HC102821R0040.pdf

SEE ADDENDUM

(No Collect Calls)

HC102821R0040

b. TELEPHONE NUMBER

618-418-6022

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 07 Jun 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

05-May-2021

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERIC L. MEAD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

333415

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF63

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC102821R0040

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK STATEMENT (PWS)

as of 8/20/20

CRAC and Raised Access Floor Upgrade

Contract Number:

Tracking Number: 832016526

Contractor Name:

1 Customer Points of Contact.

a. Project COR.

Name: Brian Saum

Organization: SEL4 – Defense Information Systems Agency – Facilities

DODAAC: H98249

Address: P.O. Box 4598, Greenwood Village, CO 80155-4598

Phone Number: 303-224-1772

Fax Number: 303-224-1608

E-Mail Address: brian.c.saum.civ@mail.mil

b. Technical Requirements Manager.

Name: Allison Hutchison

Organization: SEL4 – Defense Information Systems Agency – Facilities

DODAAC: H98249

Address: P.O. Box 4598, Greenwood Village, CO 80155-4598

Phone: 303-224-1928

Fax Number: 303-224-1608

E-Mail Address: allison.m.hutchison.civ@mail.mil

d. Site Contact.

Name: Shawn Shiflett

Organization: Defense Information Systems Agency - Yokota

DODAAC: HC1011

Address: Yokota AFB, Fussa, Tokyo, Japan

Phone Number: +81-42-552-2510 ext 54648

E-Mail Address: shawn.w.shiflett.civ@mail.mil mailto:shawn.w.shiflett.civ@mail.mil

2 Task Order Title. CRAC and Raised Access Floor Upgrade – CDC Yokota, Japan.

3 Background. In support of the Defense Information System Agency (DISA) mission to establish a Core Data

Center (CDC) at DISA Yokota AB, Japan, requires mechanical and architectural modifications to the existing infrastructure. This Performance Work Statement (PWS) directs the requirements for the removal, installation, and testing of the identified systems and components in building 650.

4 Objectives: The Core Data Center Yokota requires an upgrade to the computer room layout and mechanical systems. In order to support the computer room floor space, the computer room air condition (CRAC) units and their respective condensers are to be upgraded.

5 Scope. The contractor shall provide complete installation documentation, furnish, install, integrate, test, and commission all items specified in this PWS and the attached concept drawings; for the purposes of this PWS, the term “provide” shall mean provide and install.

5.1 Task 1: Develop detailed project schedule, investigate existing conditions, prepare and submit shop drawings and product data, and submit commissioning plan.

5.2 Task 2: Upgrade CRAC units in room B04, B25, and B26 of building 650. Remove existing 6 CRAC units and corresponding condensing units. Install 11 new CRAC units and corresponding condensing units.

5.3 Task 3: Expand Computer rooms. Remove partitions in B04-B11, and B25. Once partitions are removed, the big room will be renamed to B04.

5.4 Task 4: Upgrade raised access floor tiles in rooms B01, B02, B03, B25, B26, and renamed room B04.

5.5 Task 5: Install new signal reference grid (SRG) in rooms B25, B26, and renamed room B04.

6 Specific Tasks

6.1 Task 1: Develop detailed project schedule, investigate existing conditions, prepare and submit shop drawings and product data, and submit commissioning plan.

6.1.1 Develop Detailed Project Schedule with phasing plan. The Contractor shall develop and submit for review and approval a detailed project schedule. Project schedule shall be developed using Microsoft Project or similar program. Schedule shall use ‘critical path’ method and identify all milestones; the schedule shall include start date, submittal dates, key milestone dates, and completion dates as a minimum. The project schedule shall incorporate a phasing plan to maintain the existing mission. The contractor’s plan shall include, but not limited to: Quality Control Plan, protection of existing systems to remain, building access, location of dumpsters, contractors’ trainer, and phasing of the project execution.

6.1.2 Investigate Existing Conditions. The contractor and subcontractors shall perform site visits and review the as-built drawings as necessary to gather information on existing conditions and have a complete understanding of existing conditions and required work. The contractor shall investigate and verify all existing conditions, including, but not limited to working conditions, access, and other items/systems as required. DISA’s existing record drawings will be made available to the contractor, but these record drawings should not be viewed as complete and accurate. It’s the contractor’s responsibility to field verify all existing conditions

6.1.3 Prepare and submit Shop Drawings and Product Data (as required). The contractor shall prepare and submit all required product data and shop drawings.

6.1.4 Prepare and submit a commissioning plan for the connection, start-up, and operational testing of all installed power and cooling equipment in accordance with ASHRAE 202- 2013 as part of the final design submittal. Changes to the commissioning plan shall be coordinated with the COR.

6.2 Task 2 - Upgrade CRAC units in room B04, B25, and B26 of building 650.

6.2.1 Contractor is responsible for all local, military, county, and federal permitting requirements for the installation and operation under this project.

6.2.2 Contractor shall follow all Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications

(UFGS) as required for the installation of this project.

6.2.3 Work shall be sequenced so that there are no outages to the computer room floors during the duration of this project. Coordinate outages with DISA and Yokota’s Communications Squadron (SCS), Civil

Engineering Squadron (CES), and Security Forces Squadron (SFS).

6.2.4 The work involved with this project is described in the concept drawings, appendix 1.

6.2.5 Contractor shall not damage any of the new or existing equipment, components, or controls and shall be responsible for any damage created during the work associated with this project.

6.2.6 Contractor shall provide all shop drawing and equipment submittals for government review and approval prior to ordering or installing to verify compliance with the contract requirements. Shop drawings must indicate cooling unit, CRAC or condenser location, refrigerant pipe routing and condensate drain routing.

Submittals shall prove compliance with all requirements set by environmental, UFC, UFGS, and all other applicable requirements.

6.2.7 Remove two (2) seventeen (17) ton, 420V, 3Ph CRAC units in what was B11 located per concept drawings.

6.2.8 Remove two (2) twenty (20) ton, 420V, 3Ph CRAC units in B26 located per DISA concept drawings.

6.2.9 Remove two (2) thirty (30) ton, 420V, 3Ph CRAC units in B25 located per DISA concept drawings.

6.2.10 Along with each unit, remove the associated stands, metal flooring and supports, refrigerant piping and components in totality, the associated condensing unit and components, condenser piping and components in totality, and remove power back to the breakers for both the CRAC and Condenser unit. Remove all electrical components, wiring, and conduit back to the breakers and open the breaker. Remove all control wiring back to the controller.

6.2.11 Install six (6) new CRAC units, downflow, 30 ton, 420V, 3Ph, R407C in room B04 located per DISA concept drawings. Three (3) CRACs shall have humidification capabilities.

6.2.12 Install two (2) new CRAC units, downflow, 30 ton, 420V, 3Ph, R407C in room B26 located per DISA concept drawings. One (1) CRAC shall have humidification capabilities.

6.2.13 Install three (3) new CRAC units, downflow, 30 ton, 420V, 3Ph, R407C in room B25 located per DISA concept drawings. One (1) CRAC shall have humidification capabilities.

6.2.14 All new CRAC units shall be from the same manufacturer. Maximum width shall be 38” in order to fit through the door going to B25.

6.2.15 New CRAC Requirements. The 11 new CRAC units will serve as redundant cooling within the space to support new equipment installations. Installation will include associated condensing unit, piping, components and dual fed electrical distribution per this document and appendix 8 specification 23 81 23.00

20 Computer Room Air Conditioning Units. Each new CRAC and condensing unit installed shall include seismic bracing to meet the seismic requirements for the geographic area. Provide model number in proposal to allow this requirement to be technically evaluated. Ensure each piece of equipment has adequate clearance per manufacturer’s recommendations for operation and maintenance personal.

6.2.16 Provide a static pressure sensor with each CRAC unit. The static pressure sensor shall be supplied by the manufacturer. If the manufacturer does provide static pressure sensors, the contractor shall provide a government approved static pressure sensor for each new CRAC unit. Each CRAC unit shall maintain the static pressure for its sensor individually. The CRAC units shall not maintain static pressure averaging the fan speed in a teamwork mode. The static pressure shall be maintained to 0.05 in.w.c. (adjustable). The pressure setpoint shall be adjusted during initial startup and again during commissioning as needed to maintain room temperature. Pressure sensors shall be located below each cold aisle. Provide a metal cage for protection from obstructions falling on the sensors while ensuring that the sensor is accessible for service activities.

6.2.17 All alarms and setpoints shall be adjustable.

6.2.18 Provide a refrigeration circuit with the capability to operate without its compressor while providing CRAC supply air of at most 65 degrees F. This “eco mode” will be in addition to the units’ normal operation using its compressor.

6.2.19 Provide new condensate drain piping and pump as needed from the new cooling unit to an existing floor drain or new floor drain. Verify adequate slope, size and capability.

6.2.20 Hot aisle/cold aisle is shown in concept drawings and shall be used for routing pipes and conduit in a rectilinear fashion utilizing the hot aisles and avoiding the cold aisles.

6.2.21 All new piping/equipment installed shall be flushed and cleaned to ensure water, oils, solvents, and particulates used or created during installation are captured and removed. Waste from the cleaning process shall be disposed of by the contractor.

6.2.22 Contractor shall properly flush and pressure test each CRAC’s, condensers and coil piping prior to commissioning.

6.2.23 Contractor shall properly test and balance each cooling unit. Provide draft and final reports to the government for approval.

6.2.24 If desiring welded joints and connections, acceptance and approval is required. Welding is prohibited in the computer room. The Contractor shall obtain all necessary building or base welding/burn permits.

6.2.25 Brazing and soldering acceptance and approval is required. The Contractor shall obtain all necessary building or base welding/burn permits.

6.2.26 Dielectric unions shall be used when mating dissimilar metals. Add manual isolation valves on both sides of the dielectric union for maintenance purposes.

6.2.27 Each CRAC unit’s fan speed shall be adjustable. Contractor shall lower each CRAC unit’s fan from the elevated position provided by the manufacturer such that the majority of each CRAC fan is underneath the raised access floor and projects air horizontally under the floor. The seal around the fan shroud and fan box must be maintained. Piping shall be routed such that it does not get in the way of lowering the fan. Fan removal shall be possible from the raised access floor.

6.2.28 Provide a phasing plan for removal and installation of the CRAC units. The plan shall ensure adequate cooling for each room while the CRACs are upgraded. Currently rooms B04, B25, and B26 have N + 1

CRAC units, however Contractor shall install the CRAC units in B04 and B26 that do not need CRAC removal first to aide in providing adequate cooling. After the first few units are replaced, the N + ‘X’ may increase, as the existing units are smaller than the to-be new CRAC units. Provide a phasing plan and MOP for the removal and installation of the CRAC units to the Government for review and approval at least 10 business days prior to shutting down any units.

6.2.29 Provide closed-cell elastomeric foam insulation with a thickness compliant with ASHRAE Standard 90.1.

Seal face shall be taped after the adhesive has been applied and has cured. Elastomeric foam shall be provided in lengths no less than three (3) feet unless the piping is less than three (3) feet or unless the end of the pipe requires a shorter piece. Provide color scheme and markings per appendix 2, Minimum

Technical Specification for Structures, Systems, Equipment, & Component: Identification, Labeling and

Marking.

6.2.29.1 Any insulation that needs to be removed or pulled back as a result of this work shall be replaced with new insulation as stated above.

6.2.30 Install all electrical wiring, conduit, grounding, bonding, and components required to operate all new equipment under this project.

6.2.31 Replace any piece of existing electrical equipment required for, but not able to support this mechanical upgrade.

6.2.32 New CRACs shall have dual power source. The Manufacturer shall provide built-in Automatic Transfer

Switch (ATS) internal to each CRAC. Each CRAC shall have the ability to accept two power feeds.

6.2.33 Provide two (2) new 420V, 800A Essential Distribution Panelboards (EDP) in room B04. The new panelboards will provide redundant power to the new CRAC units. The new panelboards shall have digital readout metering with multiple display data (Voltage, Amperage, kVA, kW, Ground Current, and similar)

Refer to concept drawings. Communication via MODBUS TCP/IP with reported points per appendix 4, Integrated Automation. Panelboards shall be connected to the essential distribution switchgear.

6.2.34 All new and existing CRAC units to remain shall be fed/refed from two separate power connections using the new panels.

6.2.35 All new and existing condensing units to remain shall be fed/refed from a single power connection using existing panels. The panels shall have dual power source.

6.2.36 Installation shall address STC rating/fire proofing/sealing of all wall/floor penetrations to match existing.

Penetrations shall be sealed air and water tight to match existing.

6.2.37 Adequately sized Seismic Bracing for all floor mounted equipment and overhead equipment including power panels, transformers, CRAC units, condensing units, piping, and overhead electrical conduit to meet seismic category for geographic area.

6.3 Task 3 - Expand Computer Rooms.

6.3.1 Contractor is responsible for all local, military, county, and federal permitting requirements for the

6.3.2 Contractor shall follow all Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications

(UFGS) as required for the installation of this project.

6.3.3 Work shall be sequenced so that there are no outages to the computer room floors during the duration of this project. Coordinate outages with DISA and Yokota’s Communications Squadron (SCS), Civil

Engineering Squadron (CES), and Security Forces Squadron (SFS).

6.3.4 The work involved with this project is described in the concept drawings, appendix 1.

6.3.5 Remove partitions as shown on the concept drawings. B04 through B11 will be renamed to B04. Maintain

Collateral Open Storage Area (COSA) rating per DISA Instruction 240-110-33.

6.3.6 Remove existing security hardware from doors being removed and turn hardware over to the facility manager.

6.3.7 Remove/relocate all existing electrical components (such as outlets, switches, and controls) and associated connections/circuits embedded in the removed partition walls. Ensure HVAC and lighting controls in remaining rooms remains functional.

6.3.8 Repair drop ceiling, walls, and floors to match existing as required after removal of partitions. Replace any damaged ceiling metal grid with new that match existing as required.

6.4 Task 4 – Raised Access Floor Upgrade

6.4.1 Contractor is responsible for all local, military, county, and federal permitting requirements for the

6.4.2 Work shall be sequenced so that there are no outages to the computer room floors during the duration of this project. Coordinate outages with DISA and Yokota’s Communications Squadron (SCS), Civil

Engineering Squadron (CES), and Security Forces Squadron (SFS).

6.4.3 The work involved with this project is described in the concept drawings, appendix 1.

6.4.4 Contractor shall provide shop drawings and submittals for the raised access floor installation.

6.4.5 Upgrade approximately 14,200 sq. ft. of existing raised access floor tiles in rooms B01-B04, B25, B26 and the hallway leading to B25 and B26 from B04. The installation contractor may reuse the existing floor pedestals and stringers if the calculations are done and approved by the government to validate that the existing components are rated to support the new floor system and that the entire floor system will be warrantied. Replace any damaged metal grid with new that match existing as required. The new access floor tiles shall be rated for 2,000lbs minimum and perforated tiles rated for a static load of 1,250lbs. All floor tiles shall have a manufacturer applied 1/8 inch thick high-pressure laminate (HPL) covering. See appendix 7, Section 09 69 13 Rigid Grid Access Floor Specification.

6.4.6 Clean the building concrete floor as the raised access floor system is being replaced. A HEPA Vacuum shall be used to collect dust and debris during work.

6.4.7 Raised access floor system including tiles under existing cabinets shall be replaced. Cabinets must be lifted approximately 4”- Equipment in cabinets must remain operational at all times during floor replacement.

Some equipment is bolted to the structural concrete under the raised access floor, unbolt and reattach as required.

6.4.8 All floor cutouts under cabinets shall be fitted with brush grommets on the outside edge of the floor tiles.

Grommets shall be flush mounted. A HEPA Vacuum shall be used to collect dust and debris during any cutting. No cutting allowed within the computer rooms.

6.4.9 Provide an extra 10% bench stock of solid floor tiles and an extra 10% bench stock of perforated floor tiles to be provided to the facility manager at the end of the project.

6.5 Task 5 – Install Signal Reference Grid (SRG)

6.5.1 Contractor is responsible for all local, military, county, and federal permitting requirements for the

6.5.2 Work shall be sequenced so that there are no outages to the computer room floors during the duration of this project. Coordinate outages with DISA and Yokota’s Communications Squadron (SCS), Civil

Engineering Squadron (CES), and Security Forces Squadron (SFS).

6.5.3 The work involved with this project is described in the concept drawings, appendix 1.

6.5.4 Contractor shall provide shop drawings and submittals for the SRG installation.

6.5.5 Install new Signal Reference Grid (SRG) in rooms B04, B25 and B26 per MIL-STD-188-124B Grounding, Bonding and Shielding and DISA’s Minimum Technical Specifications for Signal Reference Grid for

Grounding (appendices 9 and 10).

6.6 Identification, Labeling, and Marking:

6.6.1 Provide the following detail for the development of unique identifier (UID) numbers prior to the installation phase of this project in accordance with appendix 2:

System, equipment, and component (SEC) Type

Floor number (or G for outside, B for basement, R for roof, and M for mezzanine)

Parent Electrical UID (list all if more than one)

6.6.2 Provide SEC label layout in accordance with appendix 2, Minimum Technical Specification for Structures, Systems, Equipment, & Components: Identification, Labeling and Marking for review and approval prior to the installation phase of this project.

6.6.3 Install labels and label and mark all piping and conduit in accordance with appendix 2, Minimum Technical

Specification for Structures, Systems, Equipment, & Components: Identification, Labeling and Marking during the installation phase of this project.

6.6.4 Provide the SEC inventory for all equipment added, modified, altered, or removed under this Contract at substantial completion for review and approval. The SEC inventory shall include the following: UID, make, model number, serial number, building designator, room designator, floor, SEC type, system, capacity, capacity units, parent UIDs, child UIDs, date installed, and warranty expiration date. Refer to appendix 6, SEC label format for the required format.

6.6.5 All indoor piping and fittings shall be labeled with 0.30” thick continuous PVC jacketing as required. The jacketing shall be labeled with direction of flow and type of service. Provide color scheme per appendix 2, Minimum Technical Specification for Structures, Systems, Equipment, & Component: Identification, Labeling and Marking.

6.6.6 All exposed outdoor piping and fittings shall be covered with Aluminum jacketing. The Aluminum jacketing shall be labeled with direction of flow and type of service. Provide color scheme per appendix 2, Minimum Technical Specification for Structures, Systems, Equipment, & Component: Identification, Labeling and Marking.

6.7 General Notes

6.7.1 All technical questions and/or concerns with this PWS or project are to be addressed and answered by the

SEL4 DISA Facilities team and coordinated through the appropriate contracting channels.

6.7.2 Applicable Standards and Guidelines: All work shall be done in accordance with the latest version(s) and/or edition(s) of the following partial list of applicable codes and standards:

National Fire Protection Association (NFPA)

NFPA 1, Uniform Fire Code

NFPA 3, Recommended Practice for Commissioning and Integrated Testing of Fire Protection and Life

Safety Systems

NFPA 13, Standard for the Installation of Sprinkler Systems

NFPA 25, Standard for the Inspection, Testing and Maintenance of Water-Based Fire Protection Systems

NFPA 70, National Electrical Code (Including article 708)

NFPA 70E, Standard for Electrical Safety in the Workplace

NFPA 72, National Fire Alarm and Signaling Code

NFPA 75, Standard for the Fire Protection of Information Technology Equipment

NFPA 76, Standard for the Fire Protection of Telecommunications Facilities

NFPA 101, Life Safety Code

NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems

National Electrical Testing Association (NETA)

ANSI/TIA/EIA-942, Telecommunications Infrastructure Standard for Data Centers

International Building Code (IBC)

International Mechanical Code (IMC)

International Plumbing Code (IPC)

Institute of Electrical and Electronics Engineers (IEEE)

American Concrete Institute (ACI)

American Society for Testing and Materials (ASTM)

American National Standards Institute (ANSI)

Occupational Safety and Health Administration (OSHA)

American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE)

ASHRAE TC 9.9, Thermal Guidelines for Data Processing Environments

ASHRAE 202, Commissioning Process for Buildings and Systems

Engineering Technical Letter (ETL) 01-18: Fire Protection Engineering Criteria Electronic Equipment

Installations

Unified Facilities Criteria (UFC)

UFC 3-501-01, Electrical Engineering

UFC 3-520-01, Interior Electrical Systems

UFC 3-560-01, Electrical Safety, O&M

UFC 3-600-01, Fire Protection Engineering for Facilities

UFC 3-601-02, Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection

Systems

UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings

United States Army Corp of Engineers (USACE) Engineer Research and Development Center A/E/C

CAD Standard

6.7.3 In the case where documents may conflict specifying the requirements of this contract, the order of precedence shall be the PWS, the PWS Concept Diagrams, the Specifications attached to this PWS, DISA standards, The Unified Facilities Criteria, the Unified Facilities Guide Specifications, and then industry standards. The authority having jurisdiction on this project is SEL4 DISA Facilities who shall interpret the standards and guidelines applicable to this contract. In the event of conflicting requirements in the contract documents, the more stringent shall apply without regard to order of precedence.

6.7.4 Contractor shall use SpecsIntact® or Masterspec® to edit equipment specifications. Items deleted from the specifications shall use the “strikethrough” formatting process to delete any portion of the specifications.

Additions to the specifications shall be shown in a color font. Unless noted otherwise, material specifications, equipment efficiencies, equipment listing (i.e., UL, ANSI, NEMA), testing requirements, execution, and others, shall not be changed unless dictated by more stringent requirements in this RFP, including technical criteria such as codes and government and industry publications that are referenced in this RFP.

6.7.5 All equipment shall be installed per manufacturer’s recommendations.

6.7.6 The contractor shall obtain approval on specific equipment mounting and routing locations.

6.7.7 All cutting operations inside of the building, i.e. drywall, pipe, conduit, or similar, will be performed with the simultaneous use of HEPA filter equipped vacuum equipment. No cutting allowed within the computer rooms.

6.7.8 The contractor shall clean work areas at least once a day and remove installation debris from inside the building daily.

6.7.9 The contractor shall use tack pads at entry ways to prevent dust from being carried out of work areas by people’s feet.

6.7.10 All onsite work for this project shall be accomplished during DISA’s core hours (0700-1630, Monday-Friday) unless otherwise coordinated with the DISA project team. Testing, commissioning and other critical work may be required to be conducted on off-shift or weekend periods. Coordination for these activities will need to be communicated with all host agency, building and facility personnel on an as-needed basis. After hours work shall be needed and coordinated with the site. After hours work shall include nights and weekends for all administrative areas associated with this project.

6.7.11 Any damaged equipment, ceilings, walls, and floors shall be repaired/replaced to match original state prior to completion of the project.

6.7.12 All site surveys prior to the start of installation shall be coordinated with the site and SEL4 DISA Facilities.

6.8 Drawings

6.8.1 All shop drawings shall conform to the USACE Engineer Research and Development Center A/E/C CAD

Standard Release 6. Models shall be drawn in model space at full scale (1:1). Drawings shall be in paper space, sized at ANSI D, placed in the DISA Title Block. The contractor is allowed to add informational layers if information to be provided falls outside available layer options. All drawings shall be marked FOUO at top and bottom of each sheet with “Unclassified – For official use only”.

6.8.2 Shop Drawings:

6.8.2.1 A complete set of shop drawings shall be provided as part of this project

6.8.2.2 Drawings shall locate and show classification of seal required on new wall, ceiling or floor penetrations.

6.8.2.3 Drawings shall show a general detail reflecting the proper remediation for each type of existing penetration.

6.8.2.4 Drawings shall not include any IT equipment (racks, cabinets, telephone switchgear, and similar) on any drawings.

6.8.2.5 Drawings shall provide complete project one-line diagrams, technical specifications, controls and sequencing to fully document the entire installation effort.

6.8.2.6 Completed record drawings shall be provided in electronic and hard-copy format by the contractor through the government contracting office to the technical engineer at the end of installation in AutoCAD 2015 compatible and PDF formats prior to final project close-out.

6.8.3 Contractor shall provide a piping and instrumentation diagram (P&ID) detailing the as-installed condition and a final sequence of operations submitted for Government review and approval prior to commissioning.

P&ID Shop Drawings shall include Unique Identifiers (UID) for all components in accordance with appendix 2, Minimum Technical Specification for Structures, Systems, Equipment, & Component:

Identification, Labeling and Marking.

6.9 Commissioning

6.9.1 Commissioning shall be accomplished by the general contractor.

6.9.2 The contractor shall include a commissioning plan in accordance with ASHRAE Standard 202:

Commissioning Process for Buildings and Systems, and/or NFPA 25, and/or ANSI/NETA Acceptance

Testing Specification for Electrical Power Equipment and Systems, as part of their submittal. Submit

Commissioning Sub-contractor certifications for review and acceptance.

6.9.3 The contractor shall submit to DISA for review, comment, and acceptance, a commissioning and acceptance plan as required by DISA.

6.9.4 Final and integrated system commissioning shall be coordinated with DISA 30-60 days in advance to ensure the government can witness commissioning. Integrated system commissioning shall include all newly installed equipment, applicable existing equipment, and controls.

6.9.5 Commissioning shall continue through the duration of the installation with Pre-functional and Functional

Testing (PFT & FT) to include all testing of control sequences and failure methods. Documentation shall be provided showing PFT and FT were completed successfully.

6.9.6 The contractor shall provide hard and soft copies of operation and maintenance (O&M) binders. Two (2) sets (one (1) hard, one (1) soft) are to be distributed to the site; one (1) set (soft) to the SEL4 DISA

Facilities. All documents shall be marked FOUO at top and bottom of each sheet with “Unclassified – For official use only”. The operation and maintenance binders must include the following:

6.9.6.1 Installation and operation manuals for all components of new equipment identified by this PWS.

6.9.6.2 Factory test reports & Commissioning documents.

6.9.6.3 Final As-built documents (shop drawings and specifications) with AutoCAD 2015 DWG files.

6.9.6.4 Systems, Equipment, and Components (SEC) Inventory of all SEC added, modified, altered, or removed under this contract.

6.9.6.5 Provide consumable, bench stock, and spare parts recommendations based on original equipment manufacturers (OEM) recommendations.

6.9.6.6 Preventative maintenance procedures and schedules for all systems based on OEM’s O&M manuals and recommendations.

6.9.6.7 Systems Manuals outlining step by step procedures for repairing, replacing, and maintaining equipment.

6.9.6.8 Building automation drawings, P&ID, and sequence of operations.

6.9.6.9 Training documents.

6.9.6.10 Warranty letter / Warranty contact information.

6.9.6.11 Applicable engineering studies generated as a result of engineering best practices.

6.9.6.12 In addition to vendor-provided equipment manuals, the contractor shall provide system specific operation and maintenance instructions that support the project intent of the installed system.

6.9.7 O&M manuals shall be reviewed and approved by the contractor and commissioning agent prior to submission to the Government

6.9.8 Provide all training to use/maintain all new equipment identified in this PWS. Training shall include a course on the new equipment, taught at the project site within 30 days after substantial completion of the project. The training shall be conducted by a manufacturer certified engineer, technician, or trainer.

Trainer qualifications shall be submitted for approval prior to scheduling training. Course shall include:

6.9.8.1 Physical layout of each piece of equipment.

6.9.8.2 Configuration, operation, troubleshooting, and diagnostic procedures.

6.9.8.3 Repair instructions.

6.9.8.4 O&M preventive maintenance tasks / procedures and recommended schedules / manual operations.

6.10 Warranty

6.10.1 The contractor shall provide a warranty as outlined in appendices 4 and 5. The warranty shall start upon substantial project completion. Written acceptance of the project will be provided via use of the DD250.

6.10.2 The contractor shall provide a minimum five (5) year parts and labor warranty on all installed equipment.

The warranty period shall start upon acceptance at substantial completion.

6.10.3 The contractor shall submit a statement from the equipment manufacturer that the equipment, as installed, meets the manufacturer’s recommendations and warranty requirements. This shall be submitted for all installed equipment.

6.10.4 All warranty terms shall be subject to SEL4 DISA Facilities review and approval.

6.11 Operation of Critical Equipment

6.11.1 Coordinate with the site to ensure that all critical equipment is kept running throughout the installation process. Ensure protection of operating equipment from damage that may occur from dust or moisture exposure or from debris impact during demolition activities, e.g., dropping items onto functioning equipment or leaking water onto equipment. It is critical that operating IT systems remain online for the duration of the installation and commissioning portions of the project. The contractor shall also include information regarding proper storage of equipment prior to installation and shall indicate lay down areas in and around the facility. These lay down, on-site storage, and bed-down areas shall be pre-coordinated with the site.

6.11.2 The contractor shall provide detailed step-by-step sequence of events that address safety, operational availability, and coordination procedures.

6.12 Safety

6.12.1 The specifications shall require the contractor to comply with the NFPA Life Safety Code® NFPA 101.

6.12.2 Electrical Safety: All work that requires the opening or internal investigations of electrical equipment is classified by DISA as work on or near energized equipment. All work shall only be accomplished on de-energized components/equipment. Any person associated with this work must comply with the DISA engineering electrical safety program. The contractor shall ensure that this electrical safety requirement is included in the installation submittals. See appendix 3, DISA Electrical Safety Program.

6.13 Sequence of Work

6.13.1 Participate in project kick off meeting

6.13.2 Mobilize for detailed site visits as required

6.13.3 Data gathering

6.13.4 Proceed with installation submittals

6.13.5 Start continuous commissioning

6.13.6 Submittal of 100% Certified for installation documents for review and final approvals.

6.13.7 Start installation based off of the 100% approved installation submittals.

6.13.8 Preliminary walk thru at 95% completion of installation. Create punch list.

6.13.9 Final walk through. Create final punch list.

6.13.10 Substantial completion activities: SEC Inventory and Warranty submission; final commissioning.

6.13.11 Project close out activities: O&M Binder and spare parts/materials/keys submission; turnover of all SEC;

training completion

Deliverables:

PWS

Task#

Deliverable

Title Format Due Date Distribution/

Copies Frequency and

Remarks

6.1 Installation

Submittal See description below.*

60 days from award.

Standard Distribution*

60 days from award.

6.2 Upgrade

CRAC units Per this TO Per approved installation schedule

Not Applicable According to approved Schedule

6.3 Expand

Computer

Rooms

Per this TO Per approved installation schedule

Not Applicable According to approved Schedule

6.4 Raised Access

Floor Upgrade Per this TO Per approved installation schedule

Not Applicable According to approved Schedule

6.5 Install SRG Per this TO Per approved

installation schedule

Not Applicable According to approved Schedule

6.6 SEC Inventory .xcel 100 days from

award.

Electronic: Site, Denver, and KO

100 days from award.

6.9 Close-out

Documents As submitted and approved.

At Commissioning Site (one hard, two soft); Denver and KO (one soft)

Includes shop drawings; O&M Binders; spare parts/keys/materials;

and confirmation of completion of training.

6.10 Warranty Info .pdf At substantial

completion.

Electronic: Site, Denver, and KO

At substantial completion.

a. The installation submittal including shop drawings, specifications, cost estimates, and proposed equipment installation timelines.

b. SEL4 DISA Facilities shall have a minimum of 10 working days; from the time they receive shop drawings and specifications, to perform each review. The time period of December 20 through January 5 are considered non-working days.

c. Weekly progress reports will be provided to Denver in e-mail form.

*Standard Distribution: One (1) hardcopy of the transmittal letter without the deliverable to the Contracting

Officer; one (1) hardcopy of the transmittal letter with the deliverable to the Primary COR; one (1) hardcopy and one electronic copy of the transmittal letter with the deliverable to the DISA TM.

7 Performance Standards

Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

6.1 – Detailed project schedule, investigate existing conditions, and prepare and submit shop drawings/product data

100% schedule with complete phasing plan showing no data center operational interruptions.

100% review of schedule and submittals

6.2 – Upgrade CRAC units Work meets equipment Technical

Order (TO) requirements 95% of the time. Deficient work is corrected in a timely manner.

100% completion inspection prior to acceptance.

6.3 – Expand Computer

Rooms

Work meets equipment Technical

Order (TO) requirements 95% of the time. Deficient work is corrected in a timely manner.

100% completion inspection prior to acceptance.

6.4 – Raised Access Floor

Upgrade

Performance occurs with no required re-work 100% of the time.

100% completion inspection prior to acceptance.

6.5 – Install SRG Work meets equipment Technical

Order (TO) requirements 95% of the time. Deficient work is corrected in a timely manner.

100% completion inspection prior to acceptance.

6.9.6 – Operation &

Maintenance (O&M) Binders

Material submissions, drawings, and plans require only minor modifications to comply with TOs.

Revisions that occur are minor and resolved in a satisfactory manner.

100% completion inspection prior to acceptance for technical compliance review by TM and facility personnel.

8 Incentives. Contractor performance will be rated in the Contractor Performance Assessment Reporting System.

9 Place of Performance. Yokota AFB, Fussa, Tokyo, Japan. Travel in and around the primary place of performance may be required throughout the period of performance.

10 Period of Performance. One year.

11 Security Requirements. UNCLASSIFIED.

The contractor shall coordinate site visits with site POCs at least 72 hours prior to requiring any site access.

Contractor personnel without security clearances performing any task under this PWS must be escorted by

Government personnel who are cleared.

This section shall be considered a supplement to Block 13 of the Government provided DD Form 254, Contract

Classification Specification. The following security requirements shall apply to this effort. All work shall be

UNCLASSIFIED. All personnel working in the facility shall be escorted and must comply with facility security policies and guidelines. Personal electronic devices, including cell phones, are not allowed in most areas of the building. All personnel must attend a security briefing on site prior to being accessing the facility. The primary point of contact for security and facility access issues is the Data Center Yokota POC. All documents, both hardcopy and electronic media, shall be clearly marked, “UNCLASSIFIED – FOR OFFICIAL USE ONLY”. All information relating to the project must be protected against release to the general public. Hardcopies of documents, including

CD’s, shall be shredded before disposal. The contractor shall comply with Security Requirements. Contractors will be required to apply for temporary access to the base to gain entrance through the gate and be able to drive to the work site. More information for base access will be provided on the bidders walk.

References:

All work shall be performed in accordance with the latest version and/or edition of the following:

a. DISA Form 786, DISA Statement of Information System Use and Acknowledgement of User

Responsibilities – Basic User

b. DISA Policy Letter, Unauthorized Connections to Network Devices

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-33, Physical Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoDM 5200.01, Vol 1-4 Information Security Program

i. DOD 5200.02, Procedures for the DoD Personnel Security Program

j. DOD 5220.22-M, National Industrial Security Program Operating Manual

11.1 Facility Security Clearance. The work to be performed under this contract/order is up to the Unclassified level and does not require Sensitive Compartmented Information (SCI) access eligibility for some personnel.

Therefore the company does not require Facility Clearance from the Defense Counterintelligence and Security

Agency.

11.2 Security Clearance and Information Technology (IT) Level. All personnel performing on or supporting a

DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order cover the individuals supporting the Task Areas delineated in the table below. Contractor personnel must possess the interim or final security clearance and interim or final IT-level eligibility delineated in the table below when performance starts.

PWS Task / Subtask Clearance

Level

IT Level

Access

Level of Classified

Access

Justification for Access to

Classified

Task 2 - CRAC upgrade

NONE N/A N/A None

Task 3 – Expand

Computer Rooms

NONE N/A N/A None

Task 4 – Raised access floor upgrade

NONE N/A N/A None

Task 5 – Install SRG NONE N/A N/A None

11.2.1 Individuals supporting PWS tasks/Subtasks that require Secret security clearance will, immediately upon hire, require Sensitive Compartmented Information (SCI) access eligibility adjudicated by the Defense Intelligence

Agency or other federal adjudications facility to perform their duties. SCI processing for SCI eligibility will be coordinated with the supporting Government Security Manager and will begin immediately upon start of duty performance under this contract/order.

There is no SCI work required under this contract.

11.3 Investigation Requirements. All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 5 investigation (formerly known as a Single Scope Background Investigation (SSBI)) as a minimum requirement. The Tier 5 will be maintained current within 5-years and requests for Tier 5 reinvestigation (T5R formerly known as a Single Scope Background Period Reinvestigation (SBPR) or Phased

Periodic Reinvestigation (PPR)) will be initiated prior to the 5-year anniversary date of the previous Tier 5.

11.3.1 All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 3

(Tier 3) investigation formerly known as a National Agency Check, Local Agency Check and Credit Check or

Access National Agency Check and Inquiries as a minimum investigation. The Tier 3 investigation will be maintained current within 10-years and requests for Secret Periodic Reinvestigation will be initiated by submitting a

Tier 3R Investigation prior to the 10-year anniversary date of the previous Tier 3 Investigation.

11.3.2 Contractor personnel that do not meet the investigation requirements for Secret IT-I access may be granted such access by the DISA Personnel Security Office (DISA PSO) provided there is no disqualifying information within the adjudicative guidelines that cannot be mitigated. The DISA PSO will request the contractor personnel complete an Electronic Questionnaire for Investigation Processing (e-QIP). The DISA PSO will review the e-QIP and if there’s no disqualifying information, the individual may be eligible for Interim Secret IT-I access. Once favorable results are returned from the Federal Bureau Investigation (FBI) name and fingerprint check, and the

National Agency Check portion of the investigation is completed favorable, DISA PSO may grant the Interim Secret

IT-I provided all other condition are met. Contract personnel found ineligible for Interim Secret IT-I access will not be allowed to support a DISA contract/order requiring Secret IT-I access and must wait for final favorable adjudications by the appropriate adjudication facility.

11.4 Adjudication for Secret IT-I access. Favorable adjudication of any previous T5, T5R, SSBI, SBPR, or PPR by any of the DoD Central Adjudication Facility or other federal adjudications facility within a five year period will be automatically accepted for final Secret IT-I access.

11.4.1 Prior to granting interim Secret IT-I authorization, the supporting security manager will forward a written request for interim Secret IT-I authorization to DISA PSO for approval. The request for SSBI (e-QIP, FBI name and fingerprint check) must be submitted by DISA PSO to the OPM.

11.5 Visit Authorization Letters (VAL). Visit requests shall be processed and verified through the Joint

Personnel Adjudication System (JPAS) to SMO DKABAA10 and SMO DKADAL. JPAS visits for contracts are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number and ADP/IT-Access Level of the contract/order in the Additional Information section. Contractors that do not have access to JPAS may submit visit authorizations by e-mail in a password protected .pdf to the Contracting Officer Representative (COR) or Alternate

COR specified in PWS Section 1.0.

If JPAS is not available, the VAL must contain the following information on company letterhead:

Company’s name, address, telephone number, assigned CAGE Code, facility security clearance

CAGE Code

Contract/Order Number

Name, SSN, date and place of birth, and citizenship of the employee intending to visit

Certification of personnel security clearance and any special access authorizations required for the visit

(type of investigation & date, adjudication date & agency, and IT access level).Name of COR/Alt COR

Dates or period the VAL is to be valid.

11.6 Security Contacts. YOK local DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at:

Name: Shawn Shiflett or Ronald Parks

Phone Number: +81-42-552-2510 ext 54648 or 315-225-4648

E-mail: shawn.w.shiflett.civ@mail.mil or ronald.e.parks.civ@mail.mil

11.7 Information Security and other miscellaneous requirements.

11.7.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the government facility.

11.7.2 Contractor employees shall be required to comply with all Government security regulations and requirements.

Initial and periodic safety and security training and briefings will be provided by Government security personnel.

Failure to comply with…