HDTRA1-15-R-0022_-_Draft_Section_L.pdf

HDTRA1-15-R-0022

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

FAR 52.212-1 Instructions to Offerors – Commercial Items JUL 2013

FAR 52.212-4 Contract Terms and Conditions – Commercial Items SEP 2013

FAR 52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2004

FAR 52.222-24 Pre-award On-Site Equal Opportunity Compliance FEB 1999

Evaluation

FAR 52.222-46 Evaluation of Compensation For Professional Employees FEB 1993

FAR 52.237-10 Identification of Uncompensated Overtime OCT 1997

FAR 52.216-1 Type of Contract APR 1984

The Government contemplates award of a Single Award IDIQ Contract with CLINs for Firm

Fixed Priced (FFP) Task Orders with cost-reimbursable travel/training CLINS.

FAR 52.233-2 Service of Protest SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Mr. Michael Awadallah

Contracting Officer

Defense Threat Reduction Agency/J4CBI

8725 John J. Kingman Road, MS 6201

FT. Belvoir, VA 22060-6201

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

FAR 52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

DTRA Clause 252.204-9000 Notice to Potential Offerors – Official DTRA DEC 2007

Addresses in the National Capital Region (NCR)

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered

Draf t http://farsite.hill.af.mil/ unless it meets one of the exceptions stated in Federal Acquisitions Regulation (FAR) 52.215-

1(c)(3).

2. DTRA has two official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted; therefore, Offerors are to select one address below based on the method of mailing.

a. The official United States Postal Service (USPS) mailing address for DTRA:

Defense Threat Reduction Agency

Attn: DTRA Contracts (J4CBI)/Eric Rode

8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

b. DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the

Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Attn: DTRA Contracts (J4CBI)/Eric Rode

6200 Meade Road

Fort Belvoir, VA 22060-5264

Note: This address shall also be used in all contracts for delivery of supplies/materials.

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

The Contract Specialist (CS) is the primary point of contact for this acquisition. The CS for this acquisition is:

Mr. Eric Rode

Contracts-Information Operations Branch, J4CBI

Phone: (703) 767-3496

Email: dtra.belvoir.J4-8C.mbx.J0XS-Support-Services@mail.mil

The Contracting Officer (CO) for this acquisition is:

Mr. Michael Awadallah

Contracts-Information Operations Branch, J4CBI

Phone: (703) 767-7894

Email: dtra.belvoir.J4-8C.mbx.J0XS-Support-Services@mail.mil

Draf t mailto:dtra.belvoir.J4-8C.mbx.J0XS-Support-Services@mail.mil mailto:dtra.belvoir.J4-8C.mbx.J0XS-Support-Services@mail.mil

L.1.1.2 Debriefings

L.1.1.2.1 Pre-award Debriefings

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings

Offerors may request a debriefing by providing a written request to the CO. The CO will notify

Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the

CO notification. To the maximum extent practicable, debriefings will be conducted within five

(5) calendar days after the Offeror’s request.

L.1.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2 below.

The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

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Table 1-2 – Proposal Organization

VOLUME VOLUME TITLE PAGE LIMIT

I

1 electronic copy* (Original)

1 printed copy

PROPOSAL DOCUMENTATION Unlimited

II

2 electronic copies* (1 Original)

FACTOR 1: MISSION CAPABILITY

Sub factor 1A, Management Approach 8

Sub factor 1B, Technical Approach 18

III

FACTOR 2: PAST PERFORMANCE

Description of Team 10

Present and Past Performance References

5 pages per reference

(Narrative and

Attachment L-1)

Organizational Change History Unlimited

IV

FACTOR 3: Price Unlimited

*CD-ROM, see L.1.3.8 for further details

a. The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be submitted as an electronic file on a CD-ROM:

b. As shown in Table 1-2, the printed paper copy of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

c. All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors –

Official DTRA Addresses in the National Capital Region (NCR),” DEC 2007 (the clause is at the beginning of Section L). Present and Past Performance Questionnaires (RFP, Attachment L-2) shall by emailed in PDF format to the e-mail address shown in Paragraph L.1.1.1.

PLEASE NOTE THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS CONTAINED

IN FAR 52.215-1.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The

Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

Be complete and respond directly to the requirements of the solicitation.

Address the factors, sub factors, and their related elements as listed in Section M of the solicitation.

Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The Offeror is requested to complete the proposal validity date in block 12, Section A of the solicitation, with not less than 180 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with FAR

Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals will be submitted in paper and electronic copies.

Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size

Pages shall be 8.5 x 11 inches, not including foldouts. Except for the lettering that is within a graphic, the font size shall be no less than 10 point. Lettering within tables, charts, graphs, and figures shall be no smaller than 8 point. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions

(FPRs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. In the event discussions are held, page limitations may be placed on responses to Evaluation Notices (ENs). Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted

Each page shall be counted except the following:

past performance questionnaires past performance questionnaire point of contact list cover pages

RFP cross-reference matrix

Key personnel resumes and letters of intent (Resumes restricted to Two (2) pages) teaming arrangements letters of commitment past performance consent letters client authorization letters tables of contents revision matrix glossaries lists of figures, tables, or drawings tabs dividers blank pages

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size.

Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 8 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Copies

a. Electronic copies of each volume shall be submitted on individual CD-ROMs in a protective sleeve or case. Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. Offerors are responsible for ensuring electronic copies are virus-free.

b. Submit electronic copy(s) of each volume compatible with the following available

Government equipment and software products:

- Adobe Acrobat Reader 10.0 *

- Microsoft Office Excel 2010 **

* The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format and shall be an exact duplicate of the printed paper proposal. If there are discrepancies between the electronic proposal (ORIGINAL) and the printed paper proposal, the electronic proposal shall prevail.

** All price information, with the exception of the price narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

c. Electronic files shall be clearly identified for each volume, section, item, etc. The

Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

d. Electronic Media additional information:

All text must be searchable

Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

Keep embedded graphics as simple as possible; large graphic files are discouraged

Minimize the use of scanned images (except for Adobe Acrobat requirements)

Use of self-extracting archive files (e.g., ZIP files) is allowed

L.1.3.9 Price Information

All price information shall be addressed ONLY in the Price Volume IV. All labor rates shall be rounded to the nearest penny and expressed as hourly rates. All price information, with the exception of the price narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

L.1.3.10 Volume Designation

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, and teaming arrangement, which must be submitted in Volume I but may be cross-referenced in other volumes.

L.1.3.11 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

The purpose of the Proposal Documentation section of Volume I is to provide information to the

Government for preparing the contract document and supporting file. Documents shall be in the order listed at L.2.1 through L.2.13.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in Paragraphs L.2.2 through L.2.13

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard

Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the

Government may accept.

Offeror must acknowledge all amendments to the solicitation by signature and date on each amendment or add a statement in the contents of this volume of acceptance of each amendment.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE

DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number; Taxpayer Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.2.5 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment.

L.2.6 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

Provide information relative to Offeror’s facility clearance and the contact information for the

Offeror’s security office. Information relative to subcontractor security requirements shall also be included.

L.2.7 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFEROR(S) (SECTION K AND L)

The offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the System for

Award Management (SAM) site (http://www.sam.gov/portal/public/SAM) formerly the Online

Representations and Certification Applications (ORCA) site and the Central Contractor

Registration (CCR) site.

L.2.8 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, including the sample task order, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2.8. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 2.8 – Solicitation Exceptions

Solicitation Document Paragraph/Page Requirement/Portion Rationale

Statement of Work

(SOW), Solicitation

Section, Attachment, Sample Task Orders, etc.

Applicable Page and Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain the basis for exception and impact on contract

L.2.9 PROHIBITION FROM COMPETING ON DTRA SOLICITATIONS IN

ACCORDANCE WITH CLAUSE 252.209-9000, ORGANIZATIONAL CONFLICTS OF

INTEREST (OCI)

Offerors shall provide a written confirmation of its understanding of clause 252.209-9000.

Contractor and subcontractor personnel performing under this effort may receive, have access to, participate in the development of, or evaluate proprietary security information which may create a current or subsequent OCI as defined in FAR 9.5. To mitigate this risk, the subject clause will be incorporated into both the solicitation and contract. Additionally, offerors will be required to submit an OCI mitigation plan and all personnel will be required to sign non-disclosure agreements before beginning work.

L.2.10 SMALL BUSINESS SUBCONTRACTING PLAN

A small business subcontracting plan is not required for this competitive 8(a) small business action in accordance with FAR 19.702(b)(1).

L.2.11 SOCIO-ECONOMIC COMMITMENT

http://www.sam.gov/portal/public/SAM

DTRA is committed to maximizing small businesses opportunities at both the prime and subcontractor level. Market research shows this effort can be competitively awarded to an 8(a) small business. All offerors shall prepare a summary list of proposed subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic

Status, Subcontract Dollars, and Percentage of Total Contract Value proposed.

L.2.10 SECTION 508 COMPLIANCE

L.2.10.1 Section 508 Program Need

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.

794d) are determined to be relevant for the following program need: "Security and

Counterintelligence Support Services."

L.2.10.2 Section 508 Product Requirements

Technical standards from 36 CFR part 1194 Subpart B have been determined to apply to this acquisition. Solicitation respondents must describe how their proposed Electronic and

Information Technology (EIT) deliverables meet at least those technical provisions identified as applicable in the attached Government Product/Service Accessibility Template (GPAT) (RFP, Attachment 5).

Functional performance criteria from 36 CFR part 1194 Subpart C have been determined to apply to this acquisition. Solicitation respondents must describe how their proposed Electronic and

Information Technology (EIT) deliverables meet at least those functional performance criteria identified as applicable in the attached Government Product/Service Accessibility Template

(GPAT).

Information, documentation, and support requirements from 36 CFR part 1194 Subpart D have been determined to apply to this acquisition. Solicitation respondents must describe how the information, documentation, and support proposed for Electronic and Information Technology

(EIT) deliverables meet at least those information, documentation, and support requirements identified as applicable in the attached Government Product/Service Accessibility Template

(GPAT).

L.2.10.3 Section 508 Service Requirements

The anticipated information content deliverable includes topics that address EIT products or EIT-related services. Delivered information content must include data and/or knowledge appropriate and responsive to the functional performance criteria detailed in 36 CFR part 1194 Subpart C, as well as any technical provisions of 36 CFR part 1194 Subpart B applicable to the specific type of

EIT addressed in the delivered information content. Solicitation respondents must describe how their proposed information content deliverables meet at least those requirements identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

The anticipated information content deliverable is intended to be posted to a website. Delivered information content must consider the specific Section 508 accessibility requirements detailed in

36 CFR part 1194.22 and the functional performance criteria detailed in 36 CFR 1194 Subpart C.

Solicitation respondents must describe how their proposed information content deliverables meet at least those requirements identified as applicable in the attached Government Product/Service

Accessibility Template (GPAT).

The anticipated labor hour deliverable is expected to involve tasks that relate to or require the use of EIT. Delivered labor hours must include knowledge and capabilities in the functional performance criteria detailed in 36 CFR part 1194 Subpart C, as well as any technical provisions of 36 CFR part 1194 Subpart B applicable to the specific type of EIT involved in the expected tasks. Solicitation respondents must describe how their proposed labor hour deliverables meet at least those requirements identified as applicable in the attached Government Product/Service

Accessibility Template (GPAT).

L.2.10.4 Section 508 Evaluation Factors

Offerors shall submit adequate information to document their responsiveness to the Section 508 requirements (i.e. a completed GPAT or VPAT or equivalent). DTRA’s assessment of each offeror’s responsiveness to the Section 508 requirements will be included as part of the Factor 1, Mission Capability Sub Factor 1A evaluation rating.

If the deliverable proposed in response to this solicitation includes features and functions in addition to those identified as requirements, these features and functions also need to conform to relevant Section 508 technical provisions, functional performance criteria, and information, documentation and support. The accessibility of these additional features and functions should be described in the completed GPAT, VPAT or equivalent supporting information.

L.2.10.5 Section 508 Acceptance Criteria

Supplies or services delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility.

If the deliverable includes features and functions in addition to those identified as requirements, these features and functions also need to conform to relevant Section 508 technical provisions, functional performance criteria, and information, documentation and support.

L.3.0 VOLUME II – MISSION CAPABILITY (FACTOR 1)

L.3.1 GENERAL

The Mission Capability Volume should describe the Offeror’s capability to satisfy the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach. The

Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Mission Capability sub factors and their related elements defined in Section M, “Evaluation Factors for Award.” Using the instructions provided below, provide as specifically as possible the actual methodology that would be used by the

Offeror for accomplishing and satisfying these sub factors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

L.3.2 VOLUME ORGANIZATION

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. RFP Cross-Reference Matrix

e. Sub Factor 1A, Management Approach

f. Sub Factor 1B, Technical Approach

L.3.3 FORMAT AND SPECIFIC CONTENT

Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each Mission Capability sub factor and their related elements, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed or clearly delineated.

L.3.3.1 RFP Cross-Reference Matrix (RCRM)

The Offeror shall fill out an RCRM indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent. This matrix only applies to Volume II.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation

Section/Paragraph

Proposal Volume/

Section/Paragraph

Solicitation

Section/Paragraph

Proposal Volume/

Section/Paragraph

L.3.3.2 Management Approach (Sub factor 1A)

The offeror shall submit a comprehensive integrated management approach to accomplish the overall contract and any subsequent task orders to be awarded under the contract. The offeror is the prime contractor and the point of contact for the contract. The offeror is solely responsible for the overall contract management, integration, and task order management. The management approach shall include but is not limited to (not listed in rank order):

• Executive Summary

• Management of day-to-day operations

• Recruitment, Retention, and Surge Support Plan

• Transition approach (transition plan will be incorporated into contract)

• Use of Teaming and subcontractors to fulfill mission requirements (structure, team member roles and responsibilities)

• Approach to subcontract management

• Offical Conflict of Interest (OCI) Mitigation

L.3.3.3 Technical Approach to meet IDIQ SOW and Sample Task Order 0001 SOW (Sub factor 1B)

This section shall address the offeror’s approach to the IDIQ SOW and the Sample Task Order

SOW. The approach shall demonstrate a clear understanding of the technical requirements and address implementation of the Sample Task Order.

L.3.3.3.1 Capabilities Narrative

The offeror shall provide a capabilities narrative that expresses its technical understanding and approach to performing all technical objectives as delineated in the IDIQ SOW and Sample Task

Order SOW. A list of deliverable documents, Contract Data Requirements List (CDRL) with a corresponding schedule of delivery will be incorporated in the base contract and will be applicable to the individual Task Orders as required. The offeror shall present an approach that is adaptable to meet long-term, stable tasks and short notice, short duration tasks.

L.3.3.3.2 Sample Task Order

Note: The Government intends to award the Sample Task Order as Task Order 0001 concurrent with IDIQ contract award. However, the Government reserves the right not to award the task order at the time of contract award.

L.3.3.3.2.1 Sample Task Order Narratives

The offeror shall identify the staffing levels to include identification of personnel by labor category and associated skill level (i.e., education, experience, certifications) to be used for the sample task order. Labor Category Descriptions for estimated level of effort labor categories provided in Section L.5.0 are at RFP, Attachment L-4. Particular proposal strengths or unique and innovative approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an offeror possesses any capability unless specified in the proposal.

L.3.3.3.2.2 Resumes of Key Personnel

The positions requiring key personnel are identified in L.5.5.1. The identification of proposed

Sample Task Order key personnel must be of sufficient capability and experience level to accomplish the requirements identified in the respective Sample Task Order SOW throughout the duration of the proposed sample task. Labor Category Descriptions for Key Personnel identified in Section L.5.0 are at RFP, Attachment L-4. Offerors shall provide signed letters of intent for proposed key personnel. Key personnel resumes and letters of intent are not counted against the page limit; however, resumes are restricted to two pages each (as stated in L.1.3.5.3).

Key personnel resumes must include, but are not limited to, the following information:

a. Individual’s name

b. Labor category/Position (proposed to perform)

c. Company that individual is employed by

d. Percentage of time to be allocated to this effort

e. Highest degree attained

f. Degree Area

g. Security Clearance level

h. Years of experience as a: (enter proposed labor category)

i. A brief narrative relating work experience. Provide employer, dates, titles held and responsibilities/task proven in sufficient detail so as to permit comparison to the contract requirements.

L.4.0 VOLUME III – PAST PERFORMANCE (FACTOR 2)

L.4.1 VOLUME ORGANIZATION

a. Table of Contents

b. Glossary

c. Description of Team

d. Present and Past Performance References

e. Organizational Structure Change History

L.4.2 DESCRIPTION OF TEAM

The Offeror shall provide a matrix of all proposed subcontractors/team members and the specific areas within the IDIQ SOW and Sample Task Order SOW for which they will be utilized.

Offerors shall also provide an approximate percentage of effort, based on overall price, that each subcontractor/team member will contribute to the overall effort. For purposes of this evaluation, the overall effort shall be for Sample Task Order 0001. If there are additional subcontractors which are not anticipated to play a role on the Sample Task Order but may be utilized in the future, the projected future role of these subcontractors should be clearly addressed. This information will be utilized to determine relevancy for the subcontract references.

In addition, the Offeror shall submit a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance.

L.4.3 PRESENT AND PAST PERFORMANCE REFERENCES

The Offeror shall identify a minimum of three and a maximum of five separate references for the prime contractor as well as a minimum of one and maximum of two separate references for each of the subcontractors/teaming partners expected to perform aspects of the effort that the Offeror considers critical to the overall success of the program. Only one contract per reference is permitted. Offeror’s are not permitted to cite one contract multiple times to meet the minimum or maximum reference specifications of this requirement. The references shall represent recent contracts (within the past five years) that the Offeror considers most relevant in demonstrating the

Offeror’s ability to perform the proposed effort. For each reference, the Offeror shall provide a narrative describing the effort and the results of the Offeror’s performance under each separate reference. This narrative shall include rationale supporting the assertion of relevance and should be supplemented with a completed Present and Past Performance Information form (PPPI) (RFP, Attachment L-1). For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, Paragraph M.2.3 Factor 2: Past Performance.

In addition to the information provided in the PPPI, the Offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ) (RFP, Attachment L-2).

This questionnaire shall be submitted directly to the Government from the reference; questionnaires received from the Offeror will not be considered. However, the responsibility to send out and track the completion of the PPPQs rests solely with the Offeror. Completed PPPQs shall be emailed in PDF format to the e-mail address shown in Paragraph L.1.1.1.

L.4.4 ORGANIZATIONAL STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during a time of performance of relevance, past or present, or between the conclusion of recent efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all team members identified in a Teaming Arrangement or Letter of Commitment for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation and performance confidence assessment. Since the

Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these “roadmaps” should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the

Government receives information from other sources. These “roadmaps” will not count toward the page limitations of Volume III.

L.5.0 VOLUME IV – PRICE (FACTOR 3)

L.5.1 GENERAL

The Government will not rate or score price but will evaluate each Offeror’s price proposal for reasonableness and completeness. The proposal will serve as the basis for the price evaluation.

The Offeror shall provide a price proposal for Sample Task Order 0001 that is consistent with the technical approach provided in Volume II. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the contract/task order being sought.

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data is required. These instructions are to assist the Offeror in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness and completeness of the proposed prices. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed prices rests with the Offeror.

Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the price. All information relating to the proposed price, including the required supporting documentation must be included in the section of the proposal designated as the Price Volume (Volume IV). Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L.5.2 VOLUME ORGANIZATION

a. Table of Contents

b. Glossary

c. Price Narrative

d. Price information and supporting data

L.5.3 PRICE NARRATIVE

L.5.3.1 Assumptions

The price narrative shall identify all assumptions derived by the Offeror relating to estimated price and shall reference the applicable paragraph and page number in Mission Capability, Volume II of the proposal that provides a corresponding discussion of the particular assumption.

L.5.3.2 Inconsistencies

A price proposal is presumed to represent an Offeror’s best effort to respond to the solicitation.

Any inconsistency, whether real or apparent, between promised performances and price, shall be explained in the price narrative. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on price should be explained. Any significant inconsistency, if unexplained, which raises a concern on the fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal. The burden of proof as to price credibility rests with the

Offeror.

L.5.4 PRICE INFORMATION AND SUPPORTING DOCUMENTATION

The Offeror shall provide a detailed price proposal for accomplishing the requirements of the

Sample Task Order 0001 SOW that is consistent with the technical approach provided in Volume

II of the proposal. The price proposal shall delineate labor hours, labor categories, and fully burdened hourly labor rates. All dollar amounts shall be rounded to the nearest penny.

If subcontractors are utilized, the Offeror shall provide the results of the analysis conducted by the Offeror (prime contractor) establishing the reasonableness of proposed subcontract prices

(reference FAR 15.404-3 (b) and (c)).

The Offeror shall complete a separate Excel Workbook for Sample Task Order 0001 using the

Price Proposal Model (RFP, Attachment L-3). The Price Model shall be broken out by CLINs for each period of performance (base and 4 option years) and then a total (roll-up) sample task order spreadsheet. The Offeror shall provide a summary price sheet of the sample task order including all performance years combined.

Please note that the labor category rates proposed for Task Order 0001 will be the rates utilized for the life of the IDIQ contract and on any subsequent task orders.

The Offeror shall complete a separate Excel Workbook using the IDIQ Labor Category Hourly

Rates (RFP, Attachment L-5). These rates will be incorporated into Section B of the contract and will be used for the life of the IDIQ contract and on any subsequent Task Orders.

L.5.4.1 Period of Performance

The single award Indefinite Delivery Indefinite Quantity (IDIQ) contract will consist of a 5-year ordering period. It is anticipated that the Sample Task Order 0001 will be issued concurrently with the IDIQ and will consist of a 1-year base period plus 4 consecutive 1-year option periods with a total period of performance of 5 years each.

The estimated start date for the IDIQ and Sample Task Order 0001 is February 1, 2016.

L.5.5 TASK ORDER 0001 PRICING ASSUMPTIONS

For purposes of preparing a price proposal, Offerors shall make the following assumptions:

L.5.5.1 Level of Effort

The Government’s estimated level of effort (LOE) for on-site work-year equivalents (WYE) is identified below, and descriptions of each can be found in Labor Category Descriptions (RFP, Attachment L-4). Offerors shall NOT propose deviations to the Government’s estimated

LOE/labor mix.

Labor Category WYE*

3.1 – Operations Support and Senior Site Lead 1.0

Operations Support and Senior Site Lead III 1.0

3.2 – Special Security Office (SSO) Support 5.0

Security Specialist III** 1.0

Security Specialist II 4.0

3.3 – Special Access Program (SAP) Security

Support

0.0

3.4 – Foreign Disclosure (FD) Support 2.0

Security Specialist III ** 1.0

Security Specialist II** 1.0

3.5 – Personnel Security Support 4.0

Security Specialist I 2.0

Security Specialist I (ABQ Field Office) 1.0

Security Specialist I (Travis Field Office) 1.0

3.6 – Antiterrorism/Force Protection (AT/FP)

Support

1.0

Security Specialist III** 1.0

3.7 – Information Security Support 2.0

Security Specialist II (Eglin AFB, Florida) 1.0

Security Specialist II 1.0

3.8 – Industrial Security Support 1.0

Security Specialist II 1.0

3.9 – Operations Security Support 1.0

Security Specialist II** 1.0

3.10 – Locksmith Services 1.0

Locksmith** 1.0

3.11 – Janitorial and Additional Services 8.0

Escorts 7.0

Café Escorts 1.0

3.12 – Access Support (Front Lobby Clerk) 2.0

General Clerk 2.0

3.13 – Entry Control Services (ABQ Field

Office)

5.4

Security Guard II (full-time) 5.0

Security Guard II (part-time) 0.4

3.14 – Security and CI Database Programmer

Services

1.0

Database Admin Level III 1.0

3.15 – Technical Surveillance Countermeasures

(TSCM) Support

2.0

TSCM Specialist Level II** 1.0

TSCM Specialist Level I 1.0

3.16 – Insider Threat Support 2.0

Counterintelligence Specialist Level II (Insider

Threat)**

2.0

3.17 – Counterintelligence Services 4.0

Counterintelligence Specialist

(Briefer/Debriefer)

1.0

Counterintelligence Specialist Level II (Travis

AFB, California)

2.0

3.18 – Research and Technology Protection

(RTP)

2.0

CI Specialist/Analysts II (RTP) 2.0

3.19 – Counterintelligence Analysis and

Production Support

2.0

CI Specialist/Analysts II (SCRM &

Reachback)**

1.0

CI Specialist/Analysts II (Collections)** 1.0

3.20 – Biographic Database Implementation and Maintenance Support

1.0

Database Administrator II 1.0

3.21 – Cyberspace Support to

Counterintelligence

2.0

Cyber Counterintelligence II 2.0

3.22 – Declassification Review 1.7

See 3.7 Security Specialist I

(Declassification)(ABQ Field Office)

1.7

3.23 – Information Assurance 1.0

Information Assurance III 1.0

3.24 – Alarm Monitor 2.0

Security Specialist II (Alarm Monitor) 2.0

3.25 – Security Installation Technician

(Electronic Security Systems)

1.0

Security Installation Technician II 1.0

Grand Total 54.1

*DTRA estimates WYE=1920 hours per year.

**Per Clause 252.215-9004, these positions are designated as Key

Personnel.

L.5.5.2 Transition Period

Offeror shall assume at least a 14-day transition period of performance of this effort. All transition prices shall be identified in the Price Proposal, Volume IV. A proposed transition period longer than 14 days must be fully supported in Mission Capability, Volume II. Transition period pricing should be included in the Base Year Support Price (CLIN 0001).

L.5.5.3 Travel/Training Costs

The Offeror shall include plug numbers for travel/training costs. The baseline travel/training amounts are included in the table below by year of the task order. The travel/training plug amounts below are inclusive of applicable burdens. Do not apply G&A or overhead on top of the plug amount; the proposal should reflect the plug amount. Offerors are reminded that Section G, clause 252.216-9005, establishes travel as a non-fee bearing cost element. No fee shall be applied to travel/training amounts.

Performance Period Government Travel/Training Plug

Amounts

BASE YEAR (CLIN 0003/0004) $20,000

OPTION YEAR 1 (CLIN 1003/1004) $20,000

OPTION YEAR 2 (CLIN 2003/2004) $20,000

OPTION YEAR 3 (CLIN 3003/3004) $20,000

OPTION YEAR 4 (CLIN 4003/4004) $20,000

L.5.5.4 Contract Line Item Number (CLIN) Structure

The CLIN Structure for the IDIQ is provided in Section B of the solicitation. The CLIN structure for Task Order 0001 will be issued as follows:

CLIN* Option Description Type/Funding

0001 Base Counterintelligence Support Services FFP – O&M

0003 Base Technical Surveillance Countermeasures

Support Services

FFP – O&M

0005 Base Physical Security Support Services FFP – O&M

0007 Base Personnel Security Support Services FFP – O&M

0009 Base Information Security Support Services FFP – O&M

0011 Base Insider Threat Support Services FFP – O&M

0013 Base Specialist Security Office Support Services FFP – O&M

0015 Base Foreign Disclosure Support Services FFP – O&M

0017 Base Cyber Security Support Services FFP – O&M

0019 Base Travel/Training COST – O&M

0021 Base Contract Data Requirements Lists (CDRLS) NSP

1001 Option 1 Counterintelligence Support Services FFP – O&M

1003 Option 1 Technical Surveillance Countermeasures

Support Services

FFP – O&M

1005 Option 1 Physical Security Support Services FFP – O&M

1007 Option 1 Personnel Security Support Services FFP – O&M

1009 Option 1 Information Security Support Services FFP – O&M

1011 Option 1 Insider Threat Support Services FFP – O&M

1013 Option 1 Specialist Security Office Support Services FFP – O&M

1015 Option 1 Foreign Disclosure Support Services FFP – O&M

1017 Option 1 Cyber Security Support Services FFP – O&M

1019 Option 1 Travel/Training COST – O&M

1021 Option 1 Contract Data Requirements Lists (CDRLS) NSP

2001 Option 2 Counterintelligence Support Services FFP – O&M

2003 Option 2 Technical Surveillance Countermeasures

Support Services

FFP – O&M

2005 Option 2 Physical Security Support Services FFP – O&M

2007 Option 2 Personnel Security Support Services FFP – O&M

2009 Option 2 Information Security Support Services FFP – O&M

2011 Option 2 Insider Threat Support Services FFP – O&M

2013 Option 2 Specialist Security Office Support Services FFP – O&M

2015 Option 2 Foreign Disclosure Support Services FFP – O&M

2017 Option 2 Cyber Security Support Services FFP – O&M

2019 Option 2 Travel/Training COST – O&M

2021 Option 2 Contract Data Requirements Lists (CDRLS) NSP

3001 Option 3 Counterintelligence Support Services FFP – O&M

3003 Option 3 Technical Surveillance Countermeasures

Support Services

FFP – O&M

3005 Option 3 Physical Security Support Services FFP – O&M

3007 Option 3 Personnel Security Support Services FFP – O&M

3009 Option 3 Information Security Support Services FFP – O&M

3011 Option 3 Insider Threat Support Services FFP – O&M

3013 Option 3 Specialist Security Office Support Services FFP – O&M

3015 Option 3 Foreign Disclosure Support Services FFP – O&M

3017 Option 3 Cyber Security Support Services FFP – O&M

3019 Option 3 Travel/Training COST – O&M

3021 Option 3 Contract Data Requirements Lists (CDRLS) NSP

4001 Option 4 Counterintelligence Support Services FFP – O&M

4003 Option 4 Technical Surveillance Countermeasures

Support Services

FFP – O&M

4005 Option 4 Physical Security Support Services FFP – O&M

4007 Option 4 Personnel Security Support Services FFP – O&M

4009 Option 4 Information Security Support Services FFP – O&M

4011 Option 4 Insider Threat Support Services FFP – O&M

4013 Option 4 Specialist Security Office Support Services FFP – O&M

4015 Option 4 Foreign Disclosure Support Services FFP – O&M

4017 Option 4 Cyber Security Support Services FFP – O&M

4019 Option 4 Travel/Training COST – O&M

4021 Option 4 Contract Data Requirements Lists (CDRLS) NSP

End of Section L