meet this requirement, additional Route Tabs can be provided;

however, this is the ONLY exception to the field constraints of Attachment X1 “Routes” (i.e., no other additional pages may accompany a proposal, e.g., to permit more space to describe the company’s technical approach or capability to address any of the other Technical sub-factors).

Subfactor 1b. Personnel

A complete Attachment X2 “Personnel”;

A list of qualified Drivers, Bus Monitors and Contract Managers under the Tab “Personnel List,” in Attachment X2 “Personnel” to complete the proposed routes for Daily Commute (PWS paragraph 3.4);

A list under the Tab “Personnel List” (Cells AC21 through AC30) in Attachment X2 “Personnel” All the Offeror’s Subcontractors;

For each Subcontractor the Offeror must provide a certified subcontractor agreement (Separately attached .pdf copy).

A complete Personnel Action Plan under Tab “Personnel Action Plan” in Attachment X2 “Personnel” that fully addresses any personnel deficiencies.

The Personnel Action Plan must address:

o How the Offeror will obtain enough qualified Drivers, Bus Monitors and Contract

Managers; and o How the Offeror will retain enough qualified Drivers, Bus Monitors and Contract

Managers.

NOTE: Under the Personnel Action Plan, each section may use up to, but not exceed, 500 words to address the points listed above. Sections are defined as the cells that address how to obtain drivers for prime or subs and how to retain drivers for prime or subs. If a section exceeds 500 words, the government evaluator will only evaluate the first 500 words.

Do not exceed the fillable sections of any of the mandatory fields. All Technical Capability responses must conform to the formatted fields provided at Attachment X2 “Personnel”. The Offeror shall only fill-in rows in Excel that apply (i.e., are used). For example, if only three (3) rows are required to list all the proposed personnel for this effort, then only three rows must be completed.

NOTE: The rows appearing on Attachment X2 “Personnel” contain fifty (50) total rows to identify the proposed personnel. If an Offeror is proposing more than fifty (50) personnel to meet this requirement, then additional rows can be provided; however, this is the ONLY exception to the field constraints of Attachment X2 “Personnel” (i.e., no other additional pages may accompany a proposal, e.g., to permit more space to describe the company’s technical approach or capability to address any of the other Technical sub-factors).

Subfactor 1c. Vehicles

A complete Attachment X3 “Vehicles”;

A list of qualified Vehicles to complete the proposed routes for Daily Commute under Tab

“Vehicle List” in Attachment X3 “Vehicles” (PWS paragraph 3.3);

A List of all vehicle capacities proposed under Tab “Vehicle List” in Attachment X3 “Vehicles”;

A complete Vehicle Action Plan under Attachment X3 “Vehicles” that fully addresses any vehicle deficiencies under Tab “Vehicle Action Plan”;

The Vehicle Action Plan must include:

o How the Offeror will obtain enough qualified vehicles and;

o How the Offeror will retain enough qualified vehicles;

NOTE: Under the Vehicle Action Plan, each section may use up to, but not exceed, 500 words to address the points listed above. Sections are defined as the cells that address how to obtain vehicles for prime or subs and how to retain vehicles for prime or subs. If a section exceeds 500 words, the government evaluator will only evaluate the first 500 words.

A completed list of Vehicle’s specifications in Attachment X3 “Vehicles” under Tab “Vehicle List.”

In Tab “Vehicle List” in Attachment X3 “Vehicles”, any cell marked with an asterisk (*) identifies specifications that are a current mandatory specification of the PWS. Blank cells are not required to completed unless the Offeror wishes to include any of the additional specifications for consideration.

A complete Vehicle Specification Form in Attachment X3 “Vehicles” under Tab “Vehicle Specification Form.”

The Vehicle Specification Form must answer the following for each specification listed by the Offeror in Attachment X3.

o Name of product;

o Description;

o When will it be used;

o Will the Government have access to it?

NOTE: Any accepted specifications proposed that are not within the original requirements of the PWS will be added to the PWS prior to award

Do not exceed the fillable sections of any of the mandatory fields. All Technical Capability responses must conform to the formatted fields provided at Attachment X3 “Vehicles”. Only rows in Excel that apply (i.e., are used) need to be completed. For example, if only three (3) rows are required to list all the proposed vehicles for this effort, then only three rows must be completed.

NOTE: The rows appearing on Attachment X3 “Vehicles” contain fifty (50) total rows to identify the proposed vehicles. If an Offeror is proposing more than fifty (50) vehicles to meet this requirement, additional rows can be provided; however, this is the ONLY exception to the field constraints of Attachment X3 “Vehicles”. No other additional pages may accompany a proposal (for example to permit more space to describe the Offeror’s technical approach, capability, or to address any of the other Technical sub-factors).

Subfactor 2 - Risk Assessment

A complete Attachment X4 “Risk” which identifies each of the following potential problems:

o Driver Shortages (Tab “Action Plan Drivers”) o Back up Vehicles (Tab “Action Plan Vehicles”) o Fuel Costs (Tab “Action Plan Fuel”) o Labor Union Demands (Tab “Action Plan Unions”) o Unforeseen Pandemic Restrictions (Tab “Action Plan Pandemic”)

A risk action plan for each potential problem identified that answers the following:

o What is the potential problem?;

o What is the impact of the potential problem?;

o Is there an Action Plan to address the potential problem?;

o What is the timeline to execute the Action Plan;?;

o Are the risks associated with the offerors proposed Action Plan identified?

Do not exceed the fillable sections of any of the mandatory fields. All Technical Capability responses must conform to the formatted fields provided in Attachment X4 “Risks”.

NOTE: Under the Risk Action Plan, each section shall use up to, but not exceed, 500 words to address the points listed above. Sections are defined as the cells that identify the problem, address the impact of the problem, the action plan to address the problem, a timeline for execution, and identify any risks associated with the Offeror’s proposed Action Plan. If a section exceeds 500 words, the government evaluator will only evaluate the first 500 words.

5. Volume II – Factor 2: Past Performance.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected to include, but not limited to, the Past Performance Questionnaires (Attachment 2) to determine the quality of the Offeror’s overall record of recent and relevant past performance.

Offeror shall submit past performance information on at least two (2), but not more than five (5), recent contracts for the prime and subcontractors (performing as the Prime on that effort) to determine the recency and relevancy of the Offeror’s performance. To be recent, the effort must be on-going or must have been completed within the last three

(3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided bus transportation services similar in scope, magnitude of effort, and complexities.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

o At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. The information required shall be the same as above. Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 3, to their customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in English.

Offerors shall make their best effort to send out enough past performance questionnaires to reasonably expect submission to the contracting officer at least one questionnaire on each cited contract/work effort.

The questionnaire recipient should e-mail the completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance Questionnaires are requested to be received by the issuing office no later than the closing date/time of the solicitation.

The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price.

This factor will not be assigned a rating. However, the Offeror shall ensure in Attachment X5 that each Sub-contract Line Item (SLIN) listed under each Contract Line Item (CLIN) the Offeror proposes is completed. Offerors should only fill-in (complete) the shaded cells in column(s) ‘F’ of the Pricing Sheet(s). Be sure to complete all shaded cells for each SLIN under the CLIN(s).

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment X5, labeled “FAR 52.217-8 Option to Extend Services.”

The contractor will provide a Unit Price for each CLIN Description. If the Government decides to exercise the option under FAR 52.217-8, the rate given for the last year performance was completed will be used.

7. Volume IV: Representations and Certifications

The Offeror shall complete Attachment X6 “Reps & Certs” (to include Contractor completed Enclosures 1 through 6 and the Offeror Responsibility Determination) to address Factor IV: Representations and Certifications.

NOTE: An Offeror’s SAM record must be accurate and active by the proposal due date and time to be eligible for any contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial Phase II proposal should contain the Offeror’s best approach/terms for technical, past performance, and price.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

DoDEA intends to award a single contract from this solicitation. DoDEA will determine the feasibility and best value of awarding all CLIN requirements to one Offeror according to the criteria in this provision and the evaluation factors 52.212-2.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of Addendum to FAR 52.212-1)

(End of Summary of Changes)