Hamilton_140_&_164:_Final_Contract_Documents.pdf

CONTRACT DOCUMENTS AND SPECIFICATIONS

HAMILTON COUNTY MULTI-BRIDGE

REHABILITATION PROJECT

BRIDGE #140

HAZEL DELL PARKWAY o/

COOL CREEK

BRIDGE #164

CUMBERLAND ROAD o/

MUD CREEK

CLAY & DELAWARE TOWNSHIPS

HAMILTON COUNTY, INDIANA

PB – 25 – 0825

Bobby Chandler, P.E.

Hamilton County Highway Department 1700 South 10th Street Noblesville, Indiana 46060

TABLE OF CONTENTS

Description Page

BIDDING REQUIREMENTS

Notice to Bidders 1 Bid Seal 2 Proposal 3 Itemized Proposal 5

CONTRACT FORMS

Bid Bond 7 Payment Bond 9 Performance Bond 11 Non-Collusion Affidavit 13 Legal Status of Bidder 14 Contractor’s Application for Payment (HCHD Form 8049) 15 Change Order (HCHD Form 1063) 16 Affidavit and Waiver of Lien 17 Certification Letter 18 Employment Eligibility Verfication Certification 19 Drug Testing Compliance 20 HMA Mix Asphalt Certification For Hamilton County Highway Department 21

CONDITIONS OF THE CONTRACT

General Provisions 22 Special Provisions 30 Permits 70

NOTICE TO BIDDERS AND CONTRACTORS

Notice is hereby given that the Board of Commissioners of Hamilton County, Indiana, hereinafter referred to as the Owner, will receive sealed bids for the following project:

Proposals must be submitted electronically via Hamilton County’s eProcurement portal found on the County’s website at https://www.hamiltoncounty.in.gov/2130/Bid-Opportunities-and-Solicitation. There is no cost to the contractor in submitting proposals through the eProcurement portal. Submission will be accepted up to the start time of the public meeting listed below. The County’s eProcurement portal will not allow any proposals to be submitted after the bid notice time. Only proposals from those CONTRACTORS who are registered on the Indiana Department of Transportation's current listing of Prequalified Contractors for item D(A) “Bridges: Highway Over Water” and/or E(c): “Bridge Deck Overlay and Minor Bridge Repair” will be considered. Any bids submitted by CONTRACTORS not approved for this item on the list will be rejected.

All proposals will be electronically opened by the OWNER at a public meeting held in the Hamilton County Government & Judicial Center in Noblesville, Indiana, Commissioners' Courtroom, and opened and read aloud at 1:15 p.m. local time, April 27, 2026.

The work to be performed and the proposals to be submitted shall include a bid for all general construction, labor, material, tools, equipment, taxes, permits, licenses, insurance, service costs, etc. incidental to and required for this project.

All materials furnished and labor performed incidental to and required by the proper and satisfactory execution of the contracts to be made, shall be furnished, and performed in accordance with requirements from the drawings and specifications included in these documents.

Bidding documents will be available beginning on March 31, 2026. Copies of the Proposal, Specifications, Contract Documents and Plans must be obtained through the County’s eProcurement portal. The eProcurement portal will send out notification for addendums. However, it shall be the responsibility of the individual to periodically check for addendums posted in the eProcurement portal.

During the proposal submission process through the eProcurement portal the following documents will need to be uploaded prior to the submission being accepted:

Form 96 Financial Statement Non-Collusion Affidavit Itemized Proposal Employment Eligibility Verification Certification Drug Testing Program Compliance

Form 96, as prescribed by the Indiana State Board of Accounts, shall be properly completed, and submitted with bid proposals. The Commissioners at their discretion reserve the right to waive any and all informalities in the bidding. All bids submitted shall be valid for 90 days from the opening of the bids.

Each proposal shall be accompanied by a certified check or acceptable Bidder's Bond, made payable to the Hamilton County Auditor, in a sum of not less than ten percent of the total amount of the bid. The Bidder's Bond or certified check must be submitted as hard copies and delivered in a sealed envelope to the County Auditor at 33 North 9th Street, Suite L2, Noblesville, Indiana 46060 until 11:30 a.m. local time, April 27, 2026. After 11:30 a.m. they can be delivered to the Auditor in the Hamilton County Commissioners Courtroom up to the time of the noticed bid opening in order to be included as part of a complete bid submission. The sealed envelope must be clearly marked "Bidder's Bond/Certified Check for Project #” and must also clearly indicate the name of the bidder.

Bids received without a corresponding Bidder's Bond or certified check will not be considered by the Owner. The County Auditor will hold the Bidder's Bond or certified check as evidence that the bidder will, if awarded a contract, enter into the same with the Owner upon notification from him to do so within ten (10) days of said notification. All Bidder's Bonds or certified checks of unsuccessful bidders will be returned to them upon selection of the successful bidders.

Todd E. Clevenger Hamilton County Auditor

Dated: March 23, 2026 Hamilton County Reporter: March 30, 2026, and April 6, 2026 Noblesville Times: April 1, 2026, and April 8, 2026

HAMILTON COUNTY MULTI-BRIDGE REHABILITATION PROJECT

BRIDGE NO. 140 BRIDGE NO. 164

HAZEL DELL PARKWAY CUMBERLAND ROAD

OVER COOL CREEK OVER MUD CREEK

CLAY AND DELAWARE TOWNSHIPS

PB-25-0825

< NOTICE >

Sealed Bid Documents shall contain on the outside of the sealed envelope the following completed self-sticking label:

SEALED BID DOCUMENTS

(To be completed by bidder before submission)

Equipment Type

Annual Bid Category #

Road Contract # / Bridge # (Desc.)

(Circle One)

Name of Bidder:

Bid Opening Date:

Other Documents Enclosed:

Bid Bond (Y) (N)

Certified Check (Y) (N)

Form HC BID 06 / 03 (Y) (N)

Form 96 (Y) (N)

Other

For Hamilton County Use Only!

Received by the Auditor File Stamp

Time Received: _______________

All mailer packers will be opened upon receipt.

Make sure the sealed envelope is contained within.

< NOTICE >

PROPOSAL

To the Board of County Commissioners of Hamilton County, of the State of Indiana; hereinafter referred to as OWNER:

Pursuant to the legal notice that sealed proposals for the above project would be received by the Board of County Commissioners of Hamilton County, Indiana, The undersigned hereby tenders this bid to construct the work in accordance with the plans, profiles, drawings, specifications, and all authorized revisions for this contract which are on file in the office of the Hamilton County Highway Department; and to furnish all necessary machinery, equipment, tools, labor and other means of construction and to furnish all material specified in the manner and at the time prescribed and under the supervision and direction of the OWNER or his duly authorized representative and pursuant to the terms of the Performance Bond and the Payment Bond in the amount of not less than One Hundred Percent (100%) of the amount of the Proposal, for the unit prices given on the attached Itemized Proposal dated ____.

Together with this PROPOSAL, the undersigned has:

A. Filed an Acknowledgment of Receipt of Addendum herewith for each Addendum issued;

B. Filed an Itemized Proposal with a unit price for each item listed, together with a total amount for all items, based upon the unique characteristics of this contract;

C. Executed the Form No. 96 filed herewith;

D. Filed a properly executed Bid Bond or certified check made payable to the Hamilton County

Treasurer herewith in an amount greater than or equal to ten percent (10%) of the total amount of this proposal;

E. Executed the Non-Collusion affidavit filed herewith;

F. Executed the Legal Status of Bidder Form filed herewith;

G. Filed a current Financial Statement herewith;

H. Filed an Employment Eligibility Verification Form herewith.

I. Filed a Drug Testing Compliance Form herewith.

HAZEL DELL PARKWAY CUMBERLAND ROAD

OVER COOL CREEK OVER MUD CREEK

CLAY AND DELAWARE TOWNSHIPS

If awarded the contract, the undersigned promises to prosecute the work so as to complete the contract within the time specified in the Special Provisions.

Witness our hands this day of, 20 .

Firm Name :

Address :

By :

(Signature)

Name :

(Printed)

Title :

HCHD Project No. PB-25-0825

BID BOND

KNOWN BY ALL PERSONS BY THESE PRESENTS THAT THE UNDERSIGNED:

BIDDER :

as principal, and

SURETY: [Name]

[Address] as Surety, are firmly bound unto Hamilton County, Indiana and the Hamilton County Board of Commissioners (collectively referred to as “Hamilton County”) in the full and just sum of an amount equal to TEN PERCENT of the amount of the Principal’s bid, to the payment of which, well and truly to be made, we bind ourselves jointly and severally, and our joint and several heirs, executors, administrators and assigns, firmly by these presents.

THE CONDITIONS OF THE ABOVE OBLIGATIONS ARE SUCH THAT, whereas, the Principal is herewith submitting a bid and proposal for construction and completion of this contract in accordance with plans and specifications, which are made part of this bond;

NOW, THEREFORE, if Hamilton County shall award the Principal the contract and the Principal shall promptly, enter into contract with Hamilton County, then this obligation shall be void; otherwise, to remain in full force, virtue, and effect.

IT IS AGREED that no modifications, omissions, or additions in or to the terms of such contract or in or to the plans or specifications therefor shall affect the obligation of such sureties on this bond.

IN WITNESS WHEREOF, we hereto set our hands and seals:

< <BIDDER > >

(Bid Bond)

(Title)

State of Indiana, County of, , SS:

Before me, the undersigned Notary Public, personally appeared;

As Principal and acknowledged the execution of the above bond on this Day of , 20 .

My commission Expires:

(County of Residence) (Notary Signature & Seal)

< <SURETY > >

(Bid Bond)

As Principal and acknowledged the execution of the above bond on this Day of , 20 .

My commission Expires:

PAYMENT BOND

BIDDER:

as principal, and SURETY:

[Name]

Commissioners (collectively referred to as “Hamilton County”) in the penal sum of an amount equal to ONE HUNDRED PERCENT of the amount of the Principal’s bid, to the payment of which, well and truly made, we bind ourselves jointly and severally, and our joint and several heirs, executors, administrators and assigns, firmly by these presents.

THE CONDITIONS OF THE ABOVE OBLIGATIONS ARE SUCH THAT, whereas, the Principal is herewith submitting a bid and proposal for construction and completion of this contract in accordance with plans and specifications, which are made part of this bond;

NOW, THEREFORE, if Hamilton County shall award the Principal the contract for work and the Principal shall promptly enter into contract with Hamilton County, for the work and shall promptly make payments of all amounts due to all Claimants, then this obligation shall be void;

otherwise to remain in full force, virtue, and effect. Claimant shall mean any subcontractor, material supplier or the person, firm, or corporation furnishing materials or equipment for or performing labor or services in the prosecution of the work provided in such an agreement, including lubricants, oil, gasoline, coal, and coke, repairs on machinery, and tools, whether consumed or used in connection with the construction of such work, and all insurance premiums on said work, and for all labor, performed in such work.

IT IS AGREED that no modifications, omissions, or additions in or to the terms of such contract or in or to the plans or specifications therefor shall affect the obligation of such sureties on this

(Payment Bond)

As Principal and acknowledged the execution of the above bond on this Day of , 20 .

My commission Expires:

(Payment Bond)

As Principal and acknowledged the execution of the above bond on this Day of , 20 .

My commission Expires:

PERFORMANCE BOND

BIDDER:

as principal, and SURETY:

[Name]

Commissioners (collectively referred to as “Hamilton County”) in the penal sum of an amount equal to ONE HUNDRED PERCENT of the amount of the Principal’s bid, to the payment of which, well and truly made, we bind ourselves jointly and severally, and our joint and several heirs, executors, administrators and assigns, firmly by these presents.

THE CONDITIONS OF THE ABOVE OBLIGATIONS ARE SUCH THAT, whereas the Principal is herewith submitting a bid and proposal for construction and completion of this contract in accordance with plans and specifications, which are made part of this bond;

NOW, THEREFORE, if Hamilton County shall award the Principal the contract for work and the Principal shall promptly enter into contract with Hamilton County, for the work and shall well and faithfully do and perform the same in all respects according to the plans and specifications and according to the time, terms, and conditions specified in this contract to be entered into, and in accordance with all requirements of law and shall promptly pay all debts incurred by the Principal or a subcontractor in the construction of the work, including labor, service, and materials furnished, and shall remain in effect at least until one year after the date when final payment becomes due, then this obligation shall be void; otherwise to remain in full force, virtue, and effect.

IT IS AGREED that no modifications, omissions, or additions in or to the terms of such contract or in or to the plans or specifications therefor shall affect the obligation of such sureties on this

(Performance Bond)

As Principal and acknowledged the execution of the above bond on this Day of , 20 .

My commission Expires:

(Performance Bond)

As Principal and acknowledged the execution of the above bond on this Day of , 20 .

My commission Expires:

NON-COLLUSION AFFIDAVIT

STATE OF )

) SS

COUNTY OF )

The undersigned contractor, being duly sworn, on oath, says that he has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by it, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone, nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding in any way or manner whatever.

BY :

FOR :

(Firm or Corporation)

As Principal and acknowledged the execution of the above bond on this Day of , 20 .

My commission Expires:

LEGAL STATUS OF BIDDER

This Proposal is submitted in the name of:

Firm Name

The undersigned hereby designates below his business address to which all notices, directions or other communications may be served or mailed:

Street :

City :

State : Zip Code:

The undersigned hereby declares that he has legal status checked below:

( ) INDIVIDUAL

( ) INDIVIDUAL DOING BUSINESS UNDER AN ASSUMED NAME

( ) CO-PARTNERSHIP (The Assumed name of the partnership is registered in the County of , Indiana.

( ) CORPORATION INCORPORATED UNDER THE LAWS OF THE STATE OF

. The Corporation is:

( ) LICENSED TO DO BUSINESS IN INDIANA

( ) NOT NOW LICENSED TO DO BUSINESS IN INDIANA

The name, titles and home address of all persons who are officers or Partners in the organization are as follows:

NAME AND TITLE HOME ADDRESS

Signed and Sealed this day of . 20___.

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CHANGE ORDER

HCHD FORM 1063 REV 05-02-02

Page:

Project No. Contract No.

Project Description: Change Order No.

Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. (Give location, description and reason)

UNIT QUANTITY AMOUNT QUANTITY AMOUNT THIS C.O. TO DATE

TOTALS

NET XXXXXXXXX

XXXXXXXXX

This contract has been extended / reduced (circle one) by work / calendar (circle one) days or the completion date has been moved to to accommodate the changes made in this change order. It is the intent of the parties that this change order is full and complete compensation for the work described above. Notification and consent to this change in plans is hereby acknowledged.

Contractor : By: Date:Date:

Title:

Date:

Hamilton County Highway Engineer

HAMILTON COUNTY HIGHWAY DEPARTMENT

CHANGE ORDER

ITEM

NO.

DESCRIPTION OF ITEM UNIT PRICE

INCREASE DECREASE % CHANGE

ESTIMATED COST -$

PLACE EW FOR EXTRA WORK ITEMS

PLACE FA FOR FORCE ACCOUNT ITEMS

Submitted for Consideration Project Engineer

County Engineer

Construction Engineer

Highway Director

Submitted for Consideration Project Engineer

County Engineer

Construction Engineer

Highway Director

AFFIDAVIT AND WAIVER OF LIEN

Final Partial Payment to Follow

State of Indiana, County of ____________________________SS

_________________________________Being duly sworn states that he is the _______________________ of

(Name of Officer) (Title)

______________________________ having contracted with _______________________________ to furnish certain materials and/or labor as follows ________________________________________________________

(Description) for the project known as _____________________________________________________________________ located at ______________________________and owned by Hamilton County_____________

(Owner) and does hereby further state on behalf of the aforementioned subcontractor/supplier:

(PARTIAL WAIVER) that there is due from the CONTRACTOR the sum of

_________________________________________________________________Dollars ($______________ )

( ) receipt of which is hereby acknowledged; or ( ) the payment of which has been promised as the sole consideration of this affidavit and Partial Waiver of Lien which is given solely with respect to said amount and which waiver shall be effective only upon receipt of payment thereof by the undersigned:

(FINAL WAIVER) that the final balance due from the CONTRACTOR is the sum of

_________________________________________________________________Dollars ($_______________)

( ) receipt of which is hereby acknowledged or ( ) the payment of which has been promised as the sole consideration for the Affidavit and Final Waiver of Lien which shall become effective upon receipt of such payment

THEREFORE, the undersigned waives and releases unto the OWNER of said premises, any and all lien or claim whatsoever on the above-described property and improvements thereon on account of LABOR or material or both, furnished by the undersigned thereto, subject to limitations or conditions expressed herein, if any; and further certifies that no other party has any claim or right to a lien on account of any work performed or material furnished to the undersigned for said project, and within the scope of this affidavit and waiver.

___________________________By____________________________ Title___________________________ (Firm) (Authorized Representative)

WITNESS MY HAND AND NOTARIAL SEAL this ____________ day ____________ of 20_____

(Notary Public)

(Printed)

My Commission Expires ________________________

Residing in ______________________________County

CERTIFICATION LETTER

TO BE COMPLETED BY ALL SUB-CONTRACTORS AND MATERIAL SUPPLIERS

Reference:

We hereby certify that we have examined the Contract Plans and Specifications for this project and that all materials and workmanship will be in strict compliance therewith.

Company Name

Address

By

Date

Describe Item of work or material to be furnished:

HAZEL DELL PARKWAY CUMBERLAND ROAD

OVER COOL CREEK OVER MUD CREEK

CLAY AND DELAWARE TOWNSHIPS

PB-25-0825

EMPLOYMENT ELIGIBILITY VERIFICATION CERTIFICATION

This Certification is submitted by the undersigned, _______________________, as part of the contract with Hamilton County for the project known as _________________________ entered into on the ______ day of ______________________, 20__. The undersigned affirms under the penalties of perjury that the Contractor does not knowingly employ an unauthorized alien.

The Contractor shall enroll in and verify the work eligibility status of all newly hired employees through the E-Verify program as defined in IC 22-5-1.7-3. The Contractor is not required to participate if the Contractor is self-employed and does not employ any employees.

The Contractor shall not knowingly employ or contract with an unauthorized alien. The

Contractor shall not retain an employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.

The Contractor shall require all subcontractors who perform work under its contract, to certify to the Contractor that:

1. The subcontractor does not knowingly employ or contract with an unauthorized alien;

2. The subcontractor has enrolled and is participating in the E-Verify program. The Contractor agrees to maintain this certification at least two years after the term of a contract with a subcontractor.

The County may terminate the contract if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the County.

The terms of this Certification shall be incorporated within the contract between the Contractor and the County.

Witness this day of , 20 .

Contractor:

Address:

Signature: , Title Printed: _________________________________________________

Drug Testing Program

IC -4-13-18

This is submitted by the undersigned, _______________________, as part of the contract with Hamilton County for the project known as _________________________ entered into on the ______ day of ______________________, 20__. The undersigned affirms under the penalties of perjury that the Contractor has a drug testing program in compliance with IC 4-

13-18 and the program shall continue during the term of the contract with Hamilton County.

The Contractor shall also require the maintenance of a drug testing program from all subcontractors who perform work under its contract.

The County may terminate the contract if the Contractor fails to comply with the terms of IC

4-13-18 provision no later than thirty (30) days after being notified by the County.

The terms of this requirement shall be incorporated within the contract between the

Contractor and the County.

I, _____________________, verify under the penalties of perjury that all requirements of

Drug Testing Program per IC 4-13-18 are in compliance:

Witness this _________ day of ______________________ , 20___.

Contractor: _________________________________

Address: ___________________________________

Signature: _________________________________________,_______________ __

Printed: __________________________________________ Title: __________________

Hot Mix Asphalt Certification For Hamilton County Highway Department

Date

Project Number

Certified HMA Producer Name

Certified HMA Plant Number

HMA Type and Designation

JMF Number PG Binder Grade

Specification reference INDOT 402.09

This is to certify that the test results for air voids and binder content represent the HMA mixture furnished for this contract.

Air Voids (±1.5% from JMF)

Binder Content (±0.7% from JMF)

* ( ) First test of JMF for the year. A production sample shall be taken within the first 250 T (250 MG) produced and test results submitted within 48 hours of the time the sample was taken.

* ( ) If applicable

Certified Asphalt Technician

Company

Any falsification of this document by the technician can result in loss of the technician’s INDOT Certification.

GENERAL PROVISIONS INDEX

GP 1 CONTRACT QUESTIONS

GP 2 PUBLIC OPENING OF BIDS

GP 3 NOTIFICATION OF WORK SCHEDULE

GP 4 WARRANTY OF WORK

GP 5 EXAMINATION OF THE PROJECT SITE

GP 6 CONTRACT DOCUMENTS

GP 7 CONTRACTOR

GP 8 OWNER

GP 9 ENGINEER

GP 10 PRE-QUALIFICATION AND BIDDING

GP 11 AWARD OF CONTRACT

GP 13 INSPECTION OF WORK

GP 14 STANDARDS OF QUALITY

GP 15 UTILITIES

GP 16 PROGRESS SCHEDULE

GP 17 SUPERVISION

GP 18 RESIDENT SUPERINTENDENT

GP 19 PERMITS

GP 20 TRAFFIC CONTROL FOR CONSTRUCTION AND MAINTENANCE

OPERATION

GP 21 PROJECT RESPONSIBILITY

GP 22 CHANGES IN THE WORK

GP 23 DELAY AND EXTENSION OF TIME

GP 24 HOLIDAYS THAT WORK IS NOT PERMITTED

GP 25 NON-DISCRIMINATION

GENERAL PROVISIONS

GP 1 CONTRACT QUESTIONS

Submit all questions in writing to the project team through OpenGov prior to 9:00 a.m. local time April 15, 2026. A written response will be emailed to the addresses on the Record of Plans Purchased that is required to be filled out by anyone purchasing plans. No questions will be answered by telephone.

GP 2 PUBLIC OPENING OF BIDS

Bids will be opened publicly and read aloud at 1:15 p.m. local time, April 27, 2026 in the Hamilton County Government & Judicial Center in Noblesville, Indiana, Commissioner’s Courtroom. Bidders, or their authorized agents, are invited to be present. Any Bids received after the noticed bid opening time will not be considered but will be returned to the bidder unopened.

GP 3 NOTIFICATION OF WORK SCHEDULE

The CONTRACTOR shall provide a listing of the next workday’s work activities by 12:00 p.m. of that day’s work for the ENGINEER’S scheduling and inspection. All work scheduled for Monday shall be provided on Friday of the preceding week.

Failure to provide such notice within the specified time may result in the failure of the ENGINEER to pay for any material placed that day.

GP 4 WARRANTY OF WORK

The CONTRACTOR warrants and guarantees for one year after final acceptance of the contract, to the OWNER that all work will be performed, supplied, furnished and installed, and that the work will perform in strict accordance with the Contract Documents and will not be defective. Notice of all work determined or suspected to be defective or not in conformity with the Contract Documents shall be given to the CONTRACTOR within reasonable time after observance thereof.

GP 5 EXAMINATION OF THE PROJECT SITE

Before the bid date, all bidders shall carefully and thoroughly examine the entire site of the proposed work, adjacent premises, various means of approach, access thereto by means of a site inspection visit, and make all necessary investigations to inform themselves thoroughly as to the facilities necessary for delivering, placing, and operating the necessary construction equipment, and for delivering and handling materials at the site, and shall inform themselves thoroughly as to any and all actual or potential difficulties, hindrances, delays, and constraints involved in the commencement, prosecution and completion of the proposed work in accordance with the requirements of this contract. The CONTRACTOR, by the execution of the Contract, shall in no way be relieved of any obligation under it, due to his failure to receive or examine any form or legal instrument, or to visit the site and acquaint himself with the conditions there existing. The OWNER will be justified in rejecting any claim based on facts, which he should have noticed as a result thereof.

GP 6 CONTRACT DOCUMENTS

The Indiana Department of Transportation, Standard Specifications dated 2026 together with most recently published Supplemental Specifications shall be used in conjunction with these Plans, Contract Forms, General Provision, Special Provisions, Modifications to the Specifications, Standard Sheets and any addenda which may be issued for this project.

It is the intent of these Contract Documents to describe a functionally complete project (or part thereof) to be constructed in accordance therewith. Any work, materials or equipment that may reasonably be inferred will be supplied whether or not specifically called for.

Wherever reference is made to the Indiana Department of Transportation, Director, or Chief Highway Engineer, it shall be interpreted as the Board of County Commissioners of Hamilton County, Indiana.

GP 7 CONTRACTOR

The Firm or Corporation with whom the OWNER has entered into the Construction Contract.

GP 8 OWNER

The Board of County Commissioners of Hamilton County, Indiana

GP 9 ENGINEER

Hamilton County Highway Engineer or its authorized representative.

GP 10 PRE-QUALIFICATION AND BIDDING

Contractor shall meet all the requirements setout in Section 102.00. Only bids from those CONTRACTORS who are currently registered on the Indiana Department of Transportation’s listing of Prequalified Contractors for items D(A) “Bridges: Highway Over Water” and/or E(c) “Bridge Deck Overlay and Minor Bridge Repair” will be considered.

Any bids submitted by CONTRACTORS not on this list will be returned to the bidder unopened.

GP 11 AWARD OF CONTRACT

The OWNER reserves the right to reject any or all bids or to waive any informalities and to accept the bid, which it deems favorable to the interest of the OWNER after all bids have been examined and scrutinized.

GP 12 INSURANCE REQUIREMENTS

Hamilton County’s insurance requirements can be found at and contract requires standard + professional + pollution + builder’s risk.

https://www.hamiltoncounty.in.gov/1645/Certificates-Of-Insurance

CONTRACTOR shall submit Certificate of Insurance indicating the above necessary coverage as well as naming OWNER, its employees and representatives and ENGINEER as Additional Insured on all policies except Worker’s Compensation.

CONTRACTOR shall not commence work until he has obtained all insurance specified herein, has filed with the OWNER one (1) copy of Certificate of insurance, and such insurance has been approved by the OWNER.

Should any coverage approach expiration during the Contract period, it shall be renewed prior to its expiration, and certificate again filed with the OWNER. If any of such policies are canceled or are changed so as to reduce the coverage evidenced by the Certificate, at least ten (10) days prior written notice by registered mail of such cancellation or change shall be sent to the OWNER.

All insurance provided for under this Section shall be written by Insurance Companies licensed to do business in Indiana and countersigned by registered Indiana agent. The insurance company shall file with the OWNER, one (1) copy of Affirmation of Authority, on the form furnished by the OWNER, as verification of the resident agent.

All insurance shall be maintained in full force and effect until the Contract has been fully and completely performed.

GP 13 INSPECTION OF WORK

The ENGINEER and his representatives shall at all times have access to the work wherever it is in preparation or in progress.

If the specifications, the ENGINEER’s instructions, laws, ordinances or any public authority requires any work to be specially tested or approved, the CONTRACTOR shall give the ENGINEER timely notice of its readiness for inspection and, if the inspection is by an authority other than the ENGINEER, the date fixed for such inspection. If any work should be covered up without the approval or consent of the ENGINEER, it must, if required by the ENGINEER, be uncovered for examination at the CONTRACTOR’S expense.

GP 14 STANDARDS OF QUALITY

All materials and equipment shall be of good quality and new, except as otherwise provided in the Contract Documents. All warranties and guarantees specifically called for in the Contract Documents shall expressly run for the benefit of the OWNER. If requested by the ENGINEER, the CONTRACTOR shall furnish satisfactory evidence as to the kind and quality of materials and equipment.

GP 15 UTILITIES

The CONTRACTOR shall be responsible for contacting and coordinating with all utilities affected by this project. Contract time will be charged unless the CONTRACTOR can show written evidence that he is making every possible effort on his part to get the utility work completed.

GP 16 PROGRESS SCHEDULE

Within ten days after the date of the Notice to Proceed, the CONTRACTOR shall submit to the ENGINEER for review a proposed schedule indicating the starting and completion dates of the various stages of the work to be performed under this contract. The ENGINEER shall review the proposed schedule to determine conformity with the contract and will make recommendations to the OWNER concerning approval thereof; however, the review, approval or other action taken by the ENGINEER or OWNER in respect of such schedules shall not relieve the CONTRACTOR of its obligations to perform the work within the contract schedule(s).

GP 17 SUPERVISION

The CONTRACTOR shall supervise and direct the work completely and efficiently devoting such attention thereto and applying such skills and expertise as may be necessary to perform the work in accordance with the Contract Documents.

GP 18 RESIDENT SUPERINTENDENT

The CONTRACTOR shall keep on the work site at all times during its progress, a competent resident superintendent, who shall not be replaced without written notice to the ENGINEER except under extraordinary circumstances. The superintendent will be the CONTRACTOR’s representative at the site and shall have authority to act on behalf of the CONTRACTOR. All communications given to the superintendent shall be as binding as if given to the CONTRACTOR.

GP 19 PERMITS

All permits and licenses which may be required due to construction methods such as, but not limited to, borrow or disposal pits, steam crossings, causeways, work bridges, cofferdams, etc., but which are not part of the contract documents shall be procured by the CONTRACTOR prior to beginning the work which requires the permit.

All charges, fees, and taxes shall be paid, and all notices necessary and incidental to the due and lawful prosecution of the work shall be given.

GP 20 TRAFFIC CONTROL FOR CONSTRUCTION AND MAINTENANCE

OPERATION

This work shall consist of furnishing, installing, and maintaining signs, barricades, temporary traffic control devices or adjustments, labor, materials, etc., necessary for the maintenance of traffic as called for within the Contract Documents, or as permitted by the ENGINEER and not specifically called out in the Itemized Proposal or specified within the Contract Documents as to the manner of payment, shall be included in the Lump Sum price for maintaining traffic as described within the Contract Documents and the applicable provisions of the Section 105.13 and 108.03 and as set out in the Itemized Proposal.

Construction Warning Lights, Type “A” shall be placed on all barricades and Road Construction Ahead signs as per Section 801.14.

PRIOR TO CLOSING ROADS TO TRAFFIC

This work shall consist of CONTRACTOR notifying U.S. Post Office, affected schools, and all Emergency Response Agency’s, which shall include but not limited to County Sheriff’s, Local Police, and Hospitals, of the road closure. A list containing all notified agencies shall be furnished to the ENGINEER within 24 hours of the notification to these agencies. Road Closure signs (XG20-5) shall be in placed minimum of two weeks prior to the actual road closure or unless specifically stated in contract document. It shall be CONTRACTOR responsibility to notify the ENGINEER in writing of road closure minimum of three weeks in advance for its approval.

AFTER OPENING ROADS TO TRAFFIC

This work shall consist of Contractor notifying U.S. Post Office, affected schools, and all Emergency Response Agency’s, which shall include but not limited to County Sheriff’s, Local Police, and Hospitals, of the road opening. A list containing all notified agencies shall be furnished to the ENGINEER within 24 hours of the notification to these agencies.

At any time, CONTRACTOR fails to open the roads or specific roads within the specified time frame as setout in the Contract Documents. Then CONTRACTOR shall pay liquidated damages as set forth elsewhere herein.

All temporary traffic control devices not listed separately or adjustments, all labor, materials, equipment, and supervision necessary to maintain Road Closure and Traffic Control for Construction and Maintenance Operation shall be included in the pay item identified as “Maintenance of Traffic”, LSUM.

GP 21 PROJECT RESPONSIBILITY

Unless otherwise specified in the Contract Documents, the CONTRACTOR shall furnish and assume full responsibility for all materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water, and sanitary facilities and all other facilities and incidentals necessary for the furnishing, performance, start-up, and completion of the work.

GP 22 CHANGES IN THE WORK

The OWNER, without invalidating the Contract, may order extra work or make changes by altering, adding to or deducting from the work, the Contract Sum being adjusted accordingly. All such work shall be executed under the conditions of the original contract except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change.

In giving instructions, the ENGINEER shall have authority to make minor changes in the work, not involving extra cost, and not inconsistent with the purposes of the work, but otherwise, except in an emergency endangering life or property, no extra work or change shall be made unless in pursuance of a written order from the OWNER signed or countersigned by the ENGINEER, or a written order from the ENGINEER stating that the OWNER has authorized the extra work or change, and no claim for an addition to the contract sum shall be valid unless so ordered. The value of any such extra work or change shall be determined in one or more of the following ways:

(a) By estimate and acceptance in a lump sum

(b) By unit prices named in the contract or subsequently agreed upon

(c) By cost and percentage or by cost and a fixed fee

If none of the above methods is agreed upon, the CONTRACTOR provided he receives an order as above, shall proceed with the work. In such case and also under case (c), he shall keep and present in such form as the ENGINEER may direct, a correct account of the cost, together with vouchers. In any case, the ENGINEER shall certify to the amount including reasonable allowance for overhead and profit, due to the CONTRACTOR. Pending final determination of value, payments on account of changes shall be made on the ENGINEER’s certificate.

Should conditions encountered below the surface of the ground be at variance with the conditions indicated by the drawings and specifications, the contract sum shall be equitably adjusted upon claim by either party made within a reasonable time after the first observance of the conditions.

GP 23 DELAY AND EXTENSION OF TIME

If the CONTRACTOR should be delayed at any time in the progress of the work by an act or neglect of the OWNER or the ENGINEER, or of any employee of either, or by any separate CONTRACTOR employed by the OWNER, or by changes ordered in the work, or by strikes, lockouts, fire, unusual delay in transportation, unavoidable casualties or any causes beyond the CONTRACTOR’S control, or by delay authorized by the ENGINEER pending arbitration, or by any cause which the ENGINEER shall decide to justify the delay, then the time of completion shall be extended for such reasonable time as the ENGINEER may decide.

No such extension shall be made for delay occurring more than seven days before claim therefore is made in writing to the ENGINEER. In the case of continuing cause of delay, only one claim is necessary.

GP 24 HOLIDAYS THAT WORK IS NOT PERMITTED

The CONTRACTOR may not perform work on this project on the following days without written permission from the ENGINEER:

1) Sundays

2) New Year’s Day

3) Memorial Day

4) Independence Day

5) Labor Day

6) Thanksgiving Day and the day after Thanksgiving

7) Christmas Day

At the discretion of the ENGINEER, CONTRACTOR shall be allowed to work on Saturday and Sunday, only if, CONTRACTOR submits in writing 72-hours in advance to the ENGINEER or specifically stated in the contract documents mentioned elsewhere herein.

GP 25 NON-DISCRIMINATION

In compliance with the Acts of Indiana General Assembly, 1933, Chapter 270, the CONTRACTOR hereby agrees:

That with respect to hire, tenure, terms, conditions, or privileges of employment of employees for the performance of work, under this Contract, or any Subcontract hereunder, no CONTRACTOR, Subcontractor, nor any person acting on behalf of such CONTRACTOR or subcontractor shall, by reason of race, color, religion, sex, national origin, or ancestry discriminate against any citizen qualified to do work to which the employment relates;

That no CONTRACTOR, Subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work under this Contract on account of race, color, religion, sex, national origin, or ancestry;

That this Contract may be canceled or terminated by the OWNER, and all money due or to become due hereunder may be forfeited for a violation of the terms or conditions of this section of the Contract.

SPECIAL PROVISIONS INDEX

SP 1 CONTRACT TIME

SP 2 ROAD RESTRICTIONS - BRIDGE #140

SP 3 ROAD RESTRICTIONS - BRIDGE #164

SP 4 PRIOR TO RESTRICTING TRAFFIC AND/OR LANE CLOSURES

SP 5 AFTER OPENING ROADS/LANES AND UNRESTRICTING TRAFFIC

SP 6 NOTICE TO PROCEED

SP 7 EXISTING CONDITIONS

SP 8 DISPOSAL OF EXCESS MATERIAL

SP 9 TESTING OF MATERIALS

SP 10 STATEMENTS ABOUT EXISTING CONDITIONS OF UTILITY,

ADDITIONAL RIGHT-OF-WAY, AND ENCROACHMENTS

SP 11 PRE-CONSTRUCTION CONFERENCE

SP 12 DETERMINATION AND EXTENSION OF CONTRACT TIME

SP 13 LIQUIDATED DAMAGES

SP 14 DELETION OF WORK

SP 15 PARTIAL PAYMENTS

SP 16 FINAL PAYMENT

SP 17 OPEN BURNING OF NATURAL GROWTH

SP 18 TREE AND LAWN PROTECTION

SP 19 RESTORATION OF DISTURBED AREAS

SP 20 DECREASED OR INCREASED QUANTITIES OF WORK

SP 21 COOPERATION WITH PUBLIC UTILITIES

SP 22 AS BUILT DRAWINGS

SP 23 STANDARD SPECIFICATIONS

SP 24 CONSTRUCTION ENGINEERING

SP 25 NOTIFICATION OF PROPERTY OWNER NEAR BRIDGE #140

SP 26 CLEARING RIGHT-OF-WAY - BRIDGE #140 & #164

SP 27 DEBRIS REMOVAL - BRIDGE #140 & #164

SP 28 EXCAVATION

SP 29 FILLING VOIDS UNDER R.C. BRIDGE APPROACH - BRIDGE #164

SP 30 COMPACTED AGGREGATE, NO. 53 - BRIDGE #164

SP 31 MILLING, TRANSITION - BRIDGE #140

SP 32 JOINT ADHESIVE, SURFACE - BRIDGE #140

SP 33 HMA WEDGE AND LEVEL, TYPE B - BRIDGE #140

SP 34 ASPHALT FOR TACK COAT - BRIDGE #140

SP 35 REMOVE AND RESET GUARDRAIL – BRIDGE #164

SP 36 CURB, CONCRETE – BRIDGE #140

SP 37 RIPRAP - BRIDGE #140 & #164

SP 38 GEOTEXTILES - BRIDGE #140

SP 39 SEEDING AND SODDING - BRIDGE #140

SP 40 CLEAN AND EPOXY COAT EXISTING PILES - BRIDGE #164

SP 42 SURFACE SEALING - BRIDGE #140

SP 43 TYPE 1-A JOINT - BRIDGE #140

SP 44 CONCRETE PATCHING - BRIDGE #164

SP 45 BRIDGE DECK PATCHING - BRIDGE #140

SP 46 WARRANTED POLYMER OVERLAY - BRIDGE #140

SP 47 DETOUR ROUTE MARKER ASSEMBLY - BRIDGE #140

SP 48 ROAD CLOSURE SIGN ASSEMBLY- BRIDGE #140

SP 49 CONSTRUCTION SIGNS - BRIDGE #140 & #164

SP 50 FLASHING ARROW SIGN - BRIDGE #140

SP 51 MAINTAINING TRAFFIC

SP 52 MAINTAINING PEDESTRIAN ACCESSIBILITY DURING CONSTRUCTION ..

SP 53 TRAFFIC BARRICADES – BRIDGE #140

SP 55 PAVEMENT MARKINGS - BRIDGE #140 & #164

SP 56 PCC EPOXY SEALER/HEALER - BRIDGE #140 & #164

SPECIAL PROVISIONS

SP 1 CONTRACT TIME

The schedule for the completion of the work included in this contract including incidentals and clean up, shall be governed on a Calendar Day Basis.

The number of Workdays allowed for completion of this Contract shall be 45 Calendar Days for Bridge #140 after Notice to Proceed.

The number of Workdays allowed for completion of this Contract shall be 14 Calendar Days for Bridge #164 after Notice to Proceed.

SP 2 ROAD RESTRICTIONS - BRIDGE #140

The CONTRACTOR shall limit the time Hazel Dell Parkway is closed to traffic for maximum of 30 calendar days without written approval of an extension to this time from the OWNER. The intended maintenance of traffic is to close the bridge and use an official detour.

The road closure for Bridge 140 on Hazel Dell Parkway shall occur during the closure of 116th and Hazel Dell for Carmel Project #24-ENG-08. This project is anticipated to let in early 2026 and the closure is expected to occur on or after June 25, 2026. Contact information for Carmel Project #24-ENG-08 is Jim Miller with Calumet (Ph.: 317-769- 1910). The CONTRACTOR shall coordinate maintenance of traffic signage, closures, phasing and detouring shall be coordinated with the Carmel Project #24-ENG-08 Contractor.

The maintenance of traffic details shall be as shown on the plans. The CONTRACTOR shall provide the OWNER at least three weeks notice prior to closing or restricting lanes. In no case shall the road be closed or restricted without prior consent from the OWNER. Project coordination efforts shall be included in the cost of maintaining traffic.

SP 3 ROAD RESTRICTIONS - BRIDGE #164

The CONTRACTOR shall limit the time that Cumberland Road is restricted, and lanes are closed to traffic to a maximum of 14 calendar days without written approval of an extension to this time from the OWNER.

The intended Maintenance of Traffic scheme for Bridge #164 is to use phased one lane closures using barrels, temporary flagging and appropriate temporary traffic control warning signs. The maintenance of traffic details shall be as shown on the plans.

The CONTRACTOR shall provide the OWNER at least three weeks notice prior to closing the road. In no case shall the road be closed without prior consent from the OWNER.

SP 4 PRIOR TO RESTRICTING TRAFFIC AND/OR LANE CLOSURES

The CONTRACTOR shall notify U.S. Post Office, rural fire departments, affected schools, local police agencies and Hamilton County Sheriff’s Department, copy to ENGINEER. The XG20-5 Closure Signs are to be in place a minimum of two weeks prior to the actual closures.

SP 5 AFTER OPENING ROADS/LANES AND UNRESTRICTING

TRAFFIC

The CONTRACTOR shall notify the U.S. Post Office, rural fire departments, affected schools, local police agencies and Hamilton County Sheriff’s Department, copy to

ENGINEER.

SP 6 NOTICE TO PROCEED

The CONTRACTOR shall start to perform the work on the date designated in the written Notice to Proceed, but no work shall be done at the site prior to the date of the Notice to Proceed.

SP 7 EXISTING CONDITIONS

The CONTRACTOR shall verify the elevation and measurements of all points where new construction is to match existing conditions prior to the commencement of any construction activities.

Where new work is to be filled to old work, the CONTRACTOR shall check all dimensions and condition in the field and report any errors or discrepancies to the ENGINEER or assume responsibility for their correctness and the fit of new parts to old. If such parts do not fit properly, CONTRACTOR shall make at CONTRACTOR’S expense such alternations to new parts as may be necessary to assure proper fits and connection, which meet the approval of the ENGINEER.

No direct payment shall be made for this work, but the cost thereof shall be included in the costs of other items of the contract.

SP 8 DISPOSAL OF EXCESS MATERIAL

All excess material not to be salvaged (waste) shall be removed from the project site.

Whether a private or public waste site is utilized, such disposal shall comply with all Federal, State and local ordinances and permit requirements.

No direct payment will be made for this work, but the cost thereof shall be included in the costs of the other items of the contract.

SP 9 TESTING OF MATERIALS

The CONTRACTOR shall be responsible for all testing and sampling of materials as hereinafter specified. The CONTRACTOR shall furnish certified tests for the following materials, which are to be made by an independent laboratory approved by the ENGINEER.

The independent laboratory shall submit copies of all test results directly to the ENGINEER. Testing performed by an agent of a material producer or supplier will not be considered independent. The cost of providing samples and testing will not be paid for directly but will be included in the cost of other items.

CONCRETE

Advance Concrete Tests: Concrete tests shall be conducted in accordance with A.S.T.M.

Serial Des. C-39, for compliance with the requirements of these specifications.

Slump: For each 25 cubic yards or fraction thereof taken from forms.

Compression: The Contractor shall have tests made at a testing laboratory that is approved by the Engineer. The Contractor shall furnish to the Engineer all equipment and facilities necessary to prepare concrete test specimens. Three test cylinders 6" in diameter and 12" high will be made for each 100 cubic yards of each class of concrete or fraction thereof, placed each day. The Contractor shall properly crate and transport the cylinder test specimens to the approved laboratory.

The minimum compressive strength at 28 days shall be:

Class “A” Concrete, 3500 P.S.I.

Class “B” Concrete, 3000 P.S.I.

Class “C” Concrete, 4000 P.S.I.

One of the three test specimens shall be tested at 7 days and the remaining two specimens shall be tested at 28 days.

Concrete test specifications shall be in accordance with AASHTO Des. T-23; cylinder specimens shall be tested in accordance with ASSHTO T-22, and test beams shall be treated in accordance with AASHTO Des. T-97.

If the Contractor desires to remove forms sooner than as specified in Article 702.13, he shall make 6x6x36 test beams to provide information for stripping forms. Equipment for testing these beams shall be furnished by the Contractor.

BITUMINOUS MATERIAL

The Contractor shall provide proof that all bituminous material used shall be of State tested material and on immediate usage basis. Class D certification required.

BORROW

The CONTRACTOR shall determine the location of the borrow pit and shall have laboratory density tests made as prescribed in Section 203.24 and outlined in AASHTO T-

99. The subgrade shall be constructed in accordance with Section 207. No direct payment will be made for subgrade treatment. The cost of all work and testing for subgrade treatment shall be included in other items of the contract. Frequency of the density testing shall be every 100 ft for each lane of pavement per lift. Density testing for shoulder width greater than 6 feet shall be every 300 feet per lift.

FOUNDATION

The CONTRACTOR shall verify soil bearing capacity meet or exceed the design capacity at each wingwall and main footing. Engineer shall determine the location of each test.

REINFORCING STEEL

The Contractor shall furnish the Engineer with two (2) copies of certified mill test…