HE1254-17-R-0008_Amendment_0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the deadline to submit the IT Components only to May 18, 2017 at 10:00AM ET.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1254-17-R-0008

X 9B. DATED (SEE ITEM 11)

21-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-May-2017

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-17-R-0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

I. GENERAL

A. Addendum to Paragraph (c) Period for acceptance of offers: This paragraph (c) is changed to read as follows:

The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

B. Addendum to Paragraph (e) Multiple Offers. This paragraph (e) is changed to read as follows: Multiple offers presenting alternative terms and conditions will NOT be accepted.

C. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government may accept any item or group of items of the offer. DoDEA intends to award a single contract for the stated Curriculum Program; however multiple awards may be made as a result of this solicitation.

D. Addendum to Paragraph (b) Submission of Offers: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

II. OFFEROR STRUCTURE AND CONTENT

Offerors may submit proposals for any or all of the courses listed in the SOW. Offerors must clearly identify on each proposal’s cover sheet which course is being proposed.

Offerors shall submit offer packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

A. PART 1 – ADMINISTRATIVE, PAST PERFORMANCE, & PRICE

This part shall include the following:

1. Administrative

a. A cover letter with the Offeror’s Tax Identification Number, Dun and Bradstreet Number, Cage Code, and point of contact information as well as the solicitation number HE1254-17-R-0008.

b. Completed Standard Form (SF) 1449.

c. If an amendment(s) is made to the solicitation, the offeror shall acknowledge each amendment in block

15a-c of the SF50 acceding to the contract terms and conditions as written in the amendment by having an authorized official who can sign on behalf of the company sign the amendment(s). An Acrobat PDF file shall be created to capture the signatures for submission with the offeror’s proposal. Failure to acknowledge an amendment may render the offeror’s overall proposal ineligible for award, and result in rejection of the proposal by the Government.

d. Completed FAR Provision 52.209-7 Information Regarding Responsibility Matters and DFARS Provision 252.239-7009 Representation of Use of Cloud Computing.

e. Attention is drawn to paragraphs (j) & (k) of 52.212-1, which requires all offerors to be registered in the System for Award Management (SAM). As such, a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and Certifications should be maintained in the SAM. If the Offeror is NOT registered in SAM at the time of proposal submission, a copy of completed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications must be submitted.

f. Pre-paid postage/shipping labels for return of proposed physical materials (e.g. supplemental curricular materials), if applicable.

2. Past Performance Information

a. Provide information on at least three recent contracts for supplies and services relevant to those required in the SOW. “Relevant” is defined as work similar in complexity and magnitude to the work described in the SOW. “Recent” is defined as contracts that have been completed within the past three years or are currently being performed.

b. Use the following forms to provide the necessary information for each “recent” and “relevant” contract submitted:

i. Attachment 2, Past Performance Part I must be completed and submitted by all Offerors for all three recent contracts; and

ii. Attachment 3, Past Performance Part II is a questionnaire that must be forwarded by Offerors to a minimum of three references. It is the Offeror’s responsibility to ensure that references complete the questionnaire and that their references submit the questionnaire directly to the DoDEA Procurement Division no later than the proposal due date.

c. The Government may obtain past performance information from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; and interviews with Program Managers and Contracting Officers.

3. Price Proposal – The offeror shall complete Attachment 1 “Pricing Schedule VHS Online Courses” for items specifically as follows:

a. FOR COURSES:

i. Column B lists the online courses that the Government requires (categorized by Non-AP and AP). In the event the offeror is not proposing all courses, the offeror shall delete the extra rows with courses they are not proposing, such that the offerors final pricing schedule matches the offeror’s exact proposed content.

ii. Unit price is per semester. Offerors shall note in their technical volume if a class is one or two semesters in length.

iii. If all Non-AP courses are the same price, insert the proposed unit price for year one (the initial base year) in row 4, column G; and insert into columns J; M; P; S; X; AA; AD; AG; and AJ the proposed unit prices for years two through ten.

iv. If all Non-AP courses are not the same price, insert the proposed unit price for year one (the initial base year) in the corresponding row in column G; and insert into columns J; M; P; S; X;

AA; AD; AG; and AJ the proposed unit prices for years two through ten for each course.

v. If all AP courses are the same price, insert the proposed unit price for year one (the initial base year) in row 32, column G; and insert into columns J; M; P; S; X; AA; AD; AG; and AJ the proposed unit prices for years two through ten.

vi. If all AP courses are not the same price, insert the proposed unit price for year one (the initial base year) in the corresponding row in column G; and insert into columns J; M; P; S; X; AA;

AD; AG; and AJ the proposed unit prices for years two through ten for each course.

vii. Double check the automatic calculations of pricing that should result.

viii. The estimated quantities per course are for evaluation purposes only. The estimated number of seat licenses required for each course is unknown and may vary by year.

b. FOR RELATED SERVICES:

i. Insert the proposed unit price for the Standards Alignment Correlation and double check the resulting automatic calculation;

ii. Insert the proposed unit price for one month of technical support across the ten years and double check the automatic calculations that should result;

iii. Insert the offeror’s proposed professional development solutions in column B starting with CLIN 0500 (e.g. webinar; On-line module; etc.)

B. PART 2 – TECHNICAL PROPOSAL

This part shall include the following:

1. Proposed Materials:

a. One complete set of all proposed curricular materials (all courses) for evaluation purposes (if applicable).

b. Each item should be clearly labeled to match the corresponding CLIN on Attachment 1 “Pricing Schedule VHS Online Courses”. The Government reserves the right not to evaluate items received but that are not labeled to a corresponding CLIN.

c. Note: Proposed materials must be returned to offerors. Prepaid shipping labels shall be included in the administrative proposal (reference preceding paragraph II(A)(1)(f)).

d. Include instructions for access to all online courses/digital resources (as teacher, student and administrator) for up to 8 evaluators simultaneously in a live environment. Include a point of contact and phone number for evaluators to contact in case technical difficulties are encountered.

2. Digital Information Technology (IT) Components:

a. A separate set of all proposed digital/IT components shall be submitted together with a packing slip identifying each item delivered and the corresponding CLIN in Attachment 1. (NOTE: See early submission deadline for IT components in paragraph (III)(B)(1) of this addendum. Items that are received, but do not correspond to any item on the Price Offer Excel spreadsheet may not be evaluated).

b. Include instructions for access to online courses/digital resources (as both a student and a teacher) for up to 8 evaluators simultaneously in a live environment.

c. A complete copy of the offeror’s terms and conditions for use (and/or end user license agreement) for all digital materials revised to reflect the inability of the Federal Government to indemnify the contractor (or any person or entity) as well as to be bound by the laws of any particular state (attention is drawn to paragraph (u) of the clause at FAR 52.212-4).

d. A completed copy of Attachments 4 and 5 to address vendor cloud information and section 508 compliance.

3. Pass/Fail Criteria The contractor shall sufficiently and succinctly address each of the four pass/fail criteria in Section 4B describing how they meet these criteria. The document shall not exceed five pages.

4. Curriculum Materials Evaluator “Map” The contractor shall provide a document that provides the following:

a. Online Courses: Clear examples of where (by specific page number or other indicator) the online courses meet or exceed the requirements in the SOW. Evaluators will compare the written submission to an active exploration of the online courses to determine if they meet the required specifications. The document shall be no longer than ten pages per course.

b. Professional Development and Content Support: Examples of tools and professional development resources that accompany the online courses. Evaluators will compare the written submission to included tools/resources to determine the quality of proposed training/support. The document shall be no longer than six pages.

5. Related Services The contractor shall provide a document that:

a. Provides a sample of their standards alignment correlation.

b. Describes their technical support (CLIN 0400) to include hours of operation; means of delivery

(e.g. phone; e-mail; internet); etc.

III. OFFEROR SUBMISSION REQUIREMENTS

A. Copies, Format and Quantities:

a. One electronic copy of Part 1- Administrative, Past Performance & Price.

b. One hard copy set of Part 2a- Proposed Materials, if applicable.

c. Two hard copy sets and one electronic copy of Part 2b- Digital IT Components (due on two separate dates).

d. Eight hard copies and one electronic copy of Part 2c- Curriculum Materials Evaluator “Map”.

e. Eight hard copies and one electronic copy of Part 2d- Related Services.

* In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

B. Closing Dates and Delivery Methods/Addresses:

1. Information Technology (IT) Components (Part 2b-First Hard Copy Set): For Pre-Information

Assurance Testing by the DoDEA IT Division, the closing date for all IT Components is May 18, 2017 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX to the following mailing address and email:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/VHS Online Courses

Email: robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

2. Complete Offer Package (Parts 1 and 2): The closing date for complete offer package (Parts 1, 2a, Second set of 2b, 2c, and 2d) is May 19, 2017 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX and/or email to the following:

Burrows Elementary School 3308 John Quick RD Suite 202B Quantico VA 22134-2028 Attn: Cheryl Amerine/ VHS Online Courses Phone: 571-372-1337

The electronic copy of Parts 1, 2b, 2c, and 2d shall be sent by email to the Contract Specialist (CS) at robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu. DoDEA has a maximum email limit of 10MB. Offerors shall confirm receipt of their electronic copy by return email from the CS.

C. Package Labeling:

All boxes containing materials submitted in response to this RFP must include the following information on the label in this order:

What: Example:

Title of DoDEA Curriculum: VHS Online Courses Exact RFQ Number: HE1254-17-R-0008 Exact Box Number: Box 1 of 6 Exact Contents of Box: Student Materials, etc.

Offeror Name/POC Information: Science Co./Sue Smith/email/phone

D. Return of Materials (if applicable):

1. Offerors are responsible for the return shipment of all materials and/or books submitted following the evaluation of the materials.

2. Offerors shall provide pre-paid postage/shipping labels for return of proposed materials as part of the offer submission under Volume I.

E. RFP Questions – Questions in regards to this RFP shall be submitted in writing via email to the CS at robin.castoldi@eu.dodea.edu with the subject line, “Questions to Solicitation Number HE1254-17-R-0008 VHS Online Courses,” no later than 10:00 AM ET on May 2, 2017. A consolidated list of all questions and answers will be provided via an amendment to the RFP posted to www.FedBizOpps.gov. It is the sole responsibility of the offeror to monitor the FBO website for Government postings containing information applicable to this RFP. Offerors are advised that questions or comments will not be honored if communicated outside of email or to any individual other than the points of contact identified above. Questions shall be grouped and identified by solicitation section, paragraph and page number, including attachments, and shall be attached to the email transmission as a Microsoft Word document.

F. Other Information:

1. Offerors shall direct all communications to the attention of the cognizant individual(s) identified in this solicitation unless otherwise amended. Communications with other Government personnel may compromise the integrity of this acquisition and result in cancellation of the requirement.

2. Proposals Included in the Official Contract File: Offerors are advised that its proposal will become part of the official contract file.

3. Signature: The proposal shall be signed by an official authorized to bind its organization.

4. Content Requirements: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

5. Any aspect of the Offeror’s proposals that simply repeat the requirements or state “we will conform to the requirements as stated” are not acceptable and will not be considered.

Summary of Important Due Dates:

Item RFP Questions Complete Set of IT Components

Offer and Materials Submission (to include another complete set of IT Components)

Due Date/ Time

May 2, 2017

10:00 AM ET

May 18, 2017

10:00 AM ET

May 19, 2017

10:00 AM ET

To

Robin.castoldi@ eu.dodea.edu

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400

Part 2 Hard Copy to:

Burrows Elementary School 3308 John Quick RD Suite 202B Quantico VA 22134-2028 Attn: Cheryl Amerine/ VHS

(End of

Summary of Changes)

Attn: Nina Lin/ VHS Online Courses robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

Online Courses Phone: 571-372-1337

Window to drop off hard copy materials:

May 15-19

Parts 1-2 Electronic Copy to:

robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

(End of addendum to FAR 52.212-1)