Attachment_1_Pre-Proposal_Site_Visit.DOC

1. Pre-Solicitation Site Visit A site visit will begin on December 4th 2018, at 9:00am CST during which contractors may obtain a better understanding of the work required. Contractors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

All questions raised and not addressed, following the conclusion of the site visit, must be submitted in writing to the Contracting Officer no later than December 6th 2018 at 12:00 noon CST. A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of their contract apply unless changed in writing by the Contracting Officer.

1.1 Proposed Site Visit Itinerary

9:00am - Meet interested contractor representatives at:

3326 General Hudnell Drive, Bldg 200, San Antonio, TX 78226 (Sign in and escort to DISA Conference Room) 9:15am - Project Overview presentation by DISA Facilities 9:30am - Escort group to see the current equipment and facility layout 11:00am - Return to Conference Room for Question and Answer Session 12:00 Noon - Conclude Site Visit

1.2 Visit Authorization Request Requirements

A Visit Authorization Request (VAR) Letter is required for all individuals requesting visitor access to the facility. The request must be on file with the DECC San Antonio Security Office at least 48 hours PRIOR (9am CST December 2nd) to the actual date of the site visit. Companies are required to provide a Visit Authorization Request (VAR) letter listing each employee visiting or working at a Computing Services facility. The letter must be on company letterhead, be signed by the company’s Facility Security Officer (FSO), and contain the following information:

· Company’s Name and Address

· Name and Address of the Facility to be Visited

DISA Enterprise Computing Center (DECC) San Antonio 3326 General Hudnell Drive, Bldg 200, San Antonio, TX 78226Date(s) of Visit

· Purpose of Visit

· Contract Number: Solicitation # HC102819R0007

· Full Name and Telephone Number of Hosting Facility’s POC:

Rudy Ybarra, PH# (210) 672-3113

· Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data (clearance level, agency who granted clearance and date granted)

· Company’s Cognizant Security Office’s Name and Address

· Company’s Clearance Data (clearance and safeguarding levels, date granted and CAGE code)

· Company FSO’s Name, Telephone Number, Signature and Date The VAR will be sent (normally via faxed or e-mailed) from the company to the Security Manager/Monitor at the Computing Services site where the work is to be performed.

Attn:

Rudy Ybarra E-mail: rudy.ybarra.civ@mail.mil Phone:

(210) 672-3113