DESS RFP AMD 0006 QA FINAL 20120717.pdf

RFP # HC1047-12-R-4013

Amendment 0006 Questions & Answers

Questi on #

Technical / Management

Questions / Comments RFP Reference Government Response

RFP

Change

Require d (Y/N)

Location of

Change

T-001

Appendix A (deliverable list) of STO # 6 specifies 5 deliverables (1) EA Monthly Status Report, (2) EA

Briefings-Weekly Hot Topics-Monthly IPR, (3)

Maintenance of the Integrated Master Schedule

(IMS), (4) DISA EA Trip Report,(5) DISA EA Meeting

Minutes which are normally belong to Task Order

Administration. However, section 6 of the PWS does not consist of the Task Order Administration and the

Attachment 14a (Summary Pricing) does not have a separate CLIN item to price these deliverables (TO #

1 and all STOs 2-5 have Task Order Administration and associated separate FFP CLIN in Attachment

14a.

Please provide guidance how we should price these

FFP deliverables? Will the Gov’t modify the

Attachment 14a to add additional FFP CLIN for these deliverable?

Will the Gov’t grant a 4-day extension for us to make changes to our cost models due to this inconsistency?

In order for us to price STO 6, we request an extension to July 27, 2012?

Attachment # 6 -

Enterprise

Architecture

Sample Task Order

Attachment 14a

Standard Form

33 – box 9

Attachment # 6 - Enterprise Architecture

Sample Task Order has been revised to include PWS language in Section 6.1 relating to Task Order Management, consistent with Appendix A – List of

Deliverables / Deliverables Table.

Attachment 14a has been revised to include a FFP CLIN for Task Order # 6, Task

Order Management.

The Government will not consider any further extensions at this time.

Y

Attachment #6 –

Enterprise

Architecture

Sample Task

Order, Section

6.1

Attachment 14a

Question

Cost / Price

Questions / Comments RFP Reference Government Response

RFP

Change

Require d (Y/N)

Location of

Change

C-001 Do subcontractors need to fill out exhibit 14a ?

Do subcontractors need to fill our exhibit 14c?

Attachment 14a &

Attachment 14c

Yes, subcontractors are required to support their costs in similar detail as the prime contractor.

If the subcontract is above $700,000.00 and not exempt from TINA, certified cost and pricing data may be required.

If the subcontractor does not want to submit proprietary data to the prime contractor they can be submitted directly to the Government for review. The Points of Contact are identified in the solicitation.

N N/A

C-002

Our team is working on finalizing our response and we came across an area where it is critical that we get clarification. In response to question

C-001 in the Amendment 005 Q&A released

07/11, the government says that “while generally a separate tab is required for each individual level three subtask, we find Offeror’s suggestion of consolidation at level two for Sample Task 0004 is reasonable considering the inordinate number of subtasks”, but makes no corresponding changes to RFP Attachment 14c text which allows no such consolidation. Given the requirement as written

Attachment 14a &

Attachment 14c

Each Offeror must use their best business judgment regarding the level of detail it feels is required to present supporting Cost and Price information to the Government.

The Templates provided are models.

Offeror’s should be guided in its design of

Cost and Pricing submissions by the fact that it need only provide the level of information detail necessary and sufficient, for the Government to understand the basis of its Cost and Pricing Approach, and to make an informed evaluation of the in RFP Attachment 14c – “Offeror should add additional tabs, as appropriate, to reflect WBS for each Contract Year to level 3, if applicable.” – offerors are required to submit over 1,000 detailed spreadsheets to comply with the RFP as follows:

TO1 – 7 Tasks, 23 Subtasks, 138 Tabs

TO2 – 4 Tasks, 33 Subtasks, 198 Tabs

TO3 – 3 Tasks, 22 Subtasks, 132 Tabs

TO4 – 14 Tasks, 56 Subtasks, 390 Tabs

TO5 – 3 Tasks, 7 Subtasks, 42 Tabs

TO6 – 7 Tasks, 18 Subtasks, 108 Tabs

Total detailed cost/price tabs required – 1,008

Question: Can the Government identify, for Task

Orders 1 through 6, which tasks require additional tabs to level three and amend RFP

Attachment 14c to reflect these identifications?

Question: Can the Government either (a) add desired level three subtasks to RFP Attachment

14a (currently only Task Order 1, Task 2 provides a level three breakout, and is missing Subtask

6.2.4), or (b) remove the partial subtask breakout for Task Order 1, Task 2?

reasonableness and realism of the Offeror’s proposed costs and prices. It is the

Offeror’s, not the Government’s responsibility to make all determinations regarding which, if any, cost and price submissions for Task Orders 1 through 6 require the detail discussed in light of the above comments.

C-003

Clarification C-001 in AMD 0005, dealing with

WBS pricing was informative; however, L.6.4.1.2 states that allocation techniques may be used to spread hours and / or costs to lower levels of the

WBS.

Considering the Government's estimated FTEs for

TOs are not expansive: TO 2 - 16.5 FTEs; TO3 -

22.5 FTEs; TO 4 - 18 FTEs; TO 5 - 4 FTEs; and TO 6

- 4.5 FTEs, and that the FTE's will be broken down by labor category, is it allowable to price at the

Task top level of the Task Orders" ? E.g., TO 6 has seven tasks beneath it. Can we price to that level?

Attachment 14c See answer to Question C-002. N N/A

C-004

Attachment 14(c) states that offerors must “add additional tabs, as appropriate, to reflect WBS for each Contract Year to level 3.” The wording “as appropriate” seemed to imply that the request to price to the third level WBS for each Task Order was at the discretion of the offeror. However, question C-001 of Amendment 5 Q&A seemed to indicate that pricing to the third WBS level was mandatory for all Tasks except Task Order 0004 where the section WBS level is allowed.

a. Will the Government please confirm if pricing to the third

WBS level for all but Task Order

0004 is REQUIRED or if it is up to the offeror’s discretion to determine whether such scrupulous pricing is “applicable.”

Attachment 14c See answer to Question C-002. N N/A

b. If indeed required, will the

Government please give flexibility to the offerors to price at the second WBS level for ALL

Task Orders?

Question

Contractual Questions / Comments RFP Reference Government Response

RFP

Change

Require d (Y/N)

Location of

Change

K-001

Given the requirements and requests expressed in Amendment 5 Q&A that will require significant additional work from offerors, would the

Government consider an extension of the submission date?

Standard Form

33 – box 9 The Government will not consider any further extensions at this time.