PRMA DAI Sources Sought Notice.pdf

SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION (RFI)

Notice Type: Sources Sought Notice / Market Research Center / Office: Personnel Readiness Management Agency (PRMA) HQ / Office of the Comptroller Requirement Title: Accounting and Defense Agencies Initiative (DAI) Financial System Support Services Proposed NAICS Code: 541219 – Other Accounting Services (Small Business Size Standard: $25.0 Million) Classification Code: R703 – Support – Management: Accounting Incumbent Contract / Contractor: Contract H9821026CE012, Redwood Strategy Group Inc.

Small Business Point of Contact: Interested vendors may additionally contact the PRMA, office of Small Business Programs, Point of Contact: Ms. Natalie Rosa at natalie.s.rosa.civ@mail.mil

1. Purpose and Authority

1.1. The Personnel Readiness Management Agency (PRMA), Office of the Comptroller, is issuing this Sources Sought Notice as a market research tool pursuant to FAR Part 10 to identify parties having an interest in, and the resources for, providing services in accordance with the draft Performance Work Statement (PWS).

1.2. The Government is specifically performing Market Research to identify qualified vendors capable of providing comprehensive DAI financial system support (including DAI Tier 1 Help Desk, E-ICAM, training, and functional expertise) alongside operational accounting support (including processing routine and emergency obligations, trading partner reconciliations in ADVANA and DDRS, journal vouchers, and agency financial statements processing and analysis).

1.3. Program Intent: This requirement is currently performed under the Small Business Administration (SBA) 8(a) program. The Government’s strong preference and intent is to solicit this requirement as a competitive 8(a) set-aside, provided market research indicates that two or more certified, capable 8(a) small business concerns (including SBA-approved Mentor-Protégé Joint Ventures) submit responses demonstrating requisite capabilities to satisfy the "Rule of Two" under FAR 19.8. Responses from other small business socio-economic categories (SDVOSB, HUBZone, WOSB, EDWOSB) and other-than-small businesses are also welcome to assist the Contracting Officer in establishing the final acquisition strategy and realistic participation goals.

1.4. Disclaimer: This notice shall not be construed as a formal solicitation, Request for Proposals (RFP), or an obligation on the part of the Government to acquire any products or services. In addition, it does not guarantee that a subsequent solicitation will be issued.

Submission of any information in response to this notice is strictly voluntary and will assist in selecting the appropriate solicitation type and method. Costs associated with any submission shall not be reimbursed by the Government. THE GOVERNMENT IS NOT

SEEKING PROPOSALS AND WILL NOT ACCEPT UNSOLICITED

PROPOSALS.

1.5. Respondents will not be notified of the results of the Sources Sought evaluation.

Acknowledgement of receipt of responses will not be made, and submissions will not be returned.

2. Overview of Technical Scope & Operational Environment

PRMA’s DAI environment is in a mature sustainment phase, having transitioned from implementation to operational sustainment and independent audit preparation. Under Government guidance and subject to Government review and approval, critical functions include:

• DAI Financial System & Help Desk Sustainment: Tier 1 Help Desk support (core coverage 0700–1900 EST, Monday through Friday), Enterprise Identity, Credential, and Access Management (E-ICAM), user account management (UMX), role mapping, workflow maintenance, G-Invoicing integration, and quarterly instructor-led user training.

• Accounting Operations & High-Volume Obligation Processing: Ingestion, validation, and recording of diverse obligating documents (Purchase Orders, MIPRs, Intergovernmental Agencies Agreements [IAAs], travel/PCS documents, utility bills, and MORDs) within strict turnaround standards (24 business hours for routine actions; 4 business hours for emergency requests) while maintaining a minimum 99% data entry accuracy rate.

• Financial Reporting & Reconciliations: Department of Defense Financial Improvement and Audit Readiness (FIAR) support, monthly/quarterly Journal Voucher (JV) analysis per DFAS MOU, Accounts Payable/Accounts Receivable accruals, abnormal balance remediation, and feeder system reconciliations.

• Trading Partner Reconciliations (ADVANA & DDRS): In-depth buyer/seller reconciliations using ADVANA and DDRS, coordinating with Trading Partners (TPs) to eliminate accounting discrepancies and Trading Partner elimination JVs.

• Personnel Security & Staffing Maintenance: Ensuring all personnel meet Tier 3 (T3) Noncritical-Sensitive Background Investigation / Position of Trust requirements for Common Access Card (CAC) eligibility, with the demonstrated organizational capacity to replace departed personnel within 15 calendar days.

3. Capability Statement Instructions

Interested parties are requested to submit an unclassified Capability Statement conforming to the following criteria:

• Page Limit: Six (6) pages maximum (8.5 x 11-inch format, 1-inch margins, minimum 11-point font). Title/cover pages and SBA formal certification letters do not count against the 6-page limit.

• Submission Method: All responses shall be submitted electronically to the following Government points of contact:

• Program Lead: Ms. Kate Browning at katarzyna.a.browning.civ@mail.mil

• Contract Specialist: Ms. Courtney Fluellen at courtney.r.fluellen.civ@mail.mil

• Proprietary Information: All information received clearly marked "Proprietary" will be handled accordingly.

4. Required Capability Statement Contents

Submissions should be organized to address the following areas:

Section A: Company Information & Business Profile

1. Administrative Details: Company name, mailing address, telephone number, email address, website address (if available), Unique Entity Identifier (UEI) from SAM.gov, CAGE Code, and company structure (Corporation, LLC, partnership, joint venture, etc.).

2. Authorized Point of Contact: Name, title, telephone number, and email address of a point of contact having the authority and knowledge to clarify responses with Government representatives.

3. Business Size & Socio-Economic Status: Type of business, including small business socio-economic categories registered in SAM.gov:

• 8(a) Program: Indicate current SBA entrance date and anticipated exit/graduation date.

• SBA Mentor-Protégé / Joint Ventures: If responding as an SBA-approved 8(a) Joint Venture or Mentor-Protégé Agreement (IAW 13 CFR 124.513 and 125.6), identify partner entities and SBA approval status.

• HUBZone: Confirm firm is currently certified or will be certified by SBA by time of proposal.

• SDVOSB: Confirm certification representation in SAM.

• WOSB / EDWOSB: Indicate whether certification is self-certified or formally certified by the SBA.

4. Prime or Subcontractor Interest: Indicate explicitly whether your organization is interested in this requirement as a Prime Contractor or as a Subcontractor.

5. Teaming and Subcontracting:

• Small businesses shall specify if any kind of teaming arrangement or joint venture will be involved to fulfill this requirement.

• Other-than-small businesses shall address potential subcontracting opportunities that would exist.

6. Contract Vehicles: If applicable, list available GSA Multiple Award Schedules (MAS), OASIS+, 8(a) STARS III, or other Multiple Award IDIQ contract numbers.

Section B: Technical Breadth & Organizational Expertise

Describe your organization’s breadth of expertise and technical competency to execute the PWS, specifically addressing:

7. DAI & DoW Financial Systems Support: Describe your history and depth of expertise working with the Department of War’s Financial Systems, specifically DAI (or comparable federal Oracle EBS implementations). Detail the specific functional areas supported, including:

• Tier 1 Help Desk operations and ticket escalation with the DLA DAI PMO.

• Enterprise Identity, Credential, and Access Management (E-ICAM), user administration (UMX), and role mapping.

• Training development and delivery (including CBT and instructor-led sessions).

• Module functional support across Budget to Report, Procure to Pay, Order to

Cash, Acquire to Retire, and Time & Labor.

8. Financial Reporting, ADVANA & DDRS Experience: Describe your experience providing Financial Reporting support to federal agencies. Specifically detail your hands-on involvement with:

• Utilizing ADVANA and DDRS for data analytics and financial reporting.

• Preparing and analyzing monthly and quarterly Journal Vouchers (JVs) and reconciling abnormal balances.

• Executing Trading Partner reconciliations and developing processes to eliminate Trading Partner JVs.

• Supporting Agency Financial Statements and FIAR audit walkthroughs/examinations.

9. Operational Accounting Support: Describe your experience providing accounting transaction support to the Department of War or other federal agencies, specifically:

• Types of accounting and obligating transactions supported (e.g., Purchase Orders, MIPRs, IAAs, MORDs, manual travel/PCS documents).

• Operational capacity to achieve a 99% transaction entry accuracy rate within tight turnaround times (24 business hours routine; 4 business hours emergency).

• Reimbursable program execution (Order to Cash), IPAC error corrections, unmatched disbursements (UMD), and DAR-Q reviews.

10. Personnel Security & Vacancy Replacement: Confirm your firm's capability to provide personnel who hold or can readily obtain a Tier 3 (T3) Position of Trust background investigation prior to performance, and outline your methodology to backfill vacancies within 15 calendar days to avoid mission impact.

Section C: Relevant Past Performance (Similar Scale & Complexity)

Provide the following information on two (2) similar projects completed within the last five (5) years (or currently active) in an environment of similar scale and complexity for which the responder was a prime contractor, subcontractor, or joint venture partner:

• Scale/Complexity Benchmark: Projects supporting core federal financial ERP systems (DAI, GFEBS, DEAMS, or Momentum), supporting a substantial user base, processing high transaction volumes, or supporting DoD FIAR audit preparation.

• Required Details for Each Project:

11. Project name and contract number.

12. Total contract value.

13. Customer Point of Contact (name, title, address, telephone number, and email address).

14. Company's role (Prime Contractor, Subcontractor, or Joint Venture) and specific services provided.

15. Detailed description of the project, including technical challenges encountered and measurable successes achieved.

Section D: Industry Feedback on PWS and NAICS

16. Draft PWS Review: List any challenges, ambiguities, or potential performance roadblocks related to fulfilling the draft PWS requirements, and provide constructive suggestions for improving the PWS language.

17. NAICS Code: Provide comments on the proposed NAICS code 541219 (Other Accounting Services; $25.0M size standard) or suggestions for alternative codes with supporting rationale.