Amendment0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to amend the language as follow s:

1) Revise Volume 5c in the Addendum to FAR clause 52.212-1;

2) Add sections 4.6 and 5.7 to the Statement of Work (SOW); and

3) Correct the Factor 1 - Techncal Capability paragrpagh and to add paragraph (d) to FAR Clause 52.212-2.

As a result of this amendment, please see all highlighted changes in the Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Dec-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1254-16-T-0001

X 9B. DATED (SEE ITEM 11)

10-Nov-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Dec-2015

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-16-T-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS -- COMMERICIAL ITEMS

1. Addendum to Paragraph (b) Submission of Quotes: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Structure and Content – Vendors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative. This quote volume shall include the following:

a. A cover letter with the vendor’s Tax Identification Number, Dun and Bradstreet Number, Cage Code, and point of contact information;

b. Completed Standard Form (SF) 1449.

c. Completed FAR Clause 52.209-7, Information Regarding Responsibility Matters; and

DFARS Clause 252.209-7991, Representation By Corporations Regarding An Unpaid Delinquent Tax Liability Or A Felony Conviction Under Any Federal Law Fiscal Year 2016 Appropriations;

d. If the vendor is registered in System for Award Management (SAM), a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and Certifications; or if the vendor is NOT registered in SAM, a copy of completed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications.

2. Volume 2 – Technical Capability. This quote volume shall:

a. Not exceed 20 pages in length.

b. Demonstrate the vendor’ s understanding of the requirement and ability to provide the supplies and services outlined in the Statement of Work.

c. NOT include any references to proposed pricing.

3. Volume 3 – Past Performance Information. This quote volume shall:

a. Provide information on at least three recent contracts for supplies and services relevant to those required in the SOW. “Relevant” is defined as work similar in complexity and magnitude to the work described in the SOW. “Recent” is defined as contracts that have been completed within the past three years or are currently being performed.

b. Use the following forms to provide the necessary information for each “recent” and “relevant” contract submitted:

i. Attachment 1, Past Performance Part I must be completed and submitted by all vendors for all three recent contracts; and

ii. Attachment 2, Past Performance Part II is a questionnaire that must be forwarded by vendors to a minimum of three references. References must complete and submit the questionnaire directly to the DoDEA Procurement Division.

4. Volume 4 – Price. This quote volume shall:

a. Be in Microsoft Excel. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, ISBN number, quantity, unit, unit price, and estimated amount. A separate line item must be prepared for each grade level being proposed for the base and nine option periods. A final total of the Base and Option Periods is required in the Excel Spreadsheet.

b. Reference the Contract Line Item Numbers (CLINs) Sub-CLINs in the SF1449 Schedule of Supplies as suggested CLIN structures. In lieu of this schedule, the contractor may submit fewer or more CLINs, whichever may be appropriate to their standard commercial practice.

5. Volume 5 – Information Technology (IT) Components. The vendor shall deliver the following:

a. One set of all proposed IT components and software to include digital courseware for

DoDEA’s technology safety and compliance requirements check, such as online resources, CD-ROM, downloadable material, CDs, or videos and DVDs.

b. For online courses/digital resources, include instructions for trial or demonstration access URLs, to include logins and passwords for four to seven evaluators to test simultaneously in a live environment.

c. The terms and conditions/terms of use/end user license agreements for the digital resources.

d. One packing slip identifying each item delivered (NOTE: See early submission deadline for

IT components in paragraph (b)(2) of this addendum. Items that are received, but do not correspond to any item on the Price Offer Excel spreadsheet may not be evaluated).

e. Completed Attachment 3 to address vendor cloud information.

f. Completed Attachment 4 Government Product Accessibility Template (GPAT) to address section 508.

6. Volume 6 – Student and Teacher Materials. The vendor shall deliver the following:

a. Submit one set of all proposed student and teacher materials/resources.

b. Submit one set for each grade level being proposed.

c. Label each item to the corresponding CLIN or Sub-CLIN on the price quote spreadsheet

(NOTE: Items that are received, but do not correspond to any item on the Price Quote Excel spreadsheet may not be evaluated).

(b) Quote Submission Requirements –

1. Copies, Format and Quantities:

a. One original hard copy and one electronic copy of Volumes 1-4.

b. Four additional hard copies of Volume 2 Technical Capability.

c. Two hard copy sets of Volume 5 IT Components (due on two separate dates).

d. One hard copy set of Volume 6 Student and Teacher Materials.

* In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

2. Closing Dates and Delivery Methods/Addresses::

a. Information Technology (IT) Components (Volume 5). For Pre-Information Assurance

Testing by the DoDEA IT Division, the closing date for all IT Components is December 09, 2015 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX to the following address:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-05 - Procurement Alexandria, VA 22350-1400

Attn: Nina Lin/6-8 ELA

b. Complete Quote Package (Volumes 1 through 6): The closing date for complete quote packages (which shall include all materials submissions and the same set of IT components submitted earlier to HQ DoDEA) is January 21, 2016 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX to the following address:

DDESS Area Service Center ATTN: Debra Markart/ELA 6-8 700 Westpark Dr.

Peachtree City, GA 30269 The electronic copy of Volumes 1-4 shall be sent by email to the Contracting Officer (CO) at Nina.Lin@hq.dodea.edu. DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from the CO.

3. Package Labeling:

a. All boxes containing materials submitted in response to this RFQ must include the following information on the label in this order:

What: Example:

Title of DoDEA Curriculum: Grade 6-8 ELA Exact RFQ Number: HE1254-16-T-0001 Exact Box Number: Box 1 of 6 Exact Contents of Box: Student Materials, etc.

Vendor Name/POC Information: Jones Co./Sue Smith/email/phone

4. Return of Materials:

a. Vendors are responsible for the return shipment of all materials and/or books submitted following the evaluation and award of contracts for each requirement.

b. Vendors shall provide a return merchandise authorization number as a part of the quote submission under administrative information in Volume I.

(c) RFQ Questions – Questions in regards to this RFQ shall be submitted in writing via email to the CO at

Nina.Lin@hq.dodea.edu with the subject line, “Questions DoDEA RFQ 6-8 ELA,” no later than 10:00 AM ET on November 24, 2015. A consolidated list of all questions and answers will be provided via an amendment to the RFQ posted to www. FedBizOpps.gov.

2. Addendum to Paragraph (c) Period for acceptance of quotes: This paragraph (c) is changed to read as follows:

The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

3. Addendum to Paragraph (e) Multiple Quotes. This paragraph (e) is changed to read as follows: Multiple quotes presenting alternative terms and conditions will NOT be accepted.

4. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The

Government may accept any item or group of items of a quote. DoDEA intends to award a single contract for the stated Curriculum Program; however multiple awards may be made as a result of this solicitation.

Summary of Important Due Dates:

** On 22 January 2016, Vendors may set-up their submitted materials for the technical evaluation team (TET) at the vendor’s own expense. Materials set-up is not required; however, the Government is not responsible for any missing materials or set-up of materials in any specific order or preference by vendors. Vendors planning to set-up materials must notify the Contracting Officer via email Nina.Lin@hq.dodea.edu, prior to January 22, 2016 at 9:00 A.M. EST. Any missing items notified by vendors during set-up (other than Volume I, II, and III of vendor’s quote), vendors will have an opportunity to reship/hand-carry missing items for technical review prior to the TET start date, Monday, January 25, 2016.

(End of addendum to FAR 52.212-1)

Item

RFQ

Questions Complete Set of IT

Components

Quotes and Materials

Submission (to include another complete set of IT

Components)

Material Set-Up**

Due Date/ Time

November 24, 2015

10:00 AM ET

December 09, 2015

January 21, 2016

22 January 2016 9:00 A.M. – 4:00 P.M

To

Nina.Lin@hq

.dodea.edu

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/6-8 ELA

Volumes 1-6 Hard Copy to:

DDESS Area Service Center ATTN: Debra Markart/ELA 6-8 700 Westpark Dr.

Peachtree City, GA 30269

Volumes 1-4 Electronic Copy to:

Nina.Lin@hq.dodea.

edu

DDESS Area Service Center ATTN: Nin Lin 700 Westpark Dr.

Peachtree City, GA 30269

STATEMENT OF WORK

DoDEA Grades 6-8 Integrated English Language Arts (ELA) Curriculum Resources

1.0 INTRODUCTION

1.1 The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to about 74,000 students in 171 brick-and-mortar schools. Student enrollment varies based primarily on the deployment of military troops worldwide.

DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.2 In North America DoDEA operates 57 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 66 schools located in Germany, England, Netherlands, Belgium, Italy, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 48 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited Virtual High School with its main office in Virginia and teaching hubs in Germany and Okinawa.

2.0 BACKGROUND

2.1 DoDEA has recently adopted the Common Core State Standards (CCSS) in ELA/Literacy and Mathematics which DoDEA refers to as College and Career Ready Standards (CCRS) for English Literacy and Mathematics. These standards reflect the knowledge and skills students need for success in college and careers.

2.2 DoDEA has a requirement to provide curriculum materials that address the CCSS for grades 6-8 ELA/Literacy courses.

2.3 The key priorities related to the DoDEA Community Strategic Plan goals are as follows:

Priority 1 addresses the adoption of the CCRS, whose curriculum standards are rigorous, research-based, and reflect the knowledge and skills our students need for success in college and careers.

Priority 2 requires the establishment of an organizational structure with the capacity to effectively manage, operate, and sustain a high-quality, worldwide, unified PK-12 school system to ensure our students achieve the CCRS.

3.0 SCOPE

3.1 DoDEA intends to award a firm fixed unit price Requirements type contract with a period of performance of one 12-month base year followed by up to nine, but no less than five, consecutive 12-month option periods.

3.2 DoDEA requires grades 6-8 Integrated English Language Arts (ELA) textbooks and supporting materials, including an initial 6-year subscription for digital resources (electronic publications), all of which are based on the CCSS. The estimated number of 6-8 students and teachers in the base period is shown below:

Estimated DoDEA Enrollment in SY16-17 Grades 6 7 8 Total

Students 5,899 5,339 4,793 16,031 Teachers 95 84 78 257

3.3 The quantity of instructional materials required during the five option periods (School Year (SY) 17-18, SY 18-19, SY 19-20, SY 20-21, SY 21-22) is estimated to be approximately five percent of the base period (SY16-17) or) is estimated to be approximately five percent of the base period (SY16-17) order per year.

DoDEA cannot guarantee or confirm actual order quantities for the base or option years.

3.4 Beyond the base and first five option periods, DoDEA prefers up to an additional four option periods (Option Years 6-9 i.e., SY22-23 SY23-24, SY24-25, and SY25-26), where the Contractor shall provide digital resources, and if applicable, consumable student textbooks on the basis of a one-year subscription which will be renewable at DoDEA’s option each year.

4.0 REQUIREMENTS

4.1 Materials:

4.1.1 All grade 6-8 ELA course materials shall:

a) Be based on current ELA research and best practices.

b) Be aligned to DoDEA’s CCRS English Literacy (CCSS ELA/Literacy) which may be found at http://www.dodea.edu/collegeCareerReady/ela-standards.cfm.

c) Have a copyright date not earlier than 2013. The copyright preference applies only to student and teacher materials (for example, the student textbook, teacher’s editions, etc...). The copyright preference does not apply to material included as part of the Contractor’s collection (that is, articles, assessments, pictures, problems included in a textbook or supplemental to the teacher or student text) but which was created by others prior to 2013.

Materials shall be available throughout the duration of the contract and their copyright dates shall remain unchanged for the entire contract period, with exception of the digital resources/electronic publications in option years 6-9, which may be updated from the initial 6-year subscription from the base year.

d) Provide teachers and students with developmentally appropriate lessons and formative assessments for the age, grade, and stage of learning that supports students acquiring and practicing college- and career-ready skills needed to understand and communicate in the 21st century.

e) Provide teachers opportunities for differentiated instruction to meet the instructional needs of all students.

f) Have technology components that facilitate program delivery.

g) Provide digital access to teacher resources for school-level special education, gifted, and

English As A Second Language teachers and to above-school-level (approximately nine people worldwide) subject-matter experts.

h) Be free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and shall present a balanced coverage of multi-cultural contributions, where appropriate.

i) Section 508 Compliance—Contractor resources, wherever applicable, shall meet the following requirements:

IT Requirement: All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology Accessibility Standards (36 CFR part 1194). Further information is available at the following URL:

http://www.section508.gov.

Section 508 Deliverable Requirements: The activity to be performed relates to or requires the use of Electronic and Information Technology (EIT). Section 508 must be considered as a requirement for the outputs/ deliverables including functional performance, information, documentation, and support requirements under this acquisition to ensure that it considers specific Section 508 accessibility requirements. Further, the outputs/ deliverables should not adversely affect accessibility features of existing EIT technologies. Standards from 36 CFR part 1194 Subpart B, C, and D have been determined to apply to this acquisition. Solicitation respondents must describe how their background and experience will enable them to at least meet those technical provisions identified as applicable in the Government Product/ Service Accessibility Template (GPAT), per (Attachment 4).

j) OCR Requirement: Provide two digital Optical Character Resolution (OCR) copies of all print materials. A digital copy of these materials shall be provided in one or more of the following formats:

Digital Accessible Information System (DAISY)/ National Instructional Materials.

Accessibility Standard (NIMAS) with cascading style sheet.

HyperText Markup Language (HTML).

Portable Document Format (PDF), (unlocked, embedded fonts, single page).

Rich Text Format (RTF)/Word document KESI format, edited (compatible with Kurzweil 3000 version 12 Text to Speech software) that will not require further modification by DoDEA.

4.1.2 Each grade level/course shall include:

a) ELA student textbooks (hardcover and online access) for grades 6-8 with corresponding teacher editions (hardcover and/or online access).

b) Sequence or collection of texts that builds knowledge systematically through reading, writing, listening, and speaking about topics under study.

c) Selection of specific anchor texts of grade-level complexity (keystone texts) within a sequence or collection of texts.

d) One hundred percent of the texts accompanied by specific evidence that they have been analyzed with at least one research-based quantitative measure for (1) grade-band placement and (2) grade-level placement.

e) One hundred percent of the texts accompanied by specific evidence that they have been analyzed with at least one research-based qualitative measure for (1) grade-band placement and (2) grade-level placement.

f) Non-fiction material reflected in at least 50 percent of the text selections.

4.2 Text Dependent Requirements—The Contractor shall provide:

4.2.1 Materials that contain at least 80 percent of questions and tasks that reflect text dependent requirements of CCSS Reading Standard 1 by requiring use of textual evidence to support valid inferences from the text.

4.2.2 Materials that contain a series of text dependent questions that address any of the following:

sustained attention to making meaning from the text and re-reading (Close Reading) to gain evidence and clarity.

4.2.3 Materials that contain at questions and tasks that support students to unpack the academic language (vocabulary and syntax) prevalent in complex texts.

4.2.4 Materials that contain questions and tasks (student text and teacher editions and assessments) that accurately address the analytical thinking required at each grade level by the CCSS.

4.3 Grammar, Writing, Speaking, and Listening—The Contractor shall provide:

4.3.1 Per grade level, student grammar resources that have related teacher supporting materials.

4.3.2 Materials that address grammar and language conventions specified by the CCRS English/Literacy at each grade level.

4.3.3 Student writing tasks that require students to analyze and synthesize sources as well as to present careful analysis, well-defended claims, and clear information.

4.3.4 Materials that include written and oral tasks at all grade levels require text dependent responses drawing on textual evidence to support valid inferences from the text.

4.3.5 Materials that include tasks that focus on argument and informative writing in the following proportions: Expository 35%; Persuasive 30%; Narrative 35%.

4.3.6 Materials that provide (1) multiple practice opportunities with short, focused research projects, and (2) pathways to engage students in a range of conversations, collaborations, and oral presentations that express well-supported ideas clearly and build on others’ ideas.

4.4 Supplementary Materials—The Contractor shall provide:

4.4.1 Student supplementary materials, including but not necessarily limited to adaptive or interactive readers, readers handbook, audio/text, etc.

4.4.2 Teacher supplementary materials, including but not necessarily limited to lesson preparation/instructional strategies/graphic organizers, differentiated instruction, vocabulary development, online resources (including student textbook and teacher editions), listening library, viewing library, and assessment (hardcover and/or online).

4.5 Teacher Support Tools—The Contractor shall:

4.5.1 Provide online videos, tutorials, webinars, and/or other web-based support tools that focus on the organization of the component parts of the program and the way the program materials align to CCRS. Note: The Government may record and archive any webinars on our learning management system (currently Schoology).

4.5.2 Provide standards alignment correlation documentation of the Contractor’s materials to Common Core State Standards (CCSS) for ELA and Literacy in History/Social Studies, Science and Technical Subjects (digital format) which may be found at the following URL:

http://www.dodea.edu/collegeCareerReady/ela-standards.cfm.

4.5.3 Provide technical support for digital tools/resources via phone or email. Phone or email responses shall occur within one business day.

4.5.4 Make all materials available throughout the duration of the contract period, with exception of the digital resources/electronic publications in option years 6-9, which may be updated from the initial 6-year subscription from the base year.

4.6 Privacy: The Contractor shall provide for individual accounts with unique usernames and passwords which do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access digital content.

5.0 TECHNICAL REQUIREMENTS

5.1 Software and Cloud Testing Requirements

5.1.1 All online resources, cloud-based services and instructional software shall meet Department of Defense and DoDEA Information Assurance requirements (as defined below). Software, cloud services and associated websites shall undergo comprehensive testing to ensure that they pose no security risk to the DoDEA infrastructure. Any IT component of the Contractor’s proposal that fails to meet DoDEA’s Information Assurance and Technology requirements will be excluded from further evaluation.

5.1.2 DoDEA Information Assurance Testing and Validation will include, but not be limited to, ensuring that the Contractor software solutions do not modify DoDEA’s underlying system security configuration and/or interfere with other installed software. Standard software will undergo pre-and post-installation scans on a clean computer image and over 70 other security and malware validation checks.

5.1.3 In accordance with Department of Defense policy, cloud-based services shall undergo a supplemental series of validations. These validations closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. Contractors shall be prepared to discuss underlying details of their environment in the following seven areas. Failure to provide this information when requested shall automatically exclude Contractors from further evaluation.

1. Vendor Data Collection and Distribution Controls

2. Vendor System Management and Security Controls

3. Vendor Data Storage and Data Access Controls

4. Vendor Data and Metadata Retention Controls

5. Vendor Development and Change Management Processes

6. Vendor Test and Development Environment Security Controls

7. Vendor Data Breach, Incident Investigation and Response Mechanisms

5.2 Basic DoDEA System Requirements

In accordance with Section 5.1 (above), DoDEA requires the use of software which may be installed and/or accessed in a stand-alone environment, network environment, or web-based environment that is compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop WITHOUT the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. In addition, all software shall be compatible with the following hardware baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB Processor Intel-based 2.4 GHz

Operating System Windows 7 Enterprise

5.3 DoDEA Software License Keys

License keys and electronic downloads for software purchased by DoDEA under this guidance shall be provided to the Contracting Officer’s Representative (COR) with a copy of the same to SOFTWAREAPPROVALS@HQ.DODEA.EDU Software shall NOT be provided directly to DoDEA school, district, and/or area offices unless explicitly identified in the Performance Requirements.

5.4 DoDEA Information Assurance Supporting Elements / Requirements

5.4.1 DoDEA is subject to Federal statute and United States Department of Defense policy and guidance. These requirements include, but are not limited to, the Information Assurance requirements defined in:

Department of Defense Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf The DoD Risk Management Framework (DODRMF) per DoDI 8510.01, per http://www.rmf.org/component/content/article/56-consulting/65-rmf-dod.html and http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

Department of Defense Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

5.4.2 These guidelines serve as a pillar of the Defense Information Assurance Program (DIAP), of which the following supplemental Contractor mandates shall form:

5.4.2.1 The Contractor shall provide security patches and upgrades, to include third-party applications, in response to public released security vulnerabilities associated with their software solution. Any deviations from this requirement shall be approved in writing by the DoDEA Chief Information Officer.

5.4.2.2 The Contractor shall develop and provide software upgrades within 30 days of notification should any of the software/plug-ins be found vulnerable and non-compliant with Defense Information Security Agency (DISA) and/or National Security Agency (NSA) standards. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA. Prior to award, Contractor software shall be subject to all new or updated Department of Defense/DIACAP requirements.

5.4.3 All windows, fly-out menus, etc. shall work from within an environment that blocks popup windows. In addition, all web-based software shall not (wherever possible) require the use of streaming videos or downloads, such as Java Applets.

5.4.4 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems, i.e., Microsoft SCCM 2012. Older 16-bit software will be automatically denied per this requirement.

5.4.5 Any portion of the Contractor's solution that involves Internet access by DoDEA students has a duty to comply with the relevant requirements of the Children's Internet Protection Act, Pub.L.

106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335. Any part of the Contractor's solution that collects or stores agency-owned or agency-controlled personally identifiable information has a duty to do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. § 552a (See http://www.archives.gov/about/laws/privacy-act-1974.html.)

5.4.6 Contractor solutions that collect information from children under the age of 13 through the Internet must comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

5.4.7 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. They shall be scalable and able to expand to meet future growth, both in terms of the instruction and the size of the student body.

5.4.8 Any opportunity for data integration of student or teacher accounts shall adhere to Federal government and DoD guidance for security of personally identifiable information available from the following URLs:

http://www.justice.gov/opcl/privstat.htm http://www.whitehouse.gov/omb/memoranda/fy2007/m07-16.pdf http://www.dtic.mil/whs/directives/corres/pdf/540011p.pdf.

5.4.9 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Contractors who have a DoDEA username and password may access the training on DoDEA's intranet. All other contractors shall access the PA and PPI/PII slides, a link to which may be found on DoDEA's homepage (www.dodea.edu). Contractors shall send written confirmation listing the staff members that have taken the mandatory PA and PPI/PII training to the COR.

5.5 Maintenance and Support

Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished using the Internet and/or email.

Any upgrades to online digital materials shall include compatibility with DoDEA school-level technology and Department of Defense requirements. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades or revisions through the COR and shall provide electronic access of the updates and/or revisions to the COR for testing.

The Contractor shall be able to provide DoDEA with reporting capability regarding usage rates related to any component of the digital resource (s).

5.6 Contractual Non-Disclosure Agreement Requirements

The Contractor may be required to sign Non-Disclosure Agreements (NDA), which prohibits the disclosure, publishing, divulgence, or release of any information obtained during the performance of the contract.

5.7 As a U.S. Government entity, DoDEA is required, when entering into terms and conditions/terms of use/end user license agreements with contractors, to follow applicable federal laws and regulations.

Accordingly, in order for a contractor to be eligible for award of a contract, the provisions of a contractor’s terms and conditions/terms of use/end user license agreement for the contractor’s digital resources must be permitted within federal law and agency rules and regulations.

6.0 DELIVERABLES—The Contractor shall:

6.1 Participate in a post-award video- or teleconference within five business days of the award date.

6.2 Provide print and digital course materials, per SOW 4.1-4.5.

Digital materials shall be provided within two business days of the receipt of a delivery order for materials to include any virtual teacher support tools and resources, per SOW 4.5.1.

Print materials shall be shipped to commercial addresses, unless an APO address is specified, for materials.

6.3 Provide standards alignment correlation documentation, per SOW 4.5.2.

6.4 Provide technical support, per SOW 4.5.3 and 5.5.

7.0 PERFORMANCE AND DELIVERY SCHEDULE

7.1 The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Period Task Ref. Timeline

Base Year

Post-Award Conference 6.1 Five business days after award

Course Materials and Teacher Support

6.2

After receipt of a written delivery order:

Digital: Two business days after receipt of delivery order Print: 30 days for US & APO sites and 45 days for overseas (DoDDS) sites

Standard Alignment Correlations

6.3 After receipt of a written delivery order:

Ten business days after post-award conference

Technical Support 6.4 After receipt of a written delivery order:

Ongoing after post-award conference

Option Years 1-

Course Materials 6.2

After receipt of a written delivery order:

Digital: Ongoing Print: 30 days for US & APO sites and 45 days for overseas (DoDDS) sites

Technical Support 6.4 After receipt of a written delivery order:

Ongoing

Period Task Ref. Timeline

Option Years 6-

Digital Resources 6.2

After receipt of a written delivery order:

Digital: Ongoing Consumable Texts—if applicable: 30 days for US & APO sites and 45 days for overseas (DoDDS) sites

Technical Support 6.4 After receipt of a written delivery order:

Ongoing

(End of Statement of Work)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Factor 1:Technical Capability, Factor 2: Past Performance and Factor 3: Price. Technical Capability is more important than Past Performance, which is more important than Price.

The Government will use best value trade-off procedures.

Factor 1- Technical Capability: Vendors will be evaluated on how well they demonstrate their understanding of and ability to perform the requirement as set forth in the SOW through their technical proposal and proposed student and teacher materials/resources. The first two Technical Capability subfactors below will be evaluated on a pass fail basis, while the remaining subfactors will be evaluated on the extent to which they meet the requirement.

Subfactor 1—Copyright Date: Vendors materials have a copyright date of no earlier than 2013. Materials shall be available throughout the duration of the contract and their copyright dates shall remain unchanged for the entire contract period, with exception of the digital resources/electronic publications in option years 6-9, which may be updated from the initial 6-year subscription from the base year. The copyright preference applies only to student and teacher materials (for example, the student textbook, teacher’s editions, etc.). The copyright preference does not apply to material included as part of the Contractor’s collection (that is, articles, assessments, pictures, problems included in a textbook or supplemental to the teacher or student text) but which was created by others prior to 2013.

Subfactor 2—Course Materials:

(1) Are aligned to DoDEA’s CCRS English Literacy standards (Common Core State Standards ELA/literacy) based on current ELA research and best practice, per SOW 4.1.1.a and 4.1.1.b.

(2) Build knowledge systematically through reading, writing, speaking and listening, per SOW 4.1.2.b.

(3) Provide anchor texts (keystone texts) of grade-level complexity within a sequence or collection of texts, per SOW 4.1.2.c.

(4) Provide differentiated instruction, per SOW 4.1.1.e and 4.4.2.

(5) Provide 100 percent of the texts accompanied by specific evidence that they have been analyzed with at least one research-based quantitative measure and one resarched-based qualitative measure for (1) grade-band placement and (2) grade-level placement, per SOW 4.1.2.d and 4.1.2.e.

(6) Provide non-fiction material in at least 50 percent of the text selections, per SOW 4.1.2.f.

(7) Provide digital resources aligned to the print materials in the last four option years, per SOW 3.3.

Subfactor 3—Text Dependent Requirements:

(1) Ensure at least 80 percent of questions and tasks provided reflect text dependent requirements of CCSS Reading Standard 1 by requiring use of textual evidence to support valid inferences from the text, per

SOW 4.2.1.

(2) Provide questions and tasks that support students to unpack the academic language (vocabulary and syntax) prevalent in complex text, per SOW 4.2.3.

Subfactor 4—Grammar, Writing, Speaking, and Listening:

(1) Provide materials that address grammar and language conventions specified by the CCRS English/Literacy at each grade level, per SOW 4.3.2.

(2) Provide student writing tasks that require students to analyze and synthesize sources, as well as to present careful analysis, well-defended claims, and clear information, per SOW 4.3.3.

(3) Provide student writing tasks focused on argument and informative writing in the following proportions: Expository 35%; Persuasive 30%; Narrative 35%, per SOW 4.3.5.

(4) Provide materials for (1) multiple practice opportunities with short, focused research projects and (2) pathways to engage students in a range of conversations, collaborations, and oral presentations that express well-supported ideas clearly and build on others’ ideas, per SOW 4.3.6.

Subfactor 5—Supplemental Materials:

(1) Provide student supplementary materials, including but not necessarily limited to adaptive or interactive readers, readers handbook, audio/text, etc., per SOW 4.4.1.

(2) Provide teacher supplementary materials, including but not necessarily limited to the following: lesson preparation/instructional strategies/graphic organizers, differentiated instruction, vocabulary development, online resources, listening library, viewing library, and assessment, per SOW 4.2.2.

Subfactor 6—Teacher Support: Provide online videos, tutorials, webinars, and/or other web-based support tools that shall focus on the organization on the component parts of the program and the way the program materials align to CCRS. Note: The Government may record and archive any webinars on our learning management system (currently Schoology), per SOW 4.5.1.

Factor 2- Past Performance: Vendor's Past Performance will be evaluated to determine the vendor’s likelihood of success on the present requirement.

Factor 3- Price: Price proposals will be evaluated to ensure price fair and reasonableness considering the specific terms and conditions and relevant commercial practices.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) The terms and conditions/terms of use/end user license agreements for the digital resources will not be rated as part of the evaluation. Instead, the Government will review the apparent successful offeror’s terms and conditions/terms of use/end user license agreement for the digital resources and, to the extent that the contracting officer determines that any provisions of the terms and conditions/terms of use/end user license agreement for the digital resources are contrary to federal law and agency rules and regulations, the offeror will negotiate an amendment with the contracting officer to address such provisions prior to award. Failure to negotiate an amendment acceptable to the Government will make the offeror ineligible for award.

(End of provision)

(End of Summary of Changes)