GSC Acad Bldg Chiller Replac_Project Manual.pdf

Academic Building Chiller Replacement

March 4, 2026

NBP Project #26002

Prepared By:

316 Corporate Parkway ▪ Macon, GA 31210

(478) 745-1691 ▪ (478) 750-9873 fax www.nbpengineers.com

03/04/2026

03/04/2026 http://www.nbpengineers.com/

INSTRUCTIONS TO BIDDERS

BID REQUIREMENTS

1. Basis of Contract. Contract, if awarded, will be on a lump sum basis and will be substantially in accordance with the Contract shown on pages Contract – 1 to Contract – 4.

2. Examination of Site. In undertaking the work under this Contract, the Contractor acknowledges that he has visited the Project Site and has taken into consideration all observed conditions that might affect his work. NOTE: A Mandatory Pre Bid meeting is required on Tuesday, March 17, 2026 at 10:00 a.m. Meeting location is shown in the attached map.

3. Surety and Insurance Companies. The Contract provides that the surety and insurance companies must be acceptable to the Owner. Only those sureties listed in the Department of Treasury’s Listing of Approved Sureties (Department Circular 570) are acceptable to the Owner. At the time of issuance, all insurance and bonds must be issued by a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. Such company shall be an insurer (or, for qualified self-insurers or group self-insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength Rating of "A-" or better and with an A.M. Best Financial Size Category of Class V or larger.

4. Bidding Documents. The Bidding Documents comprise the Construction Documents, the Invitation to Bid, the Instructions to Bidders, the Bid Form, and all Addenda, upon which the bidder submits a bid.

5. Addenda. All Addenda issued prior to bid date adjust, modify, or change the drawings and specifications as set forth in the Addenda. No Addenda will be issued within five days of the date set for opening bids without an extension of the bid date. All such Addenda are part of the contract.

6. Interpretations. No oral interpretation will be made to bidders as to the meaning of the drawings and specifications. Requests for interpretation of drawings and specifications must be made in writing to the Design Professional not later than six days prior to the date set for receipt of the bids. Failure on the part of the successful bidder to request clarification shall not relieve him as Contractor of the obligation to execute such work in accordance with a later interpretation by the Design Professional. All interpretations made to bidders will be issued in the form of Addenda to the plans and specifications and will be sent to all plan holders of record. Acknowledgement of receipt of such Addenda shall be listed in the Bid Form by the Contractor.

7. Alternates. Unless otherwise stipulated, all alternate bids are deductive. It is in the best interest of the public, and the intent of the Owner is, that the entire Project be constructed within the funds allocated in the Project budget. The acceptance of any deductive alternate will be utilized as a last resort to accomplish the Project without requiring a redesign and rebidding of the Project. Any alternate, or alternates, if taken, will be taken in numerical sequence to the extent necessary.

8. Sales Tax. Unless otherwise provided for in the Contract Documents, the Contractor shall include in his bid all sales taxes, consumer taxes, use taxes, and all other applicable taxes that are legally in effect at the time bids are received.

9. Trade Names, Specifications.

(a) No Restriction of Competition. When reference is made in the Contract Documents to trade names, brand names, or to the names of manufacturers, such references are made solely to indicate that products of that description may be furnished and are not intended to restrict competitive bidding. If it is desired to use products of trade or brand names or of manufacturers’ names that are different from those mentioned in the Bidding Documents, application for the approval of the use of such products must reach the hands of the Design Professional at least ten days prior to the date set for the opening of bids (see 9(b) below). This provision applies only to the party making a submittal prior to bid. If approved by Design Professional, the Design Professional will issue an addendum to all bidders. This provision does not prevent the Owner from initiating the addition of trade names, brand names, or names of manufacturers by addendum prior to bid.

(b) Request for Approval of Substitute Product. All requests for approval of substitution of a product that is not listed in the Bidding Documents must be made to the Design Professional in writing. For the Design Professional to prepare an addendum properly, an application for approval of a substitute product must be accompanied by a copy of the published recommendations of the manufacturer for the installation of the product together with a complete schedule of changes in the drawings and specifications, if any, that must be made in other work in order to permit the use and installation of the proposed product in accordance with the recommendations of the manufacturer of the product. The application to the Design Professional for approval of a proposed substitute product must be accompanied by a schedule setting forth in which respects the materials or equipment submitted for consideration differ from the materials or equipment designated in the Bidding Documents.

(c) Burden of Proof. The burden of proving acceptability of a proposed product rests on the party making the submission.

Therefore, the application for approval must be accompanied by technical data that the party requesting approval desires to submit in support of its application. The Design Professional will consider reports from reputable independent testing laboratories, verified experience records showing the reputation of the proposed product with previous users, evidence of reputation of the manufacturer for prompt delivery, evidence of reputation of the manufacturer for efficiency in servicing its products, or any other written information that is helpful in the circumstances. The degree of proof required for approval of a proposed product as acceptable for use in place of a named product or named products is that amount of proof necessary to convince a reasonable person beyond all doubt. To be approved, a proposed product must also meet or exceed all express requirements of the Contract Documents.

(d) Issuance of Addenda. If the Design Professional approves the submittal, an addendum will be issued to all prospective bidders indicating the approval of the additional product(s). Issuance of an addendum is a representation to all bidders that the Design Professional in the exercise of his professional discretion established that the product submitted for approval is acceptable and meets or exceeds all express requirements. If a submittal is initially rejected by the Design Professional, but determined to be acceptable to Design Professional after a conference with the Owner, an addendum covering the said submittal will be issued prior to the opening of bids. The successful bidder may furnish no products of any trade names, brand names, or manufacturers' names except those designated in the Contract Documents unless approvals have been published by addendum in accordance with the above procedure. Oral approvals of products are not valid.

(e) Conference with the Owner. Any party who alleges that rejection of a submittal is the result of bias, prejudice, caprice, or error on the part of the Design Professional may request a conference with a representative of the Owner, provided: that the request for said conference, submitted in writing, shall have reached the Owner at least six days prior to the date set for the opening of bids, time being of the essence.

10. Employment of Georgia Citizens and Use of Georgia Products. The work provided for in this Contract is to be performed in Georgia. It is the desire of the Owner that materials and equipment manufactured or produced in Georgia shall be used in the work and that Georgia citizens shall be employed in the work at wages consistent with those being paid in the general area in which the work is to be performed. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work; nor shall the fulfillment of this desire be asserted by the Contractor as an excuse for any noncompliance or omission to fulfill any obligation under the contract.

11. Trading with the State Statutes, Ethics. By submitting a bid, the bidder certifies that the provisions of law contained in O.C.G.A.

Sections 45-10-20 to 45-10-71, which prohibit officials and employees of the state from engaging in certain transactions with the state and state agencies, and the Governor’s Executive Orders governing ethics, have not and will not be violated in any respect in regard to this contract and further certifies that registration and all disclosures required thereby have been complied with.

12. Georgia Security and Immigration Compliance Act Requirements. No bid will be considered unless the Contractor certifies its compliance with the Immigration reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security Immigration Compliance Act OCGA 13-10-91 et seq. The Contractor shall execute the Georgia Security and Immigration Compliance Act Affidavit, as found in Section 7 of the Construction Contract. Contractor also agrees that it will execute any affidavits required by the rules and regulations issued by the Georgia Department of Audits and Accounts. If the Contractor is the successful bidder, contractor warrants that it will include a similar provision in all written agreements with any subcontractors engaged to perform services under the Contract.

13. Owner’s Policy Statement. The policy of the Owner is that minority business enterprises shall have the maximum opportunity to participate in the Owner’s purchasing process. The Owner encourages all minority business enterprises to compete for, win, and receive contracts for goods, services, and construction. In addition, Georgia law provides a state income tax credit available to any business that subcontracts with a minority-owned business. [See O.C.G.A. §48-7-38 and O.C.G.A. §50-5-130. See also Executive Order of the Governor No. A-11-0002-1992.] Any questions regarding statements contained hereunder should be directed to Gordon State College, Finance and Administration, 419 College Drive, Barnesville, GA 30204, 678.359.5555.

14. Bids.

(a) Bid Opening. Bids will be opened and announced as stated in the Invitation to Bid.

(b) Bid Submission. All bids must be submitted on the Bid Form as attached hereto and must be signed, notarized, and sealed by a notary public. All blanks for information entry in bid forms submitted to Owner should be filled. Blanks left unfilled constitute irregularities in the bid and place the bidder at risk of having the bid rejected unless the Owner rules the irregularity to be an informality or technicality that the director can waive, as is made clear in Paragraph 16 of these “Instructions to Bidders” and on the Bid Form. Numbers shall be written in English words and in Arabic numerals. The inclusion of any condition, alternate, qualification, limitation, or provision not called for shall render the bid nonresponsive and shall be sufficient cause for rejection of a bid.

(c) Bid Security. Bids must be accompanied by a Bid Bond made payable to the Owner in an amount not less than five percent of the Bid. Bid Bonds should be furnished on forms accepted as standard by the insurance industry, but shall be substantially in accordance with the Bid Security Form attached hereto.

(d) Delivery of Bids. Bids are to be addressed to the Owner, at the address and room number shown in the Invitation to Bid.

Bids must be enclosed in an opaque, sealed envelope; marked with the Bid Date, Bid Time, Bid Number, Name of Project; and identified with the words "Bid for Construction.” Bids must be placed in the hands of the Owner at the specified location by not later than the hour and date named in the Invitation to Bid. After that time, no bids may be received. It is the sole responsibility of the bidder to ensure the delivery of the bids to the required address.

(e) Alternates. A bid must be submitted for all alternates. Failure to so may render the bid nonresponsive and be sufficient cause for rejection of a bid.

(f) Withdrawal of Bids. Bids may be withdrawn by bidders prior to the time set for official opening. After time has been called, no bid may be withdrawn for a period of sixty days after the time and date of opening except as provided in O.C.G.A Section 13- 10-22 (appreciable error in calculation of bid). Negligence or error on the part of any bidder in preparing his bid confers no right of withdrawal or modification of his bid after time has been called except as provided by Georgia law.

15. Contract Award. Award shall be made on a lump sum basis to the lowest responsive and responsible bidder. The lowest bid will be the bid whose price, after incorporating all accepted alternates, is the lowest responsive bid that was received from a responsible bidder. No bid may be withdrawn for a period of sixty days after time has been called on the date of opening except in accordance with the provisions of law.

16. Owner’s Rights Concerning Award. The Owner reserves the right in its sole and complete discretion to waive technicalities and informalities. The Owner further reserves the right in its sole and complete discretion to reject all bids and any bid that is not responsive or that is over the budget, as amended. In judging whether the bidder is responsible, the Owner will consider, but is not limited to consideration of, the following:

(a) Whether the bidder or its principals are currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority;

(b) Whether the bidder or its principals have been terminated for cause or are currently in default on a public works contract;

(c) Whether the bidder can demonstrate sufficient cash flow to undertake the project as evidenced by a Current Ratio of 1.0 or higher;

(d) Whether the bidder can demonstrate a commitment to safety with regard to Workers' Compensation by having an Experience Modification Rate (EMR) over the past three years not having exceeded an average of 1.2; and

(e) Whether the bidder’s past work provides evidence of an ability to successfully complete public works projects within the established time, quality, or cost, or to comply with the bidder’s contract obligations.

17. Owner’s Right to Negotiate with the Lowest Bidder. In the event all responsive and responsible bids are in excess of the budget, the Owner, in its sole and absolute discretion and in addition to the rights set forth above, reserves the right either to

(i) supplement the budget with additional funds to permit award to the lowest responsive and responsible bid, or (ii) to negotiate with the lowest responsive and responsible bidder (after taking all deductive alternates) only for the purpose of making changes to the Project that will result in a cost to the Owner that is within the budget, as it may be amended.

18. Contract Forms. The contract forms, including the payment and performance bonds, shall be as set forth in the General Conditions, Section 7 – Forms.

[Remainder of Page Intentionally Left Blank]

BID FORM

To: Board of Regents of the University System of Georgia

Re: Gordon State College Academic Building Chiller Replacement

Bid Date: April 7, 2026

THE BID:

Bid. Having carefully examined the Specifications entitled Gordon State College Academic Building Chiller Replacement, the Bidding Documents, and Drawings:

and Addendum No.(s): as well as the Site and conditions affecting the Work, bidder hereby proposes to furnish all services, labor, materials, and equipment called for by them for the entire Work, in accordance with the aforesaid documents, for the sum of:

Dollars ($ ) which sum is hereinafter called the Bid. The Bid shall be the amount of the Contract Sum executed between the Owner and the Contractor unless Alternates are accepted.

Alternates. We further propose that, should any of the following alternates be accepted and be incorporated in the Contract, the Bid will be altered in each case as follows:

ALTERNATE No. 1: One to two months of temporary chiller: Pricing for the addition of a temporary chiller for a time period of 2 months, or as required to complete the project; whichever is greater.

Deduct the sum of _________________________ Dollars ($ ______________ )

Errors or Revisions. Prior to the bid opening date and hour, errors may be stricken or revisions may be made and corrections entered on this proposal form or on the bid envelope with sufficient clarity to be easily understood. All such annotations shall be binding on the bidder.

No Withdrawal. For and in consideration of the sum of $10.00, the receipt of which is hereby acknowledged, bidder and Owner agree that this bid may not be revoked or withdrawn after the time set for the opening of bids, except as provided in Georgia law, SHEET

NUMBER

SHEET TITLE

SHEET

ISSUE

COVER SHEET 03.04.2026

M001 ABBREVIATIONS, LEGENDS, & SCHEDULE – HVAC

M100 SITE PLAN – DEMOLITION – HVAC

M101 SITE PLAN – NEW WORK – HVAC

M201 LARGE SCALE – BASEMENT MECHANICAL ROOM – DEMOLITION & NEW WORK – HVAC

M401 FLOW DIAGRAM & DETAILS – HVAC

P001 ABBREVIATIONS, LEGENDS, & SCHEDULE – PLUMBING

P201 LARGE SCALE – BASEMENT MECHANICAL ROOM – DEMOLITION & NEW WORK – PLUMBING

E001 ABBREVIATIONS, LEGENDS, & SCHEDULE – ELECTRICAL

E101 SITE PLAN – NEW WORK – ELECTRICAL

E201 LARGE SCALE – BASEMENT MECHANICAL ROOM – DEMOLITION & NEW WORK – ELECTRICAL

but is an irrevocable offer that shall remain open for acceptance for a period of sixty days following the time set for the opening of bids.

Execution of the Contract. If bidder is notified in writing by statutory mail of the acceptance of this bid within sixty days after time set for the opening of bids, bidder agrees to execute within ten days the Contract for the Work for the above stated Bid, as adjusted by the accepted Alternates, and at the same time to furnish and deliver to the Owner a Performance Bond and a Payment Bond on forms shown in Section 7 of the General Conditions of the Contract, both in an amount of equal to 100 percent of the Contract Sum.

Commencement and Completion of Work. Upon the Effective Date of the Contract, bidder agrees to commence all Preconstruction Activities. Upon issuance of a Proceed Order, bidder agrees to commence physical activities on the Site with adequate forces and equipment and to complete to Material Completion all work in 180 consecutive calendar days beginning the day after the date of the Proceed Order.

Bid Bond. Enclosed herewith is a Bid Bond (NO OTHER FORM ACCEPTABLE) in the amount of Dollars ($ ) (being not less than five percent of the Bid). Bidder agrees that the above stated amount is the proper measure of liquidated damages that the Owner will sustain by bidder’s failure to execute the Contract or to furnish the Performance and Payment Bonds should bidder’s bid be accepted.

Obligation of Bid Bond. If this bid is accepted within sixty days after the date set for the opening of bids and bidder fails to execute the Contract within ten days after Notice of Successful Bid, or if bidder fails to furnish both Performance and Payment Bonds, the obligation of the Bid Bond will remain in full force and effect and the money payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure; otherwise, the obligations of the Bid Bond will be null and void.

Bidder Certification

Certification under Oath. Under oath I certify that I am a principal or other representative of the bidder, and that I am authorized by it to execute the foregoing bid on its behalf; and further, that I am a principal person of the bidder with management responsibility for the construction for the bidder, and as such I am personally knowledgeable of all its pertinent matters. I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same services, materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud. Bidder and its principals understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. Bidder agrees to abide by all conditions of this bid.

BY:

Authorized Signature (BLUE INK)

Printed Name Title

Sworn to and subscribed before me this Day of , 20 .

Notary Public

My commission expires:

(SEAL)

NOTE: THE NOTARY SEAL MUST BE APPLIED UNDER GEORGIA LAW, WHETHER OR NOT THE LAW OF THE STATE WHERE EXECUTED

PERMITS OTHERWISE.

STATEMENT OF BIDDER'S QUALIFICATIONS

STATEMENT OF BIDDER'S QUALIFICATIONS:

(To be subscribed and sworn to before a notary public.)

The bidder submits the following statement of bidder’s qualifications for consideration by the Owner.

Bidder’s Name:

LEGAL NAME OF BUSINESS

Bidder’s Address:

LEGAL BUSINESS ADDRESS (NO P.O. BOX, MUST BE PHYSICAL ADDRESS)

CITY STATE ZIP

MAILING ADDRESS IF DIFFERENT FROM ABOVE

Telephone Number:

AREA CODE NUMBER

POC Email:

The full names of persons and firms interested in the foregoing bid as principals are as follows:

(1) Circle One: President Partner Owner Other

(2)

Circle One: Vice President Secretary Partner Other

(3) Circle One: Vice President Secretary Partner Other

Note: If incorporated: The names of both the President and Corporate Secretary must be indicated. If a partnership, all partners must be indicated.

Social Security Number or FEIN:

Contractor’s Georgia License Type and Number:

Contractor’s Federal Employment Verification Certification: (Must include completed Contractor Affidavit as found in Section 7 of the Contract)

The Contractor is registered with, authorized to use, is using and will continue to use, the federal work authorization program throughout the term of the contract, and holds the following authorization:

User Identification Number:

Date of Authorization:

State Where Organized or Incorporated:

Plan of Organization: (Circle One) Proprietorship Corporation Partnership Joint Venture Other (Describe)

Years Engaged in Construction Contracting in Present Firm Organization: years.

Bidder Hereby Certifies that bidder:

a. Has never refused to sign a contract at the original bid on a public works contract except as allowed under Georgia law.

b. Has never been terminated for cause on a public works contract.

c. Has had no (criminal or felony) convictions, suspensions, or debarments of the bidder, its officers, or its principals for building code violations, bid rigging, or bribery in the last ten years.

STATEMENT OF BIDDER'S QUALIFICATIONS

d. Is not and its organization or its principals are not debarred, suspended, declared ineligible, or otherwise excluded by any Federal or State department or agency from doing business with the Federal Government or a State.

e. Has insurance required by the Contract Documents in place or has arranged to obtain it from an insurer authorized to do business in the State of Georgia.

f. Has sufficient bonding capacity to obtain a payment and performance bond from a surety meeting the requirements of the Contract Documents and authorized to do business in the State of Georgia.

g. Has sufficient cash flow to perform this Project.

Remarks or explanations of the above paragraphs a through g:

Bidder Certification Certification under Oath. Under oath I certify that I am a principal or other representative of the bidder, and that I am authorized by it to execute the foregoing Statement of Bidder’s Qualifications is true and correct, including any explanation above and submitted under oath.

BY:

Authorized Signature (BLUE INK PLEASE)

Printed Name Title

Sworn to and subscribed before me this Day of , 20 .

Notary Public

My commission expires:

(SEAL)

NOTE: THE NOTARY SEAL MUST BE APPLIED UNDER GEORGIA LAW, WHETHER OR NOT THE LAW OF THE STATE WHERE EXECUTED

PERMITS OTHERWISE.

Statistical Information. This request is made for statistical purposes only.

PLEASE INDICATE BELOW WHICH OF THE FOLLOWING DESCRIPTIONS APPLY TO YOUR COMPANY:

MINORITY BUSINESS ENTERPRISE (MBE) – One of the following statements describes this business: a) Owned by a member of a minority race; or b) a partnership of which a majority of interest is owned by one or more members of a minority race;

or c) a public corporation of which a majority of the common stock is owned by one or more members of a minority race. A member of a minority race is defined as a person who is a member of a race that comprises less than fifty percent of the total population of the State of Georgia. For recordkeeping purposes, this includes, but is not limited to, persons who are Black, Hispanic, Asian- Pacific American, Native American, or Asian-Indian American.

GEORGIA MINORITY BUSINESS ENTERPRISE (GMBE) – Business meets the definition of a minority-owned business and, in addition, meets the following criteria: a) was organized in the State of Georgia; or b) reports income from the business for Georgia Income Tax purposes; or c) minority stockholders report earnings for Georgia Minority Business Enterprise.

NEITHER DESCRIPTION APPLIES TO YOUR COMPANY.

BID SECURITY FORM

BID SECURITY FORM

KNOW ALL BY THESE PRESENT, That we, {Insert Contractor’s Legal Name and Address} as Principal, hereinafter called the Principal, and {Insert Legal Name and Address of Surety}, a corporation duly organized under the laws of the State of {Insert State of Corporate Organization}, as Surety, hereinafter called the Surety, are held and firmly bound unto:

OWNER:

Attention:

Phone Number:

Facsimile Number:

as Obligee, hereinafter called the Obligee in the sum of (Not less than five percent of the Bid) Dollars ($ ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a Bid for ;

{Insert Owner’s Project Number and Project Description}

NOW, THEREFORE, if the Obligee shall accept the Bid of the Principal and (1) the Principal shall enter into a Contract with the Obligee in accordance with the terms of such Bid, and the Principal shall execute the Contract and give such bond or bonds as may be specified in the Bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) in the event of the failure of the Principal to enter such Contract and give such bond or bonds, and the Principal shall pay to the Obligee the difference not to exceed the difference hereof between the amount specified in said Bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said Bid; then this obligation shall be null and void, otherwise to remain in full force and effect.

Signed and sealed this Day of , 20

Name of Contractor:

Witness By: (Seal)

Principal

Title

Name of Surety:

Surety

Witness By: (Seal) (*)

(*) Attach Power of Attorney

NOTE TO CONTRACTOR: Use of Surety’s standard Bid Bond form is acceptable as long as it substantially complies with the following:

BID

REQUIREMENTS

INVITATION TO BID

The Owner will receive sealed bids from Contractors. Bids must be physically on the table in the Bid Room in Lambdin Hall by 2:00 P.M. ,, at the time legally prevailing in Atlanta, Georgia on Tuesday, April 7, 2026 , for the construction of Academic Building Chiller Replacement , located in Gordon State College, Barnesville, Georgia. At the time and place noted above, the bids will be publicly opened and announced. See the attached map for location details.

All questions about the bidding documents taken from the procurement site shall be directed to:

Contact: Kevin Smith, NBP Engineers, Inc.

Email: ksmith@nbpengineers.com

Phone: (478) 745-1691

There will be a pre-bid conference held on Tuesday, March 17, 2026 at 10:00 A.M. at the location shown in the attached map. Attendance at this conference is MANDATORY for any Contractor intending to bid on this project. Others may attend if they so desire.

Any questions shall be written and submitted to the Design Professional by Tuesday, March 24, 2026 , due by close of business. Any questions submitted after this deadline will not be reviewed.

Responses to questions, and any resulting addenda will be posted by Tuesday, March 31, 2026 , close of business.

Contract, if awarded, will be on a lump sum basis. No bid may be withdrawn for a period of thirty-five days after time has been called on the date of opening except in accordance with the provisions of Georgia law. Bids must be accompanied by a Bid Bond made payable to the Owner in an amount equal to not less than five percent of the Bid. Both a performance bond and a payment bond will be required, each in an amount equal to 100 percent of the Contract Sum prior to execution of contract.

The Owner reserves the right in its sole and complete discretion to waive technicalities and informalities. The Owner further reserves the rights in its sole and complete discretion to reject all bids and any bid that is not responsive or that is over the budget.

The Owner anticipates that the contract will be awarded to the responsive and responsible bidder who provides the lowest bid within the budget. In judging whether the bidder is responsible, the Owner will consider, but is not limited to, the following:

• Whether the bidder or its principals are currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority;

• Whether the bidder or its principals have been terminated for cause or are currently in default on a public works contract;

• Whether the bidder can demonstrate sufficient cash flow to undertake the project as evidenced by a Current Ratio of 1.0or higher;

• Whether the bidder can demonstrate a commitment to safety with regard to Workers' Compensation by having an Experience Modification Rate (EMR) over the past three years not having exceeded an average of 1.2; and

• Whether the bidder’s past work provides evidence of an ability to successfully complete public works projects within the established time, quality, or cost, or to comply with the bidder’s contract obligations.

In the event all responsive and responsible bids are in excess of the budget, the Owner, in its sole and absolute discretion and in addition to rejecting all bids, reserves the right either to supplement the budget or to negotiate with the lowest responsive and responsible bidder (after all deductive alternates are taken) but only for the purpose of making changes to the project that will result in a cost to the Owner that is within the budget, as it may be supplemented.

BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA

BY: SANDRA LYNN NEUSE, VICE CHANCELLOR FOR REAL ESTATE & FACILITIES

BID REQUIREMENTS-1

mailto:ksmith@nbpengineers.com kms Rectangle kms Callout Facilities bldg 5: Park in LOT D and we'll ride over to BLDGs 27, 6 and 2 after sign in kms Arrow kms Polygon kms Rectangle

GORDON STATE COLLEGE MARCH 4, 2026

ACADEMIC BUILDING CHILLER REPLACEMENT 100% CONSTRUCTION DOCUMENTS

NBP#26002

TABLE OF CONTENTS TOC - 1

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 1000 SUMMARY

01 2300 ALTERNATES

01 3000 ADMINISTRATIVE REQUIREMENTS

01 4000 QUALITY REQUIREMENTS

01 5000 TEMPORARY FACILITIES AND CONTROLS

01 7000 EXECUTION AND CLOSEOUT REQUIREMENTS

DIVISION 03 - CONCRETE

03 3000 CAST-IN-PLACE CONCRETE

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 9200 JOINT SEALANTS

DIVISION 09 - FINISHES

09 9000 PAINTING AND COATING

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 0501 DEMOLITION FOR MECHANICAL

23 0510 GENERAL MECHANICAL REQUIREMENTS

23 0519 METERS AND GAGES FOR HVAC PIPING

23 0533 HEAT TRACING FOR HVAC PIPING

23 0548 VIBRATION AND SEISMIC CONTROLS FOR HVAC PIPING AND EQUIPMENT

23 0553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

23 0593 TESTING, ADJUSTING AND BALANCING FOR HVAC

23 0719 HVAC PIPING INSULATION

23 0913 INSTRUMENTATION AND CONTROL DEVICES FOR HVAC

23 0923 DIRECT-DIGITAL CONTROL SYSTEM FOR HVAC

23 0994 HVAC SEQUENCE OF OPERATION

23 2113 HYDRONIC PIPING

23 2114 HYDRONIC SPECIALTIES

23 2500 HVAC WATER TREATMENT

23 6423 SCROLL WATER CHILLERS

DIVISION 26 - ELECTRICAL

26 0002 ELECTRICAL SPECIFICATIONS

SUMMARY 01 1000 - 1

SECTION 01 1000 - SUMMARY

PART 1 GENERAL

1.1 PROJECT

A. Project Name: Gordon State College Academic Building Chiller Replacement

B. Owner: Gordon State College

C. The Design Professional's Name: NBP Engineers, Inc..

D. The Project consists of the replacement of the Academic Building Air-Cooled Chiller.

1.2 DESCRIPTION OF ALTERATIONS WORK

A. Scope of demolition and removal work is shown on drawings.

B. Scope of alterations work is indicated on drawings.

C. The purpose of the project is to replace the existing air-cooled chiller and associated pumps at

Academic Building with new.

D. Alter the existing BMS to control and interface with the new chiller.

E. Perform electrical work in support of demolition of existing HVAC and installation of new HVAC systems.

F. Protect existing concrete, brick, finishes, landscaping, and building during the HVAC upgrades.

G. Make other improvements as noted on the Drawings.

H. Test and Balance the modified chilled water system in the building.

1.3 OWNER OCCUPANCY

A. The Owner intends to occupy portions of the existing building during the entire construction period.

B. Cooperate with the Owner to minimize conflict and to facilitate the Owner's operations.

C. Schedule the Work to accommodate the Owner occupancy.

1.4 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

B. Arrange use of site and premises to allow:

1. The Owner occupancy.

2. Work by Others.

SUMMARY 01 1000 - 2

3. Work by the Owner.

4. Use of site and premises by the public.

C. Existing building spaces may not be used for storage outside of the mechanical room.

D. Time Restrictions:

1. Limit conduct of especially noisy exterior work to the building's regular building un-occupied hours in evening or over weekends.

2. All other work may be conducted during normal business hours so long as temporary arrangements have been made for the use of a temporary boiler provided by the mechanical contractor.

E. Do not permit construction traffic over unprotected surfaces.

F. Utility Outages and Shutdown: Limit disruption of utility services to hours the building is unoccupied.

1. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days’ notice to the Owner and authorities having jurisdiction.

2. HVAC:

a. Refer to Time Restrictions above.

b. The building's HVAC system chilled water shall remain in service throughout the entire construction period; unless otherwise noted either by permanent or temporary chiller usage.

c. When work is required at the riser connections, the HVAC system may be disrupted when the building is unoccupied, the duration of the disruption to not exceed four hours; each occurrence.

1.5 SUGGESTED WORK SEQUENCE

A. Construct Work in stages during the construction period:

1. Stage 1: Cut in new flanges to accept temp chiller.

2. Stage 2: Connect temp chiller to new breaker in switchboard.

3. Stage 3: Provide temp chiller until new chiller is in place and operational.

B. Coordinate construction schedule and operations with the Owner.

SUMMARY 01 1000 - 3

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

Alternates 01 2300 - 1

SECTION 01 2300 - ALTERNATES

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Description of Alternates.

1.2 ACCEPTANCE OF ALTERNATES

A. All alternates are additive and must be bid on.

B. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at the Owner's option. Accepted alternates will be identified in the Owner-Contractor Agreement.

1.3 SCHEDULE OF ALTERNATES

A. Alternate No. 1 - 2 months of temporary chiller: Pricing for the addition of a temporary chiller for a time period of 2 months, or as required to complete the project; whichever is greater.

PART 2 PRODUCTS - NOT USED

ADMINISTRATIVE REQUIREMENTS 01 3000 - 1

SECTION 01 3000 - ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 SECTION INCLUDES

A. General administrative requirements.

B. Electronic document submittal service.

C. Preconstruction meeting.

D. Progress meetings.

E. Submittals for review, information, and project closeout.

F. Number of copies of submittals.

G. Submittal procedures.

1.2 RELATED REQUIREMENTS

A. Section 01 7000 - EXECUTION AND CLOSEOUT REQUIREMENTS: Additional coordination requirements.

1.3 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 7000 - EXECUTION AND CLOSEOUT

REQUIREMENTS for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to the Design Professional:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

ADMINISTRATIVE REQUIREMENTS 01 3000 - 2

11. Closeout submittals.

1.4 PROJECT COORDINATION

A. Project Coordinator: Construction Manager.

B. Cooperate with the Project Coordinator in allocation of mobilization areas of site; for field offices and sheds, for access, traffic, and parking facilities.

C. During construction, coordinate use of site and facilities through the Project Coordinator.

D. Comply with instructions of the Project Coordinator for use of temporary utilities and construction facilities. Responsibility for providing temporary utilities and construction facilities is identified in Section 01 1000 - SUMMARY.

E. Coordinate field engineering and layout work under instructions of the Project Coordinator.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic

(PDF, MS Word, or MS Excel) format, as appropriate to the document, and transmitted via an

Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to

Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, the Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. the Contractor and the Design Professional are required to use this service.

3. It is the Contractor's responsibility to submit documents in allowable format.

4. Subcontractors, suppliers, and the Design Professional's consultants will be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

ADMINISTRATIVE REQUIREMENTS 01 3000 - 3

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

B. Submittal Service: The selected service is:

1. Dropbox until the Contractor is selected, then their preferred

C. Training: One, one-hour, in-person training session will be arranged for all participants, with representatives of the Contractor participating;

1. Representatives of the Owner are scheduled and included in this training.

D. Project Closeout: the Design Professional will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for the Owner.

3.2 PRECONSTRUCTION MEETING

A. the Owner will schedule a meeting after Notice of Award.

B. Attendance Required:

1. the Owner.

2. the Design Professional.

3. the Contractor.

C. Agenda:

1. Distribution of Contract Documents.

2. Submission of list of Subcontractors, and schedule of values.

3. Designation of personnel representing the parties to Contract

4. Submission of the project safety plan.

5. Designation of personnel representing the parties in Contract and the Design Professional

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

7. Submit preliminary progress schedule indicating Scheduling of Work.

8. Joint examination of existing facilities and preparation of schedule documenting any existing damage to remain.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to the Design Professional, the Owner, participants, and those affected by decisions made.

ADMINISTRATIVE REQUIREMENTS 01 3000 - 4

3.3 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum bi-monthly intervals.

B. Attendance Required: Job superintendent, major Subcontractors and suppliers, the Owner, the

Design Professional, as appropriate to agenda topics for each meeting.

C. Agenda:

1. Review minutes of previous meetings.

2. Review of Work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Maintenance of progress schedule.

7. Corrective measures to regain projected schedules.

8. Planned progress during succeeding work period.

9. Maintenance of quality and work standards.

10. Effect of proposed changes on progress schedule and coordination.

11. Other business relating to Work.

3.4 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date established in Notice to Proceed, submit preliminary schedule defining planned operations for the first 60 days of Work, with a general outline for remainder of

Work.

B. Present preliminary schedule at the Preconstruction meeting.

3.5 SUBMITTALS FOR REVIEW

A. Submit to the Design Professional for review for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents.

B. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below .

1. Design data.

2. Certificates.

ADMINISTRATIVE REQUIREMENTS 01 3000 - 5

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

3.6 SUBMITTALS FOR PROJECT CLOSEOUT

A. When the following are specified in individual sections, submit them at project closeout:

1. Closing submittals as required in the General Conditions.

3.7 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

1. Small Size Sheets, Not Larger Than 8-1/2 x 11 inches: Submit the number of copies that the Contractor requires, plus two copies that will be retained by the Design Professional.

B. Documents for Project Closeout: Make reproduction of submittal originally reviewed. Submit extra of submittals for inclusion with maintenance manuals.

3.8 SUBMITTAL PROCEDURES

A. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting the Contract Documents and coordinating related Work.

2. Generic, non-project specific information submitted as shop drawings do not meet the requirements for shop drawings.

B. Transmit each submittal with a copy of approved submittal form.

C. Transmit each submittal with approved form.

D. Sequentially number the transmittal form. Revise submittals with original number and a sequential alphabetic suffix.

E. Identify Project, the Contractor, Subcontractor or supplier; pertinent drawing and detail number, and specification section number, as appropriate on each copy.

F. Apply the Contractor's stamp, signed or initialed certifying that review, approval, verification of

Products required, field dimensions, adjacent construction Work, and coordination of information is in accordance with the requirements of the Work and Contract Documents.

ADMINISTRATIVE REQUIREMENTS 01 3000 - 6

G. Assemble the submittal data for major Contractors in compete sets in hard back three-ring binders, separated by trade, (HVAC, Plumbing, and Electrical), and bound with numbered index sheets and tabs. Submittal data shall be submitted at one time unless unavailable data such as control submittal would delay project progress. Data shall include capacities, complete installation instructions, dimensional data and electrical data, BHP, motor HP, operating weights and load distribution at mounting points.

H. Deliver submittals to the Design Professional at business address.

I. Schedule submittals to expedite the Project, and coordinate submission of related items.

J. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.

K. Identify variations from Contract Documents and Product or system limitations that may be detrimental to successful performance of the completed Work.

L. Provide space for the Contractor and the Design Professional review stamps.

M. When revised for resubmission, identify all changes made since previous submission.

N. Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report any inability to comply with requirements.

O. Submittals not requested will not be recognized or processed.

QUALITY REQUIREMENTS 01 4000 - 1

SECTION 01 4000 - QUALITY REQUIREMENTS

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Contractor Minimum Qualifications.

B. Control of installation.

C. Tolerances.

D. Manufacturers' field services.

1.2 SUBMITTALS

A. Contractor Qualifications: Provide bound, written evidence of the qualifications of the contracting firm if requested by the owner following the pre-bid conference.

1.3 CONTRACTOR'S MINIMUM HVAC QUALIFICATIONS

A. Refer to Section 23 0510 for minimum requirements.

B. Provide evidence of the qualifications of any proposed interested firm in a binder as requested following the Pre-Bid conference.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 CONTROL OF INSTALLATION

A. Monitor quality control over suppliers, manufacturers, products, services, site conditions, and workmanship, to produce Work of specified quality.

B. Comply with manufacturers' instructions, including each step in sequence.

C. Should manufacturers' instructions conflict with Contract Documents, request clarification from the Design Professional before proceeding.

D. Comply with specified standards as minimum quality for the Work except where more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship.

E. Have Work performed by persons qualified to produce required and specified quality.

F. Verify all dimensions, elevations, grades and pitch by taking measurements at the building before ordering material or doing work which is dependent upon coordination with building conditions.

G. Verify that field measurements are as indicated on shop drawings or as instructed by the manufacturer.

QUALITY REQUIREMENTS 01 4000 - 2

H. No consideration will be given to any claim based on differences between the actual dimensions and those indicated on the drawings.

I. Secure products in place with positive anchorage devices designed and sized to withstand stresses, vibration, physical distortion, and disfigurement.

3.2 CONTROL OF WORKER'S ATTIRE, VEHICLES, AND LANGUAGE:

A. the Contractor's regularly scheduled project meetings shall include reinforcement of the prohibition of improper attire and language.

B. Worker's clothing shall be appropriate for the tasks being performed and shall not include wording or other adornments other than the Company's name and logo, if any. Shirts and trousers shall be worn at all times on the Owner's property.

C. Vehicles on the Owner's property shall not possess or exhibit signs, stickers, posters, etc.

portraying or including inappropriate pictures or language.

D. The Contractor agrees that the Engineer shall be the sole and final judge as the what is appropriate or not appropriate attire and/or language, or whether a person(s) is in violation of this Specification Article.

E. Complaints regarding violations of these requirements shall be immediately conveyed to the

Project Superintendent, and the Design Professional simultaneously, with confirmation with specifics provided in writing within one workday.

3.3 INDOOR AIR QUALITY

A. Portions of the building will be in use and occupied during construction.

B. the Contractor shall schedule work and provide temporary ventilation and/or isolation to insure that fumes from welding, other construction tasks, and out-gassing from construction materials do not migrate to occupied areas.

3.4 TOLERANCES

A. Before ordering material or doing work which is dependent upon coordination with building conditions, the Contractor shall verify all dimensions, elevations, grades and pitch by taking measurements at the building…