Bidders Library DoD Policy Instruction and Guidance - DoDD 7045 20.pdf

Department of Defense

DIRECTIVE

NUMBER 7045.20

September 25, 2008

Incorporating Change 2, Effective June 21, 2019

USD(A&S)

SUBJECT: Capability Portfolio Management

References: See Enclosure 1

1. PURPOSE. This Directive:

a. Establishes policy and assigns responsibilities for the use of capability portfolio management in order to advise senior leadership on capability investment pursuant to the authority vested in the Secretary of Defense by section 113 of title 10, United States Code (Reference (a)).

b. Incorporates and cancels the “Action to Critical Path (ACP) 2” portion of Deputy Secretary of Defense Memorandum (Reference (b)) and incorporates and cancels Deputy Secretary of Defense Memorandums (References (c) and (d)).

2. APPLICABILITY. This Directive applies to OSD, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all other organizational entities within the Department of Defense (hereafter referred to collectively as the “DoD Components”).

3. DEFINITIONS. See Glossary.

4. POLICY. It is DoD policy that:

a. The Department of Defense shall use capability portfolio management to advise the Deputy Secretary of Defense and the Heads of the DoD Components on how to optimize capability investments across the defense enterprise (both materiel and non-materiel) and minimize risk in meeting the Department’s capability needs in support of strategy.

b. The existing joint capability area (JCA) structure shall serve as the Department’s common framework and lexicon for the organization of capability portfolios in accordance with Deputy Secretary of Defense Memorandum (Reference (e)).

DoDD 7045.20, September 25, 2008 Change 2, June 21, 2019

c. Capability portfolios shall be managed by civilian and military Capability Portfolio Manager (CPM) co-leads designated by the Deputy Secretary of Defense. Enclosure 2 lists CPM lead officials.

d. A governance forum, currently the Deputy’s Management Action Group (DMAG), shall review Capability Portfolio Strategic Plans annually and CPM recommendations as necessary and provide advice on them to the Deputy Secretary of Defense.

e. CPMs derive authority from access to the DMAG as the senior DoD proponent charged with integrating, synchronizing, and coordinating portfolio content to ensure alignment to strategic priorities and capability demand. CPMs provide cross-Component alternatives and recommendations on current and future capability needs and investments.

f. CPMs have no independent decision-making authority, shall not infringe on any existing statutory or regulatory authorities, and shall work within established coordination processes.

However, to be effective, they must have access to pertinent information and processes required to advise the DAWG. To this end CPMs are afforded access to the Joint Requirements Oversight Council (JROC), Defense Acquisition Board (DAB), and other established Component forums (Reference (f)) to raise portfolio-related issues.

g. CPMs shall leverage the operational expertise of the Combatant Commands and the respective Senior Warfighter Forums (SWarFs) or other forums as appropriate to identify issues, priorities, and capability and resource mismatches (gaps, shortfalls, and redundancies).

h. CPMs shall establish or identify existing portfolio-level governance for each portfolio.

5. RESPONSIBILITIES. See Enclosure 3.

6. RELEASABILITY. Cleared for public release. This Directive is available at the DoD Issuances Website at https://www.whs.esd.mil/DD/.

7. SUMMARY OF CHANGE 2. The change to this issuance are administrative and update:

a. The office of primary responsibility, in accordance with an agreement between the Office of the Under Secretary of Defense for Policy and the Office of the Under Secretary of Defense for Acquisition and Sustainment.

b. The DoD Issuances Website address.

8. EFFECTIVE DATE. This Directive is effective September 25, 2008.

Enclosures

1. References

2. Capability Portfolios and DSD Designated Leads

3. Responsibilities Glossary

ENCLOSURE 1 4

ENCLOSURE 1

REFERENCES

(a) Section 113 of title 10, United States Code

(b) “Action to Critical Path (ACP) 2” portion (hereby canceled) of attachment to Deputy Secretary of Defense Memorandum, “Institutional Reform and Governance Actions to Critical Path,” March 15, 2007

(c) Deputy Secretary of Defense Memorandum, “Capability Portfolio Management Test Case Roles, Responsibilities, Authorities, and Approaches,” September 14, 2006 (hereby canceled)

(d) Deputy Secretary of Defense Memorandum, “Capability Portfolio Management,” February 7, 2008 (hereby canceled)

(e) Deputy Secretary of Defense Memorandum, “Joint Capability Areas (JCAs),” February 14, 20081

1 Available at http://www.dtic.mil/futurejointwarfare/cap_areas.htm

(f) DoD Directive 5105.79 “DoD Senior Governance Councils,” May 19, 2008

(g) “The National Defense Strategy of the United States of America,” March 20052

2 Available at www.defenselink.mil/news/Apr2005/d20050408strategy.pdf

(h) “The National Security Strategy of the United States of America,” March 20063

3 Available at www.whitehouse.gov/nsc/nss/2006/nss2006.pdf

(i) “The National Military Strategy of the United States of America,” 20044

4 Available at www.defenselink.mil/news/Mar2005/d20050318nms.pdf

(j) “Quadrennial Defense Review Report,” February 6, 20065

5 Available at http://www.defenselink.mil/qdr/

(k) “Guidance for the Development of the Force,” April 2008

(l) DoD Instruction 8320.03, “Unique Identification (UID) Standards for Supporting DoD Net-

Centric Operations,” November 4, 2015, as amended

ENCLOSURE 2 5

ENCLOSURE 2

CAPABILITY PORTFOLIOS AND DSD DESIGNATED LEADS

Table 1. Tier One JCAs and Capability Portfolios, Civilian and Military Leads for Capability Portfolios, SWarF Leads, Joint Staff Capability Portfolio Support, Functional Capability Boards

CAPABILITY

PORTFOLIO

AND TIER 1 JCA

CPM

CIVILIAN

LEAD

CPM

MILITARY

LEAD

SWarF

LEAD*

CPM

JS

OPR*

FUNCTIONAL

CAPABILITY

BOARDS*

COMMAND AND

CONTROL DoD CIO Director, J-6 Director, J-6 J-3 J-6

BATTLESPACE

AWARENESS USD(I) USSTRATCOM USSTRATCOM J-2 J-2

NET CENTRIC DoD CIO USSTRATCOM USSTRATCOM J-6 J-6

LOGISTICS USD(AT&L) USTRANSCOM USTRANSCOM J-4 J-4

The below boxes reference capability portfolios in interim phase through the Fiscal Year 2010 Program Objective Memorandum.

BUILDING

PARTNERSHIPS USD(P) Director, J-5 Director, J-5 N/A J-5

PROTECTION USD(AT&L) Director, J-8 USSTRATCOM N/A J-8

FORCE SUPPORT USD(P&R) Director, J-8 Director, J-8 N/A J-8

FORCE

APPLICATION

USD(AT&L

USD(P)

JROC

Director, J-8

USSOCOM

USSTRATCOM

J-8 J-8

CORPORATE

MANAGEMENT

AND SUPPORT

DCMO DJS N/A N/A N/A

* As designated by the Chairman of the Joint Chiefs of Staff.

Legend:

DoD CIO DoD Chief Information Officer USD(AT&L) Under Secretary of Defense (Acquisition, Technology, and Logistics)

USD(I) Under Secretary of Defense (Intelligence) USD(P) Under Secretary of Defense (Policy)

USD(P&R) Under Secretary of Defense (Personnel and Readiness) DCMO Deputy Chief Management Officer

DJS Director, Joint Staff JROC Joint Requirements Oversight Council

J-2 Joint Staff Intelligence Directorate J-3 Joint Staff Operations Directorate J-4 Joint Staff Logistics Directorate J-5 Joint Staff Strategic Plans and Policy Directorate J-6 Joint Staff Command, Control, Communications, and Computer Systems Directorate J-8 Joint Staff Force Structure Resources and Assessment Directorate

OPR Office of Primary Responsibility USSOCOM United States Special Operations Command

USSTRATCOM United States Strategic Command

ENCLOSURE 3 6

ENCLOSURE 3

RESPONSIBILITIES

1. DIRECTOR OF COST ASSESSMENT AND PROGRAM EVALUATION (DCAPE). The DCAPE shall:

a. Align program elements (PEs) to Tier One JCAs and assign a lead JCA and corresponding CPM (for coordination purposes only) when PEs are mapped to more than one JCA.

b. In consultation with the Under Secretary of Defense Comptroller/Chief Financial Officer;

the Director, J-8/Joint Staff Force Structure Resources and Assessment Directorate; and other Components as necessary, establish an open and transparent process to resolve cross-portfolio issues of all types that cannot be resolved between CPMs, or between CPMs and the Components, and present options to the DMAG.

(1) Identify authoritative data sources for use in capability portfolio management.

(2) Act as the Executive Secretariat to the DMAG and the Capability Portfolio Management Council.

2. HEADS OF THE DoD COMPONENTS. The Heads of the DoD Components shall:

a. Participate in capability portfolio forums.

b. Ensure that their respective decision forums, processes, policies, and procedures support capability portfolio management.

c. Provide CPMs access to and visibility of pertinent information and internal processes required to support analytic activities and adequately advise the DMAG in a timely manner.

d. Review CPM recommendations, assess them in light of existing statutory responsibilities and authorities, and ensure Component investments are aligned to these to the greatest extent possible; provide alternatives to the DMAG.

e. Assess execution of guidance and capability portfolio strategic plans and recommend changes, as required.

3. CHAIRMAN OF THE JOINT CHIEFS OF STAFF. The Chairman of the Joint Chiefs of Staff shall:

a. Recommend to the Deputy Secretary of Defense a Combatant Commander or Joint Staff flag officer to serve as the CPM military lead.

ENCLOSURE 3 7

b. Ensure that Joint Staff decision forums, processes, policies, and procedures support capability portfolio management. Work with CPMs to ensure they are value added to the JROC and Joint Capability Integration Development System (JCIDS) process.

c. Develop and manage a process for SWarF participation in capability portfolio management that includes development and refinement of capability attributes to be used in shaping requirements.

d. Develop and manage a process for prioritizing JCAs annually to inform options for cross-portfolio trades.

e. Assess execution of national strategy, the Guidance for the Development of the Force (GDF) and capability portfolio strategic plans; recommend changes to the guidance or execution strategy through the Chairman’s Risk Assessment.

4. CPMs. The CPMs shall:

a. Provide recommendations or advice to appropriate DoD decision makers and forums regarding integration, coordination, and synchronization of capability requirements to capability investments. Evaluate capability demand (both warfighting and non-warfighting) against resource constraints, identify and assess risks, and suggest capability trade-offs within their capability portfolio to the Heads of the DoD Components, and to the DMAG through the following activities.

(1) Establish and maintain a capability portfolio strategic plan in support of national strategy using the National Defense Strategy, National Security Strategy, National Military Strategy, Strategic Defense Review, and Guidance for the Development of the Force (References

(g) through (k)).

(2) Provide recommendations on capability and capacity risk and priority areas to SWarFs, the Joint Staff, and other appropriate forums for consideration in capability attribute development and the prioritization of capabilities.

(3) Develop capability portfolio planning guidance for inclusion in Reference (k).

(4) Provide programming, budgeting, and acquisition advice to the Heads of the DoD Components.

(5) Provide the DMAG with independent programmatic recommendations and cross- Component perspectives on planned and proposed capability investments.

(6) Assess the execution of guidance, capability portfolio strategic plans, and programs;

recommend appropriate changes, as required.

ENCLOSURE 3 8

(7) Identify capability and capacity mismatches, evaluate alternatives for addressing them, and recommend approaches to the Heads of the DoD Components, the JROC, and the DAWG to meet the capability requirements.

(8) Conduct, in coordination with the Functional Capability Boards, portfolio-wide planning, management, and assessments of inputs to and outputs from the capability portfolio;

make recommendations to the Heads of the DoD Components and the DMAG to ensure that approved capability solutions (including legacy, planned, and programmed capabilities) are developed and implemented in a timely, coordinated, and interoperable manner.

b. Serve on the Capability Portfolio Management Council.

c. Establish or identify an existing portfolio-level governance forum for each portfolio.

5. CAPABILITY PORTFOLIO MANAGEMENT COUNCIL. The Capability Portfolio Management Council shall:

a. Consist of each CPM co-lead or his or her designated representative.

b. Present to the DMAG unresolved issues involving:

(1) Management and administrative efforts.

(2) Proposed capability portfolio management business rules.

(3) Proposed program elements to capability portfolio realignments.

(4) Proposed JCAs to capability portfolio realignments.

(5) Other issues, as requested by Council members or as directed by the DMAG, related to the management of capability portfolios.

GLOSSARY 9

GLOSSARY

DEFINITIONS

authoritative data source. Defined in DoD Instruction 8320.03 (Reference (l)).

capabilities-based planning. A planning methodology that identifies and provides capabilities that the joint warfighter and supporting defense entities need to address a range of challenges.

capability. The ability to achieve a desired effect under specified standards and conditions through a combination of means and ways across doctrine, organization, training, materiel, leadership and education, personnel, and facilities (DOTMLPF) to perform a set of tasks to execute a specified course of action.

capability attribute. A set of desired properties, qualities, or characteristics used to describe a specific capability and subject to being measured or evaluated. Developed by the joint warfighter to aid in the development of capability priorities, requirements, and solutions.

capability portfolio. A collection of grouped capabilities as defined by JCAs and the associated DOTMLPF programs, initiatives, and activities.

capability portfolio management. The process of integrating, synchronizing, and coordinating Department of Defense capabilities needs with current and planned DOTMLPF investments within a capability portfolio to better inform decision making and optimize defense resources.

Capability Portfolio Management Council. A council of representatives designated by this Directive that provides management oversight of the capability portfolio process.

Capability Portfolio Strategic Plan. The CPM’s long-range plan to synchronize, integrate, and coordinate efforts related to capability investments to meet joint warfighter and supporting defense entity needs. These plans address portfolio scope, portfolio objectives, dependencies with other portfolios, processes and plans, performance targets and metrics, and risk considerations.

CPMs. The civilian and military co-leads responsible for the execution of capability portfolio management activities for a defined portfolio.

JCAs. Collections of like DoD capabilities functionally grouped to support capability analysis, strategy development, investment decision making, capability portfolio management, and capabilities-based force development and operational planning.

SWarF. A forum, generally consisting of the Combatant Commands and the Military Services, to organize, analyze, prioritize, and build joint consensus from the warfighter’s perspective on complex resource and capabilities needs issues. These forums are delegated by the Chairman of the Joint Chiefs of Staff and are vested in the JROC.

DIRECTIVE