HE1254-17-R-0008_Amendment_0001_VHS_Online_Courses.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make minor formatting changes to the RFP and to update the page limitations of the Curriculum Materials Evaluator “Map” in ADDENDUM TO FAR 52.212-1.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1254-17-R-0008

X 9B. DATED (SEE ITEM 11)

21-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Apr-2017

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-17-R-0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

SPECIFICATIONS AND STATEMENT OF WORK

1.0 BACKGROUND

1.1 DoDEA has adopted the Common Core State Standards (CCSS), which imposes curriculum standards that are rigorous, research-based, and reflect the knowledge and skills our students need for success in college and careers.

1.2 DoDEA supplements its high school offerings with online courses provided by the DoDEA Virtual High School. These online courses are primarily for students in need of credit replacement or original credit and are taken by students during the school year and summer.

2.0 SCOPE

2.1 DoDEA requires seat-based licenses for online high school courses for grades 7-12 students that will (1) supplement courses offered through the Virtual High School during the school year and summer and (2) support blended learning opportunities in DoDEA’s brick-and-mortar classrooms.

2.2 DoDEA requires the following:

All online courses—both core curriculum and Advanced Placement (AP)—will be taught by DoDEA teachers.

Courses will be equivalent to either a one-semester or two-semester unit.

Both school year and summer courses will have rolling start dates to accommodate the different school year calendars of DoDEA’s US and overseas schools, Courses may be either contractor-hosted or hosted on DoDEA’s virtual learning environment (VLE).

3.0 REQUIREMENTS

3.1 Courses (CLINs 0100-0200)—The Contractor(s) shall:

3.1.1 Be accredited by a nationally recognized high school accreditation organization such as AdvancED, Middle States Association, Western Association, or New England Association.

3.1.2 Provide comprehensive online course content, formative and summative assessments, including answer keys and teacher resources for each required course. Note: DoDEA will provide the instructor.

3.1.3 Offer courses with course goals and objectives that are (1) clearly stated, observable, measurable, and achievable; (2) aligned to national content standards for each subject area including the Common Core State Standards and the College Board Advanced Placement requirements, which may be found at the following URLs:

http://www.corestandards.org/ and http://apcentral.collegeboard.com/home; and

(3) compatible with DoDEA learning standards and objectives, which may be found at http://www.dodea.edu/curriculum/.

3.1.4 Offer courses that (1) are student-centered and incorporate strategies to differentiate instruction for varying levels of student readiness and interest and (2) emphasize college and career readiness skills such as information literacy, global awareness and ability to employ technology and digital media strategically as an integral component of the curriculum.

3.1.5 Offer courses that (1) provide opportunities for appropriate instructor-student, student-student and student-content interaction to foster critical thinking and mastery and application of the material, (2) include appropriate readability levels, written language and mathematical requirements, wherever applicable, for all content-related topics, readings and activities and assessments; and (3) provide authentic background information and real-world applications that enrich course content.

3.1.6 Offer courses that include the following:

1) Course scope and sequence.

2) Course requirements consistent with clearly stated courses goals, representative of the scope of the course.

3) Clear, complete course overview and syllabus.

4) In each lesson a lesson overview, content and activities, assignments and assessments to provide multiple learning opportunities for students to master the content.

5) Content and assignments of sufficient rigor, depth and breadth to teach the standards being addressed.

6) Objectives, content, and assessments that are aligned.

7) All necessary orientation materials, textbooks, workbooks, lab books, or other materials needed for completion of the course. These may be available online or if available by hardcopy, provided by the Contractor at no additional cost.

8) Instructor resources/notes, assessments, recommended rubrics, solution manuals, assignments, and answers/explanations.

9) Variety of audio, video and graphical media elements that are engaging and relate directly to topics covered.

10) Variety of learning activities that address multiple learning modalities such as interactive simulations, manipulatives, labs and writing online.

3.1.7 Offer courses that can be scheduled as shown below:

Categories Course Availability School Year August 01 - June 30*

Summer School June 15 - August 01*

* DoDEA schools start and end dates vary by location.

Dates are approximate and will vary slightly year to year.

3.1.8 Offer courses with modules or units equivalent to one semester (.5 units) or two semesters, (1.0 unit).

3.1.9 Provide courses as shown below.

Career Technical

Studies Foreign

Language Mathematics

Physical Education

Science

Coding I AP Spanish 7th Grade

Mathematics Personal Fitness

AP Biology

Coding II AP French 8th Grade

Mathematics Lifetime Sports

Chemistry

Cyber Security French I Algebra I Marketing &

Entrepreneurship French II Algebra II

German I Geometry

German II Pre-Calculus

Trigonometry

Social Studies

AP

Macroeconomics

AP US History

AP

Government

Global History &

Geography I

US History & Government

Sociology

AP

Microeconomics

AP World History

American Democracy

& Civics

Global History &

Geography II Economics Psychology

3.2 Course Assessments—Each course shall be supported by assessments aligned to the content standards that:

3.2.1 Assess students’ mastery of content, using both computer-scored and teacher-scored feedback that is appropriate to the assessment objectives.

3.2.2 Use formative and summative assessments, such as pre-assessments, to provide instructional feedback for students and teachers.

3.2.3 Incorporate flexibility for the teacher to adapt assessments to address the varying needs of students.

3.2.4 Include answer keys, grading rubrics and models to support online classroom use.

3.2.5 When assessments are delivered by the contractor, there must be adequate methods to provide for academic integrity such as locking down the browser, random listing of test items, or use of multiply questions items to measure similar content mastery.

3.3. Course Materials—The Contractor shall provide instructionally appropriate curriculum and materials that:

3.3.1 Reflect a multicultural approach that is free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias and presents a balanced coverage of a variety of cultures accurately and authentically, avoiding stereo-types. Materials should also promote gender equity.

3.3.2 Permit the online instructor to add activities and assessments to the course to extend learning opportunities and to differentiate when needed.

3.3.3 Are evaluated regularly and updated periodically to ensure the course is relevant and current with the subject matter standards.

3.4 Virtual Learning Environment (VLE): The Contractor shall provide courses that are designed to run in DoDEA’s adopted Learning Management System (LMS), which operates within DoDEA’s VLE. Currently DoDEA’s adopted LMS is Schoology, http://schoology.com.

3.4.1 The curriculum shall be delivered in one or more of the following three formats:

Imported, hosted, and maintained by DoDEA.

Hosted externally by contractors, assignments and assessments imported, hosted, and maintained by DoDEA.

Integration to curriculum hosted by contractor.

3.4.2 Content shall meet the following six specifications:

1) Be IMS Content Packaging Specification conformant.

2) Have coding that shall not disable LMS features when content is used.

3) Require single—not multiple—authentications for users to access content.

4) Imported content is IMS Content Packaging Specification conformant.

5) Ensure assessments are IMS Test and Question conformant (QTI) packaged.

6) Ensure content hosted externally conforms to IMS Learning Tools Interoperability (LTI).

3.5 Content-Specific Tools and Software—The Contractor shall:

3.5.1 Ensure content-specific tools and software (1) make maximum use of the capabilities of the online environment; (2) make resources available by alternative means, e.g., central description documents, video, or other digital formats; and (3) feature intuitive/user-friendly navigation.

3.5.2 Ensure content and software delivery incorporates unique numbering or naming identifiers for content, assignments and assessments, and provides a mechanism for DoDEA to customize the numbering or naming of curriculum components if there is an issue with a contractor’s chosen naming convention.

3.6 Teacher Professional Development & Support (CLINs 0500-0503)—The Contractor(s) shall:

3.6.1 Provide three hours of professional development addressing guidance and resources for course implementation, and that consists of online modules and/or synchronous or asynchronous webinars. The professional development shall provide teachers with specific information regarding how to use course tools and functions to manage and adjust the virtual learning environment. Teachers shall be instructed on how to adjust the virtual learning environment to facilitate instruction including strategies for using online activities and assessments. The professional development shall also show teachers how to use the online resources/tools to differentiate instruction.

3.6.2 Provide the professional development in a form that DoDEA can place on our learning management system (currently Schoology), that is, either in the form of digital module(s) and/or webinar(s) that can be archived.

If the digital module solution is selected, the Contractor shall adhere to

Sharable Content Object Reference Model (SCORM) conformance, per http://www.adlnet.gov/scorm/.

If a webinar solution is utilized, the same information shall be delivered at three times corresponding to the regions in which DoDEA teachers are located—US, Europe, and Pacific, at some point between 9:00 a.m. and 5:00 p.m. local time. Note: The webinar for Education Technologists shall only be delivered in US Eastern Standard.

3.7 General—As part of the comprehensive assessment system, the Contractor shall:

3.7.1 Standards Alignment Correlation (CLIN 0300): Provide documentation of the alignment of the Contractor’s resources to the Common Core State Standards (CCSS) for ELA and Literacy in the applicable course covered by the contract.

Documentation must be provided for alignment of the course materials to the CCSS that applies for: History/Social Studies, Science and Technical Subjects also known as DoDEA’s CCRS English Literacy, C3 Framework, NY State SS Standards, and the AP College Board Course and Exam Descriptions.

3.7.2 Copyright: Demonstrate that all copyrighted materials are properly cited. Prefer a course copyright date not earlier than 2014. The copyright date applies only to student and teacher materials (for example, the student textbook, teacher's editions, etc.). The copyright date does not necessarily apply to material included within a course or Contractor's collection (that is, articles, assessments, pictures, problems) created before 2014.

3.7.3 Technical Support (CLIN 0400): Provide industry-standard technical support for its digital resources throughout the life of the contract to include, but not limited to providing assistance with service problems, product setup, upgrades, and troubleshooting via telephone or email within one business day from the initial contact. Provide a 2-hour webinar for education technologists or related staff regarding installation and setup. Record and archive this webinar to be placed on DoDEA’s LMS (currently Schoology).

3.7.4 OCR Requirement: Provide, upon request, two digital Optical Character Resolution (OCR) copies of all print materials, if applicable. A digital copy of these materials shall be provided in one or more of the following formats:

Digital Accessible Information System (DAISY)/ National Instructional Materials.

Accessibility Standard (NIMAS) with cascading style sheet.

HyperText Markup Language (HTML).

Portable Document Format (PDF), (unlocked, embedded fonts, single page).

Rich Text Format (RTF)/Word document

3.7.5 Privacy

Ensure that individual user accounts require have unique usernames and passwords, and that user accounts do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

Complete DoD's Privacy Impact Assessment (DD2930a), a requirement of the Privacy Office for any cloud resource that will store information. The form focuses primarily on the kind of required information in the system and the protections in place for data, especially privacy data. This form shall not be signed by the Contractor. Note: Prior to award, it will be completed and signed by DoDEA officials.

3.7.6 Post-Award Conference: The Contractor shall meet with DoDEA via tele- or videoconference within five business days of contract award.

4.0 TECHNICAL REQUIREMENTS APPLICABLE TO DIGITAL (INFORMATION

TECHNOLOGY) CURRICULUM MATERIALS

4.1 Software and Cloud Testing Requirements

4.1.1 All online resources, cloud-based services and instructional software shall meet

Department of Defense (DoD) and DoDEA Information Assurance requirements as defined below. Software, cloud services and associated websites shall undergo comprehensive testing to ensure that they pose no security risk to the DoDEA infrastructure.

4.1.2 The Contractor shall assure that the proposed product solution does not modify DoDEA’s underlying system security configuration and/or interfere with other installed software. Standard software will undergo pre- and post-installation scans on a clean computer image and over 70 other security and malware validation checks.

4.1.3 In accordance with DoD policy, cloud-based services shall undergo a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. The Contractor shall submit a completed copy of the required Cloud Services Questionnaire, which will include details of the proposed cloud service environment addressing the following seven areas:

1. Contractor Data Collection and Distribution Controls

2. Contractor System Management and Security Controls

3. Contractor Data Storage and Data Access Controls

4. Contractor Data and Metadata Retention Controls

5. Contractor Development and Change Management Processes

6. Contractor Test and Development Environment Security Controls

7. Contractor Data Breach, Incident Investigation and Response Mechanisms

4.2 System Requirements

4.2.1 Per Section 4.1 (above), DoDEA requires that any software installed and/or accessed in a DoDEA system, whether network, stand-alone or web-based environment, be compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop computer without the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. Also all software shall be compatible with the following hardware baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB Processor Intel-based 2.4 GHz

Operating System Windows 7 Enterprise; Windows 10 Browser Environment Chrome; Edge; IE 10 or higher

4.2.2 The Contractor shall provide the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product.

4.3 Data Management Requirements

4.3.1 The Contractor shall provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs) including the provisioning and ongoing management of data objects within the Contractor’s system, including but not limited to: organizational structures; student accounts;

staff accounts; courses; and class rosters.

4.3.2 The Contractor shall provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to: roster template files (i.e. comma separated value templates);

data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

4.3.3 The Contractor shall provide a single point of contact to support DoDEA in performing required data integration activities within the Contractor’s system.

4.3.4 The Contractor shall configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the Contracting Officer’s Representative (COR).

DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 168 schools, which includes the Virtual High School.

4.3.5 The Contractor shall coordinate a technical meeting with DoDEA within 10 business days after award for the purposes of preparing for the onboarding of new services and the initial configuration of administrator level accounts.

4.4 DoDEA Software License Keys

The Contractor shall provide license keys and electronic downloads for software required under this Contract to the DoDEA COR. Software shall not be provided directly to DoDEA school, district, and/or region offices unless explicitly identified in the Requirements section of the contract or in writing by the COR.

4.5 DoDEA Information Assurance Supporting Elements / Requirements

4.5.1 DoDEA is subject to Federal law and DoD policy and guidance. These requirements include, but are not limited to, the Information Assurance requirements defined in:

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

4.5.2 The Contractor shall provide security patches and upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA.

Any deviations from this requirement will be approved in writing by the DoDEA Chief Technology Officer.

4.5.3 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems. DoDEA currently distributes software packages via Microsoft System Center Configuration Manager (SCCM). Note:

Older 16-bit software will be automatically denied per this requirement.

4.5.4 Any portion of the Contractor's solution that:

4.5.4.1 Involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L.

106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat.

2763, 2763A-335.

4.5.4.2 Collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. See http://www.archives.gov/about/laws/privacy-act-1974.html.

4.5.4.3 Collects information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

4.5.5 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. They shall be scalable to meet future growth, both in terms of instruction and the number of users.

4.5.6 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable

Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

4.6 Maintenance and Support

Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished through coordination with the COR. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades/ revisions through the COR and shall provide electronic access of the updates/revisions to the COR for testing prior to distribution.

4.7 Section 508 Compliance

EIT Requirement: All electronic hardware and software must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

5.0 PERFORMANCE AND DELIVERY SCHEDULE

The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Item Ref Timeline

Post-Award Conference

3.7.6 Five business days after award

Online Courses and Materials

3.1- 3.5

Two business days after receipt of delivery order

Professional Development

3.6

Year 1 Digital modules available ten business days after post-award conference.

If webinars are required, they will be scheduled at or soon after the post-award conference.

Years 2-10 Ongoing availability of modules and/or archived webinars

Standards Alignment Correlation 3.7.1

Provide documentation for each course within ten business days of the post-award conference

Technical Support 3.7.3 Ongoing beginning after receipt of a delivery order

NOTE: The number of total seats to be purchased is difficult to estimate because DoDEA’s enrollment may change and the number of online courses DoDEA’s Virtual High School offers may change. However, DoDEA expects it will require 250-400 seat-based enrollments each semester or 500-800 per year throughout the life of the contract.

NOTE: Delivery Locations and inspection/acceptance terms will be annotated by specific delivery or task orders at the time of order issuance.

Seat Licenses for Supplemental Secondary Courses

Notice to Offerors

The Department of Defense Education Activity (DoDEA) serves the dependents of military and civilian employees by providing PK-12 instruction to approximately 72,000 students. DoDEA is divided into eight districts that administer 167 brick-and-mortar schools. The Americas’ Southeast and Mid-Atlantic districts have 54 schools in seven states and Puerto Rico, and for administrative purposes, Cuba. Europe’s South, East, and West districts have 65 schools in England, Germany, Italy, Belgium, Netherlands, Spain, Turkey, and Bahrain. The Pacific’s West, East, and South districts have 48 schools in Korea, Japan (mainland and Okinawa), and for administrative purposes, Guam. DoDEA also operates a Virtual High School with its main office in Virginia and teaching hubs in Germany and Okinawa.

DoDEA requires seat-based licenses for online high school courses for grades 7-12 students that will

(1) supplement courses offered through the Virtual High School during the school year and summer and (2) support blended learning opportunities in DoDEA’s brick-and-mortar classrooms.

Attachment One “Pricing Schedule VHS Online Courses” outlines the complete anticipated requirement in a Contract Line Item Number (CLIN) format. The schedule shows the required online courses and the estimated quantities over the anticipated ordering period.

From this solicitation the Government intends to award one or multiple Firm-Fixed-Price Requirements (i.e. a type of contract that allows for placing orders against it) contracts for each course meeting the requirements described in the below Specifications and Statement of Work.

Each contract will cover requirements for all DoDEA locations for the applicable course or courses. This solicitation anticipates contracts that will result in a five-year initial base ordering period; followed by five one-year option ordering periods for a total potential ordering period of ten years. After award delivery orders (DO’s) will be issued for all actual requirements.

Please note that some documents must be submitted by non-electronic means by the time and date set for receipt of proposals detailed in the Addendum to FAR 52.212-1, Para (III)(B)(2).

This solicitation is formatted as follows:

Section 1- SF 1449 (cover page), the Notice above, Administrative Information and SOW

Section 2- Contract Clauses that will be included in the resulting contract

Section 3- Contract Documents, Exhibits, and Attachments

Section 4- Solicitation Provisions

A- Instructions to Offerors

B- Evaluation

C- Offeror Representations and Certifications

ADDENDUM TO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

I. GENERAL

A. Addendum to Paragraph (c) Period for acceptance of offers: This paragraph (c) is changed to read as follows:

The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

B. Addendum to Paragraph (e) Multiple Offers. This paragraph (e) is changed to read as follows: Multiple offers presenting alternative terms and conditions will NOT be accepted.

C. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government may accept any item or group of items of the offer. DoDEA intends to award a single contract for the stated Curriculum Program; however multiple awards may be made as a result of this solicitation.

D. Addendum to Paragraph (b) Submission of Offers: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

II. OFFEROR STRUCTURE AND CONTENT

Offerors may submit proposals for any or all of the courses listed in the SOW. Offerors must clearly identify on each proposal’s cover sheet which course is being proposed.

Offerors shall submit offer packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

A. PART 1 – ADMINISTRATIVE, PAST PERFORMANCE, & PRICE

This part shall include the following:

1. Administrative

a. A cover letter with the Offeror’s Tax Identification Number, Dun and Bradstreet Number, Cage Code, and point of contact information as well as the solicitation number HE1254-17-R-0008.

b. Completed Standard Form (SF) 1449.

c. If an amendment(s) is made to the solicitation, the offeror shall acknowledge each amendment in block

15a-c of the SF50 acceding to the contract terms and conditions as written in the amendment by having an authorized official who can sign on behalf of the company sign the amendment(s). An Acrobat PDF file shall be created to capture the signatures for submission with the offeror’s proposal. Failure to acknowledge an amendment may render the offeror’s overall proposal ineligible for award, and result in rejection of the proposal by the Government.

d. Completed FAR Provision 52.209-7 Information Regarding Responsibility Matters and DFARS Provision 252.239-7009 Representation of Use of Cloud Computing.

e. Attention is drawn to paragraphs (j) & (k) of 52.212-1, which requires all offerors to be registered in the System for Award Management (SAM). As such, a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and Certifications should be maintained in the SAM. If the Offeror is NOT registered in SAM at the time of proposal submission, a copy of completed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications must be submitted.

f. Pre-paid postage/shipping labels for return of proposed physical materials (e.g. supplemental curricular materials), if applicable.

2. Past Performance Information

a. Provide information on at least three recent contracts for supplies and services relevant to those required in the SOW. “Relevant” is defined as work similar in complexity and magnitude to the work described in the SOW. “Recent” is defined as contracts that have been completed within the past three years or are currently being performed.

b. Use the following forms to provide the necessary information for each “recent” and “relevant” contract submitted:

i. Attachment 2, Past Performance Part I must be completed and submitted by all Offerors for all three recent contracts; and

ii. Attachment 3, Past Performance Part II is a questionnaire that must be forwarded by Offerors to a minimum of three references. It is the Offeror’s responsibility to ensure that references complete the questionnaire and that their references submit the questionnaire directly to the DoDEA Procurement Division no later than the proposal due date.

c. The Government may obtain past performance information from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; and interviews with Program Managers and Contracting Officers.

3. Price Proposal – The offeror shall complete Attachment 1 “Pricing Schedule VHS Online Courses” for items specifically as follows:

a. FOR COURSES:

i. Column B lists the online courses that the Government requires (categorized by Non-AP and AP). In the event the offeror is not proposing all courses, the offeror shall delete the extra rows with courses they are not proposing, such that the offerors final pricing schedule matches the offeror’s exact proposed content.

ii. Unit price is per semester. Offerors shall note in their technical volume if a class is one or two semesters in length.

iii. If all Non-AP courses are the same price, insert the proposed unit price for year one (the initial base year) in row 4, column G; and insert into columns J; M; P; S; X; AA; AD; AG; and AJ the proposed unit prices for years two through ten.

iv. If all Non-AP courses are not the same price, insert the proposed unit price for year one (the initial base year) in the corresponding row in column G; and insert into columns J; M; P; S; X;

AA; AD; AG; and AJ the proposed unit prices for years two through ten for each course.

v. If all AP courses are the same price, insert the proposed unit price for year one (the initial base year) in row 32, column G; and insert into columns J; M; P; S; X; AA; AD; AG; and AJ the proposed unit prices for years two through ten.

vi. If all AP courses are not the same price, insert the proposed unit price for year one (the initial base year) in the corresponding row in column G; and insert into columns J; M; P; S; X; AA;

AD; AG; and AJ the proposed unit prices for years two through ten for each course.

vii. Double check the automatic calculations of pricing that should result.

viii. The estimated quantities per course are for evaluation purposes only. The estimated number of seat licenses required for each course is unknown and may vary by year.

b. FOR RELATED SERVICES:

i. Insert the proposed unit price for the Standards Alignment Correlation and double check the resulting automatic calculation;

ii. Insert the proposed unit price for one month of technical support across the ten years and double check the automatic calculations that should result;

iii. Insert the offeror’s proposed professional development solutions in column B starting with CLIN 0500 (e.g. webinar; On-line module; etc.)

B. PART 2 – TECHNICAL PROPOSAL

This part shall include the following:

1. Proposed Materials:

a. One complete set of all proposed curricular materials (all courses) for evaluation purposes (if applicable).

b. Each item should be clearly labeled to match the corresponding CLIN on Attachment 1 “Pricing Schedule VHS Online Courses”. The Government reserves the right not to evaluate items received but that are not labeled to a corresponding CLIN.

c. Note: Proposed materials must be returned to offerors. Prepaid shipping labels shall be included in the administrative proposal (reference preceding paragraph II(A)(1)(f)).

d. Include instructions for access to all online courses/digital resources (as teacher, student and administrator) for up to 8 evaluators simultaneously in a live environment. Include a point of contact and phone number for evaluators to contact in case technical difficulties are encountered.

2. Digital Information Technology (IT) Components:

a. A separate set of all proposed digital/IT components shall be submitted together with a packing slip identifying each item delivered and the corresponding CLIN in Attachment 1. (NOTE: See early submission deadline for IT components in paragraph (III)(B)(1) of this addendum. Items that are received, but do not correspond to any item on the Price Offer Excel spreadsheet may not be evaluated).

b. Include instructions for access to online courses/digital resources (as both a student and a teacher) for up to 8 evaluators simultaneously in a live environment.

c. A complete copy of the offeror’s terms and conditions for use (and/or end user license agreement) for all digital materials revised to reflect the inability of the Federal Government to indemnify the contractor (or any person or entity) as well as to be bound by the laws of any particular state (attention is drawn to paragraph (u) of the clause at FAR 52.212-4).

d. A completed copy of Attachments 4 and 5 to address vendor cloud information and section 508 compliance.

3. Pass/Fail Criteria The contractor shall sufficiently and succinctly address each of the four pass/fail criteria in Section 4B describing how they meet these criteria. The document shall not exceed five pages.

4. Curriculum Materials Evaluator “Map” The contractor shall provide a document that provides the following:

a. Online Courses: Clear examples of where (by specific page number or other indicator) the online courses meet or exceed the requirements in the SOW. Evaluators will compare the written submission to an active exploration of the online courses to determine if they meet the required specifications. The document shall be no longer than ten pages per course.

b. Professional Development and Content Support: Examples of tools and professional development resources that accompany the online courses. Evaluators will compare the written submission to included tools/resources to determine the quality of proposed training/support. The document shall be no longer than six pages.

5. Related Services The contractor shall provide a document that:

a. Provides a sample of their standards alignment correlation.

b. Describes their technical support (CLIN 0400) to include hours of operation; means of delivery

(e.g. phone; e-mail; internet); etc.

III. OFFEROR SUBMISSION REQUIREMENTS

A. Copies, Format and Quantities:

a. One electronic copy of Part 1- Administrative, Past Performance & Price.

b. One hard copy set of Part 2a- Proposed Materials, if applicable.

c. Two hard copy sets and one electronic copy of Part 2b- Digital IT Components (due on two separate dates).

d. Eight hard copies and one electronic copy of Part 2c- Curriculum Materials Evaluator “Map”.

e. Eight hard copies and one electronic copy of Part 2d- Related Services.

* In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

B. Closing Dates and Delivery Methods/Addresses:

1. Information Technology (IT) Components (Part 2b-First Hard Copy Set): For Pre-Information

Assurance Testing by the DoDEA IT Division, the closing date for all IT Components is May 12, 2017 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX to the following mailing address and email:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/VHS Online Courses

Email: robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

2. Complete Offer Package (Parts 1 and 2): The closing date for complete offer package (Parts 1, 2a, Second set of 2b, 2c, and 2d) is May 19, 2017 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX and/or email to the following:

Burrows Elementary School 3308 John Quick RD Suite 202B Quantico VA 22134-2028 Attn: Cheryl Amerine/ VHS Online Courses Phone: 571-372-1337

The electronic copy of Parts 1, 2b, 2c, and 2d shall be sent by email to the Contract Specialist (CS) at robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu. DoDEA has a maximum email limit of 10MB. Offerors shall confirm receipt of their electronic copy by return email from the CS.

C. Package Labeling:

All boxes containing materials submitted in response to this RFP must include the following information on the label in this order:

What: Example:

Title of DoDEA Curriculum: VHS Online Courses Exact RFQ Number: HE1254-17-R-0008 Exact Box Number: Box 1 of 6 Exact Contents of Box: Student Materials, etc.

Offeror Name/POC Information: Science Co./Sue Smith/email/phone

D. Return of Materials (if applicable):

1. Offerors are responsible for the return shipment of all materials and/or books submitted following the evaluation of the materials.

2. Offerors shall provide pre-paid postage/shipping labels for return of proposed materials as part of the offer submission under Volume I.

E. RFP Questions – Questions in regards to this RFP shall be submitted in writing via email to the CS at robin.castoldi@eu.dodea.edu with the subject line, “Questions to Solicitation Number HE1254-17-R-0008 VHS Online Courses,” no later than 10:00 AM ET on May 2, 2017. A consolidated list of all questions and answers will be provided via an amendment to the RFP posted to www.FedBizOpps.gov. It is the sole responsibility of the offeror to monitor the FBO website for Government postings containing information applicable to this RFP. Offerors are advised that questions or comments will not be honored if communicated outside of email or to any individual other than the points of contact identified above. Questions shall be grouped and identified by solicitation section, paragraph and page number, including attachments, and shall be attached to the email transmission as a Microsoft Word document.

F. Other Information:

1. Offerors shall direct all communications to the attention of the cognizant individual(s) identified in this solicitation unless otherwise amended. Communications with other Government personnel may compromise the integrity of this acquisition and result in cancellation of the requirement.

2. Proposals Included in the Official Contract File: Offerors are advised that its proposal will become part of the official contract file.

3. Signature: The proposal shall be signed by an official authorized to bind its organization.

4. Content Requirements: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

5. Any aspect of the Offeror’s proposals that simply repeat the requirements or state “we will conform to the requirements as stated” are not acceptable and will not be considered.

Summary of Important Due Dates:

Item RFP Questions Complete Set of IT Components

Offer and Materials Submission (to include another complete set of IT Components)

Due Date/ Time

May 2, 2017

10:00 AM ET

May 12, 2017

10:00 AM ET

May 19, 2017

10:00 AM ET

To

Robin.castoldi@ eu.dodea.edu

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/ VHS Online Courses

Part 2 Hard Copy to:

Burrows Elementary School 3308 John Quick RD Suite 202B Quantico VA 22134-2028 Attn: Cheryl Amerine/ VHS Online Courses Phone: 571-372-1337

(End of

Summary of Changes) robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

Window to drop off hard copy materials:

May 15-19

Parts 1-2 Electronic Copy to:

robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

(End of addendum to FAR 52.212-1)