HE1254-17-R-0008_VHS_Online_Courses_RFP.pdf

SEE ADDENDUM

(No Collect Calls)

HE1254-17-R-0008 21-Apr-2017

b. TELEPHONE NUMBER

314-545-1825

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 19 May 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ROBIN CASTOLDI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

611710

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF57

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE1254-17-R-0008

Section SF 1449 - CONTINUATION SHEET

ITEM NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0001 VHS Online Supplemental Courses

This CLIN serves as a solicitation placeholder for all of the CLINs contained in attachment one “Pricing Schedule VHS Online Courses”. All of the CLINs will be inserted into the contract or contracts that result from this solicitation and a draft of the final CLIN structure will be forwarded to any awardee for review prior to final signature.

FOB: Destination

NET AMOUNT

NOTE: Delivery Locations and inspection/acceptance terms will be annotated by specific delivery or task orders at the time of order issuance.

Seat Licenses for Supplemental Secondary Courses

Notice to Offerors

The Department of Defense Education Activity (DoDEA) serves the dependents of military and civilian employees by providing PK-12 instruction to approximately 72,000 students. DoDEA is divided into eight districts that administer 167 brick-and-mortar schools. The Americas’ Southeast and Mid-Atlantic districts have 54 schools in seven states and Puerto Rico, and for administrative purposes, Cuba. Europe’s South, East, and West districts have 65 schools in England, Germany, Italy, Belgium, Netherlands, Spain, Turkey, and Bahrain. The Pacific’s West, East, and South districts have 48 schools in Korea, Japan (mainland and Okinawa), and for administrative purposes, Guam. DoDEA also operates a Virtual High School with its main office in Virginia and teaching hubs in Germany and Okinawa.

DoDEA requires seat-based licenses for online high school courses for grades 7-12 students that will

(1) supplement courses offered through the Virtual High School during the school year and summer and (2) support blended learning opportunities in DoDEA’s brick-and-mortar classrooms.

Attachment One “Pricing Schedule VHS Online Courses” outlines the complete anticipated requirement in a Contract Line Item Number (CLIN) format. The schedule shows the required online courses and the estimated quantities over the anticipated ordering period.

From this solicitation the Government intends to award one or multiple Firm-Fixed-Price Requirements (i.e. a type of contract that allows for placing orders against it) contracts for each course meeting the requirements described in the below Specifications and Statement of Work.

Each contract will cover requirements for all DoDEA locations for the applicable course or courses.. This solicitation anticipates contracts that will result in a five-year initial base ordering period; followed by five one-year option ordering periods for a total potential ordering period of ten years. After award delivery orders (DO’s) will be issued for all actual requirements.

Please note that some documents must be submitted by non-electronic means by the time and date set for receipt of proposals detailed in the Addendum to FAR 52.212-1, Para (III)(B)(2).

This solicitation is formatted as follows:

Section 1- SF 1449 (cover page), the Notice above, Administrative Information and SOW

Section 2- Contract Clauses that will be included in the resulting contract

Section 3- Contract Documents, Exhibits, and Attachments

Section 4- Solicitation Provisions

A- Instructions to Offerors

B- Evaluation

C- Offeror Representations and Certifications

ADMINISTRATIVE INFORMATION

a. Points of Contact:

Contracting Officer:

Nina Lin 4800 Mark Center Drive, 5th Fl Suite 05G03-01- Attn: Procurement Division Alexandria, VA 22350-1400 Telephone: 571-372-1445 Nina.Lin@hq.dodea.edu

Contract Specialist:

Robin Castoldi 4800 Mark Center Drive, 6th Fl Suite TBD Attn: Education Directorate Alexandria, VA 22350-1400 Telephone: 571-372-TBD Robin.castoldi@eu.dodea.edu

Contracting Officer’s Representative (COR) To Be Determined (TBD) 4800 Mark Center Drive, 6th Fl Suite TBD Attn: Education Directorate Alexandria, VA 22350-1400 Telephone: 571-372-TBD TBD@hq.dodea.edu

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting Officer’s Representative).

b. Administration, Accounting and Appropriation Data: The Administration Office and Accounting & Appropriation Data will be specified on each individual delivery order issued against the contract

c. Invoice Submission: Invoices shall be submitted electronically through Wide Area Work Flow (WAWF) in accordance with instructions found in DFARS Clause 252.232-7006. This clause will be incorporated by full text on each individual delivery order issued against the contract with instructions specific to each delivery order.

(End of Administrative Information)

SPECIFICATIONS AND STATEMENT OF WORK

1.0 BACKGROUND

1.1 DoDEA has adopted the Common Core State Standards (CCSS), which imposes curriculum standards that are rigorous, research-based, and reflect the knowledge and skills our students need for success in college and careers.

1.2 DoDEA supplements its Virtual High School course offerings with online courses. These online courses are primarily for students in need of credit replacement or original credit and are taken by students during the school year and summer.

2.0 SCOPE

2.1 DoDEA requires seat-based licenses for online high school courses for grades 7-12 students that will (1) supplement courses offered through the Virtual High School during the school year and summer and (2) support blended learning opportunities in DoDEA’s brick-and-mortar classrooms.

2.2 DoDEA requires the following:

All online courses—both core curriculum and Advanced Placement (AP)—will be taught by DoDEA teachers.

Courses will be equivalent to either a one-semester or two-semester unit.

Both school year and summer courses will have rolling start dates to accommodate the different school year calendars of DoDEA’s US and overseas schools, Courses may be either contractor-hosted or hosted on DoDEA’s virtual learning environment (VLE).

3.0 REQUIREMENTS

3.1 Courses (CLINs 0100-0200)—The Contractor(s) shall:

3.1.1 Be accredited by a nationally recognized high school accreditation organization such as AdvancED, Middle States Association, Western Association, or New England Association.

3.1.2 Provide comprehensive online course content, formative and summative assessments, including answer keys and teacher resources for each required course. Note: DoDEA will provide the instructor.

3.1.3 Offer courses with course goals and objectives that are (1) clearly stated, observable, measurable, and achievable; (2) aligned to national content standards for each subject area including the Common Core State Standards and the College Board Advanced Placement requirements, which may be found at the following URLs:

http://www.corestandards.org/ and http://apcentral.collegeboard.com/home; and

(3) compatible with DoDEA learning standards and objectives, which may be found at http://www.dodea.edu/curriculum/.

3.1.4 Offer courses that (1) are student-centered and incorporate strategies to differentiate instruction for varying levels of student readiness and interest and (2) emphasize college and career readiness skills such as information literacy, global awareness and ability to employ technology and digital media strategically as an integral component of the curriculum.

3.1.5 Offer courses that (1) provide opportunities for appropriate instructor-student, student-student and student-content interaction to foster critical thinking and mastery and application of the material, (2) include appropriate readability levels, written language and mathematical requirements, wherever applicable, for all content-related topics, readings and activities and assessments; and (3) provide authentic background information and real-world applications that enrich course content.

3.1.6 Offer courses that include the following:

1) Course scope and sequence.

2) Course requirements consistent with clearly stated courses goals, representative of the scope of the course.

3) Clear, complete course overview and syllabus.

4) In each lesson a lesson overview, content and activities, assignments and assessments to provide multiple learning opportunities for students to master the content.

5) Content and assignments of sufficient rigor, depth and breadth to teach the standards being addressed.

6) Objectives, content, and assessments that are aligned.

7) All necessary orientation materials, textbooks, workbooks, lab books, or other materials needed for completion of the course. These may be available online or if available by hardcopy, provided by the Contractor at no additional cost.

8) Instructor resources/notes, assessments, recommended rubrics, solution manuals, assignments, and answers/explanations.

9) Variety of audio, video and graphical media elements that are engaging and relate directly to topics covered.

10) Variety of learning activities that address multiple learning modalities such as interactive simulations, manipulatives, labs and writing online.

3.1.7 Offer courses that can be scheduled as shown below:

Categories Course Availability School Year August 01 - June 30*

Summer School June 15 - August 01*

* DoDEA schools start and end dates vary by location.

Dates are approximate and will vary slightly year to year.

3.1.8 Offer courses with modules or units equivalent to one semester (.5 units) or two semesters, (1.0 unit).

3.1.9 Provide courses as shown below.

Career Technical

Studies Foreign

Language Mathematics

Physical Education

Science

Coding I AP Spanish 7th Grade

Mathematics Personal Fitness

AP Biology

Coding II AP French 8th Grade

Mathematics Lifetime Sports

Chemistry

Cyber Security French I Algebra I Marketing &

Entrepreneurship French II Algebra II

German I Geometry

German II Pre-Calculus

Trigonometry

Social Studies

AP

Macroeconomics

AP US History

AP

Government

Global History &

Geography I

US History & Government

Sociology

AP

Microeconomics

AP World History

American Democracy

& Civics

Global History &

Geography II Economics Psychology

3.2 Course Assessments—Each course shall be supported by assessments aligned to the content standards that:

3.2.1 Assess students’ mastery of content, using both computer-scored and teacher-scored feedback that is appropriate to the assessment objectives.

3.2.2 Use formative and summative assessments, such as pre-assessments, to provide instructional feedback for students and teachers.

3.2.3 Incorporate flexibility for the teacher to adapt assessments to address the varying needs of students.

3.2.4 Include answer keys, grading rubrics and models to support online classroom use.

3.2.5 When assessments are delivered by the contractor, there must be adequate methods to provide for academic integrity such as locking down the browser, random listing of test items, or use of multiply questions items to measure similar content mastery.

3.3. Course Materials—The Contractor shall provide instructionally appropriate curriculum and materials that:

3.3.1 Reflect a multicultural approach that is free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias and presents a balanced coverage of a variety of cultures accurately and authentically, avoiding stereo-types. Materials should also promote gender equity.

3.3.2 Permit the online instructor to add activities and assessments to the course to extend learning opportunities and to differentiate when needed.

3.3.3 Are evaluated regularly and updated periodically to ensure the course is relevant and current with the subject matter standards.

3.4 Virtual Learning Environment (VLE): The Contractor shall provide courses that are designed to run in DoDEA’s adopted Learning Management System (LMS), which operates within DoDEA’s VLE. Currently DoDEA’s adopted LMS is Schoology, http://schoology.com.

3.4.1 The curriculum shall be delivered in one or more of the following three formats:

Imported, hosted, and maintained by DoDEA.

Hosted externally by contractors, assignments and assessments imported, hosted, and maintained by DoDEA.

Integration to curriculum hosted by contractor.

3.4.2 Content shall meet the following six specifications:

1) Be IMS Content Packaging Specification conformant.

2) Have coding that shall not disable LMS features when content is used.

3) Require single—not multiple—authentications for users to access content.

4) Imported content is IMS Content Packaging Specification conformant.

5) Ensure assessments are IMS Test and Question conformant (QTI) packaged.

6) Ensure content hosted externally conforms to IMS Learning Tools Interoperability (LTI).

3.5 Content-Specific Tools and Software—The Contractor shall:

3.5.1 Ensure content-specific tools and software (1) make maximum use of the capabilities of the online environment; (2) make resources available by alternative means, e.g., central description documents, video, or other digital formats; and (3) feature intuitive/user-friendly navigation.

3.5.2 Ensure content and software delivery incorporates unique numbering or naming identifiers for content, assignments and assessments, and provides a mechanism for DoDEA to customize the numbering or naming of curriculum components if there is an issue with a contractor’s chosen naming convention.

3.6 Teacher Professional Development & Support (CLINs 0500-0503)—The Contractor(s) shall:

3.6.1 Provide three hours of professional development addressing guidance and resources for course implementation, and that consists of online modules and/or synchronous or asynchronous webinars. The professional development shall provide teachers with specific information regarding how to use course tools and functions to manage and adjust the virtual learning environment. Teachers shall be instructed on how to adjust the virtual learning environment to facilitate instruction including strategies for using online activities and assessments. The professional development shall also show teachers how to use the online resources/tools to differentiate instruction.

3.6.2 Provide the professional development in a form that DoDEA can place on our learning management system (currently Schoology), that is, either in the form of digital module(s) and/or webinar(s) that can be archived.

If the digital module solution is selected, the Contractor shall adhere to

Sharable Content Object Reference Model (SCORM) conformance, per http://www.adlnet.gov/scorm/.

If a webinar solution is utilized, the same information shall be delivered at three times corresponding to the regions in which DoDEA teachers are located—US, Europe, and Pacific, at some point between 9:00 a.m. and 5:00 p.m. local time. Note: The webinar for Education Technologists shall only be delivered in US Eastern Standard.

3.7 General—As part of the comprehensive assessment system, the Contractor shall:

3.7.1 Standards Alignment Correlation (CLIN 0300)—: Provide documentation of the alignment of the Contractor’s resources to the Common Core State Standards (CCSS) for ELA and Literacy in the applicable course covered by the contract.

Documentation must be provided for alignment of the course materials to the CCSS that applies for: History/Social Studies, Science and Technical Subjects also known as DoDEA’s CCRS English Literacy, C3 Framework, NY State SS Standards, and the AP College Board Course and Exam Descriptions.

3.7.2 Copyright: Demonstrate that all copyrighted materials are properly cited. Prefer a course copyright date not earlier than 2014. The copyright date applies only to student and teacher materials (for example, the student textbook, teacher's editions, etc.). The copyright date does not necessarily apply to material included within a course or Contractor's collection (that is, articles, assessments, pictures, problems) created before 2014.

3.7.3 Technical Support (CLIN 0400)—: Provide industry-standard technical support for its digital resources throughout the life of the contract to include, but not limited to providing assistance with service problems, product setup, upgrades, and troubleshooting via telephone or email within one business day from the initial contact. Provide a 2-hour webinar for education technologists or related staff regarding installation and setup. Record and archive this webinar to be placed on DoDEA’s LMS (currently Schoology).

3.7.4 OCR Requirement: Provide, upon request, two digital Optical Character Resolution (OCR) copies of all print materials, if applicable. A digital copy of these materials shall be provided in one or more of the following formats:

Digital Accessible Information System (DAISY)/ National Instructional Materials.

Accessibility Standard (NIMAS) with cascading style sheet.

HyperText Markup Language (HTML).

Portable Document Format (PDF), (unlocked, embedded fonts, single page).

Rich Text Format (RTF)/Word document

3.7.5 Privacy

Ensure that individual user accounts require have unique usernames and passwords, and that user accounts do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

Complete DoD's Privacy Impact Assessment (DD2930a), a requirement of the Privacy Office for any cloud resource that will store information. The form focuses primarily on the kind of required information in the system and the protections in place for data, especially privacy data. This form shall not be signed by the Contractor. Note: Prior to award, it will be completed and signed by DoDEA officials.

3.7.6 Post-Award Conference: The Contractor shall meet with DoDEA via tele- or videoconference within five business days of contract award.

4.0 TECHNICAL REQUIREMENTS APPLICABLE TO DIGITAL (INFORMATION

TECHNOLOGY) CURRICULUM MATERIALS

4.1 Software and Cloud Testing Requirements

4.1.1 All online resources, cloud-based services and instructional software shall meet

Department of Defense (DoD) and DoDEA Information Assurance requirements as defined below. Software, cloud services and associated websites shall undergo comprehensive testing to ensure that they pose no security risk to the DoDEA infrastructure.

4.1.2 The Contractor shall assure that the proposed product solution does not modify DoDEA’s underlying system security configuration and/or interfere with other installed software. Standard software will undergo pre- and post-installation scans on a clean computer image and over 70 other security and malware validation checks.

4.1.3 In accordance with DoD policy, cloud-based services shall undergo a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. The

Contractor shall submit a completed copy of the required Cloud Services Questionnaire, which will include details of the proposed cloud service environment addressing the following seven areas:

1. Contractor Data Collection and Distribution Controls

2. Contractor System Management and Security Controls

3. Contractor Data Storage and Data Access Controls

4. Contractor Data and Metadata Retention Controls

5. Contractor Development and Change Management Processes

6. Contractor Test and Development Environment Security Controls

7. Contractor Data Breach, Incident Investigation and Response Mechanisms

4.2 System Requirements

4.2.1 Per Section 4.1 (above), DoDEA requires that any software installed and/or accessed in a DoDEA system, whether network, stand-alone or web-based environment, be compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop computer without the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. Also all software shall be compatible with the following hardware baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB Processor Intel-based 2.4 GHz

Operating System Windows 7 Enterprise; Windows 10 Browser Environment Chrome; Edge; IE 10 or higher

4.2.2 The Contractor shall provide the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product.

4.3 Data Management Requirements

4.3.1 The Contractor shall provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs) including the provisioning and ongoing management of data objects within the Contractor’s system, including but not limited to: organizational structures; student accounts;

staff accounts; courses; and class rosters.

4.3.2 The Contractor shall provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to: roster template files (i.e. comma separated value templates);

data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

4.3.3 The Contractor shall provide a single point of contact to support DoDEA in performing required data integration activities within the Contractor’s system.

4.3.4 The Contractor shall configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the Contracting Officer’s Representative (COR).

DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 168 schools, which includes the Virtual High School.

4.3.5 The Contractor shall coordinate a technical meeting with DoDEA within 10 business days after award for the purposes of preparing for the onboarding of new services and the initial configuration of administrator level accounts.

4.4 DoDEA Software License Keys

The Contractor shall provide license keys and electronic downloads for software required under this Contract to the DoDEA COR. Software shall not be provided directly to DoDEA school, district, and/or region offices unless explicitly identified in the Requirements section of the contract or in writing by the COR.

4.5 DoDEA Information Assurance Supporting Elements / Requirements

4.5.1 DoDEA is subject to Federal law and DoD policy and guidance. These requirements include, but are not limited to, the Information Assurance requirements defined in:

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

4.5.2 The Contractor shall provide security patches and upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA.

Any deviations from this requirement will be approved in writing by the DoDEA Chief Technology Officer.

4.5.3 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems. DoDEA currently distributes software packages via Microsoft System Center Configuration Manager (SCCM). Note:

Older 16-bit software will be automatically denied per this requirement.

4.5.4 Any portion of the Contractor's solution that:

4.5.4.1 Involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L.

106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat.

2763, 2763A-335.

4.5.4.2 Collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. See http://www.archives.gov/about/laws/privacy-act-1974.html.

4.5.4.3 Collects information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

4.5.5 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. They shall be scalable to meet future growth, both in terms of instruction and the number of users.

4.5.6 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

4.6 Maintenance and Support

Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished through coordination with the COR. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades/ revisions through the COR and shall provide electronic access of the updates/revisions to the COR for testing prior to distribution.

4.7 Section 508 Compliance

EIT Requirement: All electronic hardware and software must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

5.0 PERFORMANCE AND DELIVERY SCHEDULE

The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Item Ref Timeline

Post-Award Conference

3.7.6 Five business days after award

Online Courses and Materials

3.1- 3.5

Two business days after receipt of delivery order

Professional Development

3.6

Year 1 Digital modules available ten business days after post-award conference.

If webinars are required, they will be scheduled at or soon after the post-award conference.

Years 2-10 Ongoing availability of modules and/or archived webinars

Standards Alignment Correlation 3.7.1

Provide documentation for each course within ten business days of the post-award conference

Technical Support 3.7.3 Ongoing beginning after receipt of a delivery order

NOTE: The number of total seats to be purchased is difficult to estimate because DoDEA’s enrollment may change and the number of online courses DoDEA’s Virtual High School offers may change. However, DoDEA expects it will require 250-400 seat-based enrollments each semester or 500-800 per year throughout the life of the contract.

SECTION 2- Contract Clauses that will be included in the resulting contract

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreeements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

OCT 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies OCT 2016 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

MAY 2014

52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.224-3 Privacy Training JAN 2017 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.229-3 Federal, State And Local Taxes FEB 2013

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

JUL 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.239-1 Privacy or Security Safeguards AUG 1996 52.242-13 Bankruptcy JUL 1995 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System--Statistical Reporting in Past Performance Evaluations

JUN 2015

252.225-7001 Buy American And Balance Of Payments Program-- Basic (Dec 2016)

DEC 2016

252.225-7012 Preference For Certain Domestic Commodities DEC 2016 252.225-7021 Trade Agreements--Basic DEC 2016 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.239-7010 Cloud Computing Services OCT 2016 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) X (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xvii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xviii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xix) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xx) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $200,000.00;

(2) Any order for a combination of items in excess of $500,000.00; or

(3) A series of orders from the same ordering office within 2 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 business days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 10 years of contract award.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor at least 1 day prior to the expiration of the effective period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 10 years.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: www.acquisition.gov/far DFARS: www.acq.osd.mil/dpap/dars/dfarspgi/current/

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.216-7006 ORDERING (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from date of contract award through all option periods, which may extend the total contract period to up to 10 years.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered ``issued'' when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered ``issued'' when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

To Be Specified on Individual Delivery Orders

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC To Be Specified on Individual Delivery Orders Issue By DoDAAC To Be Specified on Individual Delivery Orders Admin DoDAAC To Be Specified on Individual Delivery Orders Inspect By DoDAAC To Be Specified on Individual Delivery Orders Service Acceptor (DoDAAC) To Be Specified on Individual Delivery Orders

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

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