HDTRA118R0079A0001.pdf

HDTRA1827641

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to clarify proposal documentation requirements of L 4.3, L 5.3.4.3 and evaluation of Factor I, Mission Capability, M2.4 (last sentence w as deleted). No other changes to HDTRA118R0079 w ere made.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA118R0079

X 9B. DATED (SEE ITEM 11)

19-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Nov-2018

CODE

DEFENSE THREAT REDUCTION AGENCY/AL-ACO

8725 JOHN J.KINGMAN RD

FT BELVOIR VA 22060-6201

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA118R0079

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil End of Provision

FAR 52.204-7 System for Award Management OCT 2016 FAR 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 FAR 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 FAR 52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2017 FAR 52.215-16 Facilities Capital Cost of Money JUN 2003 FAR 52.215-20 Requirements for Certified Cost or Pricing Data OCT 2010 And Data Other Than Certified Cost or Pricing Data FAR 52.222-24 Preaward On-Site Equal Opportunity Compliance FEB 1999 Evaluation FAR 52.237-10 Identification of Uncompensated Overtime MAR 2015

CLAUSES INCORPORATED BY FULL TEXT

FAR 52.216-1 Type of Contract APR 1984

The Government contemplates award of a Cost-Plus-Fixed-Fee (CPFF) contract resulting from this solicitation.

FAR 52.233-2 Service of Protest SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

Defense Threat Reduction Agency Attn: AL-ACO/Russell Kelley 8725 John J. Kingman Rd. Stop 6201 Fort Belvoir, VA 22060-6201

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

DTRA Clause 252.204-9000 Notice to Potential Offerors – Official DTRA DEC 2007 Addresses in the National Capital Region (NCR) http://farsite.hill.af.mil/

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions Regulation (FAR)52.215-1(c)(3).

2. DTRA has two official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted; therefore, Offerors are to select one address below based on the method of mailing.

a. The official United States Postal Service (USPS) mailing address for DTRA:

Attn: AL-ACO/Russell Kelley 8725 John J. Kingman Rd. Stop 6201 Fort Belvoir, VA 22060-6201

b. DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Attn: AL-ACO/Russell Kelley 6200 Meade Road Fort Belvoir, VA 22060-5264

Note: This address shall also be used in all contracts for delivery of supplies/materials.

3. If mailing via USPS, Offerors are cautioned to allow 2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so Offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

* Mail sent without an office symbol may be misdirected within DTRA. Please use the most current office symbol assigned. If an office symbol changes during the term of this contract, the contracting officer may advise of this change via letter in lieu of a contract modification.

** Express and ground shipments arriving at DTRA's Mailing (US Postal Service Address) create double handling and delay of delivery by 8 hours.

4. QUESTIONS CONCERNING THIS SOLICITATION (OCT 1998)

Any and all questions concerning this RFP, including technical questions, shall be submitted in writing to the Contract Specialist, dtra.belvoir.ob.mbx.blue-grass-mission-support-contract@mail.mil. All DTRA technical personnel have been strictly prohibited from discussing this requirement with any contractor personnel.

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

Offeror proposals in original (electronic copy) and hard copy quantities, as specified in Section L.1.2 herein, for furnishing the supplies or services in the Schedule must be mailed, or shipped, in sufficient time for delivery to the location specified in Item 8, of the SF33, page 1 of this solicitation, no later than 1400, 9 November 2018, Eastern Standard Time (EST).

mailto:dtra.belvoir.ob.mbx.blue-grass-mission-support-contract@mail.mil

L.1.1.1 Point of Contact

The Contract Specialist (CS) is the primary point of contact for this acquisition.

The CS for this acquisition is:

Arlene Warren Defense Threat Reduction Agency ATTN: DTRA Contracts, AL-ACOO Phone: (571) 616-5404 Email address: arlene.warren.civ@mail.mil

The Contracting Officer (CO) for this acquisition is:

Russell Kelley

ATTN: DTRA Contracts, AL-ACO Phone #: (571) 616-6626 Email: Russell.v.kelley.civ@mail.mil

Offerors are instructed to address all questions or concerns regarding this solicitation via email to dtra.belvoir.ob.mbx.blue-grass-mission-support-contract@mail.mil, with the subject line “Questions Concerning HDTRA1-18-R-0079.” Offeror questions, or clarifications regarding this solicitation must be received no later than 1400 EST, 26 October 2018. Responses to Offerors’ solicitation questions/clarifications will be posted on the DTRA web site and made available via FedBizOpps (http://www.fbo.gov) no later than 1500 EST, 1 November 2018.

L.1.1.2 Debriefings

L.1.1.2.1 Preaward Debriefings

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings

Offerors may request a debriefing by providing a written request to the CO. The CO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the CO notification. To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Requirement Discrepancies and Discussions

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.1.4 Teaming Arrangements

The Offeror and its first-tier subcontractor(s) will be considered a “Team” when there is a signed teaming arrangement or letter(s) of commitment unconditionally binding both parties to performance under this contract should it be awarded to the Offeror. In the absence of one or the other of these documents, the Offeror and its first-tier subcontractor(s) are not considered a “Team” and will not be evaluated as such.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

mailto:Russell.v.kelley.civ@mail.mil http://www.fbo.gov/

Table 1-2 – Proposal Organization

VOLUME VOLUME TITLE COPIES PAGE LIMIT

I

I PROPOSAL DOCUMENTATION

• TABLE OF CONTENTS

• List of Figures, Tables and Drawings

• Glossary/Acronym List

• RFP Cross-Reference Matrix

10 – Paper Copies

1 – Electronic 15 Total

II

II MISSION CAPABILITY

8 – Paper Copies

1 – Electronic 40 Total

Subfactor A: Management Approach

(Inclusive of Resumes, maximum of 2 pages per resume)

Subfactor B: Technical Approach

(12 page maximum allocated for lodging survey, evaluation and analysis process)

III

III PAST PERFORMANCE

7 – Paper Copies

1 – Electronic

20 Total ( inclusive of references)

Present and Past Performance References

4 pages per reference

(Narrative and Attachment)

IV IV COST

2 – Paper Copies1 – Electronic

Unlimited

a. The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided electronically in accordance with L.1.3.8.

b. As shown in Table 1-2, additional paper copies of Volumes I, II, III, and IV, shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

c. All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR),” DEC 2007 (the clause is at the beginning of Section L).

PLEASE NOTE THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS CONTAINED IN FAR 52.215-1.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors, subfactors, and their related elements as listed in Section M of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The Offeror is requested to complete the proposal validity date in block 12, Section A of the solicitation, with not less than 180 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Proposals will be submitted in paper and electronic copies.

• Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

• No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size

Pages shall be 8.5 x 11 inches, not including foldouts. Format the pages in two columns. Except for the lettering that is within a graphic, the font size shall be no less than 10 point. Lettering within tables, charts, graphs, and figures shall be no smaller than 8 point. Margins on all four edges of each sheet will be at least one-inch.

Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The excess pages will also be deleted from the electronic copy of the proposal. All standard size pages (8.5 x 11), as referenced in L.1.3.5.1 shall be double sided and each side of the page counts towards the page limit. All foldouts, as referenced in L.1.3.7 shall be single sided. In the event discussions are held, page limitations may be placed on responses to Evaluation Notices (ENs). Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted

Each page shall be counted except the following:

• Cover pages

• RFP cross-reference matrix

• Teaming arrangements

• Letters of commitment

• Past performance consent letters

• Client authorization letters

• Table of contents

• Revision matrix

• Glossaries

• Lists of figures, tables, or drawings

• Tabs

• Dividers

• Blank pages

• Labor Category Table

• Organization Chart

• Exceptions to terms and conditions

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 8 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Proposal Copies

a. Original electronic copies of proposal Volumes I, II and III shall be submitted to the Bluegrass mailbox:

dtra.belvoir.ob.mbx.blue-grass-mission-support-contract@mail.mil. An original electronic copy of proposal Volume IV, or any revisions to Volume IV, shall be emailed to both the Bluegrass contract specialist and contracting officer at: arlene.warren.civ@mail.mil and russell.v.kelley.civ@mail.mil. Offerors are responsible for ensuring electronic copies are virus-free.

b. Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Pentium Class PCs

- Adobe Acrobat Reader 17.0

- Microsoft Office Excel 2013*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links.

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format. The printed copies shall be an exact duplicate of the “original” electronic proposal. If there are discrepancies between the “original” electronic proposal and the “copy” paper proposal, the “original” electronic proposal shall prevail.

c. Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

d. Electronic Media additional information:

• All text must be searchable

• Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

• Keep embedded graphics as simple as possible; large graphic files are discouraged

• Minimize the use of scanned images (except for Adobe Acrobat requirements)

• Use of self-extracting archive files (e.g., ZIP files) is allowed

• No linking to resources outside the submission of the original electronic proposal copies will be allowed

L.1.3.9 Cost Information

All cost information shall be addressed ONLY in the Proposal Documentation volume, noting reference details only, and Contract Cost volumes, Volumes I and IV respectively. All labor rates shall be rounded to the nearest penny.

All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

L.1.3.10 Volume Designation/Minimum Cross

Each volume shall be written to the greatest extent possible on a stand-alone basis, so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal.

Teaming Arrangements, Letters of Commitment, and Organizational Conflicts of Interest assertions submitted in Volume I may be cross-referenced in other volumes.

mailto:arlene.warren.civ@mail.mil

L.1.3.11 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes. All acronyms shall be spelled out in the text the first time they are used in each volume.

L.2.0 PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the Government to prepare the contract document and supporting file.

L.2.1 VOLUME I, ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.13

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 GOVERNMENT OFFICES

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also provide the name, telephone and fax numbers, and e-mail address for the Administrative Contracting Officer (ACO). The aforementioned information also applies to the prime contractor and major subcontractors/teaming partners for which there is a teaming arrangement.

L.2.5 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number; Taxpayer Identification Number (TIN); size of business (large or small) under NAICS 541990 (All Other Professional, Scientific, and Technical Services) small business size standard ($15 million annual revenue); Socio-Economic Status; and labor surplus area designation.

L.2.6 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment accompanied by narrative explanation of the extent of the business and legal relationship. Paragraph L.1.1.4 applies.

L.2.7 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

Provide information relative to Offeror’s facility clearance and the contact information for the Offeror security office. Information relative to subcontractor security requirements shall also be included. The Offeror shall complete the contractor information blocks on the DD254.

L.2.8 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017 IDENTIFICATION AND

ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995)

If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed.

L.2.9 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2.9. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 2.9 – Solicitation Exceptions

Solicitation Document Paragraph/Page Requirement/Portion Rationale Statement of Work (SOW), Solicitation Section, Attachment, etc.

Applicable Page and Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain the basis for exception and impact on contract

L.2.10 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR(S)

(SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are current and available in the System for Award Management https://www.sam.gov.

L.2.11 SMALL BUSINESS

DTRA is committed to maximizing small business opportunities at both the prime and subcontractor level. This acquisition is a small business set-a-side. All Offerors shall prepare a summary list of proposed subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic Status, Subcontract Dollars, and Percentage of Total Contract Value proposed. DTRA will verify that small business entities submitting offers meet the designated NAICS (541990 -- All Other Professional, Scientific, and Technical Services) small business size standard ($15 million annual revenue).

L.3.0 VOLUME II – MISSION CAPABILITY

L.3.1 GENERAL

The Mission Capability Volume should describe the Offeror’s capability to satisfy the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Particular proposal strengths or unique approaches should be emphasized. Asserted capability, /or stated intent to meet the requirements must be supported by detailed narrative explanation of the proposed management and technical approach, to include identification of key personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Mission Capability subfactors and their related elements defined in Section M, “Evaluation for Award.” Using the instructions provided below, provide as specifically as possible the actual methodology that would be implemented by the Offeror to successfully accomplish and satisfy these subfactors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed of performing all the requirements specified in the solicitation.

L.3.2 VOLUME II, ORGANIZATION:

The volume shall be organized according to the following outline:-

a. Table of Contents

b. List of Figures, Tables and Drawings

c. Glossary / Acronym List

d. RFP Cross-Reference Matrix

e. Mission Capability

• Subfactor A - Management Approach

• Subfactor B - Technical Approach o

L.3.3 FORMAT AND SPECIFIC CONTENT

Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each Mission Capability subfactor and their related elements, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed or clearly delineated.

L.3.3.1 RFP Cross-Reference Matrix (RCRM)

The Offeror shall fill out an RCRM indicating on what section and page in Volume II the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent. This matrix only applies to Volume II.

Example Format:

VOLUME II SOLICITATION CROSS REFERENCE MATRIX

Solicitation Section/Paragraph

Proposal Page/ Section/Paragraph

Solicitation Section/Paragraph

Proposal Page/Section/Paragraph

L.3.3.2 SUBFACTOR 1: MANAGEMENT APPROACH

Offerors shall describe and detail a Management Approach that specifically addresses the Management Approach elements below, demonstrating and detailing their understanding and management approach to executing the SOW.

(1) Offerors shall describe their organization, plans and processes, to effectively manage at the corporate/program management level, the program schedule, risks, performance, as well as successfully prevent, address and rectify problems to support the objectives of requirement.

(2) Offerors shall describe their processes and ability to ensure timely communication with the Government, both at the corporate level and on-site.

(3) Offerors shall demonstrate their ability to provide appropriate, experienced, qualified/certified key personnel to satisfy requirements and applicable quality standards.

NOTE: THIS TABLE IS A NOTIONAL EXAMPLE ONLY

Company

Position Title /Labor Category

TO WBS SOW

Requirement(s Responsibility

TO SOW

Discipline s / Skill Sets Reference

Descriptio n of scope to be Performed

Professional Qualifications/Education , Yrs Exp, Qty of Hrs Propose d

Key Personne l

Duty / Work Location

Prime/Su b Yes / No

Security Clearance

John Doe

Analys t I

TO 1, WBS

3.2, 4.0

12.0 a, b, c XXXX XXXX #### Yes DTRC

ABC

Corp (Prime) Top Secret

DEF

Corp Analys t II

TO 1, WBS

3.2, 4.0

12.0 a, b, c XXXX XXXX #### Yes Contract

-or Site (Sub)

L.3.3.3 SUBFACTOR 2: TECHNICAL APPROACH

Offerors shall describe and detail a Technical Approach that specifically addresses the Technical Approach elements below, demonstrating and detailing their understanding and technical approach to executing the SOW:

(1) Offerors shall describe their ability to provide quality support in each service area (trained/qualified/well-performing escorts and drivers; and the various lodging requirements), and addresses each phase of support including new site start-up, and site closure.

(2) Offerorsshall describe their understanding of specific likely technical issues that may be encountered during performance and their ability to provide approaches for addressing these.

(3) Offerors shall describe their staffing, task planning, quality control approach that enables successful accomplishment of the requirements/contract objectives.

(4) Offerors shall describe an achievable process, schedule and capabilitiesfor acquiring and maintaining the required number of on-site escorts.

(5) Offerorsshall describe an achievable process, schedule and capabilities for acquiring and maintaining the required number of drivers.

(6) Offerors shall describean achievable process for maintaining continuity in the workforce, that will minimize turnover of personnel, and the potential issues caused by turn-over.

(7) Offerors shall describe their process for researching, evaluating and presenting lodging alternatives and recommendations to the USG for a lodging decision illustrating this process with an actual or notional lodging survey, analysis and decision report and briefing based on lodging meeting SOW requirement for Blue Grass.

(8) Offerors shall describe their process, schedule and capability to acquire/provide long-term housing.

(9) Offerors shall provide evidence demonstrating a current Defense Security Services (DSS) approved facility security program, and the date approved, as well as describe their capability to provide cleared personnel and a demonstrated approach to address security issues.

(10) Offerors shall describe their corporate concept, knowledge or understanding of the technical aspects relative to CWC inspections at U.S. chemical demilitarization facilities per SOW paragraph 3.6.

L.4.0 VOLUME III –PAST PERFORMANCE

L.4.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Figures, Tables, or Drawings

c. Glossary

d. Description of Team

e. Present and Past Performance References

f. Organizational Structure Change History, Inclusive of “Roadmaps”

L.4.2 DESCRIPTION OF TEAM

The Offeror shall provide a matrix of all proposed subcontractors/team members and the specific areas within the SOW for which they will be utilized. Offerors shall also provide an approximate percentage of effort, based on overall proposed contract cost, that each subcontractor/team member will contribute to the overall effort. This information will be utilized to determine relevancy for the subcontract references.

In addition, the Offeror shall submit a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance.

L.4.3 PRESENT AND PAST PERFORMANCE REFERENCES

The Offeror shall identify a minimum of three, and a maximum of five references, for the prime Offeror as well as a minimum of one, and maximum of two references, for each of the subcontractors/teaming partners expected to perform aspects of the effort that the Offeror considers critical to the overall success of the program. The references shall represent recent contracts/task orders, awarded within last ten years of the solicitation date that the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort. Task orders issued against Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts may be included as references. The base ID/IQ shall not be cited as a reference. For each reference, the Offeror shall provide a narrative describing the effort and the results of the Offeror’s performance. This narrative shall include rationale supporting the assertion of relevance in scope of work and contract dollar amount. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, Paragraph M.2.2, Past Performance.

L.4.4 ORGANIZATIONAL STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal Volume III a “roadmap” describing all such changes in the organization of the Offeror for the past 5 years, from date of solicitation, and also include a “roadmap” for all team members identified in a Teaming Arrangement or Letter of Commitment for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance

Formatted: Font: Bold, Underline, Not Highlight evaluation and performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these “roadmaps” should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources. These “roadmaps” will not count toward the page limitations of Volume III.

L.5.0 VOLUME IV – COST

L.5.1 GENERAL

The Offeror shall provide a cost proposal. The cost proposal must be consistent with the Offeror’s proposed Management Approach and proposed Technical Approach in Volume II, Mission Capability. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the contract/task orders being sought.

These instructions are to assist the Offeror in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness, realism, and completeness of the proposed costs. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the Offeror.

Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the cost position. All information relating to the proposed cost, including the required supporting documentation must be included in the section of the proposal designated as the Cost Volume (Volume IV). Under no circumstances shall this information and documentation be included elsewhere in any other Volume (I, II, or III) of this proposal.

In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, data other than certified cost or pricing data is required. However, if after receipt of proposals it is determined that adequate price competition does not exist, certified cost or pricing data maybe required (reference FAR 15.403-4). The Offeror shall provide current, complete, and accurate cost or pricing data within the calendar days specified in the Contracting Officer’s request.

L.5.2 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Figures, Tables, or Drawings

c. Glossary

d. Cost Narrative

e. Cost information and supporting cost data, to include estimating methodology and clear explanation of fixed fee calculation methodology.

L.5.3 COST NARRATIVE

L.5.3.1 Assumptions

For each Tab in the Cost Volume, the Cost Narrative shall identify all assumptions derived by the Offeror relating to its proposed estimated cost and shall reference the applicable paragraph and page number in the Mission Capability Volume (Volume II) of the proposal that provides a corresponding discussion of the particular assumption.

L.5.3.2 Inconsistencies

For each Tab in the Cost Volume, a cost proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performances and cost, shall be explained in the cost narrative. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on cost should be explained. Any significant inconsistency, if unexplained, which raises a concern on the fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal or grounds for adjusting the probable cost.

The burden of proof as to cost-credibility rests with the Offeror.

L.5.3.3 Government Furnished Property (GFP)/Government Furnished Equipment (GFE)

For each Tab in the Cost Volume, the cost narrative shall include a discussion of any GFP or GFE that the Offeror is assuming to be provided and timelines associated with receipt of GFP or GFE.

L.5.3.4 Contractor Systems

For each Tab in the Cost Volume, the cost narrative shall include information for the prime contractor and any subcontractor/teaming members on the following contractor systems:

L.5.3.4.1 Estimating System

Offerors shall provide a summary description of their written and documented standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Direct Material, Direct Labor, Indirect Costs, Other Direct Costs, Subcontract costs, Overhead, G&A, etc.). Offeror’s shall identify any deviations from its standard, written/documented estimating procedures used in preparing this Volume IV cost proposal.. TOfferors shall indicate if the Government approved its system and if so, provide documentary evidence of such approval. Offerors’ cost narrative shall indicate whether there are any Forward Pricing Rate Agreements (FPRAs) in place with the Government, the effective date of the FPRA and whether the basis of the proposed rates are from a FPRA. Offerors’ cost narrative shall also identify the cognizant Defense Contract Audit Agency (DCAA) as well as cognizant Defense Contract Management Agency (DCMA) office of the prime contractor and its major subcontractors/teaming partners, detailing contact details, to include DoDAAC, for representatives of the cognizant DCAA and DCMA field office.

L.5.3.4.2 Purchasing System

Provide a summary description of the Offeror’s written and documented purchasing system or methods (i.e., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Offerors shall identify any deviations from its written and documented purchasing system in preparing the Volume IV cost proposal. The Offeror’s cost narrative shall indicatewhether the Government approved its purchasing system and if so, provide documentary evidence of such approval.

L.5.3.4.3 Accounting System

Offerors shall indicate in the Volume IV cost narrative whether: 1) The Offeror has a written and documented accounting system, annually adheres to its written and documented accounting system, and explain the rationale for deviations to its written and documented accounting system; 2) The Government has ever audited the Offeror’s accounting system and the results of such an audit; 3) The Government has issued a written and signed memo determining adequacy of the Offeror’s accounting system, for purposes of performing under cost type contracts and provide documentary evidence of the Government agency’s determination of adequacy of the Offeror’s accounting system; and; 4) Offerors shall identify in its cost narrative any deviations from its written and documented accounting system in the preparation of this proposal.

L.5.3.4.4 Compensation System

Offerors shall indicate in its cost narrative for Volume IV whether it has a written and documented compensation system as well as whether the Government approved its written and documented compensation system and if so, provide documentary written evidence of such Government approval. Offerors shall identify in their cost narrative any deviations from their written and documented compensation system in the in the preparation of this proposal.

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L.5.4 COST INFORMATION AND SUPPORTING DOCUMENTATION

The Offeror shall provide a detailed cost proposal for accomplishing the requirements is consistent with the technical approach provided in Volume II. The cost proposal shall sum each cost element, plus fixed fee, by CLIN to identify the total cost plus fixed fee by CLIN. The cost proposal shall also sum the total costs, across all five years of the contemplated performance period, by cost element, plus fixed fee for all CLINs together to calculate the total Bluegrass Mission Support program costs. The cost proposal shall clearly delineate labor hours by proposed labor category, indirect cost burdens, (to include base and applicable percentage rate used to calculate the cost element), other direct costs, G&A, and fixed fee for both prime and subcontractors. Subcontractors concerned about their proprietary cost data in the control of the prime contract offeror, should separately submit their detailed cost proposals to the cognizant DTRA contract specialist and contracting officer. All proposed dollar amounts, by cost element, and fixed fee, will be rounded to the nearest dollar.

If subcontractors are proposed, the Offeror shall provide as part of the cost narrative in Volume IV the full analysis and the results of the analysis conducted by the prime contractor Offeror, establishing the reasonableness of proposed subcontract costs in accordance with FAR 15.404-3(b) and (c)). The Offeror is expected to evaluate its subcontractor costs to establish the basis for its determination that the proposed subcontract costs are both fair and reasonable. . Sealed, proposed subcontractor/team member proposals are due for submission at the same time as the Prime Offeror's specified on page one (1) of the solicitation.

The Volume IV, cost narrative shall include written documentary evidence of all of the following, if applicable, or note “N/A,” if the requested supporting cost data has never been generated:

• The most recent Forward Pricing Rate Agreement with DCAA;

• The most recent Forward Pricing Rate Recommendation with DCAA;

• The most recent DCAA approved provisional billing rates;

• The Offeror’s two most recent incurred cost submissions to DCAA;

• DCAA’s two most recent approved final “year-end” rates final voucher and closeout;

• The Offeror’s Government sales forecast for its fiscal year 2019;

• Identification of the Offeror’s beginning and ending of its fiscal year;

• Identification of all active Government contracts and subcontracts, and dollar amount as of the issue date of this solicitation;

• Salary data for direct proposed individuals already on staff as of the proposal date, or the basis of the proposed labor rates for individuals/labor categories not currently hired as of the proposal date;

• Clear explanation if the “key personnel,” program manager designated to support the contract is to be a direct, or indirect charge to the contract and the basis for the Offeror’s approach to proposing the program manager as a direct, or indirect charge, to include whether the approach deviates from the written and documented accounting system;

Offerors shall submit the information required by FAR provision 52.215-22 in its cost narrative to Volume IV, if applicable to its offer.

L.5.4.1 PROFIT OR FEE

Offerors shall explain the basis of their proposed fixed fee percentage in the cost narrative of Volume IV. Per DTRA Clause 252.216-9005, there will be no profit or fee proposed on estimated travel, or charged on incurred travel.

L.5.5. COSTING REQUIREMENTS

The contract type is Cost-Plus-Fixed-Fee (CPFF), level-of-effort. Specific level-of-effort hours will be established on the basis of the unique cost and technical approach determined to be the best value to the Government. The RFP contains information on period of performance, place of performance, and travel requirements.

The base period of performance is 12 months. In addition to the above-stated base period of performance, the Offeror shall also estimate four (4), subsequent one year options.

The Offeror should utilize the SOW, Section 4 requirements in preparing the Volume IV cost proposal which is to be consistent with the proposed technical and management approach for the successful completion of the effort.

Offerors are to determine a contractor unique FTE solution for the required, full-time OSM and explain in its Volume II technical approach, in addition to in itsVolume IV cost narrative, the rationale for why its unique FTE allocation for the OSM is of best value to the Government to successfully execute Bluegrass CWC Mission Support.

Offerors should clearly explain in accordance with its written and documented accounting system, in the Volume IV cost narrative, the rationale for its proposed indirect rates, applying on-site (Government Facility rates), or off-site (Contractor Facility indirect rates) for all proposed personnel.

The Offeror shall include plug numbers for estimating travel costs. A different plug number may be utilized for contract award purposes. The baseline travel amounts are included in the table below for the base and each option period. The travel amounts below cover only the travel expenses (per diem, air fare, car rental, hotel, etc.)

Applicable Offeror burdens, per its accounting system, are not included in the plug number. The Offeror shall apply applicable travel burdens to the amounts provided in the travel table. Offerors are reminded that Section G, clause 252.216-9005, establishes travel as a non-fee bearing cost element. No fee shall be applied to travel amounts.

The Offeror’s Volume IV, cost narrative should clearly identify if an offeror includes,…