H9821025R0001-COLA-Amendment 1.pdf

Thursday, March 6, 2025

DEFENSE HUMAN RESOURCES ACTIVITY (DHRA)

COST-OF-LIVING DATA COLLECTION AND ANALYSIS

H9821025R0001 – AMENDMENT #1

QUESTIONS & ANSWERS (Q&A)

I. CHANGES

a) Solicitation, pages 12 – 39, Clauses:

• DELETE FAR 52.222.21 – Prohibition of Segregated Facilities (Apr 2015)

• DELETE FAR 52.222-26 – Equal Opportunity (Sept 2016)

• ADD in Full Text, FAR 52.212-3 – Offer Representations and

Certifications – Commercial Products and Commercial Services (Mar 2025) (Deviation 2025-O0003)

• DELETE the reference to FAR 52.212-5 and REPLACE in Full Text, FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Products and Commercial Services (Mar 2025) (Deviation 2025-O0003)

b) Solicitation, page 42, Priced CLIN Structure – Task Order 1, DELETE in its

ENTIRETY and REPLACE with the following:

CLIN QTY/

UNITS

UNIT

PRICE

TOTAL

PRICE

PERIOD of

PERFORMANCE

TASK ORDER ONE (1)

CLIN 0001 – The Contractor shall provide FFP Cost-of-Living Data Collection and Analysis Services Integrated Outreach Services in accordance with the Performance Work Statement (PWS) and as determined at the Task Order level.

The period of performance is a five year ordering period.

Months

15 May 2025 – 14 May 2026

CLIN 0002 – DO NOT PROPOSE A COST

UNDER THIS CLIN FOR TRAVEL. Travel in support of services performed under this contract will be reimbursed in accordance with FAR 31.205-46. The Government's Not To Exceed (NTE) amount is estimated at $13,000.00 per

1 Unitless $13,000.00 (No to

Exceed) Do Not

Price

15 May 2025 – 14 May 2026 year. Profit, fee, or other indirect cost shall not be included or paid on this CLIN.

GRAND TOTAL TASK ORDER ONE (1)

c) Attachment 3 – Solicitation IDIQ Pricing Table, a new sheet has been added titled, “Task Order One (1)” for offerors to submit pricing for task order one (1).

II. QUESTIONS & ANSWERS

1. Is this a brand new contract or was an incumbent performing these services. If it is not brand new, could you please provide the current/previous contract number?

This is a re-compete The incumbent is DecisionPoint Corporation. The contract number is H9821020D0002.

2. If the award is not issued to the incumbent, is the offeror expected to absorb the incumbents team for their knowledge base?

Absorbing the incumbent’s team is at the discretion of the awardee.

3. Please clarify if Attachment 3 – Is the IDIQ Pricing the only pricing offerors are to submit in Volume IV?

Volume IV shall include Attachment 3 – IDIQ Pricing. In Volume IV it shall also include the completed tables from Enclosure 1 – Price CLIN Structure (pages 41-42) to include the table “Price CLIN Structure – IDIQ” and “Priced CLIN Structure – Task Order – 1”.

4. Attachment 3 - Are resumes required to be submitted for the Labor

Descriptions in the Total Labor Estimate? If so, shall they be an addendum in the Technical Volume?

No, resumes are not required to be submitted for the Labor Descriptions in the Total Labor Estimate.

5. Solicitation, page 41, Enclosure 1 - Is the Price CLIN Structure to be submitted in Volume IV with Attachment 3?

Yes, the Price CLIN Structure should be submitted in Volume IV with Attachment 3.

(Please see question 3)

6. Solicitation, page 43, Enclosure 2 - What is the maximum obligation that could be awarded under this IDIQ?

The max obligation (or ceiling of the contract) will be determined by the proposed CLIN value of CLIN 0001(Labor) will be used with the Government's not-to-exceed amount for travel (CLIN 0002) to calculate a total proposed price, which will become the resulting contract ceiling for the awardee. – Reference paragraph D, page 7 of the solicitation.

7. Attachment 1, page 3, Scope, Section 3.1 - Which of the team of four listed under Total Labor Estimate will be required to travel the 4x maximum during each period of performance?

The offeror should determine which member of the team is most appropriate depending on the Government’s specific request for travel; however, the Program Manager is expected to be the main traveler.

8. Attachment 1, page 3, Scope, Section 3.1 - Are any of the team required to travel outside of the United States?

There is no requirement to travel outside the United States.

9. Attachment 1, page 3, Scope, Section 3.2 - Does the offeror or DHRA provide the templates and forms to perform data collection?

The offeror is expected to create the templates and forms used to perform the data collection.

10. Appendix 1 - Will the Market Basket Data Collection be performed by our team working in the United States or does our team need to travel to the United States and international locations listen in Appendix 1?

The offeror is expected to collect cost-of-living data worldwide. Offerors should determine the most appropriate way to collect data in all requested locations.

11. Attachment 1, page 3, Requirements, Sections 4.1 – 4.3.4 - Will offerors team have access to current Market Basket Price Data in which to make comparisons and/or formulate updated prices?

The Government can provide the current market basket list of goods and services and the average price for each market basket item.

12. Attachment 1, page 5, Data Format - Will the offeror exchange the data through a government provided secure portal or is the offeror required to provide the secure portal?

The offeror may provide the data via email or DoD SAFE and as is not expected to create a secure portal.

13. Attachment 1, page 10, Records Management, Section 6.7 - Is the government issued equipment to be used onsite only or is the team allowed to telework?

Telework is permitted, granted that all employees complete the required training and identify an appropriate work site.

14. Attachment 1, page 11, Security, Sections 7.0-7.22.4 - Are offerors required to hold a facilities clearance?

No, offerors will not be required to hold a facilities clearance. If onsite presence is needed, the government will provide instructions and coordinate facilities access.

15. Appendix 2 - Are the items in Appendix 2 the final items or does this list change based on the needs of the individuals utilizing the Market Basket items?

The list of market items may change based on new data in the Bureau of Labor Statistics Consumer Expenditure Survey and the offeror’s determination of the most appropriate items.

16. The Government provides pre-populated labor categories and hours as follows: Program Manager (1000); Senior Data Analyst (1500); Economic Research Specialist (1200); and Junior Data Analyst (1800). Is the Government requesting offerors use these specific labor categories and/or labor hour estimates for IDIQ pricing or may the offeror adjust them?

The offeror may propose different labor categories however we ask that they use the number of hours listed.

17. Is the Government requesting offerors to submit Attachment 3 with their Volume IV proposal as a PDF or as a separate Excel file?

A separate excel file is preferred.

18. Can first tier-subcontractors be counted a past performance?

Yes, please reference Section 4.0, Section A (4) page 5.

19. Total Labor Estimate Tab, Column C: Can the Government please confirm the hours provided in Column C are there for the purpose of calculating the base IDIQ total evaluated price and the offeror should not change those?

Confirming, that the hours provided in Column C are there for the purpose of calculating the base IDIQ total evaluated price and the offeror should not change them.

20. Section 4, d, paragraph 4, page 7: IAW with Government instructions, the offeror shall also include a complete proposal on task order (TO) one (1) PWS, which will be awarded immediately after the award of the IDIQ. The TO proposal shall be firm fixed price, and break out the labor category, labor hours, and the fully burdened rate (from ordering period 1 pricing proposed in attachment 3). Can the Government please confirm the offeror can add an additional Tab under Attachment 3 in order to provide the TO price proposal?

Please see amendment 1, Task Order 1 Tab has been added to the Attachment 3 Pricing. However, please also include enclosure 1 table for Task order 1 pricing.

21. Enclosure 1 – Price CLIN Structure, Price CLIN Structure – TO 1; paragraph 1, page 42: Can the Government please confirm that the QTY column for CLIN 0001, Priced CLIN Structure – Task Order 1 Table should say "60" instead of "12" as to match with the PoP listed in the PoP column?

Please see amendment 1 with updated PoP for Task Order 1. Task order 1 will be for “12” months. The Government corrected the Period of Performance for the Price CLIN structure of Task Order 1. It now reads “15 May 2025 – 14 May 2026”.

22. Enclosure 1 – Price CLIN Structure, Price CLIN Structure – TO 1; paragraph 1, page 42: Can the Government please confirm that the offeror shall complete the Unit Price & Total Price Column for CLIN 0001?

Yes, this is correct.

23. Section 4, d, paragraph 2, page 7: Per Government instructions, the offeror shall insert the total for all five periods in the contract line item number (CLIN) 0001 (Labor) only (Enclosure 1). Can the Government please confirm the offeror can add an additional Tab under Attachment 3 in order to provide the completed Enclosure 1?

Yes, the Government has no reservations with the offeror adding an additional tab to include Enclosure 1.

24. Section 4, b, 4, paragraph 7, page 6: Can the government confirm Element E, First Task Order needs to be submitted as Attachment 2 and is not included in Volume II and the 30-page limit?

First Task Order Technical shall be submitted in Volume II and part of the 30-page limit. (The First Task Order PWS is identical to the Base IDIQ PWS. Future Task Orders will all be within scope of the Base IDIQ PWS, however the magnitude of the work may fluctuate.)

ALL OTHER TERS AND CONDITIONS REMAIN UNCHANGED AND IN FULL EFFECT