HC102825R0023 TNC Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

HC102825R0023 12-Mar-2025

b. TELEPHONE NUMBER

667-891-0274

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 20 Mar 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LISA K. SILVEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PS83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HC1047 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DISA WAREHOUSE

6910 COOPER AVENUE

FORT MEADE MD 20755

GISELA MOORE

TEL: 240-400-6292 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,000,000

NAICS:

561920

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF48

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC102825R0023

Section SF 1449 - CONTINUATION SHEET

EQUIPMENT PRODUCT LIST

Equipment Product List

PWS

Task

Description Unit Quantity

6.2/6.4 Rental Display Structures, Backwall Graphics, Installation and Dismantling - Event Site

Each 1

6.5 Material Handling (Unit per 100 lbs) - Event Site CWT 15

6.5 Round Trip Shipping - Event Site Each 1

6.3.1 Padded Stool w/Back - Neutral (Black, white, or gray scale) Each 28

6.3.1 Vinyl/Leather Chair w/Armrests - White, Vinyl or Leather Each 2

6.3.1 Loveseat w/Armrests - White, White or Leather Each 1

6.3.1 Cocktail Table - Non-Glass Surface, Neutral Frame (Black, white, gray)

Each 1

6.3.1 High Round Bar Table - White, 40"-45" High, 30" Round Each 13

6.3.2 10 ft Conference Table - Black or Gray (3 ft - 4 ft Wide) x 10 ft x (30"-35" H)

Each 1

6.3.2 Office Chairs w/Armrests - White Vinyl or Leather Each 9

6.3.2 Console Table - 30" - 35" High Each 1

6.3.1/2/

Wastebaskets - Standard Each 8

6.3.2 Compact Refrigerator - 4 cubic ft Each 2

6.3.2 Bag Rack - Free standing racks to hang multiple bags Each 3

6.3.2 Storage Container - Tall Storage Container w/ Inner Shelves and Doors

Each 3

Shipping Pick-Up Site:

Defense Information Systems Agency – Warehouse Loading Dock 6908 Cooper Avenue Fort Meade, MD 20755

Event Site:

Baltimore Convention Center Halls F, G, & Swing One West Pratt Street Baltimore, MD 21201

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Award/Mod Effective Version Date Award

Contract Number: To be determined Task Order Number: Not Applicable.

Contractor Name To be determined Tracking Number: To be determined.

Follow-on to Previous Contract and Task Order Number:

Not Applicable.

1. Contracting Officer’s Representative (COR).

a. Primary COR. See Defense Information Technology Contracting Organization (DITCO) Additional Text G1 - Points of Contact

b. Alternate COR. See DITCO Additional Text G1 - Points of Contact

2. Contract Title.

Exhibit services for the Defense Information Systems Agency (DISA) Exhibit Booth at TechNet Cyber 2025 Conference.

3. Background.

DISA participates annually at the Armed Forces Communications and Electronics Association (AFCEA) International TechNet Cyber Conference held in Baltimore, Maryland.

4. Objectives:

This requirement is to provide the following: rental of background display structures with graphics, exhibit furniture, and flooring; installation and dismantling labor; and shipping and material handling for the DISA exhibit at TechNet Cyber 2025. All services required are non-personal services.

5. Scope.

Rental, shipping, installation, and dismantling services for the DISA exhibit at the TechNet Cyber 2025 conference occurring May 6th through May 8th, 2025.

6. Performance Requirements.

6.1 Task 1 – TechNet Cyber 2025 Requirements for Non-Official Contractors

Vista Convention Services is the designated official General Service Contractor (GSC) for the event appointed by the host AFCEA International. To provide services on-site at the Baltimore Convention Center contractors that are not Vista Convention Services must coordinate directly with Vista Convention Services as needed and adhere to their non-official contractor’s requirements. To perform services on-site unofficial contracts must also have a complete “Intent to Use Non-Official Contractors Form” and original certificate of insurance submitted and approval to conduct work on-site by Vista prior to the event. Contractors that do not have the required documents submitted and approved by Vista Convention Services prior to the event will be prohibited from performing work on-site. The Government will submit the contractors’ required documentation upon contract award. The contractor shall meet the following tasks below.

6.1.1 Subtask 1. Intent to Use Non-Official Contractors Form

Contractor shall complete and sign Vista Convention Services’ “Intent to Use Non-Official Contractors” Form (Attachment 1). The Contractor shall provide a digital PDF copy of the completed form as part of the proposal submission, failure to do so will consider the contractors proposal ineligible to receive the award. Following award, the Government will submit the completed form to Vista Convention Services prior to the published deadline. Vista Convention Services is exempt from this requirement as they are the official GSC for the event.

6.1.2 Subtask 2. Original Certificate of Insurance

The Contractor shall provide an original “Certificate of Insurance.” The contractor shall provide their certificate of as part of the proposal submission, failure to do so will consider the contractors proposal ineligible to receive the award. Following award, the Government will submit the “Certificate of Insurance” to Vista Convention Services prior to the published deadline. Vista Convention Services is exempt from this requirement as they are the official GSC for the event.

Non-Official Contractors shall obtain an “EXHIBIT CREW” badge at the Vista Convention Services Labor Desk and wear the badge to access the Exhibit Hall.

6.1.3 Subtask 3. Non-Official Contractor Labor Guidelines

The contractor shall coordinate with and follow the event designated General Service Contractor, Vista Convention Services, labor guidelines with regards to labor used on-site at the convention center. Trade shows, conventions, and special events in the vicinity are governed by local union contracts. The following reflects the applicable union jurisdictions as stated within the TechNet Cyber 2025 Exhibitor Manual.

MATERIAL HANDLING

Vista Convention Services has the responsibility of receiving and handling all the exhibit materials and empty containers. It is Vista’s responsibility to manage the docks and schedule vehicles for the smooth and efficient move in/moveout of the trade show. Vista will not be responsible for any material it does not handle. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner's expense. The fire marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made with Vista to store empty containers.

BOOTH LABOR

Vista Convention Services has the responsibility of receiving and handling all the exhibit materials and empty containers. It is Vista’s responsibility to manage the docks and schedule vehicles for the smooth and efficient move in/moveout of the trade show. Vista will not be responsible for any material it does not handle. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner's expense. The fire marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made with VISTA to store empty containers.

IN GENERAL

Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor. All questions originated by labor are to be expressed directly to Vista management personnel. It is recommended that any questions arising with regard to union jurisdiction or practices should be directed to a management representative of Vista.

Deliverables:

Task#

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.1.1 Non-Official

Contractor Form

Digital PDF File Due with proposal submission

Provided to the KO at the time of proposal submission

Once

6.1.2 Original

Certificate of Insurance

Digital PDF File Due with proposal submission

Provided to the KO at the time of proposal submission

Once

*Standard Distribution: 1 copy of the deliverable to the Contracting Officer; 1 copy of the deliverable to the Primary Contracting Officer Representative (COR) upon contract award.

6.2 Task 2 – Background Display Structures

The contractor shall provide rental of display structures that will serve as the background for the DISA exhibit space. The contractor shall provide the materials, installation, dismantling, and required labor for the structures listed in section 6.2. Structures must meet the dimensions and layout design per Exhibit Layout Concept (Attachment 2). The contractor shall submit a digital layout of their proposed booth design in PDF file format as part of their proposal. The digital layout shall include, at minimum, the entire 50’ x 60’ exhibit footprint, and be drawn to scale. The contractor shall provide the dimensions (length, width, depth, height) of the individual structures within the digital layout to include the structure features (i.e., doors, windows, graphic surface space, etc.). The contractor shall provide identification of the wall materials used for the proposed structures.

6.2.1 Subtask 1. Display Tower

The contractor shall provide rental and installation services for a four-sided wall display tower. Tower must meet the following requirements:

a. Tower must be 8 feet tall.

b. Tower walls must be able to display agency graphics per paragraph 6.4. Task 4.

c. The graphics of the Tower walls must be backlit.

d. Tower must include a door to access the center space to use for storage. Door must be able to open and close for privacy, and lock by key.

e. Tower must be placed in the center front of the exhibit space facing the Exhibit Hall entrance (see

Attachment 2 – Exhibit Layout Concept).

The display tower can only be installed during the exhibit hall Move-In days during open hours:

Sunday, May 4, 2025: 8:00 a.m. – 5:00 p.m. ET Monday, May 5, 2025: 8:00 a.m. – 5:00 p.m. ET

The open hours shall be referenced as ‘Move-In days’ for the remainder of the document. The requested tower must be completely installed and fully functional within the DISA exhibit footprint no later than 5:00 p.m. on May 5th, 2025. The Move-In days and hours are determined by the event host AFCEA and subject to change. The requirements document will be updated in the event AFCEA changes the above dates and hours. The contractor shall adjust planning accordingly to provide services by any newly designated suspense from AFCEA.

6.2.2 Subtask 2. Central Information Station

The contractor shall provide rental and installation services of structures to serve as a central information station near the center of the exhibit space. The station must meet the following requirements:

a. Installation of (1) Single Backwall Display

i. Dimensions: 10 ft wide by 8 ft high

ii. Backwall must be able to display (1) 50-inch monitor mounted in the center of the wall above the counter. Monitor will be provided by the Government. The contractor shall mount the provided monitor to the backwall display.

iii. Backwall must be able to display graphics per paragraph 6.4 Task 4

iv. Backwall must be placed 25 ft from the front of the exhibit footprint and centered to the exhibit footprint (see Attachment 2 – Exhibit Layout Concept).

b. Installation of (1) Countertop

i. Dimensions: Minimum 4 ft in height, between 6 ft and 10 ft wide, and minimum of 2 ft in depth.

ii. Countertop will be placed directly in front and against the single backwall display (see Attachment

2 – Exhibit Layout Concept).

iii. Countertop front must be able to display graphics per paragraph 6.4 Task 4.

Installation must occur during the exhibit hall Move-In days during open hours (reference 6.2.1). The requested Central Information Station must be completely installed and fully functional within the DISA exhibit footprint no later than 5:00 p.m. on May 5th, 2025. The Move-In days and hours are determined by the event host AFCEA and subject to change. The contractor shall adjust planning accordingly to provide services by any newly designated suspense from AFCEA.

6.2.3 Subtask 3. Office Space

The contractor shall provide rental and installation services of a walled Office Space area within the exhibit footprint. The meeting space must meet the following criteria:

a. Overall Office Space

i. Dimensions: 30 ft by 20 ft.

ii. Must be separated from the main exhibit area by minimum 8 ft high hard wall structures. Curtains functioning as walls will not be accepted.

iii. Hard walls must be able to display graphics per paragraph 6.4 Task 4 on the outer sides of the walls that face the open exhibit area.

iv. The graphics on the front facing wall of the Office Space must be backlit (see Attachment 2 – Exhibit Layout Concept).

v. Office space must be placed at the back and center of the exhibit footprint (see Attachment 2 – Exhibit Layout Concept).

vi. Office space must be divided by hard wall of the same height as the border walls, into two areas: a Meeting Room and Break Room.

b. Meeting Room

i. Dimensions: 10 ft by 20 ft.

ii. Meeting Room must be connected to the Break Room by door.

iii. Meeting Room must include a second entry way door that is accessible from the open exhibit area located on the opposite wall (see Attachment 2 – Exhibit Layout Concept). This door will function as the Meeting Room main entrance.

iv. Main entrance wall must include a display window that consists of obscured glass or a material that allows an obstructed view into the meeting room. The window base must begin no less than 2 feet from the ground. The window must be no less than 6ft in length.

v. Meeting Room must include ability to mount (1) 50-inch monitor on the wall at the head of the conference table. Monitor will be provided by the Government. The contractor shall mount the provided monitor to the Meeting Room wall.

vi. All doors must be able to open and close for privacy, and lock by key.

c. Break Room

i. Dimensions: 20 ft by 20 ft.

ii. Must include one additional entry way that is accessible from the open exhibit area and separate from the Meeting Room entry door. This door will function as the Break Room main entrance.

iii. The Break Room main entrance door must be able to open and close for privacy, and lock by key.

Installation must occur during the exhibit hall Move-In days during open hours (reference 6.2.1). The Office Space must be completely installed and fully functional within the DISA exhibit footprint no later than 5:00 p.m. on May 5th, 2025. The Move-In days and hours are determined by the event host AFCEA and subject to change. The contractor shall adjust planning accordingly to provide services by any newly designated suspense from AFCEA.

6.2.4 Subtask 4. Structure Removal

The contractor shall dismantle and remove all requested structures from the exhibit footprint during the designated Exhibit Move-Out on May 8th, 2025, from 1:00 p.m. to 9:00 p.m. ET. No dismantling can occur before 1:00 p.m.

per AFCEA guidance. The Move-Out hours are determined by the event host AFCEA and subject to change. The contractor shall adjust planning accordingly to provide services by any newly designated suspense from AFCEA.

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.2 Digital

Layout with Dimensions

Digital PDF File Quote Submission N/A Once

6.3 Task 3 – Exhibit Furniture Rental

The contractor shall provide rental of furniture that will be utilized by DISA Exhibitors and conference attendees within the DISA exhibit footprint.

6.3.1 Subtask 1. Open Area Furniture

The contractor shall provide the following items for the Open Exhibit Area:

ITEM QUANTITY

Padded Bar Stool w/ Back 28 White Vinyl or Leather Chair with Armrests 2 White Vinyl or Leather Loveseat with Armrests (Seats 2) 1 Square or Rectangle Shaped Cocktail Table (15”- 20” High) – Non-glass surface

Round Pedestal High Tables (40”– 45” High, 30” Round) 13 Wastebasket 5

The contractor shall provide the following information for each item proposed to fulfill the request above within their proposal:

Identification of the material of item (i.e. vinyl, leather, wood, etc.).

Digital image of each individual item.

o Example: The padded bar stool equates to an individual item and at minimum requires one image of the item.

o Digital image of the wastebasket is not required.

6.3.2 Subtask 2. Office Space – Meeting Room Furniture

The contractor shall provide the following items for the Meeting Room:

Grey Scale or Black 10 ft Conference Table (2’– 4’ Wide) 1 White Vinyl or Leather Office Chairs with Armrests 9 White Console Table (30”– 35” High) 1 Wastebasket 1

The contractor shall not provide a white conference table. The contractor must provide the following information for each item proposed to fulfill the request above within their proposal:

Identification of the material of item (i.e. vinyl, leather, wood, etc.).

Digital image of each individual item.

o Example: The conference table equates to an individual item and at minimum requires one image of the item.

o Digital image of the wastebasket is not required.

6.3.3 Subtask 3. Office Space – Break Room Furniture

The contractor shall provide the following items for the Break Room:

Compact Refrigerator (4 cu. Ft.) 2 Bag Rack 3 Tall Storage Container w/ Inner Shelves (18” - 22” Depth) 3

Wastebasket 2

The height of the storage containers cannot exceed the height of the Break Room walls. Storage containers must be able to lock by key, or another securing mechanism, that allows assigned Government Exhibit Management personnel to secure and access as needed. The contractor shall provide the following information for each item proposed to fulfill the request above within their proposal:

Digital image of each individual item.

o Example: The compact refrigerator equates to an individual item and at minimum requires one image of the item.

o Digital image of the wastebasket is not required.

6.3.4 Subtask 4. Delivery and Removal

The contractor shall deliver the Exhibit Furniture Rental requested in 6.3 to the DISA exhibit space during the Exhibit Move-In dates., and no later than 4:00 p.m. ET on May 5th, 2025. The contractor shall remove the items from the DISA exhibit space and convention center during the exhibit Move-Out from 1:00 p.m. ET to 9:00 p.m. ET on May 8th, 2025. The Move-In and Move-Out hours are determined by the event host AFCEA and subject to change. The contractor shall adjust planning accordingly to provide services by any newly designated suspense’s from AFCEA.

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.3.1 Open Area

Furniture Material and Images

Within the proposal. Quote Submission N/A Once

6.3.2 Meeting

Room Furniture Material and Images

Within the proposal. Quote Submission N/A Once

6.3.3 Break Room

Images

Within the proposal. Quote Submission N/A Once

*Standard Distribution: N/A

6.4 Task 4 – Graphics Criteria

The contractor shall print and display graphics received from the Government on the following structures requested:

4-Sided Display Tower (all outer walls) Central Information Station Single Wall Display Tower (both sides) Central Information Station Counter (front) Office Space (outer walls, excluding the Meeting Room wall with obscured windows)

The contractor shall provide a seamless backwall display and end-to-end graphics on each requested structure. The Government will provide the graphic images for each structural display following contract award. Display graphics must be color-matched to the graphics submitted by the Government. The contractor shall provide a print proof of each display graphic for review and acceptance prior to the contractor printing on materials. The contractor shall provide advanced submission of any design/layout templates for the requested structures and print specifications within the contractors’ quote submission. The contractor shall identify the wall/structural materials proposed, and the proposed material of the graphics displays within their quote submission.

All graphics must be completed during the exhibit hall Move-In hours, and fully installed on all requested items no later than 5:00 p.m. ET, May 5th, 2025. The Move-In hours are determined by the event host AFCEA and subject to change. The contractor shall adjust planning accordingly to provide services by any newly designated suspense’s from AFCEA.

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.4 Design

Layout Templates

Digital/Electronic. Quote Submission One Copy to Contracting Officer

Once

6.4 Print Proofs Items provided per

6.4.

(10) Business Days from Receipt of Government Graphics

One Copy to the Contracting Officer and COR

Once

6.5 Task 5 – Material Handling and Shipping

6.5.1 Subtask 1. Outbound Shipping

The contractor shall provide round trip material handling and shipping services for the DISA exhibit equipment.

Equipment will be prepackaged for transport on either wrapped pallet(s) or plastic shipping crate(s). The contractor shall pick up items from the DISA Warehouse on a scheduled date, provided to them by the COR. The Government estimates shipping 1500 lbs. in weight. Items will be stored in secured palletized crate(s), wrapped wood pallet(s), and (2) wheeled shipping cases for the monitors. The contractor shall propose one potential date for pick-up within their proposal. The Government will confirm the date for the official pick-up post award. The DISA Warehouse address:

Defense Information Systems Agency – Warehouse Loading Dock 6908 Cooper Avenue Fort Meade, MD 20755

To access the Fort Meade military installation, the contractor’s driver must have and show a REAL ID (identification) license to the security guard(s) at the gate. The contractor must also enter the military installation through the Fort Meade Main Entry Gate. Main Gate address and directions will be provided to the contractor by the Government following award.

The contractor shall transport the equipment/items to the conference Show Site location and DISA exhibit space at address:

TechNet Cyber 2025 Defense Information Systems Agency (DISA) Booth #3079 Baltimore Convention Center c/o Vista Convention Services One West Pratt Street, Halls F, G, & Swing Baltimore, MD 21201

Show site shipments will be received by the General Service Contractor (Vista Convention Services) beginning Sunday, May 4, 2025, at 8:00 a.m. Shipments arriving at the show site prior to this date and time will be refused access or charged an off-target rate. The Government will not reimburse additional off-target charges associated with an early arrival. The contractor shall transport the shipment to the DISA exhibit booth (#3079) Exhibit Hall during the Exhibit Move-In dates/hours:

Sunday, May 4, 2025: 8:00 a.m. – 5:00 p.m. ET Monday, May 5, 2025: 8:00 a.m. – 5:00 p.m. ET

Exhibit hall Move-In hours are determined by the event host AFCEA and subject to change. The contractor shall adjust planning accordingly to provide services by any newly designated suspense’s from AFCEA.

6.5.2 Subtask 2. Return Shipping

The contractor shall provide Bill of Landing (10 copies) for return shipping no later than 8 May 2025. The contractor shall pick-up the DISA equipment during the conference Exhibit Move-Out on Thursday, May 8, 2025, from 1:00 p.m. – 9:00 p.m. ET, and transport the equipment back to the DISA Warehouse. The equipment must be picked-up and removed from the exhibit space no later than 9:00 p.m. on May 8, 2025. In accordance with event policy, the Government will not begin dismantling the DISA exhibit and re-pack items for shipping until 1:00 p.m. ET.

Exhibit hall Move-Out hours are determined by the event host AFCEA and subject to change. The contractor shall adjust planning accordingly to provide services by any newly designated suspense’s from AFCEA.

The contractor shall notify the DISA Exhibit Manager, Ms. Gisela Moore, and the COR of the shipments return date. Government requests shipping equipment be returned to the DISA Warehouse no later than 2:30 p.m. ET on May 29, 2025.

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.5.2 Bill of

Landing

PDF File No Later Than May 8, 2025.

(10 Copies) to the DISA Exhibit Manager and COR.

Once

7. Performance Standards.

Performance Standard Acceptable Quality Level (AQL) Methods of Calculation Background Display Structures and Graphics

Installed as requested in 6.2 and 6.4.

Minimum Acceptable:

Structures and graphics installed no later than 5:00 p.m. ET on May 5th, 2025. Structures installed, fully functional, and within the dimensions specified in para. 6.2.

Display graphics are seamless and end-to-end on each required structure. Display graphics color-matched to the graphics submitted by the Government.

Calculation:

Customer Input for the requirements defined in 6.2 and 6.4.

Exhibit Furniture Rental

Delivered items requested in 6.3.

Minimum Acceptable:

Rental furniture delivered to exhibit no later than 4:00 p.m. ET on May 5th, 2025. Items must arrive with

Calculation:

Customer Input for the requirements defined in 6.3.

minimal damage, without stains or outstanding markings (exceeds 2 inches), and fully functional for its purpose.

Material Handling and Shipping

Items shipped and returned as requested in 6.5

Minimum Acceptable:

Shipped materials delivered undamaged to the DISA exhibit no later than 5:00 p.m. ET on May 5th, 2025. Materials returned to DISA undamaged no later than 2:30 p.m.

ET on May 29th, 2025.

Calculation:

Customer Input for the requirements defined in 6.5.

8. Incentives. Not applicable.

9. Place of Performance.

Shipping Pick-Up Site:

Defense Information Systems Agency – Warehouse Loading Dock 6908 Cooper Avenue Fort Meade, MD 20755

Event Site:

Baltimore Convention Center Halls F, G, & Swing One West Pratt Street Baltimore, MD 21201

10. Period of Performance.

Date of Award through May 29th, 2025.

11. Security Requirements.

Not applicable.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Not applicable.

13. Other Pertinent Information or Special Considerations.

Not applicable.

14. Section 508 Accessibility Standards.

Exhibit Services for TechNet Cyber 2025 E206 Hardware

E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.

E302 Functional Performance Criteria

302.1 Without Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech. Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

Instructions to Offerors

1 Provide an Accessibility Conformance Report (ACR) for each commercially available Information and Communication Technology (ICT) item offered through this contract. Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat. Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the Work Statement. Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All "Not Applicable" (N/A) responses must be explained in the remarks/explanations column or through additional narrative. Address each standard individually and with specificity, and clarify whether conformance is achieved throughout the entire ICT Item (for example - user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the Offeror’s proposed ICT items to validate Section 508 conformance claims made in the

ACR.

2 Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.

3 Describe plans for features that do not fully conform to the Section 508 Standards.

4 Describe "typical" user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT product or service being offered.

Acceptance Criteria

1 Prior to acceptance, the government reserves the right to perform testing on required ICT items to validate the offeror’s Section 508 conformance claims. If the government determines that Section 508 conformance claims provided by the offeror represent an inaccurate level of conformance than what is actually delivered to the agency, the government shall, at its option, require the offeror to remediate the delivered item to align with the required Section 508 conformance claims prior to acceptance.

ADDENDUM TO 52.212-1

SOLICITATION

ADDENDUM TO 52.212-1

Addendum to 52.212-1(b), Submission of Offers is tailored as follows:

(b) Submission of offers:

(12) Other Instructions

(i) General Information

(A) Points of Contact: The contracting officer (KO) and contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO/CS. Written requests for clarification must be sent to the KO/CS at haylee.p.wheat.civ@mail.mil and lisa.k.silvey2.civ@mail.mil.

(B) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(C) Electronic Reference Documents: All referenced documents for this solicitation are available on the Contracting Opportunities page (SAM) web site at https://www.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(D) Communications: Exchanges of source selection information between the Government and offerors will be controlled by the KO and CS. Email will be used to transmit such information to the offeror and will include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

(ii) Offerors are requested to submit a written technical proposal and a price proposal in response to the attached Performance Work Statement (PWS). The Quality Assurance Surveillance Plan is provided for contractor reference. Information on submission of technical and price proposals is provided below. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of statements asserted in the proposal. The proposal should not simply rephrase or restate the Government's requirements, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and capabilities and will base its evaluation on the information presented in the offeror's proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The proposal should sufficiently address the requirements as stated in the PWS. Non-conformance with these instructions may result in removal of the proposal from further evaluation.

(iii) In accordance with (IAW) DISA Special Contract Requirement H1, each offeror shall specifically identify in its proposal whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI), as described in Federal Acquisition Regulation

(FAR) Subpart 9.5, exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

(iv) Page limitations, if applicable, are identified below and will be treated as maximums. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be

8.5 x 11 inches. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, SCRM plans, GFP Attachment, Fixed Price Payment Plans, FAR/DFARS Provisions/Clauses attachment, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal.

The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

(v) Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Each volume may contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing may be used to identify sections.

Additionally, each volume may contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

Table 1 Proposal Organization

VOLUME Addendum to 52.212-1 Paragraph Number

VOLUME TITLE COPIES PAGE LIMIT

I (b)(12)(vii)(A) Executive Summary 1 electronic

II (b)(12)(vii)(B) Technical/Management 1

III (b)(12)(vii)(D) Price 1 electronic

No page limit

IV (b)(12)(vii)(F) Contract Documentation 1

No page limit

(vi) Electronic Offers. The offeror shall submit volumes I through IV in electronic format via email and must include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Each volume shall be a separate file. If files are compressed, the necessary decompression program must be included. Proposals shall be submitted to the KO/CS identified below:

Lisa K. Silvey (Contract Specialist) – lisa.k.silvey2.civ@mail.com Haylee P. Wheat (KO) – haylee.p.wheat.civ@mail.mil

(vii) Proposal Organization:

(A) Volume I - Executive Summary. In the executive summary volume, the offeror shall describe the significant attributes and theme of its proposal. It should be concise, to include addressing any significant risks, and highlighting any key or unique features, excluding price. Any summary material presented in the Executive Summary shall not be considered as meeting the requirements for any portions of other volumes of the proposal. Include a master table of contents for the entire proposal.

(B) Volume II – Technical/Management. The technical/management volume should be specific and complete and will be evaluated against the technical/management subfactors defined in FAR 52.212-2, Evaluation – Commercial Items. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or newer file. The page format shall have a 1-inch margin using no smaller than an 11-point Arial, Times New Roman, or Courier New font for all text to include any text contained in a table. The file size of each document shall not exceed 2MB. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factors/subfactors.

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management factor/subfactors, as well as any risks in your proposed approach in terms of technical/performance, price, and/or schedule. Address any technical/management risk by identifying those aspects of the proposal considered to have the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS/SOW or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "work-around" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation.

Volume II - Technical/Management shall be organized as follows:

-Table of Contents -List of Table and Drawings -Subfactor One -Subfactor Two -Subfactor Three -Subfactor Four -All other aspects of the PWS

(C) Deleted

(D) Volume III – Price. The cost proposal will be evaluated using one or more of the techniques defined in FAR Part 15.404 in order to determine reasonableness and completeness. Reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price/cost proposal/quotation to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices/costs presented in in a clear and useful format. The price proposal spreadsheet shall be submitted in MS Excel 2007 format or newer. All formulas shall remain present in the spreadsheet for verification. The file size of each document shall not exceed 20MB. Information beyond that required by this instruction shall not be submitted, unless considered essential to document or support the price. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Price Volume. The Offeror shall propose a fixed price payment plan as a separate document commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A firm fixed price payment plan with the total dollar amount divided into equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR. Under no circumstances shall the information and documentation from the Price Volume be included elsewhere in the proposal other than Volume II, Price Volume and Volume IV, Contract Documentation, which includes CLIN pricing.

Price submissions should be sufficiently detailed to demonstrate their reasonableness. Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, materials, etc.). Data other than certified cost or pricing data may be required to support the price reasonableness of your proposal in accordance with FAR 15.403.

FAR 12.504(a) The following laws are not applicable to subcontracts at any tier for the acquisition of commercial items or commercial components at any tier:

(7) 41 U.S.C. 4706(d) and 10 U.S.C. 2313(c),Examination of Records of Contractor, when a subcontractor is not required to provide certified cost or pricing data (see FAR 15.209(b)), unless using funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5).

Volume III – Price shall be organized as follows:

-Attachment 3, CLIN Pricing Worksheet -Price Narrative - to include cost or pricing information, supporting data, estimating methodology.

(E) Deleted

(F) Volume IV - Contract Documentation. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file.

1. Complete blocks 30 a, b, and c of the SF Form 1449 and return this form with your proposal. Signature by the offeror on the SF1449 constitutes an offer, which the Government may accept.

2. Provide completed pricing information in the CLIN spreadsheet.

3. This solicitation contains provisions that apply and clauses that will be applicable to the resulting award. Some of the provisions and additional DITCO text require a response from the offeror and shall be submitted with the proposal. This includes, but may not be limited to, FAR 52.212-3 Alt I (completed representations, certifications, acknowledgments, and statements), FAR 52.204-24, DFARS 252.204-7017, DFARS 252.239-7009, and DITCO Contract Administration Data G1, Points of Contact.

4. Deleted

5. Deleted

6. OCCI Mitigation Plan or a statement that an OCCI does not exist.

7. Deleted

8. Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the proposal and who can obligate the company contractually. Also, identify those individuals authorized to negotiate with the Government. Contractor Point of Contract information will be used for the Contract Administration Data Item G1, Points of Contact.

9. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county and facility code;

CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

ADDENDUM 52.212-2

ADDENDUM TO 52.212-2

Addendum to 52.212-2(a), Evaluation-Commercial Items is tailored as follows:

a. Basis for Contract Award

Award will be made to the responsible offeror whose proposal is determined to represent the overall best value to the Government using a lowest price technically acceptable (LPTA) process. The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its ability to perform all required tasks and conform to all required terms and conditions. To be eligible for award, the offeror’s proposal must sufficiently address all aspects of the PWS. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

b. Evaluation Factors and Subfactors

(1) The following evaluation factors and subfactors will be used to evaluate each proposal.

Factor 1: Technical/Management

(a) Subfactor 1: AFCEA WEST Requirements for Non-Official Contractors, SOW Paragraph 6.1. In order for this subfactor to be rated acceptable, the contractor’s quote must include a digital PDF copy of the completed “Intent to Use Non-Official Contractors” Form and a digital PDF copy an original “Certificate of Insurance” with the proposed solution. The event hosts official General Service Contractor, Vista Convention Services, is exempt from this subfactor requirements.

(b) Subfactor 2: Background Display Structures, SOW Paragraph 6.2. In order for this subfactor to be rated Acceptable the contractor must submit a digital layout of the proposed booth design in PDF file format. Layout must be drawn to scale. Proposal and/or digital layout must include the dimensions of the individual structures and identification of the materials for the proposed wall structures.

(c) Subfactor 3: Exhibit Furniture Rental, SOW Paragraph 6.3. In order for this subfactor to be rated Acceptable the contractor must provide digital images of the proposed furniture items as a requested in the SOW, and either identify or confirm the materials of specified items.

(d) Subfactor 4: Graphics Criteria, SOW Paragraph 6.4. In order for this subfactor to be rated Acceptable the contractor must provide confirmation that the graphics can be provided as specified in 6.4. The contractor must also provide their templates for the graphics, any required print specifications for the graphics, and the proposed material(s) of the graphics display surface.

Factor 2: Price

(a). Since this requirement is based on LPTA, award will be made to the contractor that presents the lowest priced technically acceptable approach. The contractor’s price proposal will be evaluated to determine if it is reasonable and complete. Normally, price reasonableness is established through price analysis.