GTEC SOLE SOURCE SSD FORM.pdf

OFFICE OF PURCHASING, TRAVEL AND FLEET MANAGEMENT

SOLE SOURCE DETERMINATION (SSD)

(TO BE SUBMITTED TO OPTFM UPON COMPLETION OF RFIN)

AGENCY CONTACT INFORMATION SUBMITTING SOLE SOURCE DETERMINATION

Agency Name:

Agency Contact:

Agency Contact Email Address:

RFIN #:

SOLE SOURCE INFORMATION (Part A)

Vendor:

Vendor Contact: Phone:

Vendor Contact Mailing Address:

Vendor Contact Email Address:

Vendor Contact Fax Number:

Date Form Submitted: Commodity:

Other Description/Information:

Total Value $

QUALIFYING INFORMATION (Part B)

Were any objections to the sole source determination regarding this commodity received by the Agency?

OYES ENO

If "yes", did the Agency appeal to PPRB? OYES ID NO

What was the outcome of the appeal to PPRB?

*If Agency received no objections to sole source determination, complete entire form and submit with P-1 Request

If PPRB approval received, please complete the remainder of this form and submit with P-1 Request If PPRB did not approve, the Agency is required to submit the procurement of the commodity to an advertised competitive bid or selection process. Once competitive bid or selection process is complete, attach this form (SSD) as an internal attachment to P-1 request and do not complete (Part C).

Phone:

Revised August 24, 2015

Jackson State University g.tec neurotechnology USA, Inc.

Fan Cao 518-495-3826

1580 Columbia Turnpike, box 10, Castleton on Hudson, NY 12033 cao@gtec.at

Feb. 3, 2025 Biomedical devices EEG research systems

59,452.64

Fan

PPRB APPROVAL RECEIVED (Part C)

What efforts were made by the Agency to determine that the proposed provider is the only entity that can provide the commodity needed?

What efforts were made to ensure the best possible price for the commodity was obtained?

Why is the commodity the only one that can meet the needs to the Agency?

Why is the amount expended for the commodity reasonable?

The following items must be attached to your P-1:

1. Letter from Agency head, or designee, outlining the results of the procedures that have been detailed above.

2. Copy of SSD form and any accompanying documents.

3. Copy(s) of OSS, if applicable.

4. Original quote, signed by Vendor. Electronic quotes do not require the signature of the Vendor.

See 31-7-13(b) or 3.108.03.1 of Procurement Manual.

Revised August 24, 2015

In the last three months, we organized a series of in-depth meetings with our research team to explore various strategies for minimizing costs. After careful consideration and analysis of hardware and software products offered by Neuroelectrics, emotive, Biosemi, OpenBCI, and Gtec, we reached the conclusion that Gtec stands out as the most suitable partner for our needs. This decision is primarily based on our previous collaboration with them, during which we acquired a robust set of hardware and software. By reusing this existing infrastructure, we can significantly reduce expenses while maintaining the continuity and efficiency of our operations. This strategic choice allows us to leverage our prior investments and ensures that we can maximize the value of our resources as we move forward.

In the past three months, we organized a series of detailed meetings with Gtec to explore effective strategies for minimizing our costs. Our discussions focused on leveraging the hardware and software solutions that we acquired from them during our earlier research. By examining the functionalities and potential efficiencies of these resources, we aimed to identify ways to integrate them more fully into our operations, ultimately leading to significant savings. Each meeting allowed us to dive deep into specific cost reduction strategies, fostering a collaborative environment where we could share insights and develop a comprehensive plan tailored to our needs.

Our current research project serves as a continuation of our earlier studies, in which we utilized the same brand of advanced hardware and sophisticated software. In those studies, we were able to achieve remarkable outcomes, demonstrating impressive capabilities and performance. This time, we are building upon our previous findings to explore new dimensions and gather deeper insights, using the same reliable tools that contributed to our success.

We can leverage the same reliable brand of hardware and software that we acquired during our previous research study. This includes the high-performance hardware and user-friendly software applications that proved effective in our earlier analysis, allowing us to maintain consistency and enhance our research outcomes.