GSD Fairmont Snow Removal Contract 2015-2016.pdf

GSD Snow Removal Contract Fairmont 2015-2016

REQUEST FOR QUOTATIONS

SNOW REMOVAL

BUILDING #54, Fairmont, WV

The Department of Administration, General Services Division, is soliciting bids to provide snow removal services on the parking lot located at 5 th

& Avery Streets, Parkersburg (Wood), WV as listed in the following paragraphs.

Questions regarding the bid process or questions for clarification of these specifications should be addressed by fax or email to:

Carolyn Hager

Carolyn.S.Hager@wv.gov

Fax: (304)558-1475

Ph: (304)957-7137

If a bidder wishes to see the property prior to bidding they may contact Jeff Swisher at

304-543-2046 to make arrangements.

I. SCOPE

This quotation is for snow removal as needed on the parking lots and sidewalks at 416

Adams Street, Fairmont (Marion), WV. Snow removal will be performed when snow accumulation exceeds 1 inch and the application of treated de-icing salt for snow under 1 inch and during icy conditions.

BIDS ARE DUE, BY FAX to (304) 558-1475 or BY EMAIL to

Carolyn.S.Hager@wv.gov by 2:00pm, Monday, December 21, 2015.

II. DEFINITIONS

A. The Department of Administration, General Services Division, Room MB-60, State Capitol, Charleston, WV 25305, shall hereinafter be called the “Owner”.

B. The service organization on the specifications shall hereinafter be called the

“Contractor”.

C. “The Contract”, as herein stated, shall mean the agreement between the

Owner and the Contractor to provide the services as herein specified.

D. Owners Representative”, as herein stated, shall be defined as that person so designated by the Director of the General Services Division. This representative will normally be the Grounds Maintenance Supervisor.

III. GENERAL CONDITIONS

A. The successful Contractor will perform snow removal for the parking lots and sidewalks at 416 Adams St, Fairmont, WV. Snow removal will be performed mailto:Carolyn.S.Hager@wv.gov when snow accumulation exceeds 1 inch and the application of treated de-icing salt for snow under 1 inch and during icy conditions. This contract will be based on a fee per location per snow/ice event.

B. The successful Contractor shall perform services before business hours prior to 8 a.m. when possible. Upon completion of services, the contractor shall contact the Agency Designated Representative at the building.

C. Contractor shall use de-icing product that works down to -25 F. Losses incidental to the correct application of the product in its intended uses should not be expected to be harmful to the environment. Successful Contractor shall submit MSDS sheet(s) to the Agency prior to beginning any work.

D. Invoice shall be submitted for payment monthly (in arrears) and must include the following information:

1. Invoice must include complete address of vendor and parking lot’s building number.

2. Invoices shall be mailed to the following address:

General Services Division

1900 Kanawha Blvd. E.

Building 1, Room MB-60

Charleston, WV 25305

3. Invoices may also be emailed to GSDinvoices@wv.gov for processing.

E. Contractor will be responsible for equipment and materials as follows:

The Contractor shall supply all tools, tool accessories, personal safety equipment, and supplies necessary to execute the responsibilities of this Contract. The Contractor will be responsible for all mileage and travel costs, including travel time, associated with the performance of this contract.

V. AWARD CRITERIA

Contract will be awarded to the lowest bid, based on the formula as explained below. A lump sum bid should be provided for the snow removal and de-icing for each location based on the total accumulation of snow per visit. This bid should incorporate all costs

(including travel time and expenses, regardless of building location) to perform the single visit to each site.

Award will be made to the lowest Total Bid.

mailto:GSDinvoices@wv.gov

BIDS ARE DUE, BY FAX to (304)558-1475 or E-MAIL to

Carolyn.S.Hager@wv.gov by 2:00pm, Monday, December 21 th

, 2015. Return a signed and notarized copy of the attached Purchasing Affidavit with your bid which is to be input on the WVOASIS Request for Quotation.

Successful bidder will be required to sign a WV-48 Agreement form covering the initial contract period of one year from effective date, which will incorporate their bid and this

RFQ as attachments to form the “contract.” The contract resulting from this award will be effective for one year from the effective date, with two subsequent renewal years allowed, if agreed to by both parties by written mutual consent. A new WV48 will be issued covering any subsequent renewal year of the contract.

Bid prices will be firm for the life of the agreement, with adjustments for increase or decrease only allowed at the time of renewal, and then only upon mutual consent of both parties.