HC1047-15-R-4012_Questions_and_Answers_01062016.pdf

ATTACHMENT 9 - Questions & Answers Template

Question

Technical / Management Questions / Comments

RFP

Reference Government Response

RFP

Change

Required (Y/N)

Location of Change

T-001

With regard to section C (Descriptions and Specifications), paragraph 6 PERFORMANCE REQUIREMENTS, on page number 17, line number 19 of the above-referenced RFP, we note that 6.5. sets forth “Task 5 - Protection of International Usage of the Spectrum. The contractor shall support program developers of S-D systems that are intended for worldwide deployment by monitoring spectrum allocation changes that are being proposed at the International Telecommunication Union (ITU).

The contractor shall evaluate ITU WRC Action Items (AIs) that may impact the international spectrum usage of S-D systems and the related North Atlantic Treaty Organization (NATO) positions for those AIs. The contractor shall work with the program developer, the service Spectrum Management Organization (SMO), and the DSO Strategic Planning Office to develop technical papers to be presented in international forums to protect the spectrum usage by S-D systems.”

How does this Task differ from, or overlap with, from the “WRC Support” Subtask 3 detailed on pp. 44-45 in the separate but concurrent RFP HC1047-15-R-4007? Our reading of both RFPs indicate similar relevance and similar government objectives for these

Section C

HC1047-15-R-4007: The requirements under this contract may include actual International and WRC support. Under the resultant contract’s task-orders, there would be direct support in international meetings and the development of DoD policy and position papers.

HC1047-15-R-4012: The Applied Engineering Spectrum E3 requirements would be to take the outcome and knowledge from the HC1047- 15-R-4007 task-orders and apply it to specific DoD programs that are under acquisition and development. This "overlap" ensures that the contractor for HC1047-15-R-4012 stays abreast of international spectrum trends that may be applicable to specific DoD programs.

DSO historically has had project sponsors with requirements to provide direct support to international working groups, including the WRC. This work would be program specific, and more focused, than any support provided under HC1047-15-R-4007. In this situation, the programs supported under HC1047-15-R-4012 would feed the development of DoD policy under HC1047-15-R-4007.

N N/A two tasks in the two different RFPs.

We note, in particular, that the latter RFP Subtask calls for the contractor to “(a) Conduct spectrum sharing studies and develop technical papers for international WGs to ensure existing and planned DoD spectrum requirements are protected within the framework of the ITU, NATO, and the Combined Communications-Electronics Board (CCEB); and participate in national and/or international Study Group and Working Party meetings to facilitate approval of technical papers…(b) Provide technical support and expert advice for DoD systems, as well as commercial systems, in the areas of air, sea, and ground radar; unmanned air and ground vehicles; common data link; air, sea, and ground radios; aircraft and ship navigation and sensory equipment; GPS; and satellite networks”; and “c) Provide technical support and expert advice on national and international spectrum regulatory and policy processes and procedures.”

All of these, as well as other subsections of Subtask 3 in RFP HC1047-15-R-4007, are similar to this RFP’s Task 5 contractor duties. It is unclear how to address either RFP without a clearer understanding of how they differ from or overlap with each other.

T-002 T-003

T-004 T-005 T-006 T-007 T-008 T-009 T-010

Past Performance Questions / Comments

RFP

Reference Government Response

RFP

Change

Required (Y/N)

Location of Change

PP-001

For cases where an offeror’s past performance reference is for work being performed as a subcontractor on the incumbent DSO contract, The Government does not direct or provide instructions for who must complete past performance questionnaires other than

N N/A where an offeror would need to submit the past performance questionnaire to the incumbent prime who is leading or on a competing team for the instant contract, can the offeror request, and will the government accept, a completed past performance questionnaire from the COTR of the incumbent DSO contract?

that the evaluation section cannot be completed by the offeror.

We will evaluate questionnaires received in accordance with the RFP.

PP-002

PP-003

PP-004

PP-005

PP-006

PP-007

PP-008

PP-009

PP-010

Cost / Price Questions / Comments

RFP

Reference Government Response

RFP

Change

Required (Y/N)

Location of Change

C-001 C-002 C-003 C-004 C-005 C-006 C-007 C-008 C-009 C-010

Contractual Questions / Comments

RFP

Reference Government Response

RFP

Change

Required (Y/N)

Location of Change

K-001 Has a contractor performed similar work to this for the government in the past?

If available, please provide the incumbent contract number.

If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

This support was previously awarded as a single-award IDIQ contract HC1047-07-D-0001 to ITT Corporation, novated to Exelis, Inc, recently acquired in 2015 by Harris Corporation for three (3) year base ordering period plus seven (7) successive twelve (12)-month option ordering periods with a ceiling of $545,000,000.00 for all orders. This solicitation HC1047-15-R-4012, however, only covers a portion of the work that was awarded under the above mentioned, Exelis IDIQ contract.

N N/A

K-002 Can you tell me if there is an incumbent for this contract and whom it might be?

See K-001. N N/A

K-003 Section L, 2.2.2.1 requests that the technical volume be submitted in MS Word 2007, but later in the same paragraph, it cited MS Word 2010. Section L, 2.3.b states that all volumes shall be submitted in MS Word 2010. Which is correct – MS Word 2007 or MS Word 2010?

Section L 2.2.2.1(Pg 76, L26); Section L 2.3.b (Pg 77, L19)

MSWord 2010 Y Section L

K-004 This section specifies “Pages shall be single-spaced with 1.5 line spacing.”

Will the Government please clarify this specification? Is it the Government’s intent to

Section L

2.2.2.1 (Pg 76, L26)

Single spacing Y Section L require 1.5 lines (18 pts) between paragraphs?

K-005 The Government provides specifications for font sizes for tables, but did not specify line spacing. Is it correct to assume the Government desires single spacing in tables?

Section L

2.2.2.2 (Pg 76, L35)

Single Spacing in tables. N N/A

K-006 The Government states that “Title/Cover pages, tables of contents, glossaries, resumes, executive summaries, OCCI mitigation plans and blank pages... shall not count against page limitations.” Yet the Executive Summary (Vol I) does have a page limit.

Is it correct to assume the offerors can provide Executive Summaries for the other Volumes that are not counted against the page limitations?

Section L 2.2.1 (Pg 76, L16)

Section L is clarified. Y Section L

K-007 The Government states that “Title/Cover pages, tables of contents, glossaries, resumes, are exempt from page limitations. Can the offeror include resumes as an appendix to Vol

II?

Section L 2.2.1 (Pg 76, L16)

Section L is clarified to discuss instructions regarding resumes.

Y Section L

K-008 In the FBO Announcement, Attachment 6 – Past Performance Questionnaire contained a document called “DSO EMS App Eng Spec and E3 Past Performance Information”.

This document is identical to the document contained in Attachment 5, and does not appear to be the past performance questionnaire. Due to the time sensitive nature of the required due date of the questionnaires, we ask that the Government please post the correct

Section J - Attachment 6, Past Performance Questionnaire

The correct attachment is added. Y

Section J will include updated document questionnaire, or confirm that Attachment 6 does contain the correct format.

K-009 L. 5.4 states: "In order to expedite the assessment process, the Offeror may complete Sections 1, 2, and 3 of the Past Performance Questionnaire for the convenience of the POC.

The Offeror shall not, however, complete any other section of the Past Performance Questionnaire."

Section III of the Questionnaire is titled "Past Performance Questions/Evaluation (Circle your response, and/or provide written responses, when applicable.)"

Question:

Is it correct to assume that this was an error and that the POC should complete Section 3 of the Past Performance Questionnaire?

Section L.5.4 (Pg 79, L35)

Section L is clarified.

The Questionnaire Section 3 should not be completed by the Offerors but rather, by the individual who is named in Questionnaire Section 2 of the questionnaire.

Y Section L

K-010 Section L 2.2 Table 2.2- Proposal Organization states that the offeror is limited to 8 past performance submittals.

Section L 5.2 specifies a maximum of 5 past performance contracts (in two places).

Will the Government please clarify whether the limit is 5 or 8 past performance contracts?

Section L 2.2 Table 2.2 (Pg 75, L28);

Section L 5.2 (Pg 78, L38)

Section L is clarified to indicate 5 submissions. Y Section L

K-011 The Instructions in L.5.3 specify that an Organizational Structure Change History be provided while in section L.2.2 the Organizational Structure Change History is not

Section L.2.2 (Pg 75, L28);

Section L.5.3 (Pg 79, L24)

Section L is clarified. Y Section L included in the list of items to be included.

Request the government please confirm that Section L.2.2 should include Organizational Structure Change History?

K-012 L.2.2 indicates that Subcontractor/Teaming Partners Consent Letters are to be part of Volume V – Contract Documentation, but the L.5.1 indicate they should be included in Volume III- Past Performance? Is it correct to assume that the letters should be submitted as part of Volume III?

Section L.2.2(Pg 75, L23)

Letters are required. Offerors should include the consent letters in Section V.

Y Section L

K-013 The Attachment 6 appears to be mislabeled.

Will the Government please provide Attachment 6 (Past Performance Questionnaire)?

Section J – RFP Attachments, Attachment 6

See K-008. See K-008. See K-008.

K-014 The Attachment 7 appears to be mislabeled.

Will the Government please provide Attachment 7 (Sample Questionnaire Cover Letter)?

Section J – RFP Attachments, Attachment 7

The correct attachment is added. Y

Section J will include updated document

K-015 Given that the Government has provided labor categories and associated hours, as well as the material and ODC costs to be used for proposing the total evaluated price, it is unclear how offerors are to use the information provided and named cost-estimating methodologies in L.6.1.2. We request that this be deleted as it does not appear to be applicable.

Section L.6.1.2 (Pg 80, L14)

This paragraph has been removed. Y Section L

K-016 Given that the Government has provided labor categories and associated hours, as well as the material and ODC costs to be used for proposing the total evaluated price, it is unclear how offerors are to use the information provided and named cost-estimating

Section L.6.1.2 (Pg 80, L14)

This paragraph has been removed. Y Section L methodologies in L.6.1.2. If the Government determines that it cannot remove this language, will the Government please provide instructions as to how such methodologies are to be applied for this situation in which the number of hours to be bid is provided rather than requires estimation by the offeror?

K-017 Is the govt asking the Bidder to complete Section B as part of the proposal submittal?

Section L 7.1.2 Section B (Pg 82, L16)

Section B is a part of the Contract submission. N N/A

K-018 L.2.2 indicates that Subcontractor/Teaming Partners Consent Letters are to be part of Volume V – Contract Documentation, but the L.5.1 indicate they should be included in Volume III- Past Performance? Is it correct to assume that the letters should be submitted as part of Volume III?

Section L.2.2 (Pg 75, L23)

See K-012. See K-012. See K-012.

K-019 L.7.3 and L.7.4 Indicate that the Small Business Participation Plan and the Small Business Subcontracting Plan be submitted as part of Volume V – Contract Documentation, however L.2.2 does not list them as requirements in the Volume V Proposal Organization table. Is it correct to assume that these plans are to be submitted with Volume V?

Section L.7.3 (Pg 83, L6);

Section L.7.4 (Pg 83, L26)

Yes, they are required as part of Volume V. Y Section L

K-020 Section L.2.2 Table 2.2 provides a list of the sub-sections that are to be included in Volume V. Section L 7.0 also provides a list of the sub-sections that are to be included in Volume V.

The two lists do not match. Request the government provide a consistent list and description of the items to be included in Volume V.

Section L.2.2 (Pg 75, L28);

Section L.7.0 (Pg 82, L9)

Section L is revised for clarity. Y Section L