H9821022R0023 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

H9821022R0023 25-Jul-2022

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 PM 25 Aug 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

H982109. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NICHOLE WYCHE-SEAWOOD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 03E25

ALEXANDRIA VA 22350-4000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0140 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEFENSE TRAVEL MANAGEMENT OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$21,500,000

NAICS:

541611

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF131

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

Base Period Phase I

FFP

IAW PWS Section 4.4

ESTIMATED

NET AMT

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AA 1 Each Annual Kickoff Meeting

FFP

IAW PWS Section 4.4

FOB: Destination

PSC CD: B506

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AB 1 Each MHO Data Collection Instructions

FFP

IAW PWS Section 4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AC 1 Each Military Housing Area Mapping

FFP

IAW PWS 4.4.2

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AD 1 Each Data Collection Plan

FFP

IAW PWS Section 4.4.3

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AE 1 Each MHO Database Modification

FFP

IAW PWS Section 4.4.6

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AF 5 Each Data Collection Training

FFP

IAW PWS Section 4.4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

Base Period Phase II

IAW PWS Section 4.5

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AA 310 Each Housing Cost Data

FFP

IAW PWS Section 4.5

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AB 1 Each Total Housing Cost Data

FFP

IAW PSW Section 4.5.5

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AC 1 Each Zip Code Cross Walk

FFP

IAW PWS Section 4.5.8

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AD 1 Each CCG THC Estimates

FFP

IAW PWS Section 4.5.8.1

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AE 1 Each Annual Summary Report

FFP

IAW PWS Section 4.5.9

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AF 1 Each Regression Results and Smoothed THC Est

FFP

IAW PWS Section 4.5.9.1 and 4.5.9.2

UNIT UNIT PRICE ESTIMATED AMOUNT

Base Period All Phases

IAW PWS Section 4.6

UNIT UNIT PRICE ESTIMATED AMOUNT

0003AA 12 Each Technical Support

FFP

IAW PWS Section 4.6.1

UNIT UNIT PRICE ESTIMATED AMOUNT

0003AB 25 Each Site Reviews

FFP

IAW PWS Section 4.6.2

UNIT UNIT PRICE ESTIMATED AMOUNT

0003AC 8 Each Site Visits

FFP

IAW PWS Section 4.6.3

UNIT UNIT PRICE ESTIMATED AMOUNT

0003AD 6 Each Ad Hoc Studies

FFP

IAW PSW Section 4.6.4

UNIT UNIT PRICE ESTIMATED AMOUNT

0003AE 4 Each Military Housing Office Data Submission

FFP

IAW PWS Section 4.6.5

UNIT UNIT PRICE ESTIMATED AMOUNT

0003AF 1 Each Comparison Ratio Tool

FFP

IAW PWS Section 4.6.6

UNIT UNIT PRICE ESTIMATED AMOUNT

0003AG 1 Each Interpolation and Anchor Point Review

FFP

IAW PWS Section 4.6.7

ITEM NO SUPPLIES/SERVICES EST .

UNIT UNIT PRICE AMOUNT

0004 1 Unitless Base Period Travel

COST

IAW PWS Section 7.0

ESTIMATED COST

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 1 Phase I

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AA 1 Each OPTION Annual Kickoff Meeting

FFP

IAW PWS Section 4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AB 1 Each OPTION MHO Data Collection Instructions

FFP

IAW PWS Section 4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AC 1 Each OPTION Military Housing Area Mapping

FFP

IAW PWS 4.4.2

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AD 1 Each OPTION Data Collection Plan

FFP

IAW PWS Section 4.4.3

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AE 1 Each OPTION MHO Database Modification

FFP

IAW PWS Section 4.4.6

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AF 5 Each OPTION Data Collection Training

FFP

IAW PWS Section 4.4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 1 Phase II

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AA 310 Each OPTION Housing Cost Data

FFP

IAW PWS Section 4.5

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AB 1 Each OPTION Total Housing Cost Data

FFP

IAW PSW Section 4.5.5

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AC 1 Each OPTION Zip Code Cross Walk

FFP

IAW PWS Section 4.5.8

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AD 1 Each OPTION CCG THC Estimates

FFP

IAW PWS Section 4.5.8.1

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AE 1 Each OPTION Annual Summary Report

FFP

IAW PWS Section 4.5.9

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AF 1 Each OPTION Regression Results and Smoothed THC Est

FFP

IAW PWS Section 4.5.9.1 and 4.5.9.2

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 1 All Phases

UNIT UNIT PRICE ESTIMATED AMOUNT

1003AA 12 Each OPTION Technical Support

FFP

IAW PWS Section 4.6.1

UNIT UNIT PRICE ESTIMATED AMOUNT

1003AB 25 Each OPTION Site Reviews

FFP

IAW PWS Section 4.6.2

UNIT UNIT PRICE ESTIMATED AMOUNT

1003AC 8 Each OPTION Site Visits

FFP

IAW PWS Section 4.6.3

UNIT UNIT PRICE ESTIMATED AMOUNT

1003AD 6 Each OPTION Ad Hoc Studies

FFP

IAW PSW Section 4.6.4

UNIT UNIT PRICE ESTIMATED AMOUNT

1003AE 4 Each OPTION Military Housing Office Data Submission

FFP

IAW PWS Section 4.6.5

UNIT UNIT PRICE ESTIMATED AMOUNT

1003AF 1 Each OPTION Comparison Ratio Tool

FFP

IAW PWS Section 4.6.6

UNIT UNIT PRICE ESTIMATED AMOUNT

1003AG 1 Each OPTION Interpolation and Anchor Point Review

FFP

IAW PWS Section 4.6.7

UNIT UNIT PRICE AMOUNT

1004 1 Unitless OPTION Option Period 1 Travel

COST

IAW PWS Section 7.0

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 2 Phase I

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AA 1 Each OPTION Annual Kickoff Meeting

FFP

IAW PWS Section 4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AB 1 Each OPTION MHO Data Collection Instructions

FFP

IAW PWS Section 4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AC 1 Each OPTION Military Housing Area Mapping

FFP

IAW PWS 4.4.2

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AD 1 Each OPTION Data Collection Plan

FFP

IAW PWS Section 4.4.3

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AE 1 Each OPTION MHO Database Modification

FFP

IAW PWS Section 4.4.6

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AF 5 Each OPTION Data Collection Training

FFP

IAW PWS Section 4.4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 2 Phase II

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AA 310 Each OPTION Housing Cost Data

FFP

IAW PWS Section 4.5

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AB 1 Each OPTION Total Housing Cost Data

FFP

IAW PSW Section 4.5.5

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AC 1 Each OPTION Zip Code Cross Walk

FFP

IAW PWS Section 4.5.8

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AD 1 Each OPTION CCG THC Estimates

FFP

IAW PWS Section 4.5.8.1

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AE 1 Each OPTION Annual Summary Report

FFP

IAW PWS Section 4.5.9

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AF 1 Each OPTION Regression Results and Smoothed THC Est

FFP

IAW PWS Section 4.5.9.1 and 4.5.9.2

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 2 All Phases

UNIT UNIT PRICE ESTIMATED AMOUNT

2003AA 12 Each OPTION Technical Support

FFP

IAW PWS Section 4.6.1

UNIT UNIT PRICE ESTIMATED AMOUNT

2003AB 25 Each OPTION Site Reviews

FFP

IAW PWS Section 4.6.2

UNIT UNIT PRICE ESTIMATED AMOUNT

2003AC 8 Each OPTION Site Visits

FFP

IAW PWS Section 4.6.3

UNIT UNIT PRICE ESTIMATED AMOUNT

2003AD 6 Each OPTION Ad Hoc Studies

FFP

IAW PSW Section 4.6.4

UNIT UNIT PRICE ESTIMATED AMOUNT

2003AE 4 Each OPTION Military Housing Office Data Submission

FFP

IAW PWS Section 4.6.5

UNIT UNIT PRICE ESTIMATED AMOUNT

2003AF 1 Each OPTION Comparison Ratio Tool

FFP

IAW PWS Section 4.6.6

UNIT UNIT PRICE ESTIMATED AMOUNT

2003AG 1 Each OPTION Interpolation and Anchor Point Review

FFP

IAW PWS Section 4.6.7

UNIT UNIT PRICE AMOUNT

2004 1 Unitless OPTION Option Period 2 Travel

COST

IAW PWS Section 7.0

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 3 Phase I

UNIT UNIT PRICE ESTIMATED AMOUNT

3001AA 1 Each OPTION Annual Kickoff Meeting

FFP

IAW PWS Section 4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

3001AB 1 Each OPTION MHO Data Collection Instructions

FFP

IAW PWS Section 4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

3001AC 1 Each OPTION Military Housing Area Mapping

FFP

IAW PWS 4.4.2

UNIT UNIT PRICE ESTIMATED AMOUNT

3001AD 1 Each OPTION Data Collection Plan

FFP

IAW PWS Section 4.4.3

UNIT UNIT PRICE ESTIMATED AMOUNT

3001AE 1 Each OPTION MHO Database Modification

FFP

IAW PWS Section 4.4.6

UNIT UNIT PRICE ESTIMATED AMOUNT

3001AF 5 Each OPTION Data Collection Training

FFP

IAW PWS Section 4.4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 3 Phase II

UNIT UNIT PRICE ESTIMATED AMOUNT

3002AA 310 Each OPTION Housing Cost Data

FFP

IAW PWS Section 4.5

UNIT UNIT PRICE ESTIMATED AMOUNT

3002AB 1 Each OPTION Total Housing Cost Data

FFP

IAW PSW Section 4.5.5

UNIT UNIT PRICE ESTIMATED AMOUNT

3002AC 1 Each OPTION Zip Code Cross Walk

FFP

IAW PWS Section 4.5.8

UNIT UNIT PRICE ESTIMATED AMOUNT

3002AD 1 Each OPTION CCG THC Estimates

FFP

IAW PWS Section 4.5.8.1

UNIT UNIT PRICE ESTIMATED AMOUNT

3002AE 1 Each OPTION Annual Summary Report

FFP

IAW PWS Section 4.5.9

UNIT UNIT PRICE ESTIMATED AMOUNT

3002AF 1 Each OPTION Regression Results and Smoothed THC Est

FFP

IAW PWS Section 4.5.9.1 and 4.5.9.2

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 3 All Phases

UNIT UNIT PRICE ESTIMATED AMOUNT

3003AA 12 Each OPTION Technical Support

FFP

IAW PWS Section 4.6.1

UNIT UNIT PRICE ESTIMATED AMOUNT

3003AB 25 Each OPTION Site Reviews

FFP

IAW PWS Section 4.6.2

UNIT UNIT PRICE ESTIMATED AMOUNT

3003AC 8 Each OPTION Site Visits

FFP

IAW PWS Section 4.6.3

UNIT UNIT PRICE ESTIMATED AMOUNT

3003AD 6 Each OPTION Ad Hoc Studies

FFP

IAW PSW Section 4.6.4

UNIT UNIT PRICE ESTIMATED AMOUNT

3003AE 4 Each OPTION Military Housing Office Data Submission

FFP

IAW PWS Section 4.6.5

UNIT UNIT PRICE ESTIMATED AMOUNT

3003AF 1 Each OPTION Comparison Ratio Tool

FFP

IAW PWS Section 4.6.6

UNIT UNIT PRICE ESTIMATED AMOUNT

3003AG 1 Each OPTION Interpolation and Anchor Point Review

FFP

IAW PWS Section 4.6.7

UNIT UNIT PRICE AMOUNT

3004 1 Unitless OPTION Option Period 3 Travel

COST

IAW PWS Section 7.0

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 4 Phase I

UNIT UNIT PRICE ESTIMATED AMOUNT

4001AA 1 Each OPTION Annual Kickoff Meeting

FFP

IAW PWS Section 4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

4001AB 1 Each OPTION MHO Data Collection Instructions

FFP

IAW PWS Section 4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

4001AC 1 Each OPTION Military Housing Area Mapping

FFP

IAW PWS 4.4.2

UNIT UNIT PRICE ESTIMATED AMOUNT

4001AD 1 Each OPTION Data Collection Plan

FFP

IAW PWS Section 4.4.3

UNIT UNIT PRICE ESTIMATED AMOUNT

4001AE 1 Each OPTION MHO Database Modification

FFP

IAW PWS Section 4.4.6

UNIT UNIT PRICE ESTIMATED AMOUNT

4001AF 5 Each OPTION Data Collection Training

FFP

IAW PWS Section 4.4.4

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 4 Phase II

UNIT UNIT PRICE ESTIMATED AMOUNT

4002AA 310 Each OPTION Housing Cost Data

FFP

IAW PWS Section 4.5

UNIT UNIT PRICE ESTIMATED AMOUNT

4002AB 1 Each OPTION Total Housing Cost Data

FFP

IAW PSW Section 4.5.5

UNIT UNIT PRICE ESTIMATED AMOUNT

4002AC 1 Each OPTION Zip Code Cross Walk

FFP

IAW PWS Section 4.5.8

UNIT UNIT PRICE ESTIMATED AMOUNT

4002AD 1 Each OPTION CCG THC Estimates

FFP

IAW PWS Section 4.5.8.1

UNIT UNIT PRICE ESTIMATED AMOUNT

4002AE 1 Each OPTION Annual Summary Report

FFP

IAW PWS Section 4.5.9

UNIT UNIT PRICE ESTIMATED AMOUNT

4002AF 1 Each OPTION Regression Results and Smoothed THC Est

FFP

IAW PWS Section 4.5.9.1 and 4.5.9.2

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 4 All Phases

UNIT UNIT PRICE ESTIMATED AMOUNT

4003AA 12 Each OPTION Technical Support

FFP

IAW PWS Section 4.6.1

UNIT UNIT PRICE ESTIMATED AMOUNT

4003AB 25 Each OPTION Site Reviews

FFP

IAW PWS Section 4.6.2

UNIT UNIT PRICE ESTIMATED AMOUNT

4003AC 8 Each OPTION Site Visits

FFP

IAW PWS Section 4.6.3

UNIT UNIT PRICE ESTIMATED AMOUNT

4003AD 6 Each OPTION Ad Hoc Studies

FFP

IAW PSW Section 4.6.4

UNIT UNIT PRICE ESTIMATED AMOUNT

4003AE 4 Each OPTION Military Housing Office Data Submission

FFP

IAW PWS Section 4.6.5

UNIT UNIT PRICE ESTIMATED AMOUNT

4003AF 1 Each OPTION Comparison Ratio Tool

FFP

IAW PWS Section 4.6.6

UNIT UNIT PRICE ESTIMATED AMOUNT

4003AG 1 Each OPTION Interpolation and Anchor Point Review

FFP

IAW PWS Section 4.6.7

UNIT UNIT PRICE AMOUNT

4004 1 Unitless OPTION Option Period 4 Travel

COST

IAW PWS Section 7.0

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA POP 01-NOV-2022 TO

31-OCT-2023

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

HQ0140

0001AB POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AC POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AD POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AE POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AF POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0002 N/A N/A N/A N/A

0002AA POP 01-NOV-2022 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

0002AB POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0002AC POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0002AD POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0002AE POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0002AF POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 N/A N/A N/A N/A

0003AA POP 01-NOV-2022 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

0003AB POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AC POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AD POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AE POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AF POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AG POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 N/A N/A N/A N/A

1001AA POP 01-NOV-2023 TO

31-OCT-2024

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

1001AB POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AC POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AD POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AE POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AF POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1002 N/A N/A N/A N/A

1002AA POP 01-NOV-2023 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

1002AB POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1002AC POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1002AD POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1002AE POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1002AF POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 N/A N/A N/A N/A

1003AA POP 01-NOV-2023 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

1003AB POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1003AC POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1003AD POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1003AE POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1003AF POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1003AG POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-NOV-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 N/A N/A N/A N/A

2001AA POP 01-NOV-2024 TO

31-OCT-2025

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

2001AB POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2001AC POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2001AD POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2001AE POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2001AF POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2002 N/A N/A N/A N/A

2002AA POP 01-NOV-2024 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

2002AB POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2002AC POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2002AD POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2002AE POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2002AF POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 N/A N/A N/A N/A

2003AA POP 01-NOV-2024 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

2003AB POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2003AC POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2003AD POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2003AE POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2003AF POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2003AG POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-NOV-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 N/A N/A N/A N/A

3001AA POP 01-NOV-2025 TO

31-OCT-2026

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

3001AB POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AC POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AD POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AE POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AF POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3002 N/A N/A N/A N/A

3002AA POP 01-NOV-2025 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

3002AB POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3002AC POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3002AD POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3002AE POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3002AF POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 N/A N/A N/A N/A

3003AA POP 01-NOV-2025 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

3003AB POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3003AC POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3003AD POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3003AE POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3003AF POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3003AG POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-NOV-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 N/A N/A N/A N/A

4001AA POP 01-NOV-2026 TO

31-OCT-2027

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

4001AB POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AC POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AD POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AE POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AF POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4002 N/A N/A N/A N/A

4002AA POP 01-NOV-2026 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

4002AB POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4002AC POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4002AD POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4002AE POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4002AF POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 N/A N/A N/A N/A

4003AA POP 01-NOV-2026 TO

N/A DEFENSE TRAVEL MANAGEMENT

OFFICE (DTMO)

DEFENSE TRAVEL MANAGEMENT

OFFICE

4800 MARK CENTER DR, SUITE 04J25

ALEXANDRIA VA 22350

4003AB POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4003AC POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4003AD POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4003AE POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4003AF POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4003AG POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-NOV-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

Enclosure 1

Performance Work Statement (PWS)

Basic Allowance for Housing Data Collection and Analysis Services

1.0 INTRODUCTION

The Defense Travel Management Office requires Contractor services to collect and furnish rental housing cost data for approximately 300 separate housing markets, identified as Military Housing Areas (MHAs) in the United States, including Alaska and Hawaii. MHA boundaries are determined by DPAC and the number of MHAs to be considered during performance could range from 250 to 310 annually (See Appendices 1 and 2). An MHA includes rental markets surrounding military duty stations or metropolitan areas. The principal goal of defining an MHA around a duty station is that service members should receive a Basic Allowance for Housing (BAH) sufficient to permit the typical member to live a reasonable distance from his or her duty station.

2.0 BACKGROUND

2.1 In accordance with United States Code, Title 37, Chapter 7, Section 403, the Secretary of Defense shall establish the BAH rates that are applicable for the various MHAs in the United States. The BAH program measures rental-housing costs in the civilian market rather than measuring how much service members spend on housing. The BAH program was designed to provide more accurate housing allowances based on the market price of rental housing rather than member-reported rents, thereby ensuring a better correlation between allowance payments and rental prices.

2.2 BAH is a U.S. based allowance determined by geographic duty location, pay grade, and dependency status. It provides uniformed service members adequate housing compensation based on housing costs in local civilian housing markets within the United States when government quarters are not provided. The BAH payments made under this program are entitlements that enable service members to offset costs of adequate housing within a reasonable distance of their duty locations. The BAH program results in total annual payments to service members in excess of $20 billion. Due to the high visibility of the BAH Program, it is imperative that the yearly housing allowances be based on a data collection and analysis effort that is thorough, accurate, verifiable and well-documented.

3.0 SCOPE The Contractor shall provide all personnel, management, software, equipment, training, and supplies necessary to collect, monitor, analyze, and provide rental housing cost data to the DPAC that will serve to establish BAH rates annually for each MHA.

4.0 REQUIREMENTS The Contractor shall:

4.1 Collect and analyze rental housing cost data for MHAs. Use standard methodology in collecting, monitoring, and analyzing data to ensure data accuracy and compatibility for housing units available for rent between 16 March and 1 August, while limiting introduction of statistical bias to the data sampling process.

4.1.1 Collect housing costs for rental units, as specified in para 4.5.1, at each location to include separate data covering average utilities (i.e. electricity, gas, oil, other heating fuel, water and sewer).

4.1.2 Collect data representative of specific neighborhoods, as defined by sets of ZIP Codes and Census Tracts approved by the Government. All rental housing data shall be verified and apply to recent rentals only. Recent is typically within 6 weeks of the data collection.

4.1.3 Provide analyzed data and support information, reports, and presentations using the formats specified in paragraph 5.0.

4.2 Transition Plans.

4.2.1 Transition In. The contractor shall provide a final Transition-in Plan within five (5) working days after award.

The final transition plan shall include a detailed list of the transition activities, with start and end dates, to be accomplished by the Contractor in order to ensure a successful and uninterrupted support. The transition plan shall also include its approach or methods, in accordance with government onboarding requirements, to ensure key positions are in place within 14 days, and all contractor personnel are in place within 45 days of contract award.

Key positions are identified as Program Manager and Senior Program Analyst. The government will review and provide comments to contractor within five (5) working days of receipt. The Contractor shall provide a finalized

Transition-in Plan addressing any government comments within ten (10) working days of government comments.

4.2.2 Transition Out. The outgoing Contractor is ultimately responsible for performing full services IAW the contract, during the phase-out period, and shall not defer any requirements for the purpose of avoiding responsibility or of transferring, such responsibility to the succeeding Contractor. The outgoing Contractor shall fully cooperate with the succeeding Contractor and the Government, so as not to interfere with their work or duties.

4.3 Complete the below listed Phases in the timeframes indicated.

Phase 1 1 November – 15 April Preparation for Data Collection

Phase 2 1 February – 31 October Data Collection Effort

4.4 Phase 1 - Preparation for Data Collection

4.4.1 Attend yearly kickoff meeting. The Contractor shall meet with the DPAC and review expectations and requirements of the contract for the contract year. At the meeting the Contractor shall provide an Annual Plan that includes a management plan of the anticipated tasks, workflow, milestones and deadlines and an outline of the anticipated data collection plan.

4.4.2 Map MHAs. Provide maps of Military Housing Areas, targeted census tracts, and other associated housing data using ArcGIS, Quantum GIS, or other mutually-agreed-upon formats. Maps shall be produced in a format suitable for interactive display on web pages, as well as in static map forms. Submit final maps to the COR via electronic file.

4.4.2.1 Develop and maintain Effective Market Areas (EMAs) for each MHA, which are sets of contiguous zip codes within MHA boundaries, based on the population center of the MHA, in which 90% of current BAH recipients live.

4.4.2.2 Identify and exclude census tracts with high rates of crime from the rental analysis, according to methods and data sources approved by the Government

4.4.3 Implement, and annually update, the Data Collection Plan which details the tasks, workflow, methods, and milestone schedule for the data collection. Plan updates and sources for data collection shall be coordinated with the

DPAC.

4.4.3.1 Provide a Data Collection Plan. The Data collection plan shall describe how each PWS task/subtask will be accomplished in terms of staff roles and functions. The Data Collection plan shall provide details on the development and access to an extensive database containing housing cost data for several hundred locations in the

United States, and to verify the housing cost data independently, ensuring accurate, reliable, consistent data and deliverables. The data collection plan shall cover the following topics:

4.4.3.2 Description of the issues addressed in research design (e.g., sample size, confidence and margin of error, sample stability, and measures taken to mitigate bias, etc…).

4.4.3.3 Plan for acquiring rental data from local sources such as Military Housing Offices (MHOs), if required by the government.

4.4.3.4 Plan for acquiring all other proposed sources of rental data.

4.4.3.5 Source and method for provision of utility costs.

4.4.3.6 Method of ensuring consistency of approach and measurement across different locations, while collecting data reflective of the unique housing stock available in each location

4.4.3.7 How data collected will be representative of each MHA.

4.4.3.8 Method for collecting data and/or estimating rents in standard MHA environments as well as methods for data collection and/or rent estimation in difficult housing markets (e.g. small, remote locations with limited rental housing stock or vacation rental-saturated rental markets).

4.4.3.9 Automation of data collection and data management when appropriate.

4.4.3.10 Description of indexing or proxy methods, if data for one location will be furnished in lieu of original data for another location, or if data from an alternative source will be furnished in lieu of data collected specifically for the BAH data collection effort.

4.4.4 Conduct Data Collection Training. Conduct training sessions for MHOs at locations within the Continental

United States (CONUS) and/or online at request of the Government. Military Housing Offices may assist in data collection by identifying a portion of the real estate professional contacts and/or properties that are suitable for use in the BAH data collection effort, or additional data to provide local context to the data collection effort. A training summary shall be provided after each training session that memorializes questions and key concerns addressed during the training.

4.4.4.1 Conduct up to four one-day regional data collection training sessions at the request of the Government at locations for MHOs that may participate in the data collection effort. Training sessions shall cover the MHOs role in the process, as determined by the Government, and detail the process of identifying adequate and suitable properties for inclusion in the data collection effort.

4.4.4.2 Conduct up to four half-day data collection training sessions at the request of the Government via live web interface for MHOs that may participate in the data collection effort. Training sessions shall cover the role of

MHOs in the process, as determined by the Government, and detail the process of identifying adequate and suitable properties for inclusion in the data collection effort.

4.4.5 Create an MHO Data Collection Guide. Electronically distribute data collection process guides to MHOs, as requested by the Government, not later than 16 March. The process guide shall provide guidelines for identifying adequate and suitable properties and census tracts for inclusion in the data collection effort, and instructions on how to use the web-based tool to do so.

4.4.6 Analyze local square footage standards/averages in each MHA to develop guidelines used to control the quality and adequacy of data submission.

4.4.7 Modify Data Collection Database. Annually modify/update current database code/processes/methods used in data collection to address desired changes as agreed upon with DPAC and to mitigate security requirements/ vulnerabilities/errors/bugs. All application code and data shall become property of the Government.

4.5 Phase 2 - Data Collection Effort. The Contractor shall:

4.5.1 Collect a rental data sample to include apartments, townhomes/duplexes, and/or single family houses and/or housing expenditure data that reflects both the available housing stock and civilian housing type choices for various income levels for each MHA. All data collection sources and methods must be approved by the Government before the start of data collection.)

4.5.1.1 Receive, collect, log, and store rental and/or housing expenditure data from additional, Government-approved data sources in an interactive web-based tool.

The web-based tool shall:

4.5.1.1.1 Be accessible by end users (data submitters such as MHOs), higher level reviewers (such as BAH and

Installation Service Representatives), and Government, with different permissions levels for each category of user.

4.5.1.1.2 Have the ability to query submitted data by quantity and quality.

4.5.1.1.3 Provide interactive maps for end users to use in identifying MHA boundaries, EMA boundaries, geographic dispersion of rental data submissions, and census tracts identified as eligible for data submission

4.5.1.1.4 Allow Government-approved end users to input rental housing data that may include real estate contact information, rental listing information for individual units, and/or contextual data related to the local market.

4.5.1.1.5 Operate and be integrated in the Government website environment.

4.5.1.1.6 Comply with DoD security policies for information systems IAW Section 8 of this PWS.

4.5.1.2 Collect rental and/or housing expenditure data from commercial and government sources.

4.5.1.2.1 Monitor and provide a summary of the overall MHO data sample by individual data source (e.g., compare unit price, square footage, utility cost by source).

4.5.1.2.2. Maintain a subscription to at least one industry-leading commercial rental market analytics database and integrate local rental listing data from this database into the annual BAH data sample for review and approval nationwide.

4.5.1.3 Collect rental data from a selection of properties used in previous years, if still adequate and available, to facilitate a longitudinal rental analysis, if requested by the Government.

4.5.2 Identify and collect legacy data (current rental data from properties used the previous year) for trend analysis within an MHA.

4.5.3 Map and geocode (pinpoint a location on a map from a zip code, address or longitude/latitude lines) all data submitted from any data source for use in the BAH data collection, where possible.

4.5.4 Collect data pertaining to utility expenditures by housing type and/or income level and locality. Utilities include electricity, heating fuel, water, and sewer. Create a database of collected utility data with the ability to query for specific areas and rates within MHAs.

4.5.5 Create a Total Housing Cost (THC) estimate based on utility costs, plus current year median rents for multiple housing types and/or income levels in each MHA. Provide both raw and edited electronic data files, as well as an editable spreadsheet or database of THC. Housing type or income level groupings are determined by the

Government.

4.5.6 Data Sharing. Incorporate data shared between multiple MHAs, as approved by the Government, for the applicable THCs.

4.5.7 Perform quality control and edit checks for all data collected.

4.5.8 Link final, quality-controlled THC estimates to housing costs in all zip codes outside of MHA boundaries, according to method reviewed and approved by the Government

4.5.8.1 Provide a data crosswalk linking each zip code in the United States to its corresponding MHA or County

Cost Group (CCG) as assigned by the Government. The crosswalk must be up-to-date according to current active

U.S. Postal Service zip codes and adhere to the format requirements defined by the Government.

4.5.8.2 Produce THCs for each CCG (groups of counties outside MHA boundaries with similar housing costs) by linking each group to THCs for MHAs, using a methodology and data source developed or approved by the

Government. All zip codes not included within an MHA boundary must be assigned to a CCG.

4.5.9 Develop a regression model to smooth year-over-year raw THC variability based on historical THC change data for each MHA. Model must meet specifications provided by the Government.

4.5.9.1 Produce raw THC data and post-regression, data-smoothed THCs for each MHA

4.5.9.2 Summarize the effects of the regression-based data-smoothing for each individual MHA, as well as the general effect on the nationwide data sample.

4.5.9.2.1 Provide an Annual Summary Report that details the data collection methodology used, all deliverables, data sources and quality check methods; and provides recommendations and industry best practices for improving data collection processes.

4.6 All Phases:

4.6.1 Provide support to Government data collection efforts to include: responding to questions from DoD and the

Uniformed Services regarding specific locations and their data submission, responding to technical questions by field offices and resolving problems related to the collection of BAH data, providing data analysis of previously collected data, and evaluating potential methodological changes to the analysis.

4.6.2 Perform Site Reviews. Perform site reviews at each ordered MHA location (see Appendix 1 for traditional ordering quantities). Each review will generally last for no more than one day at each MHA location. Obtain photos and compile written observations of median priced rentals for each of the housing profiles in each MHA selected for review. Submit the photos and profile information via electronic file to the COR upon completion of each site review.

4.6.3 Conduct installation site visits. Accompany Government staff on a one-day visit to a military installation and surrounding area. Prior to the visit, prepare and distribute electronic files containing:

4.6.3.1 A synopsis of issues raised by the installation command.

4.6.3.2 Historic BAH data for the MHA/CCG.

4.6.3.3 Maps of data points used in setting the current BAH rates for the MHA.

4.6.3.4 Other MHA-specific information as requested by the Government.

4.6.3.5 At the conclusion of each site visit, create a site visit report that will be used by DoD to provide feedback and any additional analysis to the visited site commands, Service compensation and installation representatives, and other BAH stakeholders.

4.6.4 Perform ad hoc studies as requested by the Government. Typical studies may include researching varying approaches to utility rate-setting methods, developing alternate rental price data collection methods and proxies for use of data in areas with sparse housing stock or low populations, or identifying and quantifying potential sources of data sample bias. Studies will generally consist of approximately eighty hours of research.

4.6.5 Provide support for data requests and audit requests received by DHRA. Review and compare the quality of data submissions from MHOs and/or other data contributors and sources and Develop a process for data reviews to ensure the quality of data submissions from all sources contributing to the BAH sample. Provide recommendations to the Government of preliminary data submission from MHOs or other sources for quality review. Submit reports that describe the results of the completed review, including a summary, a log of meetings with housing professionals, and recommendations for further consideration.

4.6.6 Develop and maintain an annually updated comparison ratio between BAH rates and American Community

Survey (ACS) housing expenditure data (or another widely accepted, publically available alternate data source) for each MHA.

4.6.6.1 Comparison ratio must be both granular and flexible enough to serve as a quality control measure for BAH sample data at the census tract level.

4.6.6.2 Comparison ratio must be available to Government year-round, excluding technical maintenance periods.

4.6.7 After conclusion of the contract base year, evaluate the effectiveness of BAH interpolation and anchor point linkages up to two times for the duration of the contract, if applicable and as requested by the Government

4.7 Participate in a Post-Award Conference.

This meeting shall provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The meeting shall provide the opportunity to discuss technical, management and security issues. The Post Award Conference will aid both the Government and Contractor in achieving a clear and mutual understanding of all requirements, and identify and resolve any potential issues. The Contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable. The

Contractor shall provide a written summary of the Post-Award Conference.

5.0 DELIVERABLES

Deliverables shall be submitted electronically to the Contracting Officer’s Representative (COR) via email or secure

DoD file transfer systems as an attachment. All deliverables under this requirement shall be submitted in Microsoft

Office Word version 2016 or greater or Adobe PDF. Deviations from this format must be coordinated and approved by the COR prior to submission.

Deliverable PWS Ref. Delivery Date

PHASE 1

Annual Plan 4.4.1 Beginning of Kickoff Meeting

MHA/EMA Mapping 4.4.2 1 February

Data Collection Plan 4.4.3.1 1 February

Training Summary 4.4.4 Five calendar days after each training session

MHO Data Collection Guide 4.4.5 16 March

Data Collection Database Modification

4.4.6 16 March

PHASE 2

MHO Data Summary 4.5.1.2.1 31 July

Legacy Data, Geocoding/Mapping, Utility Data 4.5.2-4 21 August

THC Estimates with Raw and Edited Data

Files

4.5.5 21 August

Zip Code-MHA Crosswalk 4.5.8 21 August

CCG THC Estimates 4.5.8.1 13 September

Regression results and smoothed THC

Estimations 4.5.9.1-2 6 September

Annual Summary Report 4.5.9.2.1 31 October

ALL PHASES

Site Review Data 4.6.2 31 October

Site Visit Reports 4.6.3 Ten calendar days after each visit

Ad Hoc Studies 4.6.4 Within 60 calendar days of study request, or as agreed in advance

Data Requests 4.6.5 Within 90 calendar days of audit request, or as agreed in advance

Deliverable PWS Ref. Delivery Date

Comparison Ratio Tool 4.6.6.1-2

Available year-round, other than brief periods for maintenance (not to exceed 5 business days)

Interpolation and Anchor Point Review 4.6.7 Within 90 calendar days after

Government request

Post Award Conference Summary 4.7 Seven calendar days after Conference

6.0 CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Defense Travel Management Office via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://sam.gov, System for Award Management. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, unless a later date is otherwise authorized by the Office of the Under Secretary of Defense (Personnel and Readiness). Contractors may direct questions to the help desk at help desk at: https://sam.gov.

7.0 CONTRACTOR TRAVEL

Contractor costs for Government authorized travel are included in this contract. All travel shall be in accordance with FAR 31.205-46 and applicable travel regulations (JTR). Contractor payment claims shall include applicable documentation to support actual costs incurred (e.g. airfare and hotel/lodging receipts) as well as any receipts valued at or above $75.00. Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses.

Anticipated travel for this requirement includes multiple trips annually to various locations throughout the U.S. to perform training, site reviews, and other tasks. (See Appendix 1 for traditional ordering quantities of tasks that may require travel.)

8.0 SECURITY

8.1 Access to Sensitive Information

8.1.1 To the extent that the work under this contract requires the Contractor to have access to DoD sensitive information the Contractor shall after receipt thereof, treat such information as confidential and safeguard such information from unauthorized use and disclosure. The Contractor agrees not to appropriate such information for its own use or to disclose such information to third parties unless specifically authorized by the Government in writing.

8.1.2 The Contractor shall allow access only to those employees who need the sensitive information to perform services under this contract and agrees that sensitive information shall be used solely for the purpose of performing services under this contract. The Contractor shall ensure that its employees will not discuss, divulge or disclose any such sensitive information to any person or entity except those persons within the Contractor’s organization directly concerned with the performance of the contract.

8.2 Position of Trust Requirements. All Contractor personnel with access to DHRA systems or data must comply with DOD Personnel Security Program. All persons on this contract will be designated in a Non-Critical Sensitive position (IT-II) as determined by the Government per position responsibilities.

8.2.1 Prior to beginning work on this contract, the contractor will complete all required personnel security requirements as specified by DHRA, Personnel Security Office.

8.3. Complete and submit a Tier 3 (IT-II) vetting application (Standard Form (SF) 86 National Security Questionnaire through e-QIP, fingerprints and proof of US citizenship) that is favorably accepted by the Defense Counterintelligence

Security Agency (DCSA) for all employees under this contract requesting a position of trust determination.

8.3.1 It is the responsibility on the contractor to ensure their employees and sub-contractors (if applicable) comply with DHRA personnel security requirements.

8.4 Controlled/Restricted Areas. The Contractor shall be compliant with local procedures for entry to DHRA controlled/restricted areas where Contractor personnel will work.

8.5 Physical Security. The Contractor shall safeguard all Government property and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. At the end of each work day, all Government facilities, equipment and materials shall be secured.

https://sam.gov/ https://sam.gov/

8.6 Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

8.6.1 Comply with HSPD-12 Personal Identity Verification (PIV) issuance requirements, known as the Common

Access Card (CAC). Submit a Tier 1 (IT-III) or Tier 3 (IT-II) vetting application via e-QIP, fingerprints, and proof of

US citizenship to the Defense Counterintelligence Security Agency (DCSA) for all employees under this contract.

Personnel requiring access to IT III level information systems, including e-mail, shall have at a minimum a favorable

Tier 1 background investigation. Note: The DMDC network is an IT-II level system. All contractors requiring access to DMDCs network, including email, will require a favorable Tier 3 background investigation.

8.6.1.1 All Contractor personnel must obtain/maintain a favorable FBI National Criminal History Check (fingerprint check).

8.6.1.2 Provide two forms of identification (I-9 document).

8.6.1.3 Personnel must be citizens of the United States.

8.6.1.4 Obtaining CAC or PIV ready status is the responsibility of the contractor. It is the responsibility of the contractor to notify DHRA Security and/or DMDC Cybersecurity Division when complete.

8.7 Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

8.8 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on all DHRA installations.

8.8.1 HANDLING: Access to CUI material shall be limited to those employees needing the material to perform their duties. The CUI marking is assigned to documents and material created by a DoD User Agency. CUI is not a classification, but requires extra precautions to ensure it is properly safeguarded and disseminated and is not released to the public without government authorization.

8.8.2 MARKING: Mark unclassified documents containing CUI: “CUI" at the top and bottom of each page, include the CUI warning box, and the CUI Designation Indicator Block as required in DoDI 5200.48. In a classified document:

8.8.2.1 Mark individual paragraph containing only CUI, but not classified material by placing “(CUI)" at the beginning of the portion.

8.8.2.2 Mark top and bottom of each page with classified material with the highest security classification of the material on the page.

8.8.2.3 If the document or material contains CUI under the category of Controlled…