Instructions_To_Offerors.pdf

PDF 300 KB Posted Dec 7, 2018

Attached to: Warrior Games 2019 Federal contract opportunity
Solicitation number: H9240019R0001
Issued by: United States Special Operations Command

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Instructions to Offerors

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Summary_of_Questions_13_Dec_18.xlsx	XLSX spreadsheet	Dec 18, 2018
H9240019R0001_v2.pdf	PDF	Dec 18, 2018
Summary_of_Changes.pdf	PDF	Dec 18, 2018
9.7--2019_DoD_Warrior_Games_Rules_and_Classifications_Document(_Current_a....pdf	PDF	Dec 10, 2018
9.1--Venues,.pdf	PDF	Dec 10, 2018
CDRL_A003_-_Meeting_Briefing_(Slides)_(signed).pdf	PDF	Dec 7, 2018
9.2--Schedule_of_Events_ver_10(Current_as_of_3_Dec_18).pdf	PDF	Dec 7, 2018
CDRL_A001_-_Production_and_Execution_Plan_(signed).pdf	PDF	Dec 7, 2018
9.3--Venue_Load-In_and_Load-Out_Schedule(Current_As_Of_4_Dec_18).pdf	PDF	Dec 7, 2018
H9240019R0001.pdf	PDF	Dec 7, 2018
Performance_Work_Statement_FINAL_(7_Dec_18).pdf	PDF	Dec 7, 2018
CDRL_A005_-_After_Action_Report_(signed).pdf	PDF	Dec 7, 2018
CDRL_A004_-_Meeting_Minutes_(signed).pdf	PDF	Dec 7, 2018
9.4--Bayshore_Scenario_Time_Trial_Cycling_Event_(Current_as_of_15_Nov_18).pdf	PDF	Dec 7, 2018
9.5--Hotel_Locations_(Current_as_of_3_Dec_18).pdf	PDF	Dec 7, 2018
9.6--Government_Furnished_Equipment_List_(Current_as_of_15_Nov_18).pdf	PDF	Dec 7, 2018
CDRL_A002_-_Meeting_Agendas_(signed).pdf	PDF	Dec 7, 2018

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UNITED STATES SPECIAL OPERATIONS COMMAND (USSOCOM)

SPECIAL OPERATIONS CHIEF OF STAFF (SOCS)

WARRIOR CARE PROGRAM (WCP)

2019 DEPARTMENT OF DEFENSE WARRIOR GAMES

INSTRUCTIONS TO OFFERORS

7 Dec 2019

Contents

Program Structure and Objectives ___________________________________ Error! Bookmark not defined.

General Instructions and Information __________________________________________________________________ 3

Specific Instructions _____________________________________________________________________________________ 6

Instructions for Proposal Volume Requirements ______________________________________________________ 8

Evaluation Basis for Award _____________________________________________________________________________ 15

Annex 1: Cross Reference Matrix Sample _____________________________________________________________ 19

INSTRUCTION TO OFFERORS

1. Program Structure and Objectives

1.1. This

effort

competitive

source

selection

for

commercial

services

described

above

and

the

Performance

Work

Statement

(PWS),

titled

“2019

DEPARTMENT

DEFENSE

WARRIOR

GAMES

PERFORMANCE

WORK

STATEMENT

(PWS)”.

This

acquisition

will

utilize

Lowest

Price

Technically

Acceptable

(LPTA)

source

selection

procedures

accordance

with

(IAW)

Federal

Acquisition

Regulation

(FAR)

15.101‐2.

Technical

tradeoffs

will

not

made

and

additional

credit

will

given

for

exceeding

acceptability.

assure

timely

and

equitable

evaluation

proposals,

offerors

must

the

instructions

contained

herein.

Offerors

are

required

meet

all

solicitation

requirements,

including

terms

and

conditions,

representations

and

certifications,

and

technical

requirements,

addition

those

identified

evaluation

factors

subfactors.

Only

one

(1)

proposal

may

submitted

each

offeror

response

this

requirement.

Offerors

must

clearly

identify

any

exception

the

solicitation

terms

and

conditions

and

must

provide

complete

supporting

rationale.

The

response

shall

consist

two

(2)

separate

volumes;

Volume

‐

Price,

and

Volume

–

Technical

Acceptability.

Non‐

conformance

with

the

instructions

provided

this

ITO

may

result

unfavorable

proposal

evaluation.

This

acquisition

may

result

Firm

Fixed

Price

(FFP)

Contract

for

services

with

estimated

performance

period

months

(January

through

September

2019).

However,

the

Government

reserves

the

right

award

additional

contracts

deemed

the

Government’s

best

interest.

1.2. The	Government	intends	to	select	one	contractor	for	the	award	of	this
solicitation.	However,	the	Government	reserves	the	right	to	award	no	contract	at
all,	depending	on	the	quality	of	quotations(s)	submitted	and	the	availability	of

funds.

1.3. Notice

Offerors:

Funds

are

not

presently

available

for

this

effort.

award

will

made

under

this

solicitation

until

funds

are

available.

the

event

the

Government

cancels

this

solicitation,

the

Government

has

obligation

reimburse

offeror

for

any

costs.

1.4. Notional	Contract	Line	Item	Numbers	(CLINs).	The	following	CLIN	Structure	is
notional	for	contract	award:

CLIN Effort Base / Option

CLIN Type PWS Reference

CLIN	0001	Event	Planning	Base	FFP	5.5
CLIN	0002	Sports

Management Base FFP 5.6

CLIN 0003 Sports Officials Personnel

Base FFP 5.7

CLIN 0004 Competitive Surfaces

Base FFP 5.8/5.9

CLIN 0005 Event Execution Base FFP 5.10/5.11/5.13 /5.14/5.15/ 5.16/5.17/7.2

CLIN 0006 Contractor Deliverables

Base NSP 11.1

CLIN 0101 Sports Production

Option FFP 8.1

CLIN	0102	Venue	Dressing	Option	FFP	8.2
CLIN	0103	Transportation	Option	FFP	8.3
CLIN	0104	Video	design/

production Option FFP 8.4

CLIN 0105 Volunteer Coordination

Option FFP 8.5

1.5. A

Budget/Funding

Information.

For

consideration

developing

your

proposal,

the

program/budget

funding

for

the

base

contract

not

expected

exceed

$3,300,000.

The

2019

Warrior

Games

operating

within

strict,

limited

budget.

The

Government

asks

that

the

Contractor

focus

the

Event

Management

and

Sports

Management

objectives

the

top

two

priorities,

they

are

essential

for

the

success

the

2019

Warrior

Games.

There

expectation

the

Government

for

increase

Sports

Production,

even

the

same

level

Sports

Production

recent

Warrior

Games.

1.6. Proposed Acquisition Timeline: TENTATIVE

2. General Instructions and Information

2.1. Initial Instructions:

2.1.1. The

Government

intends

evaluate

proposals

and

award

contract

without

exchanges

with

offerors.

Therefore,

the

Offeror’s

initial

proposal

should

contain

the

Offeror’s

best

terms

from

technical

and

price

standpoint.

The

Government

reserves

the

right

conduct

exchanges

with

the

offeror

later

determined

the

Contracting

Officer

the

best

interests

the

Government.

The

purpose

these

instructions

prescribe

the

format

proposals

and

describe

the

approach

for

the

development

and

presentation

proposal

data.

They

are

designed

ensure

the

essential

information

required

for

evaluation

proposals

submitted.

Offerors

are

cautioned

the

detailed

instructions

fully

and

carefully,

the

Government

intends

make

award

based

initial

offers

received

without

exchanges.

2.1.2. The	Offeror's	proposal	must	include	all	data	and	information	requested
by	this	ITO	and	must	be	submitted	in	accordance	with	these	instructions.
The	Offeror	shall	be	compliant	with	the	requirements	as	stated	in	this
solicitation.		The	proposal	shall	be	clear,	concise,	and	shall	include
sufficient	detail	for	effective	evaluation	and	for	substantiating	the	validity
of	stated	claims.	The	proposal	should	not	simply	rephrase	or	restate	the
Government's	requirements	but	rather	shall	provide	convincing	rationale
to	address	how	the	Offeror	intends	to	meet	these	requirements.	Offerors
shall	assume	the	Government	has	no	prior	knowledge	of	their	facilities,

Final	RFP	Release	07		December	2018
Proposal	Submittal	Deadline	28	December	2018
Source	Selection	02	January	2018
Contract	Award	16	January	2019

capabilities,

and

experience

and

will

base

its

evaluation

the

information

presented

the

Offeror's

proposal.

Unnecessarily

elaborate

brochures

other

presentations

beyond

those

sufficient

present

complete

effective

response

the

solicitation

are

not

desired.

The

offeror

shall

use

common

paragraph

numbering

system

among

the

tasking

statements

any

proposed

work

breakdown

structure,

schedule,

plan

and

other

proposal

documents

accordance

with

the

PWS.

The

common

paragraph

numbering

system

based

the

PWS.

Please

refer

Annex

Cross

Reference

Matrix.

2.2. Submission, Modification, and Withdrawal of Proposals:

2.2.1. Proposals	and	modifications	to	proposals	shall	be	submitted	via
electronic	mail	to	the	COKO	located	at:	gregory.metty@socom.mil

2.2.2. Proposals

may

withdrawn

written

notice

received

any

time

before

award.

Proposals

may

also

withdrawn

person

offeror

authorized

representative,

the

identity

the

person

requesting

the

withdrawal

established

and

the

person

signs

receipt

for

the

proposal

before

award.

2.2.3. Electronic

Copies

Proposal.

Text

and

graphics

portions

the

electronic

copies

shall

format

readable

Microsoft

(MS)

Word

2013

and/or

Adobe

Acrobat

Pro.

The

Offeror

must

ensure

that

the

submission

readable,

the

format

specified

the

solicitation,

and

has

been

verified

free

computer

viruses.

Prior

any

evaluation,

the

Government

will

check

all

files

for

viruses

and

ensure

that

all

information

readable.

the

event

that

any

files

are

corrupted

unreadable,

the

Government

may

request

the

Offeror

resubmit

the

electronic

media.

2.2.4. Amendments

Solicitation.

this

RFP

amended,

all

terms

and

conditions

that

are

not

amended

remain

unchanged

and

full

force

and

effect.

Offerors

shall

acknowledge

receipt

any

amendment

this

request

the

date

and

time

specified

the

amendment(s)

signing

and

returning

the

front

page

each

amendment.

2.3. Proposal	Validity.	The	proposal	acceptance	period	is	valid	through	this	date	31
Feb	2019.

2.4. Considerations	of	Alternate	Proposals.	Proposals	that	do	not	address
requirements	within	the	Government	PWS	will	be	considered	alternate
proposals.	Alternate	proposals	will	not	be	considered.

2.5. Oral Presentations. Oral presentations will not be permitted.

2.6. 2.7

Points

Contact.

The

Contracting

Officer

(KO),

Mr.

Gregory

Metty,

the

sole

point

contact

for

this

acquisition.

All

questions

concerns

should

e‐

mailed

the

2:00

Eastern

Time

December,

2018.

The

Contracting

Officer

may

reached

via

e‐mail

gregory.metty@socom.mil

phone

number

813‐826‐2032.

2.7. Communications.

Exchanges

source

selection

information

between

Government

and

offerors

will

controlled

the

KO.

may

used

transmit

such

information

offerors

only

the

can

sent

and

includes

“Source

Selection

Information

–

See

FAR

2.101

3.104”

the

Subject

line.

The

offeror

responsible

for

ensuring

the

information

appropriately

protected

regardless

the

transmission

method.

2.8. Discrepancies

Errors,

and

Omissions.

offeror

believes

that

the

requirements

these

instructions

lack

clarity

contain

error,

omission,

are

otherwise

unsound,

the

offeror

shall

immediately

notify

the

writing

with

supporting

rationale

well

the

remedies

the

offeror

asking

the

consider

the

omission

error.

Notifications

any

RFP

amendments

will

posted

www.fedbizops.gov.

The

RFP

amendments

will

posted

FEDBIZOPS.

The

offeror

reminded

that

the

Government

reserves

the

right

award

this

effort

based

the

initial

proposal,

received,

without

discussion.

This

reservation

includes

matters

additional

substitute

pages

the

initial

proposal.

2.9. System

for

Award

Management

(SAM).

Offerors

will

not

eligible

receive

contract

award

from

Department

Defense

(DoD)

activity

unless

they

are

registered

SAM.

Offerors

must

registered

the

SAM

Database

prior

award

any

contract.

Firms

must

one‐

time

basis

and

annually

confirm

accuracy

and

completeness

registration

information.

On‐line

registration

and

instructions

can

accessed

https://www.sam.gov/index.html.

2.10.	Representations	and	Certifications.	IAW	FAR	52.204‐08,	offeror	shall	submit
completed	representations,	certifications,	acknowledgments	and	statements
and	comply	with	the	System	for	Award	Management	(SAM).

2.11.

Organizational

Conflict

Interest

(OCI).

The

Government

has

not

identified

Organizational

Conflict

Interest.

Offerors

are

required

identify

any

actual

potential

Conflict

Interest

their

proposals,

and

may

required

submit

mitigation

plan

during

the

proposal

period.

The

successful

Offeror

shall

prepare

OCI

mitigation

plan,

required.

Mitigation

Plans,

required,

will

evaluated

IAW

FAR

9.5.

3. Specific Instructions

3.1. The

Offeror

shall

prepare

the

proposal

set

forth

the

Proposal

Organization

Table

below.

The

titles

and

contents

the

volumes

shall

defined

the

table,

all

which

shall

within

the

required

page

limits

and

with

the

number

copies

specified:

VOLUME/STEP ITO

PARAGRAPH

ELEC.

COPIES

PAGE LIMIT

Price ‐ Volume I

4.1

5 Pages

Technical	Acceptability	‐
Volume	II

4.2

1	35	Pages
including	all

attachments

[TBD]

Plus	2	pages
per	resume
for	up	to	3

key

3.2. Page

Limitations.

Page

limitations

shall

treated

maximums.

exceeded,

the

excess

pages

will

not

read

considered

the

evaluation

the

proposal.

Each

page

shall

counted

except

the

following;

any

Cover

Sheets,

Table

Contents,

Cross‐Reference

Matrix

(CRM),

security

control

artifacts,

Tabs,

Glossaries

terms/abbreviations/acronyms

and

matrices.

Resumes

consisting

pages

each

for

than

key

personnel

will

not

counted

against

the

total.

3.3. Page

Size

and

Format.

page

defined

each

face

sheet

paper

containing

information.

When

both

sides

sheet

display

printed

material,

shall

counted

two

pages.

Page

size

shall

8½

inches.

Pages

shall

single‐spaced

and

typed,

except

for

displays

and

the

reproduced

sections

the

solicitation

document.

The

font

shall

Times

New

Roman

and

less

than

point

size.

Use

least

inch

margins

the

top

and

bottom.

Pages

shall

numbered

sequentially

volume.

When

text

included

within

displays,

may

smaller

than

point,

but

must

clearly

legible

without

magnification,

determined

solely

the

KO.

The

size

these

displays

shall

not

exceed

the

page

size

defined

above.

3.4. Title

Page

(not

included

the

page

count).

Each

volume

must

include

title

page.

The

title

pages

must

show:

3.4.1. Solicitation Number

3.4.2. Name,	address,	telephone	numbers	and	e‐mail	address	of	the	Offeror
(only	one	copy	for	all	required	volumes)

3.4.3. Cage/DUNS

3.4.4. Acknowledgement of any amendments as an attachment

3.5. Cross‐Referencing.

Offeror

shall

complete

the

CRM

Section

Attachment

this

ITO.

The

CRM

for

the

technical

volume

shall

show

traceability

between

the

contract

references

and

the

technical

volumes.

The

CRM

for

the

past

performance

volume

shall

show

traceability

between

the

Past

Performance

Narratives

(PPNs)

and

the

sub‐factors.

The

CRM

shall

identify

the

contract

references

being

used

for

both

the

technical

and

past

performance

volumes.

The

contracts

referenced

for

the

technical

volume

shall

used

and

identified

the

past

performance

volume.

The

offeror

shall

include

CRM

the

Technical

(Volume II) and Past Performance (Volume III) volumes that shall mirror each other.

3.6. Indexing.	Each	volume	shall	contain	a	more	detailed	table	of	contents	to
delineate	the	subparagraphs	within	that	volume.	Tab	indexing	shall	be	used	to
identify	sections.

3.7. Glossary

Abbreviations

and

Acronyms

–

Each

volume

shall

contain

glossary

all

abbreviations

and

acronyms

used,

with

explanation

for

each.

Glossaries

not

count

against

the

page

limitations

for

and

consistent

with

the

terms

and

conditions

the

solicitation

may

result

being

rejected

non‐

responsive

and

not

being

evaluated.

4. Instructions for Proposal Volume Requirements

4.1. General

Instructions

Price

(Volume

I).

The

primary

purpose

the

price

proposal

volume

provide

the

and

the

team

evaluators

understanding

how

the

price

proposal

was

developed.

The

price

evaluation

criteria

will

be:

(1)

Reasonableness,

(2)

Balance,

and

(3)

Total

Evaluated

Price

(TEP),

defined

evaluation

section

this

document.

4.2. Total

Evaluated

Price

(TEP).

The

TEP

shall

used

for

evaluation

purposes

for

both

the

Basic

contract

and

Option

CLIN

award.

The

Government

requires

data

order

properly

assess

the

balance

the

offeror’s

proposal’s

cost/price.

Compliance

with

these

requirements

mandatory

and

failure

comply

may

result

rejection

the

offeror’s

proposal.

Prices

will

evaluated

for

realism

comparing

prices

technical

approach,

the

Government’s

Independent

Cost

Estimate,

and

the

prices

other

offerors.

Unrealistic

prices

(prices

that

are

too

low)

may

grounds

for

eliminating

proposal

from

competition

either

the

basis

that

the

offeror

does

not

understand

the

requirement

has

made

unrealistic

proposal.

Additionally,

unbalanced

pricing

may

pose

unacceptable

risk

the

Government

and

may

reason

reject

offeror's

proposal

per

FAR

15.404.1

(g).

Offers

should

sufficiently

detailed

demonstrate

their

cost

reasonableness

and

realism.

The

burden

proof

for

cost

credibility

proposed

costs/prices

rests

with

the

offeror.

Pricing

Information

Requirements.

IAW

FAR

15.402,

15.403‐1(b)

and

15.403‐3(a),

“information

other

than

cost

pricing

data”

may

required

support

price

reasonableness.

If,

after

receipt

proposals,

the

determines

that

there

insufficient

information

available

determine

the

reasonableness

the

proposed

pricing,

the

offeror

may

required

submit

additional

information

other

than

cost

pricing

data.

during

the

source

selection

process

the

determines

that

adequate

competition

longer

exists,

then

cost

and

pricing

data

may

required.

4.2.1. Pricing	Assumptions.	Summarize	all	significant	pricing	assumptions,
scope	limitations	and/or	qualifications	of	the	Price	proposal.

4.2.2. Price	Information.	Information	beyond	that	required	by	this	instruction
shall	not	be	submitted	unless	you	consider	it	essential	to	document	or
support	your	price	position.	All	information	relating	to	the	proposed
prices/rates,	including	all	required	supporting	documentation	must	be
included	in	the	section	of	the	proposal	designated	as	the	Price	volume.
Under	no	circumstances	shall	this	information	and	documentation	be
included	elsewhere	in	the	proposal.	All	dollar	amounts	provided	shall	be
rounded	to	the	nearest	dollar.

4.2.3. The Price Volume shall be organized as follows:

4.2.3.1. Section 1 – Table of Contents

4.2.3.2. Section 2 – Cost and Pricing Schedule

4.2.4. Supporting

Fixed‐Price

Data.

Price

proposals

must

adhere

the

pricing

structure

established

the

CLIN(s)

the

solicitation.

Each

Offeror’s

price

proposal

must

based

the

Offeror’s

own

technical

proposal,

the

Government’s

specifications,

and

other

contractual

requirements.

the

prices

used

are

based

published

price

list

catalog,

the

Offeror

shall

state,

and

provide

copy

the

document

with

the

price

proposal.

the

prices

are

based

established

market

price,

not

otherwise

published,

prices

are

applicable

only

the

proposed

contract,

the

Offeror

shall

state.

4.2.4.1. Pricing shall be completed by the Offeror in accordance with the following:

4.2.4.1.1.	Proposed	prices	shall	be	provided	reflecting	the
established	CLINs.

4.2.4.1.2. All	prices	contained	in	the	pricing	schedule	reflect	total
compensation	for	the	services	detailed	therein	and	are	fully
inclusive	of	all	costs	including	labor	(workers,	management,	aids,
assistants,	and	operators),	overhead,	general	and	administrative
(G&A)	expenses,	and	profit.

4.2.4.1.3. Price

proposals

shall

evaluated

for

the

presence

“unbalanced

pricing”

based

contractor’s

attempt

“buy

in”

the

acquisition.

The

Contracting

Officer

will

perform

price

proposal

analysis

determine

balanced

pricing.

The

Contracting

Officer

reserves

the

right

reject

offer

determined

that

the

lack

balanced

pricing

poses

unacceptable

risk

the

Government

accordance

with

FAR

Part

15.404‐1(g).

4.2.4.2. The	Government	expects	that	this	contract	will	be	awarded	based
upon	adequate	price	competition.

4.3. General

Instructions

Technical

Acceptability

(Volume

II).

The

Technical

Acceptability

Volume

should

clear,

specific,

complete,

and

include

sufficient

detail

for

effective

evaluation.

Legibility,

clarity

and

coherence

are

very

important.

Your

responses

will

evaluated

against

the

technical

subfactors

defined

this

document.

Using

the

instructions

provided

below,

provide

specifically

possible

the

actual

methodology

you

would

use

for

accomplishing/satisfying

these

subfactors.

There

will

reference

rates

price

this

volume.

Offerors

shall

assume

that

the

Government

has

prior

knowledge

their

experience

and

certifications,

and

will

base

its

evaluation

the

information

presented

the

offeror’s

proposal.

All

the

requirements

specified

the

solicitation

are

mandatory.

the

offeror’s

proposal

submission,

the

offeror

representing

that

the

company

will

perform

ALL

the

requirements

specified

the

solicitation

(including

PWS);

not

necessary

desirable

tell

the

proposal.

necessary,

however,

describe

how

you

will

accomplish/satisfy

each

subfactor

requirement

and

specifically

how

that

capability

will

used

for

this

effort.

4.3.1. Adequate

Responses:

imperative

that

the

offeror

fully

describe

and

provide

detail

how

the

offeror

shall

meet

the

subfactor

requirements

within

the

required

schedule.

The

proposal

will

evaluated

determine

whether

the

Offeror’s

methods

and

approach

have

completely

considered,

defined,

and

satisfied

the

requirements

specified

the

PWS.

Proposals

shall

clearly

demonstrate

and

substantiate

the

offeror’s

claims

fulfill

the

requirement.

The

absence

substantive

information

may

result

technically

“Unacceptable”

proposal.

not

merely

direct

copy

and

paste,

rephrase

restate

the

objectives

reformulate

the

requirements

specified

the

solicitation.

4.3.2. Technical	Approach	Factor:		The	Offeror	shall	provide	a	clear	and
comprehensive	technical	approach	that	demonstrates	an	understanding	of
all	PWS	requirements,	including	the	Options	(PWS	Section	8.0).		The	Offer’s
technical	narrative	shall	include	descriptions	and	explanations	of	how	the
requirements	for	each	task	will	be	planned,	coordinated	and	executed.		The
technical	approach	must	represent	an	adequate	concept	which	is
achievable	and	executable	within	the	scope	of	the	planned	resources
(Contractor	and	Government),	proffer,	event	venues,	and	the	timeline
associated	with	the	2019	Warrior	Games.

4.3.3. Subfactor 1: Event Management and Sports Management:

4.3.3.1. The

Offer

shall

provide

systematic

approach

detailing

end‐to‐

end

layout

execution

Event

Management

and

Sports

Management,

including

but

not

limited

synchronized

sports

production

and

sports

management

throughout

the

entire

execution

Warrior

Games

2019.

The

objective

for

the

Contractor

manage

the

activities

required

execute

the

Warrior

Games

manner

that

ensures

the

events

occur

time

and

are

supported

accordance

with

the

plan.

Details

shall

include

resources

(staff,

supplies,

services,

materials,

consumables,

tools,

transportation,

etc.),

schedules,

and

coordination

with

all

Warrior

Games

stakeholders

(Warriors,

families,

spectators,

USSOCOM,

venues,

contractors,

vendors,

etc.)

throughout

the

duration

the

2019

Warrior

Games

event.

addition,

details

shall

include

the

approach

manage

and

provision

all

support

equipment	and	personnel	for	execution	of	the	2019	DoD	Warrior
Games	athletic	events	in	accordance	with	the	Warrior	Games	plan.

4.3.3.2. The	Offeror’s	approach	shall	discuss	the	implications	of	executing	all
events	in	compliance	with	American	Disability	Act	(ADA)	standards.

4.3.3.3. The	Offeror’s		approach	shall	address	a	clear	synchronization	of
resources,	including	but	not	limited	to	personnel,	volunteers,	property	and
equipment	(Government	and	Contractor),	event	schedules,	proffer,	joint
services	(Government	and	Contractor)	and	venues,	ensuring	successful
execution	of	all	events.

4.3.3.4. The	Offer	shall	provide	their	approach	to	support	the	Government’s
Joint	Operations	Center	(JOC)	and	Joint	Support	Center	(JSC)	including	but
not	limited	to	timely	management	and	communications	to	ensure	safety,
medical,	security	/	force	protection,	logistics,	sports	information	and
Defense	Visual	Information	Distribution	Service	(DVIDS),	and	rapid	and
seamless	resolution	to	real‐time	issues.

4.3.3.5. The	Offeror’s		approach	shall	address	facility	and	venue	related
requirements,	including	but	not	limited	to	providing	and	implementing
sports	announcers,	audio/visual	media	capabilities	and	professional	grade
audio/video	event	capture	which	coordinates	and	supports	play‐by‐play
public	address	messages,	and	sports	commentary	to	enable	Government
staff,	athletes,	families,	and	spectators	to	watch	and	hear	sports	results	at
various	locations.

4.3.3.6.

The

contractor

Offer

shall

provide

their

approach

provisioning

and

executing

seamless

event

logistics,

defined

throughout

the

PWS,

including

but

not

limited

field

play

specifics,

venue

setup,

supplies

and

services,

power,

HVAC,

and

transportation

support,

including

leveraging

Government‐provided

Warrior

Games

resources.

4.3.3.7. The	Offer	shall	address	their	approach	to	working	with	Government
provided	items	(equipment,	venues,	services	as	called	out	in	PWS	4.0),	to
include	identifying	and	resolving	conflicts	and	issues	as	the	lowest	level.

4.3.3.8. The	Offer	shall	include	in	their	approach	an	adequate	transition	from
Government’s	provided	items	and	services	addressed	in	PWS	4.0	to
exercising	PWS	8.0	Option(s)	so	that	if/when	exercised,	the	change(s)	will

not cause a slip in schedule or have an adverse impact in any critical event execution.

4.3.3.9. The Offer shall address their approach to event registration and credentialing.

4.3.3.10. The	Offer	shall	address	their	approach	to	supporting	the	Government
with	talent	management.

4.3.3.11. The	Offer	shall	address	event	delay	contingency	approach	for
cancelled	or	postponed	events.

4.3.3.12. The	Offer	shall	describe	their	approach	to	sports	production,
including	but	not	limited	to	capturing	all	sporting	events	scores	and
applicable	results,	recording	and	transmitting	sports	event	data,
utilizing	Defense	Media	Activity	(DMA)	and	Contractor	media	support
to	the	Joint	Operations	Center	(JOC)	supporting	all	sport	events
simultaneously	throughout	the	duration	of	the	events.		The	approach
shall	detail	sports	production	coordination,	implementation,	and
synchronization	with	the	DMA’s	media	operations	and	visual
information	distribution	services.

4.3.3.13. The	Offer	shall	detail	their	approach	addressing	sports
management	of	events,	to	include	but	not	limited	to	schedule,
equipment,	communication	in	accordance	with	the	event	plan,	official
rules	of	play,	fair	play,	scoring	and	timing,	and	recording	and
transmitting	results	ensuring	accurate	sports	event	execution	in
accordance	with	applicable	national	governing	rules,	regulations,	and
standards	as	identified	in	PWS	9.0	Attachment	List,	and	PWS	10.0
Applicable	Publications.

4.3.3.14. The	Offer	shall	detail	their	approach	to	address	athlete
Classification,	to	include	personnel,	schedule,	and	considerations	for
international	athletes	prior	to	athletic	competition	on	21	June.		The
approach	shall	also	include	classification	during	the	Warrior	Games
competition	should	any	questions	or	concerns	arise	that	effects	an
athlete	during	individual	or	team	performance.

4.3.3.15. The

Offer

shall

detail

their

approach

address

Volunteer

recruiting,

registration,

training,

and

management

include

liability

coverage

personnel

support

the

Warrior

Games.

This

includes

the

athletic

competition

set‐up,

execution,

and

tear

down

all

venues

and

sports.

The

approach

shall

also

include

plan

care,

feed,

and

provide

appropriate

uniforms

for

Volunteers.

4.3.4. Subfactor 2: Past Experience:

4.3.4.1. Offeror	shall	describe	their	past	corporate	experience	(including
subcontractors)	as	it	relates	to	recency,	relevancy	for	the	requirements
identified	in	the	PWS.

4.3.4.2. The	Contractor	shall	provide	resumes	of	key	personnel
demonstrating	successful	experience,	knowledge,	skills	and	abilities	to
execute	the	Event	Management,	Sports	Production	and	Sports
Management	as	addressed	in	the	PWS.		Subfactor	1,	“key	personnel”
shall	have	experience	in	professional	entertainment	and	experience	in
execution	of	prior	adaptive	sport	events,	within	the	last	5	years.

5. Evaluation‐Basis for Award

5.1. General

Information.

This

acquisition

will

utilize

the

Lowest

Priced

Technically

Acceptable

(LPTA)

procedure

make

best

value

award.

decision

the

technical

acceptability

each

offeror’s

quotations

will

made.

For

the

offeror

who

determined

technically

acceptable,

award

will

made

that

vendor

with

the

lowest

overall

price.

While

the

Government

will

strive

for

maximum

objectivity,

the

technical

go/no

process,

its

nature,

subjective;

therefore,

professional

judgment

implicit

throughout

the

evaluation

process.

The

Government

intends

make

award

based

the

initial

quotations.

further

questions

are

required,

the

contracting

officer

may

contact

the

offeror

offerors.

Award

will

made

the

responsible

offeror

whose

quotation

conforms

all

solicitation

requirements,

such

terms

and

conditions,

representations

and

certifications,

technical

requirements,

and

also

provides

the

best

value

the

Government

based

the

results

the

evaluation

described

the

paragraphs

below.

5.2. The	LPTA	evaluation	process	will	be	accomplished	as	follows:	first	to	evaluate
offerors’	prices,	and	then	evaluate	the	apparent	lowest‐priced	proposal	for
technical	acceptability	under	the	technical	factors.	If	the	lowest‐price	offeror	is
evaluated	as	unacceptable,	the	next	step	is	consideration	of	technical
acceptability	of	the	next	lowest‐price	offeror,	continuing	this	process	until	a
vendor	is	found	technically	acceptable.

5.3.

Price

Volume

Evaluation

(Volume

I):

The

offeror's

Price

quotations

will

evaluated

CLIN

level

and

the

offerors

with

the

lowest

overall

Price

will

ranked

accordingly,

with

the

evaluation

starting

with

the

lowest

priced

offer.

5.3.1. Reasonableness:	If	adequate	price	competition	is	not	obtained	or	if	price
reasonableness	cannot	be	determined	using	price	analysis	of	Government‐
obtained	information,	additional	information	in	accordance	with	FAR	15.4
may	be	required	to	support	the	proposed	price.

5.3.2. Balance:

addition,

offerors

are

cautioned

against

submitting

offer

that

contains

unbalanced

pricing.

Unbalanced

pricing

exists

when,

despite

acceptable

total

evaluated

price,

the

price

one

contract

line

items

significantly

overstated

understated

indicated

the

application

analysis

techniques.

The

Government

will

analyze

offers

determine

whether

there

are

unbalanced

separately

priced

line

items.

Prices

submitted

will

compared

and

evaluated

assure

that

logical

progression

exists

price

and

quantity

changes

within

each

offeror’s

response

the

pricing

structure

the

line

items.

Offers

that

are

determined

unbalanced

may

rejected

the

lack

balance

poses

unacceptable

risk

the

Government.

5.3.3. Total

Evaluated

Price:

Quotations

shall

evaluated,

for

award

purposes,

based

upon

the

total

price

proposed

for

the

basic

requirements

(basic

award)

and

all

options

and

other

price‐related

issues

(examples

are

transportation

costs,

small

disadvantaged

business,

rental

value

for

Government

Furnished

Property).

For

CLINs

that

not

have

quantity

ranges,

the

evaluated

price

will

the

unit

price

proposed

multiplied

the

specified

unit

(e.g.

LOT).

The

sum

all

the

CLINs

(with

Options)

will

represent

the

total

evaluated

price.

Offeror’s

are

advised

that

the

evaluation of options shall not obligate the government to exercise such options.

5.4. Technical Acceptability Evaluation (Volume II)

5.4.1. Subfactor	1:		Event	Management	and	Sports	Management.	Each	task	will
be	evaluated	to	determine	the	Offeror’s	ability	to	meet	task	requirements.
The	Government	Technical	Team	shall	evaluate	the	offeror’s	proposal
against	the	requirements	to	determine	whether	the	proposal	is	acceptable
or	unacceptable,	using	the	following	descriptions:

5.5. Subfactor	2:	Past	Experience.	The	offeror’s	submission	of	past	corporate
experience	and	resumes	of	key	personnel	will	be	evaluated	to	determine	the
Offeror’s	ability	meet	the	following	requirements:

5.5.1. Does	the	Offeror	adequately	describe	their	past	corporate	experience
(including	subcontractors)	as	it	relates	to	recency,	relevancy	for	the
requirements	identified	in	the	PWS?

TABLE 5.4.1‐ Technical Acceptable/Unacceptable Rating Method

Rating Description

ACCEPTABLE

The

proposal

successfully

describes

and

provides

sufficient

detail

how

the

offeror

shall

meet

the

subfactor

requirements

within

the

required

schedule.

The

proposal’s

methods

and

approach

have

completely

considered,

defined,

and

satisfied

the

requirements

specified

the

PWS.

The

proposal

demonstrates

and

substantiates

the

offeror’s

claims

fulfill

the

requirement.

UNACCEPTABLE		Proposal	does	not	meet	all	the	requirements	of	the	solicitation.
The	proposal	is	absent	of	substantive	information.			The	proposal
unsuccessfully	describes	and	does	not	provides	sufficient	detail	as	to
how	the	offeror	shall	meet	the	subfactor	requirements	within	the
required	schedule.			The	proposal’s	methods	and	approach	have
not	completely	considered,	defined,	and	satisfied	the
requirements	specified	in	the	PWS.		The	proposal	does	not
demonstrate	and	substantiate	the	offeror’s	claims	to	fulfill	the

requirement.

5.5.2. Does	the	Offeror	provide	resumes	of	key	personnel	demonstrating
successful	experience,	knowledge,	skills	and	abilities	to	execute	the	Event
Management,	Sports	Production	and	Sports	Management	as	addressed	in
the	PWS?	Relevancy	will	be	evaluated	as	follows:

5.5.3. Does

the

Offeror’s

key

personnel

have

experience

professional

entertainment

and

experience

execution

prior

adaptive

sport

events

within

the

last

years

(must

within

the

past

years

for

acceptability

recency).

5.5.4. The	Government	Technical	Team	shall	evaluate	the	offeror’s	past
experience	(against	the	requirements)	to	determine	whether	the	proposal
is	acceptable	or	unacceptable,	using	the	following	descriptions:

TABLE 5.5.4 – PAST EXPERIENCE ACCEPTABILITY RATINGS

Rating		Definition
ACCEPTABLE	Present/past	experience	effort	involved

similar	scope	and	magnitude	of	effort	and
complexities	this	solicitation	requires.

UNACCEPTABLE

Present/past	experience	effort	involved	little	or
none	of	the	scope	and	magnitude	of	effort	and
complexities	this	solicitation	requires.

Annex

Cross

Reference

Matrix

(Sample).

The

offeror

shall

fill

each

section

independently

labeled

with

the

appropriate

paragraph

number

page

number

from

their

proposal

that

addresses

the

requirement

factor

and

subfactor.

ITO Section PWS CSOW CLINs CDRLs Proposal Reference

3.2.3.1(a)	3.2.2.4	0004
3.2.3.1(b)	3.2.2.2	0001
3.2.3.1(c)	N/A	N/A	N/A
3.2.3.1(d)	3.3.2	0008
3.2.3.2(a)	3.2.1.2.3

3.2.1.2.5.2 3.2.1.2.7.2 3.2.1.2.9.2 3.2.1.2.11.

3.2.2.1.3 3.2.2.2.3 3.2.2.3.3 3.2.2.4.3

0001‐ 0011‐ 2013‐

3.2.3.2(b) 3.2.1.1.2 3.2.2.1.1 3.2.2.2.1 3.2.2.3.1 3.2.2.4.1 3.3.1

0001‐ 0011‐ 2013‐

3.2.3.2(c) 3.2.1.2.2 (3) 3.2.1.2.3 (2)

2013‐

File details come from the government source that posted it.