Hazardous_Waste_Storage_Unit.pdf

COUNTY OF ORANGE

OC PUBLIC WORKS

INVITATION FOR BID (IFB)

FOR

HAZARDOUS WASTE STORAGE UNIT

IFB NO. IFB-080-2821001-MG

County of Orange IFB

OC Public Works - Hazardous Waste Storage Unit, IFB-080-2821001-MG

County of Orange

OC Public Works

Procurement Services

601 North Ross St.

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release Project Date March 26, 2025

Question Submission Deadline April 9, 2025, 3:00pm

Bid Submission Deadline April 23, 2025, 3:00pm

**This is a proposed schedule that is subject to change. Any changes to the schedule for the IFB process will be issued to all Bidders via addenda on County’s online bidding system https://procurement.opengov.com/portal/ocgov **

BID MUST BE RECEIVED ON OR

BEFORE

Wednesday, April 23, 2025

3:00 pm https://procurement.opengov.com/portal/ocgov

SECTIONS

SECTION 1. SUMMARY

SECTION 2. SCOPE OF WORK

SECTION 3. PRICING

SECTION 4. VENDOR QUESTIONNAIRE

SECTION 5. GENERAL INFORMATION

SECTION 6. GENERAL INSTRUCTIONS

SECTION 7. W-9/W-8 REQUIREMENTS

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)

SECTION 9. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - Site Concept

B - Building Concept

C - MODEL CONTRACT IFB-080-2821001-MG Hazardous Waste Storage Unit

SECTION 1. SUMMARY

The County of Orange, OC Public Works, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Hazardous Waste

Storage Unit. The awarded Contract, (hereinafter referred to as Contract) will be between the

County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the County’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

This competitive bid is to provide one (1) four-compartment prefabricated hazardous materials storage building (Building) designed for segregated storage of classified hazardous materials as specified herein.

All Building design and fabrication processes are by the manufacturer (Vendor). Deliver the Building to the Owner’s Site. Include all expenses, insurance, fees, taxes, and permits associated with the transportation and delivery.

SECTION 2. SCOPE OF WORK

2.1 DESCRIPTION

Bid submissions shall include the information outlined in section 2.4 and be segmented by the categories outlined in sections 2.5 through 2.17

Provide one (1) four-compartment prefabricated hazardous materials storage building (Building) designed for segregated storage of classified hazardous materials as specified herein.

All Building design and fabrication processes are by the manufacturer (Vendor).

Deliver the Building to the Owner’s Site. Include all expenses, insurance, fees, taxes, and permits associated with the transportation and delivery.

Address for Delivery: Southeast corner of existing parking lot at 222 East Bristol Lane, Orange, CA 92865.

Installation is not included in this solicitation. Please confirm if Building warranty includes any requirements related to installation.

2.2 REFERENCE STANDARDS.

The Building shall comply with the following codes, regulations, and standards as enforced in the State of California. Delivered Building shall include a California State Approval Seal and Factory Mutual FM label.

OSHA

• Storage and handling of flammable liquids (29 CFR 1910.106)

• Storage of compressed gases (29 CFR 1910.101)

• Materials handling regulation (29 CFR 1910.176)

NFPA

• NFPA 30, Uniform Fire Code (UFC) articles 79 and 80 describe the requirements for outdoor storage of combustible and flammable chemicals

• NFPA 251-1969 - standard methods of fire tests of building construction and materials

California Fire Code (CFC)

• Section 307: High Hazard Group H

• Section 414: Hazardous Materials

• Section 415: Groups H1-H5

• Table 508.4: required separation of occupancies

• Table 602: fire resistance rating requirements for exterior walls based on fire separation distance

• Chapter 9: fire protection systems

California Building Code (CBC)

• Chapter 50: Hazardous Materials – general provisions

• Chapters 51 to 67: code sections for specific types of hazardous materials, ranging from aerosols and compressed gases to cryogenic fluids and liquefied petroleum gases

EPA

• Sections 311-312 of the Emergency Planning and Community Right to know Act (EPCRA) requires businesses to submit an inventory of the hazardous substances stored in the workplace and their SDS to their corresponding state emergency response commission and local emergency planning committee by annually (by the first day of march)

• Secondary containment requirements (40 CFR 264) specifies that storage facilities should have a sump containment to store 10% of all products stored in the storage building or 100% of the largest container (whichever is greater)

• Container and containment regulations, 40 CFR part 165, regulates, among others, the storage of pesticides.

ATF

• 27 CFR, part 555, Subpart K of the bureau of alcohol, tobacco, firearms, and explosives regulates the storage of explosives.

Other State Regulations

• California State and local requirements for permitting and installation of Hazardous Materials Storage Units.

2.3 APPROVALS

Vendor shall include the following:

• Third party and state approvals.

• State approvals for California: reviews, design and/or inspections as required.

• FM approval - Building unit shall have Factory Mutual (FM) approval and label.

2.4 SUBMITTALS

• Provide submittal package of California Professional Engineer’s stamped plans, specifications, and calculations.

• Provide Building information necessary to design the foundation (by others).

• Provide product data and cut sheets on all major components, parts, and finishes.

• Provide operations and maintenance manual for building.

• Provide operations and maintenance manuals for accessory items.

• Provide official documentation and certification of required approvals and permits. Note: Local permits are by the Owner or Others. Vendor shall support approval and permitting process by Owner/others as related to the Building.

• Provide manufacturer’s standard warranties.

2.5 DESIGN CRITERIA

• Full storage weight: approximately 100,000 lbs

• Wind load: 120 mph, exp. C

• Floor load: 250 psf

• Roof live load: 40 psf

• Snow load: 40 psf

• Ground Snow load: 40

• Seismic Design: Category C

• Sump capacity: 955 gallons

• Drum capacity: 68

• Approximate exterior building dimensions: 36'-0'' x 9'-6'' x 9'-9''

• Approximate interior building dimensions: 33'-8'' x 7'-8'' x 7'-4''

2.6 WORK BY OTHERS

The following scope of work, systems, tasks, or materials will be provided by others:

• Selective demolition, trenching, patching, and cleaning of existing site construction necessary to complete the installation of the Building.

• Site utility services and tie-ins including but not limited to the following: main electrical, underground grounding loop, site lighting, fire alarm and detection, potable water, security surveillance; access control

• Design and construction of the Building foundation.

• Offloading, placement and anchorage of the Building to the foundation following delivery to the site by the building manufacturer.

• Security fencing, gates, bollards, paint striping, etc.

• Local permits and reviews by local authorities having jurisdiction.

2.7 BASIS OF DESIGN

• Manufacturer as basis of design for quality and features: U.S. Chemical Storage.

• Preapproved alternate manufactures: Interstate Products, Inc.; SafeSpace High Performance

Modular Buildings; and US HazMat Storage.

• Other manufacturers capable of producing an equivalent building as specified may be acceptable following review of company credentials and supporting information. Supporting information must be submitted via County's online bidding platform at least 2 weeks prior to advertised the bid date. Results of review will be provided via bid addendum.

2.8 BUILDING BASE

• The Building base assembly shall be fabricated from common steel shapes such as rectangular steel tubing, channels, or angles.

• Welding procedures shall be in accordance with the American Welding Society and meet standards set forth by the ASTM. All welds shall be sufficient in size and shape to accommodate wall designs and applicable loads.

• Exposed steel construction shall be coated for maximum corrosion resistance.

• Integrated forklift pockets, lifting lugs and anchorage brackets shall be provided for off-loading and relocation of the Building. The Building base shall be constructed by sufficient means to ensure the fork lifting, loading, transporting, offloading, and relocation do not adversely affect the Building. Door openings shall remain square after repositioning the building multiple times by any industry standard methods.

• Adjustable Height Access ramp (60"w x 96"l) at each storage compartment door o Fabricated from steel shapes and 1/8" diamond plate steel.

o Color: safety yellow.

o Rated for 100 lbs per sq ft and 1,500 lbs point load

• Four (4) single 48x80, 3-hour fire rated, insulated doors each with panic hardware and door hold open device.

2.9 WALL STRUCTURAL FRAMEWORK

• Typical exterior walls shall be 4-hour bi-directional fire rated and weatherproof construction that meets or exceeds UL 263 and ASTM E-119.

• Framework connected by welding.

• Provide mineral wool semi-rigid insulation installed in wall cavity, thickness as required for energy code compliance and to meet fire resistance rating requirements.

• Non fire rated, interior security separation wall shall permit air movement between adjacent compartments. Coordinate with natural and mechanical ventilation requirements.

• 4-hr fire resistance rated interior separation partition walls shall be constructed according to certified and approved assembly design. Coordinate with natural and mechanical ventilation requirements.

• All separation partitions shall extend from sump base to ceiling.

2.10 ROOF AND CEILING SYSTEM

• Roof and ceiling assembly shall be fabricated with 1-hour fire resistance per CBC (IBC section 722), class A flame spread rating.

• Wind uplift exceeds U.L. I-60 and is constructed of 1 hour fire rated, weatherproof construction.

• Roof and ceiling assembly shall comply with U.L. 263 and ASTM-E119.

• Roof is sloped to facilitate runoff away from compartment doors. Door(s) are equipped with rain shields on exterior.

• Provide mineral wool semi-rigid insulation installed in roof-ceiling cavity sufficient to meet

California State Approval for energy efficiency and required fire resistance rating.

2.11 FLOOR SYSTEM

• Steel grating and leak proof spill-containment sump assembly over 6” deep leak proof secondary containment sump typical at each compartment. Provide protective coatings compatible with stored chemical designation for each compartment

• Floor system is fabricated to comply with NAAMM MBG 531, “metal bar grating manual for steel, stainless steel, and aluminum gratings and stair treads.”

• Provide mineral wool semi-rigid insulation installed in floor cavity sufficient to meet California State Approval for energy efficiency.

2.12 BUILDING FINISHES

• Clean and prepare interior and exterior surfaces. Exposed surfaces shall be protected with a high solids alkyd universal metal primer (primer) and a high solid acrylic alkyd enamel topcoat.

• Provide U.L. listed stainless steel sump shelving in each building compartment, maximize capacity within each compartment.

o 16" deep, 3 tiers, adjustable heights

• Leakproof 304 stainless steel shelving formed and welded from heavy gauge steel with a 2" lip around the entire shelf.

2.13 SIGNAGE

• Install permanent D.O.T. metal flip placard with rust proof aluminum holder and stainless steel clips at each compartment and other required locations.

• Install one NFPA 704 hazard rating sign.

2.14 LIGHTING AND ELECTRICAL

• U.L. listed, single phase 3 wire, 120/240v, load center (NEMA 3r) 30 space, 200 amp main breaker, include rainproof box and cover.

• Led light fixtures, ceiling, or wall mount, 2ft nominal length strip light.

o Designed for use in hazardous locations and where moisture, dirt, dust, corrosion, and vibration may be present.

o 120-277v, 1-phase, 50 or 60hz. 3620 lumens minimum, 27 watts

• LED Exterior light fixtures, wall packs.

• General purpose receptacles, NEMA 5-20r, 20 amp, 125 volt, duplex, gfc1. Weather proof enclosure with in-use cover.

• Static Grounding System: provide min of three (3) interior grounding lugs, one (1) exterior static grounding connection and one (1) 10-foot long 5/8” diameter copper-clad steel grounding rod, and grounding lugs.

2.15 HVAC

• Explosion proof exhaust fans o Each consisting of one (1) U.L. listed, class 1 - division 1, group C and D totally enclosed explosion proof motor with non-static twelve-inch (12) diameter cast aluminum fan blade o External housing constructed of 18 ga steel.

o Exhaust intake vents located within twelve inches of the floor (gases heavier than air).

▪ Activated by an exterior U.L. listed fan switch.

o Exterior exhaust fan port opening equipped with shutter assembly and screen.

• U.L. listed air-conditioner o U.L. listed for Class 1 - Division 2, groups A,B,C,& D o 230v 60 hz operation.

o Cooling is 23,500 btu/hr at 60 hz.

o Maximum operating temperature is 115 degrees f.

o Coils are corrosion protected.

o Requires 250v-20a circuit. Amp draw is 11.8 amps.

o Min EER is 9.7, min cfm is 385.

o R-410a refrigerant or approved equivalent.

o Supplied with integral thermostat.

2.16 GRAVITY AIR FLOW VENTS

• U.L. listed with 3 hour rated fire dampers with U.L. listed 165-degree fusible links. Dampers include louvers and screens to provide airflow and have a galvanized steel frame and curtain type galvanized steel blades.

• Mechanical ventilation system corrosion-resistant electromechanical exhaust ventilation system consisting of one motor with twelve-inch (12) diameter fan blade. Blade and mounting assembly shall be finished highly corrosion resistant coating. Internal housing constructed of stainless steel.

Exhaust intake vents shall be located within twelve inches (12) of the floor. System activated by an exterior fan switch. Exterior exhaust fan port opening equipped with shutter assembly 500 cfm. Exhaust fan shall be sized to allow for a minimum of 6 air changes per hour.

• Temperature control systems. On board logging data that is set to log temperature every minute but can be set to log every 0.1 seconds.

• Passive air inlet vent to provide natural ventilation and is equipped with a fusible link fire damper (3 hour) to close in the event of a fire. Vent is equipped with an exterior louver and an interior screen to prevent bird or animal entry. An adjustable register is provided for manual control of air flow.

• Programmable controller that allows for control of cooling, heating, and other devices.

• Interior mounted intrinsically safe temperature sensor and non-explosion proof exterior mounted lcd display.

• Temperature controller shall have logging and remote monitoring capability.

2.17 FIRE PROTECTION

• Provide a 45lb U.L. listed Kidde and FM approved pre-engineered dry chemical fire suppression system for class A, B and C fires.

• Equip system with a means for remote annunciation.

• System shall include fusible link detection for automatic actuation, manual pull station(s), and nozzle(s) for total flooding application.

• Clean Agent storage shall be located on building exterior in weatherproof enclosure.

• Audible alarm shall be included with system.

• Dry chemical systems shall be shipped with a full tank of suppressant.

• Owner shall arrange and coordinate arming of the system by a licensed technician and any resulting tests or other maintenance after the building is installed on site.

o Note: Some electrical components will not operate until this arming process has been completed.

SECTION 3. PRICING

BUILDING COST

Please provide the full cost for the finished fabricated building. All transportation costs to be listed in next table.

Line Item Description Unit of Measure Total

1 One (1) fabricated four-compartment hazardous materials storage building.

Each

TRANSPORTATION/DELIVERY COSTS

Please include all expenses, insurance, fees, taxes, and permits associated with transportation and delivery to the following address: 222 East Bristol Lane, Orange, CA 92865.

Line Item Description All Included Total

1 Total delivery cost. Delivered

SECTION 4. VENDOR QUESTIONNAIRE

4.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after IFB closing date.

☐ Please confirm

*Response required

4.2 COMPANY PROFILE, REFERENCES BIDDER CERT

4.2.1 Company Legal Name:*

*Response required

4.2.2 Company Legal Status (Corporation, Partnership, Sole Proprietor, etc.):*

*Response required

4.2.3 Business Address:*

*Response required

4.2.4 Telephone No:*

*Response required

4.2.5 Facsimile Number:*

*Response required

4.2.6 E-mail Address:*

*Response required

4.2.7 Length of time the firm has been in business:*

*Response required

4.2.8 Length of time at current location:*

*Response required

4.2.9 Is your firm the sole proprietor doing business under a different name:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.10 If yes, please indicate sole proprietor’s name and the business name:*

*Response required

4.2.11 Is your firm incorporated:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.12 If yes, State of Incorporation:*

*Response required

4.2.13 Federal Taxpayer I.D. No:*

*Response required

4.2.14 D-U-N-S® No:*

*County requires a valid D-U-N-S® number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S® number, please indicate so in your proposal/bid submission response.

http://www.dnb.com/

*Response required

4.2.15 Regular Business Hours:*

*Response required

4.2.16 Regular Holidays and Hours when business is closed:*

*Response required

4.2.17 Contact person in reference to this solicitation:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.18 Name of Service Manager:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.19 Contact Person for Accounts Payable:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.20 In the event of an emergency or declared disaster, the following information is required:*

• Name of Contact individual during non-business hours:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.21 References (minimum 3)*

Please Provide the following information for at least three (3) references:

Contractor shall submit at least three (3) references or letter of references where similar work of similar size is currently in process or recently completed. References must cover commodities or services performed by your company within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the

Contract. References shall not be provided for department conducting the solicitation.

• Firm Name:

• Address:

• Contact Person:

• Phone Number:

• Email Address:

• Contract Description:

• Contract Term:

• Contract Amount:

*Response required

4.3 BIDDER CERTIFICATION

4.3.1 Conflict of Interest*

Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange

County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above.

*Orange County Board of Supervisors govern: All Assessment Districts, All Community

Facilities Districts, All Reassessment Districts, Housing and Community Development

Commission, Housing Successor Agency to the Orange County Development Agency, In-

Home Supportive Services Public Authority, Industrial Development Authority For

Orange County, Local Redevelopment Authority Marine Corp Air Station (MCAS) El

Toro, Orange County Financing Authority, Orange County Flood Control District, Orange

County Housing Authority, Orange County Housing Authority Acting As the Housing

Successor Agency, Orange County Public Financing Authority, Orange County Special

Financing Authority, South Orange County Public Financing Authority, and the Successor

Agency to the Orange County Development Agency

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.2 Disclose any financial, business or other relationship with the County of

Orange, any other entity that the Orange County Board of Supervisors governs*, or any

Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.*

*Response required

4.3.3 Litigation*

Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any company that holds a controlling interest in Bidder, against the County of Orange in the past seven (7) years.

B. (No) Bidder certifies that Bidder or any proposed subcontractors do not have any past or current litigation.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.4 Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.*

*Response required

4.3.5 Name/Ownership Changes:*

Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes

(including legal business names) in the past seven (7) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.6 Bidder shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. *

4.3.7 Statement of Compliance*

A. (Yes): Bidder certifies it is in strict compliance with this IFB, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments and

Exhibits, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this IFB, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this IFB and attached hereto. Attachments for each proposed exception to this IFB, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The IFB page number and section of the provision Bidder is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

☐ Yes

☐ No

When equals "No"

4.3.8 Provide exceptions to the requirements of this IFB including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits.*

*Response required

4.3.9 Financial Status*

A. Bidder shall indicate whether its principals, directors, or majority shareholder(s), or any company

Bidder has held a controlling interest in, or which has held a controller interest in Bidder, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy.

No action pending No prior action Information Attached

☐ No Action Pending

☐ No Prior Action

☐ Information attached

*Response required

4.3.10 Is your firmIs your firm a County Of Orange Local Small Business (OCLSB) or a

Disabled Veteran Business Enterprise (DVBE)?*

To participate as an OCLSB and/or DVBE, the requirements in the OCLSB AND DVBE

PREFERENCE POLICIES CERTIFICATION REQUIREMENTS must be met.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.11 County of Orange Local Small Business (OCLSB) and/or Disabled Veteran

Business Enterprise (DVBE) Affirmation*

Please download the below documents, complete, and upload.

• Local_Small_Business_(OCLSB...

*Response required

4.3.12 The Levine Act: County of Orange Campaign Contribution Disclosure*

The Levine Act compliance is a minimum submittal requirement of this solicitation.

Please complete and sign the County of Orange Campaign Contribution Disclosure Form attached hereto. A proposer’s failure to provide a completed and signed copy will render its proposal as incomplete and nonresponsive.

• Levine_Act_-_Campaign_Contr...

https://procurement.opengov.com/portal/ocgov/projects/152073/document?section=undefined https://procurement.opengov.com/portal/ocgov/projects/152073/document?section=undefined https://government-project.s3.us-west-2.amazonaws.com/69844/3e177e35-4b9d-4f83-a396-d67fb78eab73_Local_Small_Business_%28OCLSB%29_Preferennce_and_Disabled_Veterna_Business_Enterprise_%28DVBE%29_Affirmation.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MYHO7HEZ%2F20250326%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250326T220000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIEJAyf77jYeRPTrn8LQj9Rct9gz4cEZXXqMQV9XpcpXdAiEAy82G2YybBB9GvpO5lnHHaJTbXhfR1AxvqzjW%2FQhxeZoqgwUINhACGgw4OTIzNjQ2ODc2NzIiDPTdLwnxIBfkW0fGMyrgBKcaTzOvPKTJ4cuVP4LbnUOrmGWdmfkawb0tsMXWt47oOhp%2F2M6dOOcZuxYPbh%2BDCOsk5O%2BlBI59DlkCBP92enWERGl7HYs9Tw2qcobX8ms2UhJxe9aMTsyBRqgvjmSO0fkvZ4qVy2sqRhRlXK0sad5E0l7KSwm9QbxORm3t%2FS922E5QJjZmiVag02f%2BLRo0zaPyq8Wvg0DGX91aU1dLYdjuXgo6s1FjYB4SU1iRjQDbT4kstLufUf9ZvpLzhl38MACHYhKYwhHXd46whsI%2BexWNgp%2B%2F%2Ba2nLEMHoAqyjMBUUZE%2BHoUhYlzzuMxOImhHPLloeGrPt%2FKvKjvWkbjMujtYMpqZEwDcqbfdtgthl0WnWL1QBtGIDi0HsodVPJqRcjzfI06i4OOD%2BCiYYjpHiV%2FbLlnZkh0Q4VWP%2By267e9VFcU84HMbAjQvJRXuGtyZzyY87dhR0pcsDJYFgto1rT46alO5t88IfkkI%2FqQiR8JnjGVkWN7bv%2FWhQW8vMxX6%2B5v8FAbfVzTbyHwXlp34E3ltaDu5ZNC9BHuVIFo8r5PLc4HT5ro3un2QYoQK%2FNOd4jH%2BRfTpL2kelVE10kh9ozaaVIsdvh6ZRd560MrxWg0lzgE5Wci2sWijeirZOo5Dc7AJwHDZSioruEJMphA%2BAlcPfEUwQcGUij1f6rNWfGiFXKbN17sQDKAfs6pW4AnjIgLmKL2jtKgKqSVbYS4r2lZ%2BjhhTIiyRbVwMAQMPPWJ7MhMcLg6jfJHkZgJyWdQ9i04vOjyYp94O3ZMMRP4ZhgWQKHMgNV1lP7B45v%2B%2FUdH8MIXXkb8GOpsBBmgTiHaf7FkNMZwlXxGSF4UNVZczehmyXe1KU7nX%2FLb5ENIbYHPLFqaZ%2BAzBV9t43EshBC7khqEsbYSikV3dqxTrXT20GBf4OIkcRieUQDaA0Vaw3TN7QnDenGS6E9J7UDyvMuG%2BzF%2BqwujfTs3a3UoOsmwNxNjsgmNPgu1RMWszRHDVtf8vZGmlzxvgQO66u7pKZci3vmBmouY%3D&X-Amz-Signature=f1573101b4c06daf0a3ce5a703d987dc7a8541b1614138ddbeec38d9c353a7bc&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Local_Small_Business_%28OCLSB%29_Preferennce_and_Disabled_Veterna_Business_Enterprise_%28DVBE%29_Affirmation.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/69844/9f2296fe-bd3e-4df6-920a-ebc4b2efa3fa_Levine_Act_-_Campaign_Contribution_Disclosure_Form_-_2024-12.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MYHO7HEZ%2F20250326%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250326T220000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIEJAyf77jYeRPTrn8LQj9Rct9gz4cEZXXqMQV9XpcpXdAiEAy82G2YybBB9GvpO5lnHHaJTbXhfR1AxvqzjW%2FQhxeZoqgwUINhACGgw4OTIzNjQ2ODc2NzIiDPTdLwnxIBfkW0fGMyrgBKcaTzOvPKTJ4cuVP4LbnUOrmGWdmfkawb0tsMXWt47oOhp%2F2M6dOOcZuxYPbh%2BDCOsk5O%2BlBI59DlkCBP92enWERGl7HYs9Tw2qcobX8ms2UhJxe9aMTsyBRqgvjmSO0fkvZ4qVy2sqRhRlXK0sad5E0l7KSwm9QbxORm3t%2FS922E5QJjZmiVag02f%2BLRo0zaPyq8Wvg0DGX91aU1dLYdjuXgo6s1FjYB4SU1iRjQDbT4kstLufUf9ZvpLzhl38MACHYhKYwhHXd46whsI%2BexWNgp%2B%2F%2Ba2nLEMHoAqyjMBUUZE%2BHoUhYlzzuMxOImhHPLloeGrPt%2FKvKjvWkbjMujtYMpqZEwDcqbfdtgthl0WnWL1QBtGIDi0HsodVPJqRcjzfI06i4OOD%2BCiYYjpHiV%2FbLlnZkh0Q4VWP%2By267e9VFcU84HMbAjQvJRXuGtyZzyY87dhR0pcsDJYFgto1rT46alO5t88IfkkI%2FqQiR8JnjGVkWN7bv%2FWhQW8vMxX6%2B5v8FAbfVzTbyHwXlp34E3ltaDu5ZNC9BHuVIFo8r5PLc4HT5ro3un2QYoQK%2FNOd4jH%2BRfTpL2kelVE10kh9ozaaVIsdvh6ZRd560MrxWg0lzgE5Wci2sWijeirZOo5Dc7AJwHDZSioruEJMphA%2BAlcPfEUwQcGUij1f6rNWfGiFXKbN17sQDKAfs6pW4AnjIgLmKL2jtKgKqSVbYS4r2lZ%2BjhhTIiyRbVwMAQMPPWJ7MhMcLg6jfJHkZgJyWdQ9i04vOjyYp94O3ZMMRP4ZhgWQKHMgNV1lP7B45v%2B%2FUdH8MIXXkb8GOpsBBmgTiHaf7FkNMZwlXxGSF4UNVZczehmyXe1KU7nX%2FLb5ENIbYHPLFqaZ%2BAzBV9t43EshBC7khqEsbYSikV3dqxTrXT20GBf4OIkcRieUQDaA0Vaw3TN7QnDenGS6E9J7UDyvMuG%2BzF%2BqwujfTs3a3UoOsmwNxNjsgmNPgu1RMWszRHDVtf8vZGmlzxvgQO66u7pKZci3vmBmouY%3D&X-Amz-Signature=83ebd1e5b556e2d38d7a2b7a40216a0dae0b93bfa3d97fff10b864fc8c192771&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Levine_Act_-_Campaign_Contribution_Disclosure_Form_-_2024-12.pdf%22&x-id=GetObject

*Response required

4.3.13 Certification Regarding Debarment *

Please download the below documents, complete, and upload.

• CERTIFICATION_REGARDING_DEB...

*Response required

SECTION 5. GENERAL INFORMATION

5.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each

Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Purchasing Agency (DPA) via the County’s online biding system.

5.2 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this Invitation for Bid (IFB). County will provide all official communication concerning this

IFB. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov.

5.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Wednesday, April 9, 2025 before 3:00 pm.

5.4 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

https://government-project.s3.us-west-2.amazonaws.com/69844/4f66413b-991a-48a7-b627-a9ce1bd24a32_CERTIFICATION_REGARDING_DEBARMENT_OC.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MYHO7HEZ%2F20250326%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250326T220000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIEJAyf77jYeRPTrn8LQj9Rct9gz4cEZXXqMQV9XpcpXdAiEAy82G2YybBB9GvpO5lnHHaJTbXhfR1AxvqzjW%2FQhxeZoqgwUINhACGgw4OTIzNjQ2ODc2NzIiDPTdLwnxIBfkW0fGMyrgBKcaTzOvPKTJ4cuVP4LbnUOrmGWdmfkawb0tsMXWt47oOhp%2F2M6dOOcZuxYPbh%2BDCOsk5O%2BlBI59DlkCBP92enWERGl7HYs9Tw2qcobX8ms2UhJxe9aMTsyBRqgvjmSO0fkvZ4qVy2sqRhRlXK0sad5E0l7KSwm9QbxORm3t%2FS922E5QJjZmiVag02f%2BLRo0zaPyq8Wvg0DGX91aU1dLYdjuXgo6s1FjYB4SU1iRjQDbT4kstLufUf9ZvpLzhl38MACHYhKYwhHXd46whsI%2BexWNgp%2B%2F%2Ba2nLEMHoAqyjMBUUZE%2BHoUhYlzzuMxOImhHPLloeGrPt%2FKvKjvWkbjMujtYMpqZEwDcqbfdtgthl0WnWL1QBtGIDi0HsodVPJqRcjzfI06i4OOD%2BCiYYjpHiV%2FbLlnZkh0Q4VWP%2By267e9VFcU84HMbAjQvJRXuGtyZzyY87dhR0pcsDJYFgto1rT46alO5t88IfkkI%2FqQiR8JnjGVkWN7bv%2FWhQW8vMxX6%2B5v8FAbfVzTbyHwXlp34E3ltaDu5ZNC9BHuVIFo8r5PLc4HT5ro3un2QYoQK%2FNOd4jH%2BRfTpL2kelVE10kh9ozaaVIsdvh6ZRd560MrxWg0lzgE5Wci2sWijeirZOo5Dc7AJwHDZSioruEJMphA%2BAlcPfEUwQcGUij1f6rNWfGiFXKbN17sQDKAfs6pW4AnjIgLmKL2jtKgKqSVbYS4r2lZ%2BjhhTIiyRbVwMAQMPPWJ7MhMcLg6jfJHkZgJyWdQ9i04vOjyYp94O3ZMMRP4ZhgWQKHMgNV1lP7B45v%2B%2FUdH8MIXXkb8GOpsBBmgTiHaf7FkNMZwlXxGSF4UNVZczehmyXe1KU7nX%2FLb5ENIbYHPLFqaZ%2BAzBV9t43EshBC7khqEsbYSikV3dqxTrXT20GBf4OIkcRieUQDaA0Vaw3TN7QnDenGS6E9J7UDyvMuG%2BzF%2BqwujfTs3a3UoOsmwNxNjsgmNPgu1RMWszRHDVtf8vZGmlzxvgQO66u7pKZci3vmBmouY%3D&X-Amz-Signature=ea52a3a2f69e2a64d14dc313a04f4de0441a77660cd50fef700436374e760aef&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CERTIFICATION_REGARDING_DEBARMENT_OC.pdf%22&x-id=GetObject https://procurement.opengov.com/portal/ocgov

5.5 IMPORTANT DATES

These dates only apply to IFB# IFB-080-2821001-MG

Release Project Date: March 26, 2025

Question Submission Deadline: April 9, 2025, 3:00pm

Bid Submission Deadline: April 23, 2025, 3:00pm

5.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District

Vicente Sarmiento, Second District

Donald P. Wagner, Third District

Doug Chaffee, Fourth District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor

Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator

Don Barnes, Sheriff-Coroner

Shari A. Freidenrich, Treasurer-Tax Collector

Andrew Hamilton, Auditor-Controller-Elect

SECTION 6. GENERAL INSTRUCTIONS

6.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work.

Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

6.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the VENDOR

QUESTIONNAIRE.

6.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

6.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model Contract, Article O-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes

Contractor’s Legal Business Name(s). Out of State Vendors may be required to submit a

587/590 Form.

6.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

https://procurement.opengov.com/portal/ocgov/projects/152073/document?section=1378433 https://procurement.opengov.com/portal/ocgov/projects/152073/document?section=1378433 https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

6.6 SUBSTITUTIONS

Bids offering equivalent items meeting the standards of quality specified in the solicitation may be considered, unless otherwise specified, providing the bid clearly describes the article offered and how it differs from the specified brand. Unless Bidder specifies otherwise, it is understood that the Bidder is offering the brand item as specified in the solicitation. If Bidder bids an

“equal,” Bidder must state the brand name and must submit complete specifications and/or provide samples with the bid. Determination of equality shall be at the sole discretion of the

County, and the County reserves the right to request a sample for determining equality with the specified brand. If it has been justified and accepted by the requesting agency/department and/or a County standards committee that only one brand can meet the County’s requirements, “no exceptions” shall be noted in the specifications.

6.7 COMPANY PROFILE, BIDDER CERTIFICATION AND REFERENCES ***

MAY BE A VENDOR QUESTION

Bidder shall utilize the forms provided to satisfy this requirement.

6.8 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

6.9 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

6.10 PROTESTS

In the event a Bidder believes that County’s solicitation is unfairly restrictive or ambiguous or contains conflicting provisions or the Bidder believes that any resulting Contract would be commercially impractical to perform, the Bidder must file a written protest with the County DPA.

A. ProcedureAll protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

1. The name, address and telephone number of the protester.

2. The signature of the protester or the protester’s representative.

3. The solicitation or contract number.

4. A detailed statement of the legal and/or factual grounds for the protest; and

5. The form of relief requested.

B. Protest of Bid Specifications:

1. All protests related to bid specifications must be submitted to the County DPA no later than five (5) business days prior to the close of the bid. Protests received after the five (5) business day deadline will not be considered by the County.

2. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid prior to the close of the solicitation in accordance with the bid submittal procedures provided in the bid.

C. Protest of Award of Contract:In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of the proposed contract award is provided by the County DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

1. Protest Process

a. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the County DPA, the County Procurement Officer or the Procurement

Appeals Board renders a decision on the protest.

b. Upon receipt of a timely protest, the County DPA will within ten (10) business days of the receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

c. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

d. If the protester disagrees with the decision of the County DPA, the protestor may submit a written notice to the Office of the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

B. Appeal Process

A. If the protester wishes to appeal the decision of the County DPA, the protester must submit, within three (3) business days from receipt of the County DPA’s decision, a written appeal to:

Email: CPOAppeals@ocgov.com

Or mailto:CPOAppeals@ocgov.com

County of Orange/County Procurement Office 400 West Civic Center Drive, 5th Floor Santa Ana, CA 92701

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the protest shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

6.11 ACCEPTANCE/REJECTION/AWARD

Acceptance/Rejection/Award

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of

Orange terms and conditions. In addition, County reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County

DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

6.12 RIGHTS RESERVED TO COUNTY:

The County reserves the right to:

A. Waive, at its discretion, any irregularity or informality, which County deems correctable or otherwise not warranting rejection of the bid.

B. County reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or

Bidders as necessary to serve the best interests of the County.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any

Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the County.

6.13 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

6.14 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions

Code Section 17000 et seq.) and all applicable County, State and Federal laws and regulations.

6.15 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

6.16 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

6.17 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

6.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award of Human Services. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a

UEI number, please indicate so in your bid submission response.

SECTION 7. W-9/W-8 REQUIREMENTS

7.1 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9 REQUIREMENT:

Effective June 3, 2006, all Contractors, entering into a contract with the County, who are not already established in the Countywide Accounting and Personnel System (CAPS) as an Auditor-

Controller Vendor, will be required to submit to the County a federal Form W-9, or form W-8 for foreign vendors. The County will inform the Contractor, at the time of award, if the Form

W-9, or W-8, will be required.

A. In order to comply with this County requirement, within ten days of notification of selection of award of Contract but prior to official award of Contract, the selected

Contractor agrees to furnish to the contract administrator, the County DPA, the required

W-9 or W-8. Out of State Vendors may be required to submit a 587/590 Form.

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via

EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail.