Att_2_-_Task_Order_1_-_Performance_Work_Statement.pdf

Performance Work Statement (PWS) Naval Special Warfare Command

Vehicles, Equipment and Watercraft Support Services (VEWSS)

TASK ORDER 0001

1.0 OBJECTIVES: Maintain NSWC’s fleet of vehicles and equipment at a rate ≥ 90% availability; in accordance with this PWS.

2.0 SCOPE: The Contractor shall conduct routine scheduled maintenance, interim (unscheduled) maintenance, field level maintenance, research repair parts, complete requisitions for parts and service items, record data collection (labor time & vehicle service cost) and repairs to Civil Engineering Support Equipment (CESE), Material Handling Equipment (MHE) and Ground Support Equipment (GSE). The Contractor shall provide all management, personnel, and oversight to perform technical and mechanical support services at Government owned facilities.

3.0 REQUIREMENTS

3.1 CIVIL ENGINEERING SUPPORT EQUIPMENT (CESE) / MATERIAL HANDLING EQUIPMENT

(MHE)

3.1.1 GENERAL. The Contractor shall perform inspections, preventive maintenance, and repairs identified during initial inspections and as per the guidance recommended by the Original Equipment Manufacturer (OEM) and/or the

NAVFAC P-300.

3.1.1.1 NSW has a mandated 120 calendar day cycle for completing general maintenance and safety inspections on each piece of CESE/ MHE per Naval Special Warfare Command Instruction 11240.1C and the Contractor shall maintain this service cycle.

3.1.1.2 The Contractor shall schedule all CESE/MHE equipment for service every 120 calendar days or sooner in the event the vehicle accumulates high mileage within the normal service cycle. High mileage is typically considered to be more than 5,000 miles since the previous maintenance service.

3.1.1.3 The CESE/MHE inventory list itemizes each piece of CESE/MHE by Shop Location, Equipment Identification Number, Make, Model, Year, type of fuel and current mileage.

3.1.1.4 Contractor Personnel shall pick up vehicles requiring service from a location designated by the Government’s Transportation Officer for each respective Shop Location. Once the maintenance, repairs and quality control inspections have been completed, the Contractor shall return the CESE / MHE to a Government designated holding area. Contractor personnel shall only operate government vehicles in the official performance of their duties associated with this PWS; at no time shall Contractor personnel use NSW vehicles for personnel use.

3.1.1.5 The Contractor shall perform maintenance and repair to Government owned CESE/MHE identified in CESE/MHE inventory list with total numbers varying by +/-5% during the performance period. The Contractor shall provide supply and data entry support for all equipment and vehicles.

3.1.2 MAINTENANCE SCHEDULE. Scheduled maintenance shall be conducted in three specific levels identified as “A”, “B”, and “C” based on mileage or time. Specific items to service and inspect are given in the NAVFAC P-300 Annex K and L. Standard vehicle safety inspections shall be completed as a specific task on every scheduled maintenance Shop Repair Order (SRO).

3.1.2.1 “A” Level Maintenance: Level “A” maintenance shall be completed every 120 calendar days and includes safety inspections, overall equipment mechanical inspection, changing fluids and filters and standard service items shall be serviced and changed in accordance with original equipment manufacturer recommendations. This work shall be annotated on the SRO and recorded in the vehicle maintenance database within three days of final inspection.

3.1.2.2 “B” Level Maintenance: Level “B” maintenance shall be completed every 240 calendar days and includes safety inspections, overall equipment mechanical inspection, changing fluids and filters and standard service items shall be serviced, brakes and wheel balancing. This work shall be annotated on the SRO and recorded in the vehicle maintenance database within three days of final inspection. See NAVFAC P-300 Annex K and L.

3.1.2.3 “C” Level Maintenance: Level “C” maintenance shall be completed annually and includes a detailed safety inspection and four wheel alignment when warranted. This work shall be annotated on the SRO and recorded in the vehicle maintenance database within three days of final inspection. See NAVFAC P-300 Annex K and L.

3.2.3 SKILL LEVEL. The Contractor shall have the capacity and technical skills needed to make all levels of repair to suspension, steering, electrical, instrumentation, computer controls, driver controls, brakes, fuel delivery, carburetion and fuel injection, exhaust, and power train systems. The Contractor shall be capable of repairing electric and manual window mechanisms, vehicle locks, seats, and incorporated electronics.

3.2.3.1 Tire Services: The Contractor shall be capable of demounting and mounting all sizes of tires and balancing the wheel and tire assembly once mounted. Tire repairs shall include plug insertion, patches, and complete replacement depending upon severity of damage.

3.2.3.2 Metal Work: The Contractor shall perform welding, metal forming, sheet metal work, minor body, and fender repairs.

3.3 GROUND SUPPORT EQUIPMENT (GSS)

3.3.1 GENERAL. The Contractor shall provide maintenance and repair on GSE such as, but not limited to, lawn mowers, pressure washers, tree and brush trimming equipment, generators, compressors, hydraulic attachments and other small portable engine powered tools used to support grounds maintenance work.

3.3.1.1 Government personnel shall provide GSE equipment requiring service to a respective mechanic. Once the maintenance, repairs and quality control inspections have been completed, the contractor shall return the equipment to a designated holding area.

3.4 PERSONNEL AND QUALIFICATIONS. The Government anticipates the following labor mix will be required to perform the requirements of this PWS:

Position/Skill Set

Place of Performance

San Diego, CA

Virginia Beach, VA

Stennis Space Center, MS

Pearl City, HI

Dam Neck, VA

Agana, Guam

Fort Chaffee, AR

Shop Supervisor 1 1 1 1 - 1 - Automotive Mechanic 2 5 - - - - - Bus and Truck Mechanic - - - - - - - Mobile Heavy Equipment Mechanic

12 10 3 1 2 1 1

Auto Repair Parts Supply Clerk 1 1 - - - - - Maintenance Data Clerk - 1 - - - - -

3.4.1 Mechanics. CESE and MHE Mechanics shall fall under one of the three labor categories at the level of experience provided below:

3.4.1.1 Automotive Mechanic – Each mechanic shall have a minimum of two (2) years’ experience as an Original Equipment Manufacturer (OEM) mechanic at an automotive dealership, commercial automotive mechanic or have equivalent military experience.

3.4.1.2 Bus and Truck Mechanic – Each mechanic shall have a minimum of five (5) years’ experience as an Original Equipment Manufacturer (OEM) mechanic at an automotive dealership, commercial automotive mechanic or have equivalent military experience. Additionally, each respective mechanic shall possess a current Automotive Service Excellence (ASE) certification in diesel engines and at least two (2) other Heavy Truck Categories such as, Gas & Diesel Engines; Drive Train; Brakes; Suspension & Steering; Electrical; Heating & A/C and Preventative Maintenance.

3.4.1.3 Mobile Heavy Equipment Mechanic – Each mechanic, shall have a minimum of five (5) years’ experience as an Original Equipment Manufacturer (OEM) mechanic at automotive dealership, commercial fleet mechanic or have equivalent military experience. Additionally, each respective mechanic shall possess an Automotive Service Excellence (ASE) certification in diesel engines and at least two (2) other Heavy Truck Categories such as, Gas & Diesel Engines; Drive Train; Brakes; Suspension & Steering; Electrical; Heating & A/C and Preventative Maintenance.

3.4.1.4 Additional qualifications:

3.4.1.4.1 Commercial Driver’s License: At a minimum, Contractor shall provide one mechanic at each respective shop location with a valid Commercial Drivers Licenses (CDL) to conduct operation and testing of vehicles in excess of 26,000 lbs. Gross Vehicle Weight (GVW). The Contractor shall provide a Letter of Authorization identifying each employee, by name, and the off-road equipment they are authorized to operate prior to the task order award. Specific requirements for licensing and operator approvals can be found in the NAVFAC P-300.

3.4.1.4.2 All personnel shall possess a valid state driver’s license from their state of residency to operate motor vehicles.

3.4.2 Shop Supervisor: The Shop Supervisor shall be the direct liaison with the government to discuss access to CESE/MHE, maintenance schedules, and use of Government furnished equipment (GFE) if provided. The Shop Supervisor shall be available daily to address issues and work flow.

3.4.2.1 Shop Supervisor Qualifications: Each Shop Supervisor, shall have a minimum of five (5) years’ experience as a Shop Supervisor at an Original Equipment Manufacturer (OEM) automotive dealership, commercial automotive mechanic or have equivalent military experience. Additionally, each respective mechanic shall possess an Automotive Service Excellence (ASE) certification in diesel engines and at least two (2) other Heavy Truck Categories such as, Gas & Diesel Engines; Drive Train; Brakes; Suspension & Steering; Electrical; Heating & A/C and Preventative Maintenance.

3.4.3 Auto Repair Parts Supply Clerk: The Auto Repair Parts Supply Clerk shall perform research on repair parts, service procedures, and tool requirements. The Auto Repair Parts Supply Clerk shall obtain parts and service quotes from commercial vendors for repairing automotive, construction, and heavy truck equipment. The Auto Repair Parts Supply Clerk shall use manufacturer parts and service manuals, electronic databases, and direct communications with dealers to identify and price parts and services. Accuracy in parts acquisition is essential to efficient shop operations and 95% accuracy on orders is required.

3.4.3.1 The Auto Repair Parts Supply Clerk shall perform limited aspects of supply chain management (e.g., inventory management, storage management, and property utilization) related to and in conjunction with maintenance, repair and local supply activities. The work generally involves individual case problems or supply actions related to the automotive, heavy truck, and maritime equipment, which includes maintaining a store room with readily available parts to supply mechanics with common service items. The Auto Repair Parts Supply Clerk shall recognize high and low inventory limits and manage in-stock numbers. The Auto Repair Parts Supply Clerk shall make recommendations to Government on ready access parts, storage numbers, based on rate of usage, acquisition timeline or demand.

3.4.3.2 Auto Repair Parts Supply Clerk shall conduct logistics support associated with equipment maintenance including shop cleanliness.

3.4.3.3 Supply Management: The Auto Repair Parts Supply Clerk must review mechanic information provided on worksheets and research sources of supply for repair parts required to complete maintenance and shop operations.

The Auto Repair Parts Supply Clerk shall be familiar with various manufacturer repair parts manuals, web sites, and parts listings available to locate supply sources. The Auto Repair Parts Supply Clerk shall conduct market research for parts via direct vendor contact, repair parts manuals, and internet based information sources. The Auto Repair Parts Supply Clerk shall document and present their market research findings to a Government Purchase Card (GPC) representative for execution. The Government retains responsibility for procuring all required parts and supplies.

3.4.3.4 The Auto Repair Supply Clerk shall, under no circumstances, place orders or make commitments on behalf of the Government. The Auto Repair Supply Clerk, when communicating telephonically or otherwise, shall clearly identify themselves as a contract employee and therefore not authorized to act, make decisions or order supplies or services on behalf of the Government.

3.4.3.5 Store Room Controls: The Auto Repair Parts Supply Clerk shall maintain a store room with readily available parts to supply mechanics with common service items. The Auto Repair Parts Supply Clerk shall recognize high and low inventory limits and manage in-stock numbers. The Auto Repair Parts Supply Clerk shall make recommendations to Government on ready access parts storage numbers based on rate of usage. The Auto Repair Parts Supply Clerk may use Government owned vehicles for conducting market research, compare parts, and pick up ready to receive orders.

3.4.3.6 Auto Repair Parts Supply Clerk Qualifications: Each Auto Repair Parts Supply Clerk, shall have a minimum of three (3) years’ experience as a mechanic or repair parts clerk at a commercial or Government automotive shop, featuring multiple vehicle models to include construction, heavy truck and automotive equipment. Additionally, each respective Auto Repair Parts Supply Clerk shall have passed either the ASE P1 (heavy truck) or P2 (Automotive) exam or have been employed by a commercial automotive dealer where ordering repair parts for automotive and heavy equipment was their primary responsibility.

3.4.4 Maintenance Data Clerk:

3.4.4.1 Data Processing: The Maintenance Data Clerk shall use Government computers to track work orders and requisitions, placed by a Government representative, using Government provided software, currently BIZFLOW, in the Fleet Focus Asset Works Transportation Maintenance and Operations data base. The Maintenance Data Clerk shall use Microsoft Office, or compatible programs, for purposes of creating reports, tracking the status of orders and preparing administrative correspondence.

3.4.4.2 Data Entry Support: The Maintenance Data Clerk shall input Shop Repair Order’s (SRO) cost and direct/indirect labor into the NSW Maintenance Program (Fleet Focus). The Contractor shall review, close, and file completed SRO documents within three days of final inspection. The Maintenance Data Clerk shall brief deploying military personnel on the processes for opening SRO documents, capturing direct/indirect labor, repair parts costs, and closing SRO in the NSW Maintenance Data Base as well as set up their computer accounts. The Maintenance Data Clerk shall receive work orders from outlying training sites and ensure they are properly entered in to the NSW Maintenance Data Base.

3.4.4.3 Maintenance Data Base: The Maintenance Data Clerk shall prepare Shop Production reports that provide data on the number of vehicles serviced, number of maintenance hours logged, repair parts costs, and equipment availability.

3.4.4.4 The Maintenance Data Clerk shall process all Shop Repair Orders to include initial draft, updated maintenance tasks, repair parts used and final accounting for labor, parts, maintenance codes, costs and time. Assist with data collection and entry for completion of Federal Automotive Statistical Tool reports and inventory management in several logistics programs including but not limited to Defense Property Accountability (DPAS), Federal Motor Vehicle Registration System, Federal Fleet Management System and Asset Works FA Suite®.

3.4.4.5 Maintenance Data Clerk Qualifications: Each Maintenance Data Clerk shall have a minimum of three (3) years’ experience entering data, generating maintenance and production reports. Additionally, each respective Maintenance Data Clerk shall possess two (2) years’ experience using Asset Works FA Suite Fleet Focus data management program.

3.4.4.6 The Maintenance Data Clerk shall, under no circumstances, place orders or make commitments on behalf of the Government. The Maintenance Data Clerk, when communicating telephonically or otherwise, shall clearly identify themselves as a contract employee and therefore not authorized to act, make decisions or order supplies or services on behalf of the Government

3.5 MISCELLANEOUS

3.5.1 Hazardous Materials.

3.5.1.1 Contractor personnel shall properly handle hazardous materials and place in Government provided Hazmat storage and disposal containers in accordance with all applicable Government requirements and laws.

3.5.1.2 The Government is solely responsible for properly managing the safe disposal of all hazardous waste items (e.g., lubricants, fluids, oils, etc.) in the performance of this task order.

4.0 DELIVERABLES

4.1 MONTHLY STATUS REPORT. Monthly status report is to include at a minimum:

4.1.1 Labor Summary, to include:

4.1.1.1 Number of contractor employees staffed in each location.

4.1.1.2 Positions vacant during the month and status toward filling any vacancies. Contractor shall not invoice for work unperformed due to vacant positions.

4.1.1.3 Any pertinent information on employee transitions to include Common Access Card renewals and status of security clearance for facility access; changes in employee driver’s license status related to ability to drive government equipment or otherwise meet requirements of the PWS.

4.1.2 Travel Summary, to include the month’s travel expenditures and cumulative total for the period of performance.

Description Number PWS Ref. Delivery Date

MOTHLY STATUS

REPORT

0001 4.1 Within 3 Business Days after close of each month.

5.0 PLACE OF PERFORMANCE:

5.1 Below locations represent central sites used for dispatching, storing and maintaining vehicles and related equipment:

5.1.1 Virginia Beach, VA

5.1.2 Dam Neck, VA

5.1.3 San Diego, CA

5.1.4 Agana Guam

5.1.5 Pearl City, HI

5.1.6 Stennis, MS

5.1.7 Ft. Chaffee, AR

5.2 NSW also operates a number of remote training ranges that may require support under this task order in the future, located predominately on the eastern and western coast of the United States. Contractor may be authorized to travel to support performance at other sites, when required.

6.0 CONTRACTOR TRAVEL: Upon prior approval by the COR, contractor travel is authorized for both east and west coast to include Hawaii. Contractor costs for Government authorized travel are included in this task order. All travel shall be in accordance with FAR 31.205-46 and applicable travel regulations (Joint, Federal or Standardized).

Contractor payment claims shall include applicable documentation to support actual costs incurred (e.g. airfare and hotel/lodging receipts) as well as any receipts valued at or above $75.00. Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses.

7.0 SECURITY: Security will be in accordance with the attached DD254.

7.1.1 All Contractors shall be cleared at the “Secret” level at the start of the task.

8.0 APPLICABLE DOCUMENTS:

Document Web link (if applicable)

COMNAVSPECWARCOMINST 11240.1C Available upon request

NAVFAC P-300 Management of CESE Available upon request

MHE Instruction Available upon request

9.0 PERIOD OF PERFORMANCE: Task Order shall have one (1) 12-month base year, one (1) twelve month option period. fg

10.0 ATTACHMENTS:

10.1 CESE/MHE/GSE Inventory List