SOW.pdf

May 18, 2018

DEFENSE THREAT REDUCTION AGENCY

TREATIES AND BUILDING CAPACITY DIRECTORATE,

ON-SITE INSPECTION DEPARTMENT,

CHEMICAL AND BIOLOGICAL DIVISION

CHEMICAL WEAPONS CONVENTION

MISSION SUPPORT CONTRACT

AT

BLUE GRASS ARMY DEPOT, RICHMOND, KY

STATEMENT OF WORK

1.0 Introduction/Background/Scope:

The Defense Threat Reduction Agency (DTRA) mission is to enable Department of Defense (DoD) and the U.S. Government to prepare for and combat weapons of mass destruction and improvised threats and to ensure nuclear deterrence. DTRA’s Chemical and Biological Division, On-Site Inspection Department, Treaties and Building Capacity Directorate, performs its role in the implementation of the Chemical Weapons Convention (CWC) treaty in support of the agency's overall mission. DTRA's role in treaty implementation includes providing a DoD Host Team Leader (HTL) to serve as counterpart to the Organization for the Prohibition of Chemical Weapons (OPCW) Technical Secretariat (TS) Inspection Team Leader (ITL), providing a national escort team to arrange and oversee OPCW on-site inspection activities, and to provide or arrange treaty required in-country support (lodging, transportation, emergency medical, access to meals, etc.) for the OPCW inspection team. DTRA is responsible for performing the CWC treaty escort oversight and support of OPCW inspectors performing continuous inspection monitoring of the destruction of chemical weapons at Blue Grass Chemical Agent-Destruction Pilot Plant (BGCAPP) main plant and its associated on-site Static Detonation Chamber (SDC) facility, Blue Grass Army Depot (BGAD), Richmond, Kentucky. The BGCAPP (main plant and associated SDC) are also referred to below as the Chemical Weapons Destruction Facility (CWDF). For more background information, see Enclosure 1 (Related Websites).

The objective of this contract effort is to provide flexible integrated mission support services and program management of these to the DTRA Chemical and Biological Division's Blue Grass Treaty Monitoring Branch’s treaty compliance mission supporting OPCW TS inspectors at BGCAPP. Overall mission support services include: the escort oversight and support of inspectors at BGCAPP and related supporting locations); lodging and transportation/driver escort services for inspectors and DTRA temporary duty USG escort team members; and the program management of these services. For additional requirements see section 3.0 Tasks or Requirements. For qualification and training requirements see Enclosures 3-5. The current projected schedule of BGCAPP operations, to include the estimated start and end of destruction operations is at Enclosure 2.

2.0 Applicable Documents

• Department of Defense (DoD) Instruction 5210.65, Minimum Security Standards for

Safeguarding Chemical Agents, 19 January 2016.

• Army Regulation 50-6, Chemical Surety, 28 July 2008.

• Department of Army Pamphlet 40-8, Occupational Health Guidelines for the Evaluation and

Control of Occupational Exposure to Nerve Agents GA, GB, GD, and VX, 4 December 1990.

• Department of Army Pamphlet 40-173, Occupational Health Guidelines for the Evaluation and Control of Occupational Exposure to Mustard Agents H, HD, and HT, 3 June 2003.

• U.S. Army SAIE-ESOH Memorandum, Interim Guidance on Occupational Health Practices for the Evaluation and Control of Occupational Exposures to Nerve Agents GA, GB, GD, GF and VX and Mustard Agents H, HD, and HT, 6 November 2012.

• 41 CFR 102-34.200 and 205, Official use of Government Vehicles.

• 41 CFR 102-34.215, Contractor use of Government Vehicles.

• 41 CFR 102-34.230, Requirement to protect Government motor vehicles.

• 41 CFR 102-34-235, Requirement to comply with state and local traffic laws.

• 41 CFR 102-34.240 & 245, Responsibility to pay for parking fees and fines.

• 41 CFR 102-34.250, Requirement to use safety belts and follow safety guidelines.

• 41 CFR 101-38.601, Accident Reporting Forms and Their Use.

• 41 CFR 101-39.406, Responsibility for Damages.

• Executive Order 13043, Increasing Seat Belt Use in the United States.

• DoD 4500.36-R, Management, Acquisition, and Use of Motor Vehicles, March 16, 2007.

3.0 Tasks or Requirements:

3.0.1. Place of Performance: The focus of activities will be (1) on-site at the Treaty Office Facility (TOF), BGCAPP, Richmond, KY; (2) the DTRA Lodging Office (DLO) and inspector lodging; (3) transportation and escort between the BGCAPP and lodging; (4) transportation and escort between the BGCAPP/lodging and local airport (typically Lexington or Cincinnati); (5) transportation and escort of inspectors within the local travel area; (6) transportation and escort of inspectors during occasional (weekly or less) excursions outside the local travel area (LTA).

(The LTA is generally a 15-minute drive radius from the lodging facility that will be further defined by local policy and procedure.)

3.0.2. Treaty Office Facility (TOF). The TOF is a fixed facility inside the BGCAPP facility where OPCW inspectors and DTRA escorts (government and contract) are based. The USG will provide common user mission equipment (computers, phones, etc.) desk and office space for contractor escorts working at the TOF.

3.0.3. Lodging Facility (anticipated to be in Richmond, KY). Requirements are defined in Section 3.5 below. This location is the base for contractor driver escorts.

3.0.2. Period of Performance:

Base - 1 November 2018 – 31 Oct 2019.

Options: Four successive twelve month options.

3.0.3. Security Clearance: The Contractor employees supporting this effort must have a Secret clearance (CDRL A001).

The Contractor shall provide the following integrated CWC treaty compliance escort mission support services and overall program management of these services:

3.1 Contractor OSM/Supervisor

3.1.1. Mission Support:

The Contractor shall provide and identify at the CWDF site an overall Contractor On-Site Manager (OSM)/Supervisor who interfaces on a routine basis (at least weekly and otherwise as required basis) with the on-site TEM concerning escort team mission support requirements, priorities and activities. The OSM shall be responsive to the DTRA U.S. Government Treaty Monitoring Branch Chief/Treaty Escort Manager (TEM) at the site on requirements to:

attend/participate in meetings; support particular activities within SOW requirements; and provide timely notice and updates of contractor personnel assigned to shifts. If shifts contain more than one contract escort, the Contractor shall identify for each on-site contract escort shift, the supervisory or lead contract escort responsible for interface with the USG Shift Leader on support priorities and activities during that shift. The OSM shall demonstrate clear understanding of, and be able to apply the requirements of FAR 52.232-20, Limitation of Cost, as well as FAR 52.232-22, Limitation of Funds, and is proactive in identifying, mitigating and communicating to the TEM and Contracting Officer’s Representative (COR), trends in incurred labor hours that pose a risk in the contractor incurring costs that will exceed the negotiated cost baseline without an authorized change executed by the contracting officer. “Contracting officer’s representative (COR)” means an individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

3.2. Contract Treaty Compliance Escorts

3.2.1. Mission Support:

Provide up to two (2) contract treaty compliance escorts for 24 hours a day at the CWDF in accordance with the standard schedule of two (2) 12-hour shifts per day to perform required duties. (The normal baseline is one (1) contract treaty escort per shift.) The Contractor shall hire, credential, and train on-site escorts to attain the required numbers and level of service and ensure any newly hired on-site escorts undergo Government-provided training at first opportunity. The contractor shall maintain full/sole performance of support duties.

Ensure Contract Treaty Compliance Escorts meet qualifications listed in Enclosure 3.

Perform support services for routine and non-routine priorities and tasks identified by the United States Government (USG) leadership team:

• DTRA Treaty Monitoring Branch Chief, who serves as Host Team Leader (HTL), Escort Team Leader (ETL) and Treaty Escort Manager (TEM),

• DTRA Lead Treaty Compliance Specialist

• DTRA USG Shift Leader

Contract Treaty Compliance Escort shall provide support that includes but is not limited to:

• Facilitating, coordinating and ensuring support for agreed inspection activities;

• Accompanying inspectors during on-site inspection and selected other activities (e.g., during rotation to/from airport, training and similar activities during shift);

• Providing inspectors with appropriate information or explanation of relevant routine on-site treaty and demilitarization procedures, and referring non-relevant or non-routine inspection team questions to the appropriate authority, DTRA ETL, through the USG Shift Leader;

• Taking appropriate actions to ensure inspectors comply with appropriate guidelines on treaty implementation activities, security, safety, medical, administrative and technical requirements, to include articulating these requirements as needed. Guidelines include multiple sources such as the CWC, the BGCAPP Facility Agreement, relevant USG policies and regulations, relevant site procedures, and DTRA CWC escort plans, policies and procedures;

• Taking action to assist the inspected site (the CWDF) and USG in preventing the compromise of sensitive information or collection of information by inspectors that is not relevant to the inspection mission;

• Reporting to the USG Shift Leader on significant inspection activities conducted, the results, and any problems encountered, to include any inspector activities that are not compliant with or are not within existing guidelines;

• Performing Escort Team logistics and office administrative tasks that may include appointed collateral duties;

• Transporting inspectors during rotations, between lodging and site, and as otherwise required;

• Providing seamless integrated support to DTRA treaty compliance escort team operations;

3.2.3. Initial and Normal Expected Delivery for Contract Treaty Escorts:

• Initial and normal expected delivery: One on-site escort per 12 hour shift, 24 hours a day, 7 days a week, 365 days a year. During a Period of Inactivity (POI), other pause in munition processing, or training, these hours may be scheduled/distributed within four (4) 10 hour days per week, vice 24/7. (See paragraph 3.7 for POI assumptions)

• The maximum number of on-site escorts within contract scope is the equivalent of two (2) per shift, 24 hours a day, 7 days a week, and 365 days a year.

• There is a 95% probability that delivery quantities will not exceed the normal expected of one (1) per shift, 24/7. Any increase or decrease in delivery quantities will be with 60 days advanced notice.

3.3 Contract Treaty On-Duty Driver Escort.

3.3.1. Mission Support:

An on-duty driver escort must be based at the designated OPCW IT lodging facility to cover 18-hours of service each day (normally 0500-2300 hours each day, unless otherwise specified), 7 days a week, for transporting inspectors and temporary duty USG National Escort Team Treaty Compliance Specialist escorts within the limits of the local travel area (LTA) for routine meals, shopping, etc. The LTA has been predefined by the USG and is otherwise defined as a radius of 15 minutes travel time by vehicle from the inspector lodging facility. The Contractor shall hire, credential, and train drivers to attain the required numbers and level of service, ensuring any newly hired drivers undergo Government-provided training at first opportunity. The contractor shall maintain full/sole performance of support duties.

Ensure Contract Treaty On-Duty Drivers meet the qualifications specified in Enclosure 4.

3.3.2. Initial and Normal Expected Delivery for Contract Treaty On-Duty Drivers:

• Initial and normal expected delivery: A driver (consistent with safety, normally two or more people fill the single driver requirement for a given day) for 18 hours a day, 7 days a week, 365 days a year. During Periods of Inactivity (POI) or training, these hours may be scheduled or distributed within four (4) 10 hour days per week, vice 18/7 to support training, or if the POI is expected to last months, the hours may be reduced (See paragraph 3.7 for POI assumptions)

• The maximum driver delivery within scope is a (1) driver, 24 hours a day, 7 days a week, 365 days a year.

• There is a 95% probability that delivery quantities will not exceed the normal expected of one (1) driver 18 hours a day. Any increase or decrease will be with 60 days advanced notice.

3.4 Training Required for the On Site Manager, Contract Treaty Escorts, and Contract Treaty On-Duty Driver.

Required training and credentialing is necessary in order to be mission capable and to ensure mission compliance. All contracted OSM, escorts, and drivers shall successfully complete and be able to apply required training to perform mission requirements. (CDRLs A002, A003).

Required training and credentialing will normally be scheduled and accomplished during regular allotted shift hours (escorts performing standard 12 hour shifts and driver escorts performing required shifts at the DTRA Lodging Office). Much of this training is on-line and can be completed during regular shift on a not-to interfere with the mission basis. Some training or credentialing activities may require in person attendance away from the normal place of duty.

This shall be done in a manner that does not interfere with the mission. The OSM shall be responsible for coordinating and ensuring to the maximum extent that required training is accomplished during regular shift duty hours in a manner that does not interfere with mission accomplishment. The OSM shall coordinate training schedules and address any issues with the DTRA Treaty Escort Manager or designated representative. If training or credentialing (or mission activity requirements) lead the contractor to anticipate a risk to the negotiated cost baseline, the OSM require the Contractor to project a risk in incurring costs that will exceed the negotiated cost baseline, to successfully accomplish that activity, the OSM shall immediately communicate the issue, details and mitigation recommendations, in writing, to the DTRA TEM and DTRA COR with subsequent written notification to the DTRA contracting officer.

The Contractor shall be responsible for organizing, scheduling, and coordinating the training and credentialing of contractor personnel to meet the requirements of this contract. When needed, the Contractor may enlist the help of the DTRA TEM to assist in obtaining access to required training and credentialing.

3.4.1. Site-Required/Site-Provided Training. DTRA is a tenant at BGCAPP and falls under the Depot, BGCA or BGCAPP Unescorted Access Program (UAP) and requirements. The appropriate host at BGAD (normally BGCAPP) provides site-specific training. The Contractor is responsible for completing all training and certifications/badging related to gaining site access and qualifying for UAP certification. Such training (initial and annually) may include:

• General Employee Training 1&2 (20 + 20 hours) o Hazardous Waste Operations & Emergency Response o New Employee classes (initial only)

• Cardiopulmonary Resuscitation (CPR)/First Aid/Automated External Defibrillators (8 hours)

• Bloodborne Pathogens (1 hour)

• Respiratory Protection (4 hours)

• Site Ammunition (4 hours)

• Hearing Protection (2 hours)

• Conduct of Plant Operations/Plant Escort (4 hours)

3.4.2. DTRA Mandatory Training. DTRA mandatory training will be provided by DTRA (either classroom or on-line). The Contractor shall ensure that all contractors complete and stay current on General DTRA Mandatory Training in Enclosure 5. This DTRA General Mandatory Training may be updated annually by policy memo or similar.

The contractor employees shall complete the following training courses to ensure the successful performance of the OSM, escort and driver requirements:

• Training Required for DoD Unclassified Network access, see Enclosure 5.

• DoD Cyber Awareness Challenge (on line)

• Personally Identifiable Information (on line)

• DTRA Mandatory Core Training (DTRA Policy 17-12), see Enclosure 5 (subject to change).

• CW Treaty Orientation and Demilitarization Course (Classroom), which includes:

• CWC Treaty Overview (Basic);

• Cultural Awareness;

• Inspector Rights, Privileges, and Immunities;

• Escort Purpose, Duties, Responsibilities and Standards of Conduct;

• Local Travel Area Policy and Guidelines;

• Excursion Policy and Guidelines;

• Lodging Operations, Logs and Procedures;

• General Services Administration (GSA) Vehicle Standard Operating Procedures;

• Routine and Emergency Medical Procedures On/Off Post;

• Entry/Exit Procedures during Shift Change;

• Introduction to CW Destruction Operations;

• Rotation and POE Operations;

• DoD Treaty Policies and Procedures for Demilitarization Operations;

• Facility Agreement and Detailed Facility Information;

• Reporting and Emergency Situations.

Initial training and credentialing for all contractor OSM, escorts, and drivers shall be successfully completed no later than 120 days prior to the BGCAPP SDC earliest start date (refer to Enclosures 2 and 6) "Full operational capability (Date to be specified in solicitation)" is when contractor OSM, escorts, and drivers must be fully trained, have all required credentials, and be otherwise fully prepared to perform all required Statement of Work (SOW) tasks.

In order to ensure this readiness and training requirement is met the Contractor shall provide the names of the personnel to be initially trained not later than (NLT) 21 days after formal notification to deliver these personnel for training and duty. (This is normally about 7 days prior to the initial training period.)

In addition, the Contractor shall include projections for recurring, refresher, replacement or other training requirements per employee/candidate in the Quarterly Personnel Status Report at least 30 days in advance of the requirement in order to allow for scheduling of training.

Late submission of employee designation for training is not permitted; however, should a substitution be required, the Contractor must provide notice to the COR no later than 7 days in advance of the scheduled training.

3.5 Lodging Services

3.5.1. Lodging (CDRL A004):

The Contractor shall provide lodging services on a continuous basis. Lodging facilities must be within 30 minutes of the CWDF in a safe and secure (low crime) area, within a 15-minute drive to the following: laundry and dry-cleaning services, restaurants, grocery stores, and shopping centers or shopping areas and include parking spaces capable of accommodating up to three (3) vehicles. The parking area must be adequately lit. Based on treaty requirements lodging shall be one (1) bedroom hotel rooms or equivalent apartments for five or six (5-6) inspectors, but no more than eight to ten (8-10) inspectors during inspector rotations (these rotations occur for one

(1) night every three (3) weeks). If multi-bedroom apartments are used, the Contractor shall provide a standard state (not during rotation) of one (1) inspector per apartment, unless otherwise instructed by the USG. Lodging facilities shall not permit smoking in the individual rooms;

however, designated "outside" smoking areas shall be provided. All lodging facilities provided under this effort shall be equipped with the following amenities:

• Kitchenette(s) or kitchen(s) - Common facility or facilities may suffice. If using a hotel/motel the room must include a microwave and refrigerator;

• Furnishings – Bed, nightstand, desk chair, desk lamp, trashcan, etc.;

• Bathroom facilities;

• Toiletries (provide similar toiletries to those found in a hotel: bath towels, hand towels, wash cloths, bath mat, toilet paper, soap, shampoo, trash cans with trash bags, blow-dryer, etc.);

• Utilities;

• Television with basic (no premium) cable or satellite service;

• Internet service;

• In-room telephone service consisting of local calling service; long-distance access for each room shall be limited to individual occupant credit card access, except for the Inspection Team Leader (ITL) room, which shall have direct long-distance access;

• Cleaning and linen service two (2) to three (3) times a week, to include changes of bed linen and towels (bath, hand, bathmat and kitchen). (USG agrees to time of cleaning and linen service. Cleaning personnel shall be escorted unless the USG permits unescorted access with the concurrence of the ITL (per CWC requirements on inviolability of inspectors' quarters);

• Adjustable temperature and fan controls;

• Operational smoke detector in accordance with (IAW) state/local codes;

• Fire extinguisher;

• Pest control (monthly and as otherwise required); and

• Individually securable doors (meaning lock/key and deadbolt) for lodging and each bedroom.

Rooms are to be relatively contiguous, with less than 100 yards separation (e.g., rooms in separate buildings that face each other across a courtyard, cul-de-sac, parking area or back-to-back with a shared yard); a combination of apartments and closely adjoining hotel rooms may be used.

If any rooms obtained by the Contractor under this SOW are empty of inspectors, these rooms may be used by the USG to lodge temporary duty USG personnel with 48 hours advance notice.

3.5.2. Office Space:

The Contractor shall provide a room that can be used as an office (150 square feet or more) to support the Contract Treaty On-Duty Driver. The Contractor shall locate the lodging office space at or adjacent to the lodging spaces. The Contractor shall furnish the office. The office shall have two (2) telephone lines (one (1) fax line), access to restroom facilities, adjustable climate control, a smoke detector and fire extinguisher IAW state and local codes. If not otherwise provided by the lodging facility, the Contractor shall ensure that the lodging office is equipped with a computer with internet capability and printer made available to inspectors that allows the inspectors an email capability and ability to print modest amounts of output (an average of 10 pages or less per day for the team). The required computer and printer shall be for the sole use of inspectors (not to be used by the Contractor for Contractor business). To facilitate operations, the Contractor should have a separate computer and printer for use only by the Contractor. The office shall be capable of temporarily securing inspector equipment, be secured by a lockable door when not occupied, and have once a week cleaning services. The Contractor On-Site Manager/Supervisor may use the lodging office as administrative space.

3.5.3. Initial and Normal Expected Delivery for Lodging and Office Space:

• Lodging initial and normal expected: Six (6) individual hotel rooms (one of which is the lodging office) continuously plus a surge of 2-4 additional rooms for one night every three weeks during inspector rotations.

• Likely lodging maximum: Eight (8) individual rooms (one of which is the lodging office) continuously plus a surge of 3-5 additional rooms for one (1) night every three (3) weeks during inspector rotations.

• The precise staffing by the OPCW has not been established but is expected to be in the 5-7 range as the norm. During long POI's of two (2) weeks or more, there may be no inspectors present. Depending on particular lodging arrangements and the potential to save the USG money, there may be a reduction in USG requirements during periods inspectors are not present, especially during long POIs. There are no long POI's expected at present.

• The USG will provide an advanced estimate of requirements for standing (continuous/non-surge) and rotation (surge) requirements for rooms for the year and provide an update quarterly. The USG will confirm the precise number of standing (continuous/non-surge) rooms at least 30 days in advance (meaning any change to standing room requirements will be with a 30 day notice). The USG will know and communicate to the Contractor the precise number of surge rooms for a given rotation normally five (5) days in advance of the inspector rotation arriving on site.

• The lodging office: The contractor shall establish the lodging office location as a base for driver escort operations. The USG anticipates it will maintain this requirement for the entire destruction period including POIs.

3.5.4. Lodging Surges:

During the periods when inbound/outbound OPCW inspectors rotate at each site (normally every third week), the Government may require additional rooms above the normal lodging requirements specified in paragraph 3.5.3. Additional rooms shall be subject to the same requirements prescribed in paragraph 3.5.3. The Contractor is permitted to use the spare bedrooms in multi-bedroom apartments to house inbound inspectors at one (1) per bedroom during rotations. Inspectors having rooms in a multi-bedroom apartment must be of the same sex and bedroom doors each must have an individual lock/key and deadbolt. On average, lodging surges (inspector overlap) consists of up to four (4) additional rooms for an additional four (4) inspectors for one night every three (3) weeks.

3.5.5. Lodging Acquisition:

At the start of this contract, inspectors may already be present and lodged in hotel rooms arranged and paid for by the USG. This is considered the transitional baseline lodging arrangement. If this is the case, the Contractor shall arrange and assume responsibility for lodging inspectors on site at the current location at the earliest opportunity, making appropriate coordination with the COR and TEM on timing and other matters.

If there is no transitional baseline lodging arrangement in place, or the government requests, or the Contractor assesses that a better lodging arrangement is appropriate (consistent with government objectives to balance quality with cost), the Contractor shall survey, research and evaluate potential lodging alternatives/providers using an analytical method that factors appropriate USG requirements with reasonable cost. The standard for reasonable cost will normally be relative to standard local per diem rates (or less). (Proposed costs greater than per diem must be based on value added or other compelling factors.) Following the conduct of this research, the Contractor shall complete Contract Data Requirements List (CDRL) A004 titled New Site Housing Recommendation Report. Guidelines and timelines prescribed within CDRL A004 shall apply.

Following acceptance of CDRL A004, the Contractor shall have until the requested delivery date (identified originally in the USG's request to complete research, analysis and present) (or otherwise as agreed by USG decision on the Contractor's recommendations) to make final arrangements to guarantee and to deliver the lodging services at the agreed new or alternative location.

3.6 Program Management

3.6.1. Mission Support: The Contractor shall provide overall program management (proactive management of schedule, performance, costs, risks, and data to provide the services that satisfy the government’s performance requirements) for the above CWC mission support services (treaty escorts, driver services, and lodging services). Program Management support services require:

• Knowledge and expertise on the conduct and support of the CWC treaty continuous monitoring operations and in the timely provision of appropriate personnel and lodging services to enable it to provide quality support for the CWC escort mission;

• Knowledge of the technical aspects relative to CWC inspections at U.S. CW demilitarization facilities to include: knowing the primary on-site inspection/escort objectives and activities;

understanding the roles, functions, responsibilities and key factors of the Chemical and Biological Division Treaty Monitoring Branch escort team and other key entities directly involved in CWC inspections at CWDFs; having a viable understanding and concept of how the contractor escorts shall work on-site with DTRA Blue Grass, BGAD, the BGCAPP and others to accomplish inspection-related tasks and resolve inspection and escort issues; and understanding the similarities and differences in the Contractor's and Government's roles and responsibilities for the CWC escort mission;

• Capability to ensure appropriate personnel, supporting infrastructure (lodging and lodging office) and supporting procedures at the site and at the corporate level to ensure proper, timely support to DTRA, to include procedures for communicating, addressing, and rectifying problems that may arise;

• Development of a staffing plan clearly demonstrating and identifying proposed personnel and addressing the capability to recruit, retain and provide surge support within the parameters established within this SOW with emphasis on pre/post screening in accordance with DoD Contract Security Classification Specification Requirements prescribed in the attached DD Form 254 and Section 3.10 below. Each contractor supporting this contract must qualify for a security clearance granting access to secret information.

• Maintaining a staffing plan and strategy to limit the number of personnel loses to no more than 20% in a year. Developing and communicating to the USG the Contractor’s plan for timely replacement of contractor personnel who depart service to the contract and for pre-screening and avoiding candidates who cannot readily obtain an interim secret security clearance. Because training of replacement contractors can take up to 60 days, loss of contractor employees can negatively impact mission support; and

• Quarterly meetings with the USG COR, Contracting Officer, etc. to discuss program management issues. Additional meetings may be requested by either party to discuss urgent program management issues that impact performance.

3.7 Periods of Inactivity (POI)

3.7.1. Potential for Reduced Delivery Quantities during POI. During a POI, the contractor may be directed to reduce delivery quantities of lodging rooms, driver hours, and possibly on-site escort hours, depending upon the length of the POI, the ability to achieve cost savings, and with appropriate consideration of the need to keep trained personnel or lodging rooms for the longer term. CDRL A005.

3.7.2. Altered Schedules During POI. During periods of inactivity, the contract drivers, treaty escorts, and OSM may be directed to work collectively on an altered schedule, for instance Monday-Thursday, 10-hours a day supporting USG escort activities. Work schedules shall be coordinated between the Contractor OSM and the TEM to ensure contract drivers, treaty escorts, and OSM hours meet mission requirements and are consistent with delivery requirements under the SOW. CDRL A005.

3.8 Reports/Deliverables:

The Contractor shall provide the following administrative reports related to the contract, details of which are to be found as CDRL items in the contract:

• A001: Security Clearance Pre-Screening Process

• A002: New Site Trainee List

• A003: New Site Personnel Trained List

• A004: New Site Housing Recommendation Report

• A005: Periods of Inactivity

• A006: Status and Cost Report

• A007: Quarterly Contractor Personnel Status Report

• A008: Contractor’s Semi-Annual Self-Assessment Report

• A009: Contractor's Final Report

• A010: Closeout Funds Available for De-obligation Report and Final Invoice

3.9 Key Personnel:

The following position is considered key personnel: Contractor OSM/Supervisor.

3.10 Security Requirements:

3.10.1. DoD Contract Security Classification Specifications Requirements DD Form 254:

Contractor personnel performing work under this contract must be U.S. citizens and require a minimum of a DoD Secret Clearance at the time of the proposal submission, and shall maintain the level of security required in order to provide the required support. Contractor shall specify their security clearance pre-screening process in the contract proposal. CDRL-A001.

3.10.2. Contractor must obtain a common access card (CAC) and other required credentials in order to work at BGCAPP. Contractor must ensure employees (OSM, escorts, and drivers) are enrolled, qualified and credentialed under the site's unescorted access program (UAP), see section 3.4, CDRL A003, Enclosures 3-5. Contractors shall wear and display a badge that clearly identifies them as contractor employees.

3.11 Section 508 – Section 508 requirements are determined NOT to apply.

3.12 Government Furnished Property and/or Equipment (GFP/GFE)

3.12.1. Vehicles.

The baseline standard state for support is one (1) vehicle based at the Lodging Office. This vehicle will be a GSA vehicle provided by the Government for the Contractor's use in performing official duties under this SOW. The GSA vehicle based at the lodging office shall be used to transport inspectors and DTRA temporary duty USG escort team members to allow off-duty stops in the local travel area for meals, errands, shopping, etc., transport between the lodging and the inspection work site for official duty, between the site and the airport during rotations, and in support of approved periodic recreational trips for inspectors escorted DTRA escorts. Contractor shall ensure the GSA vehicle based at the lodging office is properly maintained. GSA/government vehicles are insured. Contractor shall coordinate with the DTRA TEM or the TEM's designated representative for any scheduled GSA vehicle maintenance or necessary service.

When the USG uses GSA/government vehicles, the USG will, as needed, allow/require Contractor drivers and escorts to use these government vehicles in support of the mission.

Contractors shall use government vehicles only for official use and shall not use them to conduct their own personal business. The contractor must abide by all regulations, publications, manuals, local policies and procedures applicable to use of GSA/Government furnished vehicles. See Section 2.0 for applicable references regarding contractor use of Government furnished vehicles.

Contractor shall fully abide by GSA rules prohibiting smoking and drinking alcoholic beverages by the driver and passengers in all GSA vehicles. The driver shall not text and drive while operating GSA vehicles. The driver may pull over to the side of the road safely to answer/make any official business phone calls needed to report any issues that may arise while transporting inspectors and USG escort members, such as vehicle breakdowns or accidents.

3.12.2. Other Government Furnished Equipment.

The Government will issue the Contractor (or allow shared use of) Government cell phones, computers, vehicles, and other equipment as required to support the treaty compliance escort mission. On-site contract escorts based at the TOF will share USG-provided desks, computers and phones from shift to shift. The Government (DTRA) intends to issue one laptop to the OSM and one laptop for the DLO. The OSM will sign for both laptops on the Request for Issue or Turn-In DD Form 1150 and be accountable for these two laptops. The Government (BGCAPP, otherwise DTRA) will provide certain necessary safety equipment to be used in and around the TOF, specifically: protective mask for escape purposes, hard hat, safety gloves, disposable ear plugs, and safety glasses. Contractors shall carry, wear and use this safety equipment in accordance with site safety regulations and procedures. Contractors shall sign accountability documents as required, conduct all required training and certification to use such government equipment, and shall know, understand and comply with all applicable DoD, DTRA, and site specific policies and regulations with respect to the equipment use, security, maintenance and accountability.

3.12.3. Contractor Obtained Equipment, Training and Services.

In addition to equipment previously mentioned in this SOW, the Contractor must acquire and ensure its personnel have and wear their own steel toe safety boots (not provided by the Government). All required training is government-provided by DTRA or the site, or available at no cost from the BGCAPP Joint Venture contractor team. Any additional training or services that the Contractor considers required above and beyond those defined here (there should be none) that has an associated cost must be approved in advance in writing by the COR and is contingent upon funding being available to support it.

3.13 Communication and Reporting of Increased Labor Hour Trends. Increased labor hour trends to support contractor performance of required training, credentialing or mission activities (such as in support of a rotation or excursion), within the funded and negotiated cost baseline shall be proactively communicated and reported, in writing (email is acceptable), to both the TEM and COR with recommended actions to mitigate the trend. If the OSM believes that such hours are required, and also threaten to result in incurred costs that will exceed the funded, or negotiated cost baseline, then the OSM shall also provide written communication of the details and circumstances to the DTRA contracting officer. Increased labor hour trends, not projected by the contractor to result in costs that will exceed the funded, or negotiated cost baseline, may be authorized by the COR if determined to be necessary successful performance of CWC mission support requirements. The OSM will report increased labor hour trends in the contractor’s Status and Cost Report (CDRL A006), information reported shall include: 1) the name of personnel; 2) duration of time as evidenced by beginning and end dates, by labor personnel, of the additional hours; 3) identification of the event/circumstance necessitating increased labor hour incurred by the identified personnel; and 4) cost incurred due to increased hours incurred by the identified personnel, to include hours incurred and personnel rate of pay/hour. The Contractor shall refrain from causing situations that require post-event ratifications.

3.14 Contractor Travel: The Contractor (typically program management personnel) may be required to travel during the performance of this contract to review or observe Contractors’ performance on site, to attend meetings or training, or for other purposes directed or agreed by the Government. Contractor shall provide the COR a detailed estimate of any required travel.

All travel shall be approved by the COR in writing via memorandum or email before departure and prior to the Contractor incurring any travel expense. Contractor will be authorized travel expenses consistent with the limitation of funds specified in this contract.

3.15. Additional Instructions: The Government defines the precise delivery levels for on-site escorts, driver escorts, lodging rooms along with additional instructions in Enclosures 6 (Base or Initial Year) and 7 (Subsequent Option Years). Enclosure 6 covers the base year, which includes the start-up and initial training and credentialing period and the initial arrival of inspectors and the first months of the conduct of the treaty continuous on-site destruction monitoring mission.

Enclosure 7 covers the steady state mission in subsequent option years.

ENCLOSURE 1

RELATED WEBSITES

Web Site Subject Web Site Address

Department of Commerce Web Site http://www.cwc.gov/ CWC Treaty Text (Department of Commerce Web Site) http://www.cwc.gov/cwc_treaty.html

CWC Treaty Text (State Department Web Site) http://www.state.gov/www/global/arms/treaties/cwctext.html

Program Executive Office, Assembled Chemical Weapons Alternatives (ACWA) https://www.peoacwa.army.mil/

Pueblo Chemical Agent- Destruction Pilot Plant https://www.peoacwa.army.mil/pcapp/

Blue Grass Chemical Agent- Destruction Pilot Plant https://www.peoacwa.army.mil/bgcapp/

U.S. Army Chemical Materials Activity http://www.cma.army.mil/

Organization for the Prohibition of Chemical Weapons http://www.opcw.org/ http://www.cwc.gov/ http://www.cwc.gov/cwc_treaty.html http://www.state.gov/www/global/arms/treaties/cwctext.html https://www.peoacwa.army.mil/ https://www.peoacwa.army.mil/pcapp/ https://www.peoacwa.army.mil/bgcapp/ http://www.cma.army.mil/ http://www.opcw.org/

ENCLOSURE 2

ESTIMATED START AND END OF BGCAPP CWDF OPERATIONS

This schedule includes unconfirmed pending start and end dates that are subject to change due to a number of factors such as: delay of SDC and BGCAPP beginning of destruction operations, maintenance problems which may halt or delay destruction operations for extended periods of time, and destruction operations that exceed anticipated completion dates. NOTE: A 60-120 preparation period, including readiness training and UAP and other credentialing, is needed for newly hired personnel prior to the BGCAPP projected destruction start dates.

LOCATION

EARLIEST

START / END

LATEST

START / END

Start End Start End

BGCAPP SDC (Mustard Agent Operations,) Blue Grass, KY

Aug 2019 Jun 2020 2019 2023

BGCAPP (Nerve Agent Operations), Blue Grass, KY

Nov 2019 May 2022

May 2020

Dec 2023

ENCLOSURE 3

CONTRACT TREATY ESCORT QUALIFICATIONS

NOTE: Blue Grass Army Depot stores nerve agents; there is a requirement for on-site escorts to maintain a Category 2 physical and a Red Blood Cell Cholinesterase (RBC- ChE) baseline. Medical screening will be provided by the Blue Grass Army Depot Clinic or Blue Grass Chemical Activity Pilot Plant Clinic to meet UAP qualifications.

• SECRET security clearance (or an interim SECRET clearance, pending completion of investigation).

• Locally based within commuting distance of the CWDF at Bluegrass.

• Qualify for and participate in the CWDF's Unescorted Access Program (UAP), per requirements in DoD Instruction 5210.65 and Army Regulation 50-6, to include participation in the CWDF's, or USG's, local urinalysis program, if required.

• Pass a Category 2 Physical per standards and intervals specified in Department of Army Pamphlets 40-8 and 40-173 (see references), as modified by U.S. Army SAIE-ESOH Memorandum, Interim Guidance on Occupational Health Practices for the Evaluation and Control of Occupational Exposures to Nerve Agents GA, GB, GD, GF and VX and Mustard Agents H, HD, and HT, 6 November 2012.

• Participate in USG Red Blood Cell Acetyl Cholinesterase (ChE) baseline test program.

• Able to properly wear a chemical protective mask, (including requirement that face must be clean shaven) outfitted as necessary with optical inserts.

• Be in good physical condition and able to meet the physical requirements of escorting inspectors in an industrial setting, which includes brisk walking up to 30 minutes at a time several times during a 12-hour shift, climbing multiple flights of stairs, able to operate successfully outdoors in a wide variety of weather conditions (rain, snow, wind, heat, cold) for extended periods, able to carry and move 25 pound items unassisted over short distances (25 meters).

• Possess a high school degree or equivalent.

• Able to read, comprehend and apply a wide range of English language technical documents related to CW demilitarization and treaty matters, to include the CWC, applicable facility agreements, standard operating procedures (SOPs), inspection and verification plans, situation reports, mission guidance and government policies.

• Able to apply guidelines and technical requirements from various sources to actual situations.

• Able to verbally report, write and record detailed information with exactness.

• Able to clearly articulate appropriate policies and procedures.

• Able to communicate effectively and use appropriate group dynamic skills with foreign inspectors to properly accomplish inspection activities.

• Able to accomplish tasks independently and in one-on-one situations with inspectors or site personnel.

• Possess computer skills, such as entering, editing and saving information into databases, spreadsheets and word processing documents that are the basis for treaty records. Able to effectively use Microsoft Office programs for such tasks.

ENCLOSURE 4

CONTRACT TREATY ON-DUTY DRIVER QUALIFICATIONS

Note: Blue Grass Army Depot stores nerve agents; there is a requirement for on-site drivers to maintain a Category 2 physical and a Red Blood Cell Cholinesterase (RBC- ChE) baseline. Medical screening will be provided by the Blue Grass Army Depot Clinic or Blue Grass Chemical Activity Pilot Plant Clinic to meet UAP qualifications.

Drivers are considered wage grade category of labor subject to the Service Contract Act of 1965.

• SECRET security clearance (or an interim SECRET clearance, pending completion of investigation).

• Qualify for and participate in the CWDF's Unescorted Access Program (UAP), per requirements in DoD Instruction 5210.65 and Army Regulation 50-6, to include participation in the CWDF's, or USG's, local urinalysis program, if required.

• Locally based within commuting distance of the CWDF.

• Possess a high school degree or equivalent (at minimum), or higher.

• Possess a valid state operator's/driver's license, no commercial driver’s license required.

• Must have valid and current car insurance coverage while employed.

• Pass a Category 2 Physical per standards and intervals specified in Department of

ArmyPamphlets 40-8 and 40-173 (see references), as modified by U.S. Army SAIE-ESOH Memorandum, Interim Guidance on Occupational Health Practices for the Evaluation and Control of Occupational Exposures to Nerve Agents GA, GB, GD, GF and VX and Mustard Agents H, HD, and HT, 6 November 2012.

• Participate in USG Red Blood Cell Acetyl Cholinesterase (ChE) baseline test program.

• Able to properly wear a chemical protective mask (including requirement that face must be clean shaven), outfitted as necessary with optical inserts.

• Able to drive while wearing chemical protective mask and protective clothing.

ENCLOSURE 5

DOD and DTRA MANDATORY TRAINING

1. The Contractor shall ensure employees promptly complete the following training to qualify for access to the DTRA LAN.

• Department of Defense Cyber Awareness Challenge (DoD CA)

• Personal Identifiable Information (PII)

2. In order to facilitate this process, we are providing you the link to this training.

Contractor employees, please enter the following address in your internet browser and complete both the DoD CA and PII training.

http://iase.disa.mil/eta/

3. Contractor employees: As proof of completion, print out both training certificates upon completion and provide to the OSM.

4. The OSM shall scan the employees' PII and DoD CA certificates into the computer and email them to the COR.

5. The COR will ensure the DTRA Security In-Processing representative receives these certificates to establish DTRA LAN accounts.

6. If you do not have the training certificates then you will be required to retake the training.

7. Attached is the current DTRA Mandatory Training Policy and list of required training, most of which is on-line. Contractor employees (OSM, Contractor on-site escorts, and Contractor driver-escorts) shall promptly complete and stay current in this training (refreshed per required frequency).

http://iase.disa.mil/eta/

ENCLOSURE 6

BASE (INITIAL) YEAR ADDITIONAL INSTRUCTIONS

1. PURPOSE: This Enclosure provides additional clarifying instructions for the base year of the contract (the year following initial award).

2. PERIOD OF PERFORMANCE: 1 November 2018 - 31 October 2019.

3. PROJECTED RELEVANT DATES:

Date Event 1 Nov 2018 Contract Award

Lodging: Begin Survey (Contractor)

1 Dec 2018 Hire On-Site Manager begin training and credentialing (Contractor)

1 Dec 2018 Lodging: Present Survey Results (Contractor)

15 Dec 2018 Lodging: Government Decision (14 days following Contractor presentation) (Government)

1 Apr 2019 Lodging: Provide 5 Rooms plus Office (Contractor)

28 Jan 2019 Provide On-Site Escorts (OSE) to Begin Training and Credentialing (Contractor)

1 May 2019 Complete Training and Credentialing of OSM and OSE (Contractor)

25 Mar 2019 Provide Driver-Escorts to Begin Training and Credentialing (Contractor)

31 May 2019 Complete Driver-Escort Training 1 June 2019 Target Basic Readiness Date

3 May 2019 Pre-Final Engineering Review (DTRA and Contractor Support) (Government)

2 June 2019 Final Engineering Review (DTRA and Contractor Support) 22 July 2019 OPCW TS Inspectors Arrive

1 Aug 2019 Beginning of Blue Grass Static Detonation Chamber (SDC) Mustard Destruction Operations (Government)

Nov 2019 Beginning of BGCAPP Main Plant Operations (Government)

4. REQUIREMENTS:

4.1. On-Site Manager: Provide the OSM for the full year.

4.2. Contract On-Site Escorts. Hire and credential required on-site escorts to support staffing of one contractor on-site escort per shift, with two 12-hour shifts per day, each and every day (24/7/365). The contractor shall provide the On-Site Escorts to be present for duty to undergo Government-provided training and required credentialing starting 28 Jan 2019, and be fully trained, credentialed, and ready to perform by 1 May 2019.

4.2.1. Coordinate and schedule with DTRA for any DTRA-provided training. Provide to the Government NLT 30 days prior to the start of training the names of personnel to be trained.

4.2.3. Be responsible for the timely coordination and accomplishment of training and other credentialing that is required by the host facility, to include Unescorted Access Program (UAP), with the host facility. Keep DTRA informed of progress and any issues or concerns.

4.2.4. During the train-up and credentialing period, contractor on-site escorts must support on a Monday-Thursday 10-hour a day schedule designed to support attendance at training classes and other credentialing and collective readiness building activities, unless otherwise arranged between the DTRA Treaty Escort Manager and the contractor On-Site Manager.

4.2.5. Manage contractor on-site escort employee schedules so as not to exceed the monthly hours that would be required if the contractor were supporting a 24 hours a day, 7 days a week, 365 days…