Video_Production_Contract_-_Questions_and_Responses_H92240-17-Q-1065.pdf

Questions and Responses – H92240-17-Q-1065

Q1) In the Estimated Level of Effort, under 16.4.1.6 Principle Photography for SWCC Instructional Video Library, what does BCT, Pre-CQT, and CQT mean?

R1) BCT = Basic Crewman Training, CQT = Crewman Qualification Training. These are courses in the SWCC pipeline. Pre-CQT is a course before CQT.

Q2) Fifty days of shooting for the SWCC Instructional Video Library seems extremely high. Are you sure about that estimated work load?

R2) Paragraph 16.4.1.6 reflects the Government’s best estimate for level of effort required.

Q3) Some of the other estimates also seem pretty high for what's described in the PWS. Do you want us to hold to your estimates, or can we revise the estimates?

R3) These estimates are based on highly detailed training evolutions. The PWS is a brief description of the complex skill sets covered, offerors may propose a different labor mix for the Government’s consideration and shall adequately explain the basis for use of alternate labor mix.

Q4) Do you anticipate the need for any professional on-camera actors or spokesmen on these videos? If so, how many, and will we need to provide uniforms for them?

R3) We do not anticipate this need.

Q5) Since all of the production work will take place in and around the San Diego area, would you prefer to work with a Southern California-based production company on this project?

R5) The Government does not have a preference relating to the geographic location of the contractor. However, interested offerors are reminded that performance is in the San Diego area as described within the Performance Work Statement.

Q6). Whether companies from Outside USA can apply for this? (like, from India or Canada) R6). Procurement is set aside for small business. The SBA defines the term business concern as a business organized for profit, with a place of business located in the United States and which operates primarily within the United States or which makes a significant contribution to the U.S.

economy through payments of taxes or use of American products, materials or labor. Any firm in compliance with the small business size standard and definition of business entity can submit a quote.

Q7) Whether we need to come over there for meetings?

R8) Please review the combined solicitation synopsis. The place of performance is in the San Diego, California area.

Q8). Can we perform the tasks (related to RFP) outside USA? (like, from India or Canada) R8) No.

Q9). Can we submit the proposals via email?

R9) Please review the submission instructions which are contained within the combined solicitation synopsis.

Q10) How is the travel cost to be submitted, as part of the costing sheet (added to each task) or separately?

R10) A firm-fixed price purchase order will be awarded for completion of all contract requirements listed in the Performance Work Statement (PWS). Separate reimbursement of travel expenses is not authorized. Offerors must price line items accordingly, taking all pricing considerations into account.

Q11) What is the total length (finished product) estimated for each of the six videos described as deliverables?

R11) The following Run Times for the finished videos are approximate:

O’ Course: 40 min Heavy Weapons: 90 min Lifesaving: 30 min Navigation/Plotting: 140 min SWCC Craft Movement/Signaling: 120 min SWCC Video Library: 97 hours

Q12) Will there be lodging available on-base near the filming locations?

R12) Government housing/lodging will not be made available.

Q13) Are there sample videos available for reference material?

R13) No.

Q14) Could this line item be explained in greater detail, as there are hundreds of hours of estimated filming associated with it: 16.4.1.6 SWCC Instructional Video Library R14) The SWCC Instructional Video Library will be used to document approximately 97 hours of classroom instruction. The videos will be required to thoroughly capture the instructional details of each lesson, providing students with the requisite knowledge for each skill set. The training video library will also aid in keeping continuity between different NSW instructors.

Q15) Is there an agenda for when the principal filming will be able to take place?

R15) Principle photography will begin after the post-award conference has taken place and the contracted videographers have completed planning and pre-production phases.

Q16) Regarding Addenda 02 - CLIN pricing, is this a quote just to complete the videos listed, or should this sheet be all-inclusive pricing for all line items listed in the PWS? Or should there be a separate spreadsheet with pricing regarding each of the phases of production?

R16) The total price of a final produced product, inclusive of performing in accordance with the tasking described under the Performance Work Statement, should be captured through line item pricing.

Q17) Can you provide an outline for all of the specific items that need to be included in the submission package to be considered complete?

R17) Please read and review the combined solicitation synopsis, submission instructions are provided within this document.

Q18) Are the “O” Course and Heavy Weapons videos able to be reviewed by prospective bidders?

R18) No.

Q20) Contractor Travel: “Contractor costs for Government authorized travel are included in this contract.” Should our bid include travel costs?

R20) See response to question ten and Performance Work Statement Pargraph 7.

Q21) What is the estimated length of each production?

R21) See answers to Q11.

Q23) If we are registered in the System for Award Management (SAM) do we still have to submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications?

R23) Please review the provision located at 52.212-3, which provides clear instruction relating to this question. Although an offeror may be registered in SAM, paragraph (b) of 52.212-3 must be completed.

Q24) The “O” Course and the Heavy Weapons videos seem to be near completion. Will storyboards be required of these two videos?

R24) Story boards are required to be submitted for approval prior to start of filming per Performance Work Statement paragraph 5.1. However, the Government anticipates it will relieve the contractor of the story board submission for the “O” course video..

Q25) In most of the videos we will probably be filming existing training evolutions. It is our experience that training cannot be stopped for filming purposes. How will this be handled if the delays in filming are caused by the government?

R25) With the exception of the SWCC Video Library, these productions will not be filmed real-time (other than B-Roll and secondary units). If required, Contractors will be responsible for rescheduling shoots with the applicable instructor cadre in order to secure needed footage.

Q26) Addenda 2-CLIN Pricing-Do you want one total for each CLIN and Total Evaluated Price?

R26) Please provide pricing on a line item basis, under the “Price” column. The spreadsheet will auto calculate values inclusive of Total Evaluated Price.

Q27) Is there an expectation that contractor gather all necessary location video content in a single, grouped set of shooting days? Or over the course of multiple, separate productions during the period of performance?

R27) There is no requirement to film everything during one shoot. The productions will likely occur separately throughout the period of performance (although grouping together some shoots may be required).

Q29) Regarding secure digital transfer: will encrypted channels/methodology for digitally sending secure files be provided? Or is the contractor expected to have a compliant system in place?

R29) Contractor is expected to have access to a secure system. No ‘encrypted channels/methodolody’ will be provided by the Government.

Q31) Paragraph 4.3.1 and 4.3.2 of the PWS state that principal photography for these videos (O'Course and Heavy Weapons) has been completed. What format is this footage in?

R31) Footage is stored in .MOV and MPEG files.

Q32) Is there an incumbent contractor for these services? If so, please provide their name and contract number.

R32) No.

Q33) Can you provide a link to existing videos, as a reference?

R33) No.

Q34) Please provide the estimated TRT (total run time) for each of the six videos.

R34) See answers to Q11.

Q35) Paragraph 16 of the PWS, Estimated Level of Effort outlines Principal Photography hours per video. Are the hours estimated to be consecutive? If not, please define field production expectations.

R35) Principle Photography hours for each evolution are not consecutive. They represent the approximate overall time spent shooting in the field.

Q38) As part of the Government's evaluation of Minimum Personnel Requirements, please clarify if you are seeking individual or corporate qualifications?

R38) The minimum personnel requirements as stated in the combined solicitation synopsis reflect the Government’s requirements. As stated the total labor mix proposed must meet the requirements/experience listed under the minimum personnel requirements factor. Please review provision at 52.212-2. For example, one person may meet all standards of the minimum personnel requirements or the combined experience of proposed personnel meet the minimum personnel requirements. Corporate qualifications are not sufficient, decision is based upon personnel.

Q40) When will responses to Q&A be posted? Based on Q&A responses being posted, would the Government consider extending the due date to September 6 (understanding Monday, September 4 is a Federal holiday)?

R40) Question is no longer relevant. The Government will revise due dates for quotes.

Q41) In what formats, frame rate(s), color space(s), and aspect ratios are any of the legacy, government-provided, and/or readily available footage provided?

R41) Footage will be available in .MOV and MPEG files, 24FPS, 16:9 ratio.

Q42) Is there pre-requisite training Contractor personnel, especially on-location production personnel, needed for this contract? For example: scuba, FAA UAS, firearms and CQB safety/tactics, or other specialized skills, safety, or fitness training.

R42) There is no pre-requisite training.

Q43) Does the Government have preferences regarding training?

R43) The purpose of this contract is to hire professional videographers to produce Naval Special Warfare training videos. Successful offeror will not be providing any training services.

Q44) In previous versions, what were the Contractor staffing sizes for each video requested?

R44) There are no previous versions this requirement is a new requirement.

Q45) What is the approximate runtime of each video?

R45) See answers to Q11 and Performance Work Statement paragraph 16.6

Q46) Could you provide redacted/unclassified examples of the training videos in order visually ascertain Government expectations? Please include examples of the legacy and government-provided footage for evaluation. These can be redacted or from another agency, but should accurately reflect what is expected.

R46) No redacted videos are available. Our expectations are for professional-grade video production. Visual quality shall be akin to that of a cable television program (ex. Discovery or History Channel programs)and geared towards a military audience with the objective of knowledge retention (cognitive) and performance replication (hands-on skill sets).

Q47) What was the previous award amount?

R47) No previous award.

Q48) Does the Government expect a copy of all raw and delivered footage to provided?

R48) Yes.

Q49) Is the Contractor permitted to list NSW as client or approved footage for portfolio? Or is this a "shoot, deliver, walk-away" PSW? (Rights in Data)?

R49) The Government retains all ownership rights to the footage. Footage cannot be disseminated outside of Naval Special Warfare Command without prior explicit written permission granted from the command. The contractor is not prohibited from listing NSW as a client.

The below questions below are associated with Form DD254:

Q19) Even though all of these videos will be UNCLASSIED Is the contractor and his film crew required to possess a SECRET Clearance?

R19) If the contract efforts is at the CLASSIFIED SECRET level, FCL/clearance for the vendor must be commensurate.

Q22) Where is the attached DD254?

R22) Posted via Amendment.

Q28) Will cost of secret clearance certification be handled by government, or at contractor’s expense?

R28) Cost of securing a secret clearance is the responsibility of the quoter. Contractor must be able to meet the security specifications within the DD254 in order to be compliant and eligible for award.

Q30) Will use of a SCIF be required for post-production facility and storage of recorded media?

R30) This effort is at GENSER SECRET level. SCIFS are utilized in TOP SECRET/SCI efforts.

A SCIF will not be available for this effort. Any classified material must be secured at the secret level in a container or secure room at that level.

Q36) Paragraph 8.1 mentions DD254 is attached to the Solicitation Documents, however, I did not find it in the uploaded attachments.

R36) Posted via amendment.

Q37) Will the Government accept Interim Secret Clearance for team members upon award?

R37) SECRET clearance is required per the DD254. Interim clearances are acceptable

Q39) Must individual team members working on this project (i.e., script writer) have Secret Clearance prior to award, or is it sufficient that the contractor have Facility Secret Clearance?

R39) Facility Secret Clearance must be in place at time of award. All personnel working this effort must a current SECRET/INTERIM SECRET access in place. This information will be verified via JPAS.

Q50) While my business partner and I both used to hold Navy Secret clearances, and while almost all our employees have current DHS SSI background clearances, we do not currently have Secret level clearances for the US Navy. Is this a detriment to our chances or does this eliminate us from consideration from being awarded the contract?

R50) Clearance eligibilities go across all Government domains. Eligibility will be verified through JPAS or Scattered Castles Clearance Verification Systems.

Q51) We are familiar with the requirements for creating a Secret level SCIF but we do not currently have a work space/edit suite in such a compartmentalized facility. Again, is this a detriment to our chances or does this eliminate us from consideration from being awarded the contract?

R51) This effort is at GENSER SECRET level. SCIRS are utilized in TOP SECRET/SCI efforts.

A SCIF will not be available for this effort. Any classified material must be secured at the SECRET level in a container or secure room at that level; either aboard a Government facility or at contractor site, depended upon the requirements of the contract PWS/SOW.