Amendment__0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update three (3) of the attachments, update clauses, add clauses, and update Section C.

a. Attachment 1, entitled Spreadsheet Evaluation, Attachment 2, entitled Professional Labor Categories, and Attachment 5 entitled Request for Task Order Proposals are hereby deleted in their entirety and replaced w ith new ones dated 21 Nov 13 and 20 Nov 13, changes have been noted via track changes for the PDF documents. Offerors are required to review carefully the excel spreadsheet for changes, noting cell comments. Section J is hereby updated to reflect these new attachments.

b. Section C is updated to add in another location and clarify paragraph 7. Changes are in yellow highlight.

c. Clauses have been added and updated; see summary page.

d. The proposal submission date w ill remain 19 Dec 2013 and the time is hereby changed to 1:00 P.M. EST.

e. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Nov-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X H92241-13-R-0012

X 9B. DATED (SEE ITEM 11)

01-Nov-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Nov-2013

CODE

TECHNOLOGY APPLICATIONS CONTRACTING OFFI

BLDG 401, LEE BLVD

ATTN: PATRICIA WARD

FORT EUSTIS VA 23604

H92241 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

H92241-13-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Dec-2013 12:00 AM to 19-Dec-

2013 01:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

Technology Applications Program Office (TAPO) Support Services (TSS) Performance Work Statement

(PWS)

1.0 Introduction. The Technology Applications Program Office (TAPO) and the Mission Enhanced Little Bird (MELB) Program Office provide aircraft life cycle modernization and sustainment management for the 160th Special Operations Aviation Regiment (Airborne) (SOAR(A)) as their sole mission. The 160th SOAR(A) organization is designed to plan, conduct, and support Special Operations missions both unilaterally and jointly in all theaters and all levels of conflict, worldwide. Modern and sophisticated equipment is a critical requirement for successful Special Operations, and the organization possesses several unique and capable aircraft. These highly modified special operations aircraft include the MH-60M Blackhawk, the MH-47G Chinook, and the A/MH-6M Cayuse and future Army Special Operations Aviation (ARSOA) managed aircraft systems and mission equipment. The Special Operations Mission Planning Environment (SOMPE) provides common and tailored mission planning software tools to all ground and airborne Special Forces units within the United States Special Operations Command (USSOCOM). This contract will provide support to the TAPO, MELB, and SOMPE program offices with the majority of the support provided at Fort Eustis, VA.

All services provided by the contractor shall be ordered through the issuance of Task Orders. The contractor will be tasked, through the use of Statements of Objectives (SOO), to provide non-personal services using the professional labor categories (PLC) listed in Attachment 2. Support to the TAPO, MELB, and SOMPE offices encompasses technical analytical support, logistics support, test and evaluation support, financial/budget analytical support, cost evaluation support, and assistance with acquisition related activities that directly support aircraft modifications and modernization programs, acquisition and integration program support, and test and evaluation support. These activities enable successful accomplishment of the mission.

2.0 Scope. The effort includes professional technical, analytical, and logistics services to support modernization and sustainment of select aircraft and associated equipment and mission planning systems. The contractor personnel are required to interact and cooperate with various agencies or entities in the design, testing, simulation, and deployment of assorted aircraft as well as mission planning software, and must possess a broad understanding of the fundamentals of systems acquisition and resource management consistent with statutory requirements. Task orders will be in support of aircraft, aircraft modifications, unmanned systems, simulation, communications, battlefield data networking, avionics to include Aircraft Survivability Equipment (ASE), sensors, mission planning, helicopter armament systems, ground support equipment, special tools and test equipment, and flight and ground test activities. While the majority of the task orders will require full-time effort for many months, some task orders may be able to be accomplished with “permanent part time” support, and some special task orders will require a “special” capability above the average staffing level in order to deliver a specific deliverable in a short time period. Several of the PLCs will occasionally be required to perform their duties while serving as non-crewmembers in Government flight test aircraft. The objective of this PWS is to balance program office needs and capabilities with available resources, and to put that ability into the hands of the end user. The success of this strategy depends upon continuous analysis of requirements and available technologies, and a disciplined systems development process. The Contractor will be intricately involved in the evolution of aircraft and aircraft-related systems throughout the life cycle. It is estimated that service will entail between twenty five and thirty five full time equivalent employees.

3.0 Deliverables.

DELIVERABLE SCHEDULE

TSS Annual Project Report A002

Within thirty (30) business days following each contract award anniversary

TSS Quality Assurance Plan A003 Within twenty (20) business days following award

TSS Monthly Report (MSR) A001

Within ten (10) business days following the close of the preceding month

TSS Stand-Alone Task Report (TSR) A004

Within ten (10) business days following completion of a special task

4.0 Records/Data. All Contractor generated data and data rights in support of the technical activities under this effort will be created and maintained on Government owned and controlled information technology networks, with all rights in such data retained by the Government. Due to the nature of the work involved, it is necessary to appropriately archive in electronic media, all task related information. Because of the sensitivity or classification of information processed, it is critical that information be given the appropriate attention for processing, handling, dissemination, and storage. The Government’s rights in such data do not include contractor invoices, payroll records, and other contractor generated records for the management and administration of contractor personnel.

5.0 Performance of Work

5.1 Work Schedule. Contractor shall support the task order statement of objectives by scheduling its personnel to match Government operations to the greatest extent possible. Although the contractor employees are considered salaried exempt, and not subject to overtime, the standard work week is 8 hours per day, 5 days per week (Monday through Friday) excluding Federal Holidays unless otherwise stated. Contractor shall manage vacation/sick/personal time to insure task order SOOs are supported and Government schedule requirements met. Contractor work schedule will be part of Contractor proposal in response to Government request for task order proposal (RFTOP). Scheduled Federal holidays observed by the Government include:

New Year’s Day January 1 Martin Luther King’s Birthday Observation Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

NOTES: (1) Federal holidays falling on a Saturday will be observed the previous Friday. Federal holidays falling on a Sunday will be observed the next Monday. For Contractor planning purposes, the TAPO, MELB, and SOMPE offices typically observe Days of No Scheduled Activity (DONSA) for active duty military in conjunction with federal holidays. These DONSA days are considered working days for federal civilians, and for contractor employees. (2) From time to time Government installations may be closed in response to an unforeseen emergency or similar occurrence, or by order of the President, Secretary of Defense, or installation commander. Under such designated emergencies or other ordered base closures, contractor personnel may not be allowed on the Government installation unless specifically approved by the Contracting Officer in accordance with installation policies and procedures. (3) In the event of Government employee furlough, the contractor will be required to undergo a commensurate reduction in work hours, as pre-negotiated in the contract via a daily rate calculation.

5.2 Place of Performance. The primary work location for this contract is Ft. Eustis, VA. Other permanent work locations include Ft. Campbell, KY, Philadelphia, PA, Lexington, KY, and Hurlburt Field, FL.

Other locations TBD

5.3 Performance Evaluation Meetings. A contractor corporate representative shall be required to meet at least monthly with the Contracting Officers’ Representative(s) (COR) and other Government representatives for the first three months of contract performance as part of the contractor’s transition. These meetings shall be conducted thereafter, as often as the Government may determine to be necessary, to ensure acceptable/satisfactory contractor performance and performance quality.

6.0 Travel. Travel within the continental U.S. (CONUS) is required to support the work required by the PWS. Temporary duty travel will be reimbursed by the Government in accordance with the Joint Travel Regulation (JTR). Moving/relocation expenses may be reimbursed by the Government in accordance with the JTR within 6 months of start date, up to a maximum of $20,000 per individual. The contracting officer is the only person that can authorize and approve moving/relocation expenses, and this determination of approval must be substantiated by the contractor that suitable employees are not available in the local area.

In lieu of actual relocation expenses, a relocation bonus may be authorized by the KO based on estimated expenses. OCONUS Travel may be required on occasion.

7.0 Security. The nature of the contract requires contractor personnel to possess a high degree of security awareness. The Contractor shall comply with the established industrial security program and provide for the protection of classified defense information. Government furnished equipment/property must be reasonably protected from loss, theft, or unauthorized use. The contractor shall be responsible for understanding security obligations for the formulation of adequate regulatory procedures in the safeguarding of classified defense and other protected information. Contract security requirements and contractor access to classified information shall be as specified in this PWS and specific DD Forms 254. The Contractor shall be responsible for recruiting and retaining personnel with the appropriate clearances, as outlined under this contract. Personnel shall be clearable to the SECRET or TOP SECRET security level, depending on the task order requirement. All Contractor personnel assigned to work on the contract shall hold a SECRET or higher clearance prior to being assigned work compatible with the level of clearance. TOP SECRET clearances are only anticipated for occasional ASE and Mission Planning tasks. "The first of these tasks is envisioned to begin on or about 01 SEP 2014."

8.0 Management and Administration. The Contractor shall employ a program management structure to ensure the efficient execution of all taskings and the capability to report on the status of work performed.

8.1 Lead Employee(s). The contractor shall designate a lead employee, in writing to the contracting office, for each work location (Ft Eustis, Ft. Campbell, etc) where more than one contractor employee regularly works. The lead employee(s) shall serve as the contractor’s on-site representative for project management purposes and employee supervision and work assignments. The lead employee shall be responsible for identifying performance quality issue/concerns and providing recommended corrective action(s).

8.2 Personnel Management. Contractor shall retain appropriate number of personnel who have the necessary qualifications to effectively manage the contract requirements. Additionally, Contractor shall maintain an active training, recruitment and retention program to ensure qualified and clearable personnel are available to continue meeting contract requirements.

8.3 Process Improvement. The contractor shall be proactive in identifying problem areas and providing corrective action. The contractor and contractor personnel shall be customer oriented and display a professional and cooperative attitude when performing service for the Government.

8.4 Flight on Government Aircraft. Personnel may be required to perform non-crewmember duties on board government aircraft as a part of aircraft integration and test activities. All contractor personnel whose duties described in the PLC include participation in flight operations aboard Government-owned aircraft are subject to all rules and regulations outlined or directed in DCMA Instruction 8210.1, Army Training Circular (TC) 1-210-1,160th SOPs, 160th ATMs, USASOC, USASOAC and local supplements to 95-1, TM 1-1500-328- 23, USASOAC Policy Memo 13-01, and all other applicable DoD publications. These personnel must be in possession of the appropriate flight authorization from USASOC. All flight authorizations must be processed in writing and approved by the GFR. Non-crewmember flight authorizations require a current Class III medical examination, and a current training record. Training will be provided by the 160th SOAR(A) when required.

8.5 Military Expertise. Since the primary customer serviced during the performance of this contract is a military organization, occasionally where positions are filled with former US Military personnel, this military experience/expertise may be drawn upon. This may include but is not limited to assistance with planning/executing official military functions and ceremonies.

9.0 Documentation. Prepare deliverable reports as specified in Para 3.0 and as specified in individual task orders.

The Government shall obtain Unlimited Rights, as defined in DFARS 252.227-7013 and 252.227-7014, in all technical data and computer software that Contractor personnel generate as part of contract performance.

10.0 Government Furnished Property (GFP), Services, and Facilities.

10.1 General. Unless otherwise stated in individual task orders or elsewhere in this contract, the

Contractor must provide all property required for performance of services under the contract and task orders.

10.2 Access to Government- Facilities and Property. The Government will provide office space for direct charge contractor personnel assigned to this contract. Government-furnished facilities shall not be used for any purpose other than performance of this contract. The Government will provide the contractor with available desks, chairs, file cabinets, desktop and or laptop computers, general office supplies, fax machines, and copy machines. Government employees will normally be in the same work areas. The Contractor personnel may periodically operate Government owned or leased vehicles. Contractor personnel shall possess, at a minimum, a non-commercial drivers license.

10.3 Government-Services. The Government will provide the contractor with all utilities, postal service, and local and long-distance telephone service required for on-site contract performance. Cellular telephone service will not be provided or reimbursed by the Government.

11. Training. Government-unique mandatory training (e.g. OPSEC Awareness, Active Shooter, Information Systems Acceptable Use Policy, etc.) will be provided by the Government during normal business hours. Any training commercially available and required in order to maintain technical proficiency is the responsibility of the Contractor.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

DAILY RATE CALCULATION

The following formula shall be used in the event that calculation of a daily rate is necessary: Contractor to insert formula. The Contractor may propose a dedicated formula for use during a Government furlough. Any daily rate times the number of business days (excludes Saturday, Sunday, and Holidays) per month shall not exceed the monthly rate specified in Section B of the instant contract. The Government and the Contractor shall use the daily rate in calculations when less than a man-month is required, e.g. departure of contractor employees mid-month, expansion of the Contractor work force mid-month, and Government funding lapses.

Based upon anticipated Government funding levels in future fiscal years, the Contractor shall plan for approximately fifteen furlough days per year using this daily rate calculation. The Contracting Officer will notify the Contractor by letter of the specific dates 10 days in advance for administrative furloughs and as soon as is practicable for emergency furloughs.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.222-25 Affirmative Action Compliance APR 1984 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $15,000.00 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $48,000,000.00;

(2) Any order for a combination of items in excess of $48,000,000.00; or

(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum

Deleted: The order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons.

Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after those services ordering during ordering period number five (5) are complete (unless the option is exercised).

52.219-18 NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8(A) CONCERNS (JUN 2003)

(a) Offers are solicited only from small business concerns expressly certified by the Small Business Administration (SBA) for participation in the SBA's 8(a) Program and which meet the following criteria at the time of submission of offer--

(1) The Offeror is in conformance with the 8(a) support limitation set forth in its approved business plan; and

(2) The Offeror is in conformance with the Business Activity Targets set forth in its approved business plan or any remedial action directed by the SBA.

(b) By submission of its offer, the Offeror represents that it meets all of the criteria set forth in paragraph (a) of this clause.

(c) Any award resulting from this solicitation will be made to the Small Business Administration, which will subcontract performance to the successful 8(a) offeror selected through the evaluation criteria set forth in this solicitation.

(d)(1) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

(2) The insert name of SBA's contractor will notify the insert name of contracting agency Contracting Officer in writing immediately upon entering an agreement (either oral or written) to transfer all or part of its stock or other ownership interest to any other party.

THIS CLAUSE TO BE FILLED IN AT TIME OF AWARD

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond TBD . The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond TBD, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.247-1 COMMERCIAL BILL OF LADING NOTATIONS (FEB 2006)

When the Contracting Officer authorizes supplies to be shipped on a commercial bill of lading and the Contractor will be reimbursed these transportation costs as direct allowable costs, the Contractor shall ensure before shipment is made that the commercial shipping documents are annotated with either of the following notations, as appropriate:

(a) If the Government is shown as the consignor or the consignee, the annotation shall be:

"Transportation is for the and the actual total transportation charges paid to the carrier(s) by the consignor or consignee are assignable to, and shall be reimbursed by, the Government."

(b) If the Government is not shown as the consignor or the consignee, the annotation shall be:

"Transportation is for the and the actual total transportation charges paid to the carrier(s) by the consignor or consignee shall be reimbursed by the Government, pursuant to cost-reimbursement contract no. . This may be confirmed by contacting ."

CLAUSE WILL BE FILLED IN AT TIME OF AWARD

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense FAR Supplement (DFARS) (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7001 DISPOSITION OF PAYMENTS (DEC 1991)

Payment will be by a dual payee Treasury check made payable to the contractor or the 3rd party if applicable and will be forwarded to that disbursing office for appropriate disposition.

5652.201-9002 Authorized Changes Only by Contracting Officer (2005)

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officer is:

Valerie K. Arthur Technology Applications Contracting Office 757-878-4657 e-mail: valerie.k.arthur.civ@mail.mil mailing address: AMSAM-SPK Bldg 401 Lee Blvd Ft Eustis, VA 23604-5577 (end of clause)

The following have been deleted:

52.216-19 Order Limitations OCT 1995 52.219-4 Notice of Price Evaluation Preference for HUBZone Small

Business Concerns

JAN 2011

52.232-20 Limitation Of Cost APR 1984

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J TABLE OF CONTENTS

Number Description Date Pages

1 Spreadsheet, Evaluation 21 NOV 2013 1 2 Professional Labor Categories 20 NOV 2013 24 3 DD254 DoD Contract Security Classification Specification 20 AUG 2013 2 mailto:valerie.k.arthur.civ@mail.mil

4 Quality Assurance Surveillance Plan 30 SEP 2013 13 5 Request for Task Order Proposals 19 NOV 2013 5 Exhibits A DD1423 Contract Data Requirements List (CDRLs) 18 SEP 2013 4

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

PROPOSAL INSTRUCTIONS

1. The contractor’s proposals shall become the basis for evaluation by the Government. The proposal must be precise, factual and complete, as well as legible, clear and responsive to the solicitation. In the event the offeror takes any exception to or sets any conditions for its proposal under the subject solicitation, such an exceptions or conditions shall be set forth in a cover letter to offeror’s proposal.

2. OFFEROR’S PROPOSAL: 52.215-1 -- Instructions to Offerors -- Competitive Acquisition is incorporated.

This is an all-electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted to www.fedbizopps.gov. It is the responsibility of each offeror to review the webpage for notice of amendments, updates, or changes to current information. The following instructions must be followed when preparing the proposal. To be considered for award, a complete response to the RFP is required. Each proposal and response/acknowledgment of any amendment(s)) must be submitted to the issuing office. Each offeror must submit written information that pertains to its technical (management) capability, past performance, and price. The Government will consider how well the offeror complied with these instructions when evaluating each offer. Failure to follow these instructions may be considered indicative of the type of conduct that it may expect from the offeror during contract performance. The offeror should clearly state how it intends to accomplish the work called for in the contract. Mere acknowledgement or restatement of a requirement or task is not acceptable. The information in the proposal should be presented in a clear, coherent and concise manner.

The proposal shall include all the information requested in the instructions below.

All proposals must be complete, self-sufficient, and respond directly to the requirements of the solicitation. Any commitments made in the proposal shall become part of the resultant contract. Any significant inconsistency, if unexplained, raises a fundamental issue of the offeror’s understanding and/or ability to perform under a contract. This may be a basis for rejection of the proposal. In no case shall words like “we will comply with the requirements of the contract,” or equivalent statements, be acceptable to meet the requirements of this RFP. Failure to comply with these instructions may result in an offeror’s proposal being excluded from further consideration for award. Offerors shall submit with their proposals a list of names and telephone numbers of persons authorized to conduct negotiations.

Proposals shall be delivered to the following address. Please call 757-878-4796 upon arrival to obtain a receipt if offeror chooses to hand deliver their proposal.

Technology Applications Contracting Office ATTN: Patricia Ward Building 401 Lee Blvd.

Ft. Eustis, VA 23604 http://www.fedbizopps.gov/

3. PROPOSAL FORMAT: Format of the proposal volumes shall be as follows:

a. Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 12 point, uncompressed font.

b. Pages shall be single sided, not less than single spaced, with a minimum of one inch margins on all sides. A cover sheet should be bound in each book, clearly marked as to volume number, title, “original” or copy number, solicitation identification, and the offeror's name.

c. Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

d. Pages shall be dated and numbered sequentially by volume.

e. An Original plus two hard copies of Volume I shall be provided. An Original plus six hard copies of Volume II shall be provided. An Original plus two hard copies of Volume III shall be provided within the Volume I Binder. Volume III shall not be submitted within it’s own binder. Elaborate format, color representations, and bindings are not desirable. Three-ring binders are preferred. The pages in the binders shall be easily removed and replaced to facilitate page changes. Any pages that are changed (as the result of negotiations) should be of a different color (as specified by the Contracting Officer) and have changed information clearly marked by a vertical line in the right margin of the page and/or circling if changing data in a chart. The offeror shall indicate the new date on revised pages.

f. Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics;

not for pages of text. For tables, charts, graphs, and figures, the text shall be no smaller than equivalent to Microsoft Word 8 point, Times New Roman.

g. Electronic copies must be provided on CD-ROMs/DVDs, read-only memory, in the same quantities as specified for hard copies, one CD per volume copy. Microsoft Office 2007, presentation and spreadsheet products are preferred. Changes, as a result of negotiations, will be conformed on CD- ROMs/DVDs and have changed information clearly marked by a vertical line in the right margin.

4. PROPOSAL SUBMISSION: Each offeror must submit a price and contract compliance volume (to include prices for the individual professional labor categories (PLCs) in attachment 1), technical (management) capability volume, including a task order proposal for the two special task(s), and a past performance volume.

The technical (management) capability volume is limited to 90 pages, inclusive of any drawings, charts, etc., and exclusive of resumes, section dividers, table of contents, list of figures/tables, glossary of terms and cross-referencing indices (which are not considered content pages). The evaluators will read only up to the maximum number of pages specified. Pages shall be standard 8 ½ x 11 inch paper and type shall be Times New Roman, 12-pitch or larger font size, not less than single spacing with margins at least 1 inch, except for text embedded in tables and illustrations. Fold-out illustrations required for reader ease are allowed, however, illustration shall be counted in 8 ½” x 11” increments (e.g., a 11” x 17” document will count as two pages.

The technical volume must include the offeror’s complete technical capability. In this context, the word offeror includes other team members or subcontractors that constitute the proposed response to the RFP. Proposals shall be submitted as outlined below.

Proposals shall be submitted in three volumes:

Proposal Volume Volume I – Price & Contract Compliance

Deleted: Three

Deleted: Seven

Deleted: Three

Volume II – Technical (Management) Capability Volume III – Past and Present Performance

a. PRICE AND CONTRACT COMPLIANCE - VOLUME I – No page Limit. The offeror must address the following:

i. Offerors must complete the following: (1) Standard Form 33, blocks 12 through 18, (2) RFP

Section B, (3) RFP Attachment 1 (The Spreadsheet), and (4) RFP Section K. Unit Prices (per man month) must be provided for all Professional Labor Categories (PLC) in Section B.

Offerors must complete the Spreadsheet provided with the RFP. Note that only labor rates shall be input into the Spreadsheet in the color coded cells and that rates input into the Spreadsheet must match corresponding CLINs in Schedule B. No other manipulation of the spreadsheet is permitted. The Spreadsheet is for price evaluation purposes only.

Schedule B of the Contract shall be used for award purposes. In the event of a discrepancy between Schedule B and the Offeror’s Spreadsheet, the Schedule B rate shall be used for evaluation and award. The offeror’s General and Administrative (G&A) rate must be provided for the Travel CLINs. Offeror’s must also submit all information required to evaluate compensation for professional employees per Section L, Provision 52.222-46, Evaluation of Compensation for Professional Employees (FEB 1993). Offerors shall provide status of its facility clearance from the Defense Security Service (DSS). Offerors shall provide a copy of a Letter of Credit from a recognized banking or financial institution in the amount of three months’ salary for three each of the ten Level 3 proposed labor categories.

ii. Cost and price data is not required; however, the Contracting Officer reserves the right to request other than cost and pricing information should it be necessary to allow the Government to make a fair and reasonable price determination. Information to support unit prices should include, but not be limited to, the following:

a. Salary and fringe information with associated payroll expenses, for each line item labor category listed in Section B. In addition to the information in item “e” below, fringe shall be listed as a percentage of base salary;

b. Overhead costs;

c. General Administrative expenses;

d. Profit;

e. Compensation Plan description and analysis as required in the Management Volume.

iii. Unless the offeror states in this volume of its proposal objections to any of the terms and conditions of this RFP and the basis for such objections, the offeror shall be construed as having accepted all terms and conditions of this solicitation. If the offeror includes any conditions that the Government evaluates as taking exception to any terms and/or conditions, the Government may evaluate these as constituting a deficiency.

iv. Price proposals must adhere to the pricing structure established in Schedule B.

v. “Pricing Schedule” shall be completed by the offeror in accordance with the following:

a. All prices contained in the pricing schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor, overhead, general and administrative (G&A) expenses, and profit.

b. The Government may order none, some, or all of the PLCs during the base and option term of this contract. Offerors are required to provide prices for these PLCs under the option term. The prices for all option term PLCs will be evaluated in accordance with FAR 52.217-5, Evaluation of Options. The

Government makes no guarantee that the option term will be exercised. It will be the Government’s unilateral right to exercise the option term in accordance with the contract. If the option term is exercised, the offeror is required to perform the work when ordered.

Proposed prices shall be entered on the Attachment 1 Spreadsheet file, as well as Schedule B Schedule of Supplies/Services, readable in Microsoft Office Excel format. Offerors shall not alter the format of the spreadsheets except that column(s) may be widened. All spreadsheets are to have cells that are not locked.

c. FFP for the Transition Task SOO IAW CLIN 1001AA.

d. Offerors shall add tabs on the Attachment 1 spreadsheet, one tab per RFTOP SOO, noting which line items, prices, and labor category level quantities per month are proposed for each RFTOP. Line items shall reflect prices proposed in Schedule B only. This tab shall include proposed travel dollars.

b. TECHNICAL (MANAGEMENT) CAPABILITY - V OLUME II – Limit 90 pages. The offeror must

i. Management Approach: The Government’s objective is to maintain high quality support to TAPO, MELB, and SOMPO PM Offices, while operating in a resource constrained environment. The offeror shall fully substantiate the proposed management approach to providing short term and long term services that achieve the Government’s objective.

The offeror shall provide a description of their relevant experience in management of similar service contracts. The description should clearly convey the leadership team’s attributes that provide an advantage to more efficiently accomplish the Governments objective. The offeror shall describe the management structure, lines of reporting, and division of labor. The offeror shall show how it intends to manage work in the contract, including how task orders would be executed. The offeror shall identify the site leads for each of the currently known locations of work where more than one employee is envisioned (Fort Eustis, VA and Fort Campbell, KY) and provide resumes for these personnel. The offeror shall demonstrate a comprehensive understanding of the anticipated work under this contract and understanding of the customer’s mission to include: technical analytical support, logistics support, test and evaluation support, financial/budget analytical support, cost evaluation support, and assistance with acquisition related activities that directly support aircraft modifications and modernization programs. Additionally, the offeror shall describe the expected degree of government involvement in order to ensure success of the contract effort, and shall describe the anticipated periodic Government decision points critical to the quality and timeliness of task completion.

ii. Recruitment, Retention, and Sustainment of a Qualified Workforce:

a. The offeror shall provide the approach to recruitment, retention, and sustainment of a high quality workforce appropriate to the objectives of this services contract. The offeror must provide detailed information demonstrating the company can comply with the security requirements of the RFP. Offeror shall have a current Department of Defense Security Agreement (DD Form 441) with Defense Security Service (DSS) to support a facility clearance (FCL) with the ability to access classified information at the levels required per PLC upon commencement of performance as specified in Attachment 1. In addition, if the offeror does not have the required clearances at time of award, the offeror shall describe the process to be implemented immediately upon contract award, to obtain the facility clearance required as per the PLC performance requirements.

b. The offeror must document it’s ability to recruit and retain employees that meet the requirements of the Professional Labor Categories listed in the RFP at initial contract award and on an ongoing basis. This documentation shall include as a minimum, a detailed plan for recruitment and retention of qualified personnel, and in addition may include resumes and letters of intent to demonstrate the offeror’s recruitment capability of qualified personnel. Resumes and letters of intent may be submitted against the anticipated first ordering period requirement as shown in Attachment 1 (resumes and letters of intent, if provided, will not be counted towards the page limit). As part of its plan, offeror shall address compliance with FAR clause 52.222-46 - Evaluation of Compensation for Professional Employees.

Compliance shall be demonstrated through a thorough, detailed description and qualitative analysis of total compensation packages, i.e. base salary and all elements of fringe benefits. Describe rationale used to determine compensation levels and demonstrate ability of the proposed compensation plan to retain employees. Specific salaries and fringe for individual labor categories shall not be shown in this volume.

iii. Requests for Task Order Proposals:

a. Response to awardable task order proposals. The offer shall demonstrate an understanding of the task order process and facilitate contract initiation by providing executable proposals to the following Request for Task Order Proposal (RFTOP)s: Transition Task, Mission Equipment Logistics Support, Aircraft Logistics Support, System Safety Support, and Budget Analysis Support. Statements of Objective for the RFTOPs tasks listed above are provided as attachments to this RFP. Offerors shall specify labor categories, level of labor category, and numbers of people proposed per labor category level in the technical volume, as well as travel locations and durations per labor category. Pricing shall be reflected in the price volume only.

b. Quality Assurance Plan. The offeror shall describe the key elements of the proposed quality assurance plan, which is to be delivered at the time of each task order proposal.

c. PAST AND PRESENT PERFORMANCE - VOLUME III – Limit 40 pages. The offeror must

i. When addressing past and present performance, the offeror (Prime and Subcontractors) shall provide a maximum of fifteen references from Government and private industry sources that are not prohibited from furnishing information to the Government. Offerors may include with their proposal information on problems encountered on the identified contracts and the offeror's corrective actions. The Government will consider this information as well as information obtained from any other sources when evaluating the offeror's past performance. In selecting the references, offerors should consider the currency and relevancy of the past performance information. Current performance may have greater impact than less recent performance. In determining relevancy and currency to the solicitation requirement, offerors should make every effort to submit references that are similar in scope, nature and complexity to this solicitation. Currency and relevancy are defined in Section M of this solicitation.

ii. The offeror shall submit separately, with the proposal, a list of current contracts of similar scope, nature, and complexity, with contract number, contract office point of contact, program office point of contact, contract value, scope of services, and whether the contract involves aircraft flight operations and training. Contact information must include both telephone number and electronic mail address. If the offeror does not have Government references, the offeror shall provide references from private industry sources that are not prohibited from furnishing information to the Government. The Government will consider this information as well as information obtained from any other sources when evaluating the offeror's past performance.

iii. Offerors lacking relevant present/past performance information may submit data from subcontractors and predecessor companies who have relevant experience. In this case, offerors shall provide relevant information to allow Government evaluators to conduct a Past/Present Performance evaluation on the predecessor companies and subcontractors. If offeror is listing performance for predecessor companies, offeror shall address relationship of current organization to the predecessor. To be considered for evaluation the contractor shall provide documentation demonstrating the individuals or subcontractors are either current employees or will be employed for any ensuing contract (i.e. Letter of Intent). Such information shall, as a minimum, include:

a. Name(s) of Predecessor Company/Subcontractor and include:

Complete Address Telephone & Fax Number Employment Relationship or Agreement Brief synopsis of relevant experience E-mail address

b. Provide a minimum of three (3) to a maximum of five (5) references for each

Predecessor Company or Subcontractor and include for each reference:

Complete Address;

Point of Contact;

Telephone & Fax Number; and email address Contract Number;

Contract Type;

Project Title;

Contract Period of Performance;

Brief description of work;

iv. Offerors shall submit with their proposal a Reference List identifying all businesses and Federal, State or Local government agencies for which the offeror has been awarded a contract during the past three (3) years through this solicitation’s release date. If an offeror has more than five awarded contracts during the past 3-year period, then identify only the most recent five consecutive awarded contracts. For each reference on the list of awarded contracts, identify the following:

Contract Title Prime Contract # Federal Supply Code Description Award Amount Total Contract Value Contract Type Award Date Government Contact Point Phone Number of Contact Deliver Date/ Period of Performance

Place of Performance Key Subcontractors Amount of Overrun/ Under run (if any) Reason for overrun/under run

5. SUPPORT CONTRACTOR ACCESS TO PROPOSALS.

a. Contractor support personnel from Yahwehs Computers Inc. are providing Information Technology Local Area Network (LAN) support services under an existing contract to the source selection organization. The company’s assistance is administrative only and does not include any analysis or evaluation of proposals.