EOC ITOC 100 CD Narrative - Appendix.pdf

U.S. DEPARTMENT OF

HOMELAND SECURITY

National Capital Region

DHS Operations Center (DOC A) EOC/ITOC Renovation

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100% CONSTRUCTION DOCUMENTS NARRATIVE,

VOLUME 2: APPENDIX

JUNE 19, 2015

A. PROGRAM OF

REQUIREMENTS

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U.S. Department of Homeland Security National Capital Region Program of Requirements DOC A, Enterprise Operations Center (EOC) and Information Technology Operations Center (ITOC):

Chief Information Security Office Cyber Command United States Coast Guard Cyber Command Information Technology Operations and Maintenance

May 29, 2015

FOR OFFICIAL USE ONLY

Prepared by ZGF Architects LLP For

U.S. General Services Administration

DOC A, EOC/ITOC PROGRAM OF REQUIREMENTS 5/29/2015

DEPARTMENT OF HOMELAND SECURITY

ST ELIZABETHS CAMPUS - EOC/ITOC

PROGRAM OF REQUIREMENTS

Department of Homeland Security Operations Center (DOC) A, EOC/ITOC Program Overview

The Enterprise Operations Center (EOC) and the Information Technology Operations Center (ITOC) on Lower

Level 1of Department of Homeland Security Operations Center (DOC) A will be renovated to accommodate the co-location and densification of the following three program sub-components: Chief Information Security Office

(CISO) Cyber Command, United States Coast Guard Cyber Command(CG Cyber), and Information Technology

Operations and Maintenance (IT O&M).

The EOC is a TS/SCI space that will accommodate CISO Cyber Security Operations Center (SOC), the CG Cyber

SOC, dedicated offices for CG Cyber personnel, and a shared conference room. The ITOC is an open office space housing workstations for the St Elizabeth's DHS Campus IT O+M program and the Sensitive but Unclassified

(SBU) portion of CISO SOC.

In addition to the program components mentioned above, the renovation will include the conversion of an existing conference room into a SCIF work room accommodating workstations for the Classified IT O&M Program.

Brief descriptions of the missions and activities of each of the program components is described below.

CISO SOC

This group is tasked with the cyber defense of D's information infrastructure. Activities include threat assessment, incident response, network monitoring, DMA, and email security. CISO SOC is a 24/7 operation, with personnel continuously occupying both the EOC and ITOC spaces.

CG Cyber Command

The mission of the United States Coast Guard Cyber Command (CGCYBER) is to identify, protect against, enhance resiliency in the face of, and counter electromagnetic threats to Coast Guard (CG) information, information systems, and maritime interests of the United States, while providing cyber capabilities that foster execution of Coast Guard operations and support Department of Homeland Security (DHS) and Department of Defense (DoD) cyber missions. The watch analysts in the Cyber Security Operations Center (CSOC) support this mission by performing the primary functions of a Computer Network Defense Service Provider (CNDSP) – (1) protect, (2) monitor, analyze, and detect, and (3) respond to cyber incidents that adversely affect CG/DoD information networks and information systems.

IT O+M

The Saint Elizabeth's DHS Campus (STE) IT Service Provider (ITSP) delivers the operations and maintenance

(O&M) services for the phased IT implementation at the Campus. This includes O+M of all IT, physical security, and equipment implemented under the DHS TIP effort, to include the entire underlying IT Campus infrastructure and transport. The ITSP is responsible for ensuring IT Service Delivery, Service Availability, and Information

Assurance Security Management across all network classifications of the campus. Campus shared IT services includes: Voice over Internet Protocol (VoIP), Audio Visual (AV)/Video Teleconferencing (VTC), IPTV, Transport, and an associated enterprise application suite to manage and monitor the services. A Tier 1 Service Desk as well as Tier 2/end item and Tier 3 Engineering support are provided by the ITSP. Other O+M services provided, include: Configuration Management, Change Management, and IT Asset Management support to include life cycle replacement and technical refresh.

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Figure A Organizational Chart

Figure B Total Program Space Requirements: Breakdown by Space Type

Seats USF Seats USM

111 6,432 111 597.4

766 71.2

681 63.3

PROGRAM SPACE REQUIREMENTS TOTAL 157 111 7,879 111 731.9

50 4.7

46 4.3

All-In Utilization Rate = (Personnel Space + Support Space + Special Space) / Personnel

Utilization Rate = (Personnel Space + Support Space) / Personnel

Figure C Total Program Space Requirements: Breakdown by Suite

Seats USF Seats USM

42 3,416 42 317.3

22 1,351 22 125.4

47 3,112 47 289.1

PROGRAM SPACE REQUIREMENTS TOTAL 157 111 7,879 111 731.9

O+M 47

The ITSP is comprised of functional area experts for technology used on campus such as: Physical Security, Transport, RF Mobility, AV/VTC, Service Desk, Information Assurance, Systems Administrators, and

Configuration/change managers. The Service Desk responds to tenant and system reported incidents and escalates all incidents and events as needed to the appropriate functional area experts. The functional area experts monitor IT system and service performance, apply system and security updates and corrective actions, and assist with integration of new/changed technologies or capabilities. In addition, a Security Operations Center (SOC) and Network

Operations Center(NOC) are staffed 7x24, and monitors and responds to incidents across all network classifications.

Imperial Metric Notes

Special Space

Space Type Personnel

Personnel Space

Support Space

ALL-IN UTILIZATION RATE

UTILIZATION RATE

NSF = Net Square Feet; USM =Usable Square Meters; USF=Usable Square Feet

CG Cyber 54

CISO SOC 56

Suite Personnel Imperial Metric

Notes

OCIO

CG CYBERCISO SOC IT O + M

USCG HQ CG-

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CISO SOC

Figure A Total Program Space Requirement: CISO SOC

Seats USF Seats USM

Personnel Space 42 2,396 42 222.5

Support Space 766 71.2

Special Space 254 23.6

PROGRAM SPACE REQUIREMENT TOTALS 56 42 3,416 42 317.3

NSF = Net Square Feet; USM =Usable Square Meters; USF=Usable Square Feet

Figure B Personnel Space: CISO SOC

CIO/CISO ITOC 1:2 SBU DBI WS12 36 58 6 348 3.3 5.4 6 32.3 shift contractors, ITOC

CIO/CISO ITOC 1:1 SBU DBI WS12 36 58 18 1043 3.3 5.4 18 96.9

Full-time contractors, ITOC

CIO/CISO SOC EOC 1:2 TS/SCI DBI WS12 36 58 10 580 3.3 5.4 10 53.8 shift contractors, EOC

CIO/CISO SOC EOC 1:1 TS/SCI DBI WS12 36 58 6 348 3.3 5.4 6 32.3 Full-time federal, EOC

ITOC Display Control/PM 1:1 SBU DBI WS3 24 39 2 77 2.2 3.6 2 7.2 ITOC

PERSONNEL SPACE TOTALS 42 2,396 42 222.5

*Circulation calculated using a 1.61 multiplier

Work Pattern Legend

DBI Desk Bound Interactive IMI Internally Mobile Interactive EMI Externally Mobile Interactive

DBC Desk Bound Concentrative IMC Internally Mobile Concentrative EMC Externally Mobile Concentrative

Figure C Support Space: CISO SOC

Notes

Unit Area W/Circ* Qty. USF Unit Area W/Circ* Qty. USM

TS/SCI 368 592 1 592 34.2 55.0 1 55.0 Shared with CG Cyber

TS/SCI 108 174 1 174 10.0 16.1 1 16.1 Shared with CG Cyber

SUPPORT SPACE TOTALS 2 766 2 71.2

*Circulation is calculated using a 1.61 multiplier

Figure D Specialty Space: CISO SOC

Notes

Unit Area W/Circ* Qty. USF Unit Area W/Circ* Qty. USM

TS/SCI 158 254 1 254 14.7 23.6 1 23.6 Shared with CG Cyber

SPECIALTY SPACE TOTALS 1 254 1 23.6

*Circulation calculated using a 1.61 multiplier

Key Notes

E. Each SOC workstation requires connectivity to LAN A, LAN B, LAN C, and OOB. No VTC capability is required in the CISO SOC watch floor area.F. Front row of CISO SOC workstations will be outfitted with a display controller for the front wall video screens. Only one user at a time may control the video screens, but the controller may be interchanged among the four (4) front row users. Most workstations in the EOC require LAN A, LAN B, LAN C, and OOB. Each workstation is outfitted with 3 monitors and one keyboard/mouse.

G. EOC Work Room is shared with CG Cyber, but the following equipment is dedicated to CISO Cyber: (1) TS/SCI printer/copier (one of the three total printer/copiers noted in keynote D). The following equipment is shared with CG Cyber: (1) Sign-In Station, (1) Shredder (in addition to dedicated shredder in CISO SOC), 1 lockable cabinet with counter for storage of paper and toner, preferably with two lockable compartments - one for CISO SOC and one for CG Cyber.

A. VOIP phone may not be used for teleconference in EOC Conference Room. Alternative phone meeting TS/SCI requirements must be provided. EOC Conference Room has SBU Audio Teleconferencing requirement. Standard SBU VoIP phones cannot be used in TS/SCI space.

B. EOC Conference room will have (2) wall mounted displays. (1) will have VTC capabilities and connectivity to LAN A, LAN B, LAN C, and equivalent CG networks. Wall opposite VTC display will have seals and emblems, provided by tenant.

C. Side walls of EOC conference room should have white boards in addition to infrastructure for future wall mounted displays.

D. EOC has the following equipment dedicated to CISO SOC: Floor-based multi-function devices (MFDs) (i.e. printer/copier combo) (1) SBU, (1) Secret, and (1) TS/SCI, (1) shredder, (3) 3-high lateral files, (2) 4-drawer safes; (3) wall mounted displays with connectivity to LAN A, LAN B, LAN C. No VTC capability is required in the CISO SOC portion of the EOC. Safes could be located in conference room if needed.

Metric

EOC Vestibule

Space Name

Classification

Level Space Type

Imperial Metric

Space Type

Desk

Sharing

Ratio

Classification

Level

Work

PatternPosition

Space Name

Classification

Level Space Type

Imperial

Unit

Area

With

Circ* Seats USF

Work

Space

Type

Imperial

EOC Conference Room, Medium

EOC Work Room

Metric Personnel

Imperial

Metric

Unit

Area

With

Circ* Seats

Notes

USM

Notes

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K. EOC and ITOC spaces are both 24/7. There are (4) shifts. Shifts are 7AM-7PM and 7PM-7AM, with staggered days. Not all positions are shift.

H. ITOC Space contains the following equipment dedicated for CISO SOC: (3) 5-high lateral files; (2) SBU floor-based printer/copiers; (2) wall mounted displays

I. CISO ITOC workstations require connectivity to LAN A and OOB networks. (6) workstations require DMA network, but only the 3 stations closest to the "PM" station shall actively utilize DMA at move-in.

L. Each 6'-0" long workstation will be furnished with one 2-drawer mobile pedestal for file and personal storage. 4'-0" long workstations will not be furnished with mobile pedestals.

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CG Cyber

Figure A Total Program Space Requirement: CG Cyber

Seats USF Seats USM

22 1,351 22 125.4

0 0.0

PROGRAM SPACE REQUIREMENT TOTALS 54 22 1,351 22 125.4

NSF = Net Squsare Feet; USM =Usable Square Meters; USF=Usable Square Feet

Figure B Personnel Space: CG Cyber

Position

OPS Commander 1:1 TS/SCI DBI

PO/

WS12 75 121 1 121 7.0 11.2 1 11.2

CSOC Director 1:1 TS/SCI DBI

PO/

WS12 40 64 1 64 3.7 6.0 1 6.0

Cyber

CounterIntelligence

/Law Inforcement

(LE/CI) 1:3 TS/SCI DBI

PO/

WS12 40 64 1 64 3.7 6.0 1 6.0

Fusion/Focused OPS 1:1 TS/SCI DBI WS12 36 58 4 232 3.3 5.4 4 21.5

CG Cyber SOC 1:3 TS/SCI DBI WS12 36 58 15 869 3.3 5.4 15 80.8

PERSONNEL SPACE TOTALS 22 1,351 22 125.4

*Circulation calculated using 1.61 multiplier

Work Pattern Legend

DBI Desk Bound Interactive IMI Internally Mobile Interactive EMI Externally Mobile Interactive

DBC Desk Bound Concentrative IMC Internally Mobile Concentrative EMC Externally Mobile Concentrative

Figure C Support Space: CG Cyber

Unit Area W/Circ* Qty. USF Unit Area W/Circ* Qty. USM

TS/SCI * * * * * * * * Shared with CISO Cyber

TS/SCI * * * * * * * * Shared with CISO Cyber

SUPPORT SPACE TOTALS 0 0 0 0.0

*Circulation calculated using 1.61 multiplier

Key Notes

A. Refer to CISO Cyber for requirements of EOC Conference room. CG SBU, JWICS, and SIPR network connectivity also required.

D. EOC Space must be built to civilian standards and must comply with ADA requirements.

E. 2x3 Knowledge Wall with VTC capabilities will be provided in the CG Cyber SOC space. VTC Requires CG SBU, JWICS and SIPR.

F. CG Emblems and seals will be mounted in copy area and along shared wall with ITOC. Attachments to ITOC wall may not penetrate wall.

G. (1) TS/SCI Pots Fax machine will be required in CG Cyber SOC.

H. All new walls within EOC space will be demountable partitions at 8'-0" high.

I. No minimum physical separation is required between Secret and TS/SCI CPUs (same as DHS standards).

J. The partition separating the CISO SOC and the CG Cyber SOC should be equipped with white boards on both sides.

K. OPS Commander, CSOC Director, and LE/CI Offices are required to have white boards.

Classification

Level

Metric

Notes

B. Fusion/Focused Ops area requires (1) 4-drawer safe, (1) 2-drawer safe, (1) SBU printer, (1) SIPR printer, (1) 3-high lateral file. Can use shredder in shared copy area.

C. Connection to OOB network is a requirement for all CG Cyber workstations. Note: USCG OOB network connectivity is physically separate from CISO SOC OOB network; each uses a different Wan circuit for internet connectivity.

EOC Conference Room

Space Type Personnel Imperial Metric

Work

Space

Type

Imperial

Unit Area With

Circ* Seats USF Unit AreaWork

Pattern

Desk

Sharing

Ratio

With

Circ*

Notes

Imperial Metric

Personnel Space

Support Space

EOC Work Room

Space Name

Classification

Level Space Type

Seats USM

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L. Fusion/Focused Ops will have greater power requirements than other areas due to specialized equipment required by this group.

M. EOC Work Room is shared with CISO SOC, but requires the following equipment dedicated to CG Cyber: (3) lateral files, (3) small printers, and (1) floor based printer/copier with SBU fax. The following items are shared with CISO Cyber: (1) shredder, (1) Sign-In Station

N. CG Cyber is served by a common vestibule with CISO SOC, with existing PED lockers.

O. Each 6'-0" long workstation will be outfitted with one 2-drawer mobile pedestal for file and personal storage.

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IT O+M

Figure A Total Program Space Requirement: IT O+M

Seats USF Seats USM

Personnel Space 47 2,685 47 249.5

Special Space 427 39.6

PROGRAM SPACE REQUIREMENT TOTAL 47 47 3,112 47 289.1

NSF = Net Squsare Feet; USM =Usable Square Meters; USF=Usable Square Feet

Figure B Personnel Space: IT O+M

Position

Work

Pat Unit

Area

With

Circ* Seats USF

Unit

Area

With

Circ* Seats USM

STE O+M 1:1 SBU DBI WS12 36 58 36 2087 3.3 5.4 36 193.8 full-time, ITOC

STE O+M 1:2 SBU DBI WS12 36 58 2 116 3.3 5.4 2 10.8 shift workers, ITOC

Workbenches 1:2 SBU NA NA 36 58 2 116 3.3 5.4 2 10.8 Keynote B

Hoteling Station/

Display Control 1:2 SBU NA WS12 24 39 2 77 2.2 3.6 2 7.2

IT O+M SCIF 1:1 TS/SCI DBI WS12 36 58 3 174 3.3 5.4 3 16.2 full-time

IT O+M SCIF 1:2 TS/SCI DBI WS12 36 58 2 116 3.3 5.4 2 10.8 shift workers

PERSONNEL SPACE TOTALS 47 2685 47 249.5

*Circulation Calculated using 1.61 multiplier

Work Pattern Legend

DBI Desk Bound Interactive IMI Internally Mobile Interactive EMI Externally Mobile Interactive

DBC Desk Bound Concentrative IMC Internally Mobile Concentrative EMC Externally Mobile Concentrative

Figure C Specialty Space: IT O+M

Unit Area W/Circ* Qty. USF Unit Area W/Circ* Qty. USM

TS/SCI 265 427 1 427 24.6 39.6 1 39.6

SPECIALTY SPACE TOTALS 1 427 1 39.6

*Circulation Calculated using 1.61 multiplier

Key Notes

E. The six workstations facing plan north wall mounted displays are specific to the use of the display and must face the screeen.

F. Each 6'-0" long workstation will be outfitted with one 2-drawer mobile pedestal for file and personal storage.

G. Campus IT O+M SBU workstations in the ITOC will be all thin-client, with the exception of a few workstations to be identified by

GDIT.

H. Hoteling/Display Control workstations will have special power requirements for the display controllers.

I. Power connections for workstations in the ITOC will be one 2+2 power whip for every 4 workstations, connected to a junction box under the raised floor via a grommeted hole. One power receptacle at each workstation will need to provide technical power. Data connections will need a separate whip with grommet.

A. IT O+M Room must accommodate 5 workstations. (4) 6'-0" long workstations & (1) 4'-0" long touchdown workstation.

B. Workbenches (as opposed to workstations) should have standing height worksurfaces with high stools to accommodate standing or sitting at the workbench.

C. Divider panels between desks will be low; headsets will need to be used by call-center staff to keep noise down.

D. Three (3) wall mounted displays will be on plan east wall (2 existing and 1 new); one (1) existing wall mounted display on plan north wall.

Space Type Personnel Imperial Metric

Desk

Sharing

Ratio

Classification

Level

Work

Space

Type

Imperial Metric

Notes

Space Name

Classification

Level Space Type

Imperial

IT O+M Room

Notes

Metric

Notes

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O. AV Equipment for classified IT O+M will be located in existing rack room.

P. Classified IT O+M Room will use existing adjacent vestibule for PED storage lockers.

Q . Classified IT O+M Room also requires the following pieces of equipment: (1) four-drawer safe; (3) desktop printers (one for each classification level), (1) shredder.

R. Nearby storage area required for on-site storage of spares, to enable the team to quickly respond to incidents and meet MTTR goals.

S. Lockers are required for storage of coats/boots.

J. ITOC Space requires 6 lateral file cabinets and 1 flat file.

L. IT O+M occupies the ITOC 24/7, but typically with only 2 personnel after 6 PM. IT O+M room is also 24/7.

M. Within the classified IT O+M Room, power should be supplied to workstations via power whips rather than penetrating SCIF walls.

N. Workstations and wall mounted displays in classified IT O+M Room requires connections to LAN A, LAN B, and LAN C. NO VTC will be required for the wall-mounted displays.

K. ITOC Space requires 1 printer and one shredder.

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B. MEETING MINUTES

AND MATERIALS

1800 K Street NW Suite 200 Washington, DC 20006 T 202 380 3120 F 202 380 3128

Meeting Notes

Date April 9, 2015

Project No. D60203.14, D60203.15

Project Name DHS DOC A Phase 2 and EOC/

ITOC

Page No. 1

Meeting Time & Location Progress Meeting #10

Thursday April 2, 2015 ▪ 11:00 AM to 12:00 AM Eastern ▪ via Conference Call

From Jason Kasparek

Those Present

GSA DHS DHS (cont’d) Syska ZGF Gaftie Marlow Jack Poling Dave Schaeffer Jason Kasparek John Mielke Allen Beall Ralph Cassella Kelly Davis

Distribution Those Present; Thom Ennen, Everett Smallwood, James Owens, Fonda Corbitt, Matt Tanis (GSA); Kevin Robbins, Kevin Sullivan, Carol Sink, Marc Sanders, Mike Downey (DHS); Joe McNamara, Karen King (ZGF); Ken Schram (Syska)

This meeting is a weekly progress meeting to discuss and coordinate open issues regarding the DOC A Phase 2 and EOC/ITOC projects.

Item

Description Action Req’d

Date Due

Date Closed

Approval of Previous Minutes 9-1 ZGF distributed minutes from meeting #9 prior to the meeting. Please review and comment with any substantive errors or omissions. ZGF has received no comments.

ZGF

Project Status Updates 9-2 Phase 2 SD estimate issued 3/24. Estimate for Stair Delta Option 2A reviewed and found to potentially be too expensive, ZGF to price Option 2B.

ZGF 4/9/15 In progress

9-3 AV POR responses from DHS received. GDIT is proceeding with AV design based on info.

9-4 IT POR Questionnaire responses still outstanding. DHS 4/1/15 9-5 Stage 2 IT proposals received by ZGF; meeting requested with GSA/DHS to review feedback. DHS directed ZGF to have bidding and negotiation dollars removed from GDIT and SMW proposals. ZGF to revise and submit to DHS prior to review meeting.

Post-meeting note: Proposals submitted on 4/3. Review meeting was held 4/7.

ZGF/

GSA/

DHS

4/9/15 4/7/15

9-6 Phase 2 Design Development submission targeted for 4/24.

9-7 EOC/ITOC SD package issuance is targeted for 4/3. ZGF 4/3/15 4/3/15 9-8 IT &M Comments received on EOC/ITOC POR, responses still needed from

CISO and CG Cyber. Post-meeting note: All tenant comments received.

DHS 4/9/15 4/7/15

Phase 2 Schedule 9-9 Work still needed on aligning IT design schedule with ARRA funding deadline.

GDIT schedule can be revised once requirements gathering phase is complete.

ZGF/

GDIT

Stair Delta Development

Washington, DC 20006

Date April 9, 2015

Project Name DHS DOC A Phase 2 and EOC/

Page No. 2

9-11 Gordon (Civil) has started. A localized topography and utility survey will be needed. Gordon will coordinate with ZGF/GSA for site access for survey work.

ZGF/

GSA

ASAP

GSA has forwarded some comments on Stair Presentation package to ZGF;

ZGF to update accordingly. GSA reviewers have verbally conveyed preference for mound option to Gaftie but no formal design comments have been made.

Elevator Option Decision 9-12 GSA/DHS confirmed direction to proceed with Elevator Option 1, Machine-room-less traction elevators. Installation of only one cab should be included in base contract, installation of second cab should be carried as add-alternate.

Stair Bravo/Charlie Coordination Discussion 9-13 ZGF/GSA/DHS had discussion on 3/31; follow-up with Laura Doyle scheduled for Monday 4/6.

GSA 4/6/15 4/6/15

9-14 Ralph Cassella shoulb be cc’ed on any sketches/discussions related to stairs and access points for the DOC.

ePM Training

9-19 No items to report.

Outstanding Action Items 6-9 ZGF to issue final draft of Phase 2 POR including comments on SD package by

OPS.

ZGF

6-8 ZGF to issue final draft of Phase 2 Statement of Work. ZGF

IT POR Questionnaire responses needed, as noted above. DHS ASAP

New Action Items

9-20 Gaftie Marlow (GSA) requested that no billing or invoicing be done by any discipline under the bidding and negotiation phase. Follow-up discussion needed.

GSA

9-21 ZGF/Thornton Tomasetti are recommending a geotechnical engineer be retained for consulting as recommended in the SD report, as geotechnical conditions in the area of Stair Delta have changed since the initial geotechnical report was done for the site. ZGF to submit proposal for this work.

ZGF ASAP

9-22 Gaftie Marlow requested a meeting to clarify add alternates for the DD phase estimate. Post-meeting note: This meeting was held on 4/6.

John Mielke (DHS) requested ZGF explore watch floor layouts using the 6’-0” long workstation being design for the EOC/ITOC space due to cramped desks observed in current NOC walkthrough on 4/1

ZGF 4/9/15

These minutes represent our best understanding of the discussions held and the decisions reached. Please advise the writer within three working days of any errors or omissions of substance.

Washington, DC 20006

Date April 16, 2015

Project Name DHS DOC A Phase 2 and EOC/

Meeting Time & Location Progress Meeting #11

Thursday April 9, 2015 ▪ 11:00 AM to 12:00 AM Eastern ▪ via Conference Call

GSA DHS DHS (cont’d) Syska ZGF Gaftie Marlow Jack Poling Kevin Sullivan Dave Schaeffer Jason Kasparek John Mielke Carol Sink Allen Beall Ralph Cassella Kelly Davis

Distribution Those Present; Thom Ennen, Everett Smallwood, James Owens, Fonda Corbitt, Matt Tanis (GSA); Kevin Robbins, Marc Sanders, Mike Downey (DHS); Joe McNamara, Karen King (ZGF); Ken Schram (Syska)

This meeting is a weekly progress meeting to discuss and coordinate open issues regarding the DOC A Phase 2 and

Description Action Req’d

Date Due

Date Closed

Approval of Previous Minutes 11-1 ZGF distributed minutes from meeting #10 prior to the meeting. Please review and comment with any substantive errors or omissions. ZGF has received no comments.

ZGF

Project Status Updates 11-2 IT POR sent out 3/20, responses still outstanding. John Mielke (DHS) to follow up with OPS.

DHS ASAP 4/9/15

(partial)

11-3 GSA/DHS agreed to move forward with approval of Stage 2 IT/AV/Security Construction Drawing phases. ZGF to combine with Civil and Geotech proposals for submission as one proposal.

ZGF ASAP

11-4 GSA/DHS requested follow-up meeting with GDIT to discuss IT Design portions of Stage 2 work in more detail.

ZFF/

GDIT/

GSA/

DHS

ASAP 4/15/15

11-5 Phase 2 Design Intent Documentation meetings scheduled with OPS for 4/15.

11-6 Phase 2 Design Development submission targeted for 4/24.

11-7 EOC/ITOC SD package issued on 4/3, comments needed back from

GSA/DHS.

GSA/

DHS

4/16/15 4/10/15

11-8 EOC/ITOC DHS tenant comments received on POR, ZGF to issue second draft.

ZGF 4/23/15

11-9 EOC/ITOC Design Intent Document meetings scheduled for 4/16 and 4/17.

11-10 EOC/ITOC Design Development submission schedule for 5/1.

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

11-11 Localized topography and utility survey scheduled with Mid-Atlantic Utility

Locating the week of 4/20. ZGF and Mid-Atlantic to coordinate site access with GSA.

ZGF/

GSA

Ongoing

11-12 Feedback needed from Laura Doyle and Joe Dafin (GSA Fire and Life Safety) on open stairs, maintenance, and lighting along path, from site walkthrough on 4/9.

GSA ASAP

11-13 Option 2B is being priced, but a different approach to areaway stairs may be needed pending feedback from GSA Fire & Life Safety.

ZGF/

K&S

ASAP

Fire Command Center/ Stair Bravo Phasing Update 11-14 Approach to Fire Command Center/Stair Bravo phasing as presented to Laura

Doyle and Joe Dafin on 4/6 was deemed acceptable to Fire & Life Safety and DHS Security (Ralph Casella). Proposed approach retains and upgrades the existing fire command center in the Stair Bravo headhouse until the West Addition is built, when a new fire command room will be built near the Stair Charlie exit as part of that project. In the event of a fire, the fire department will access the DOC via Stair Charlie. DHS Security will dispatch personnel to meet the Fire Department at Stair Charlie and admit them to the building. Stair Charlie egress doors should not be equipped with card readers.

Sketches are attached for reference.

11-15 ZGF and design team will document this intent via design intent sketches included in the project narrative.

Syska

Interim DOC A Entrance at Coast Guard 11-16 Sketch options prepared by ZGF were reviewed and discussed with Laura

Doyle, Joe Dafin, and Ralph Casella on 4/6. Option 1A was approved with small modifications, as shown in the attached sketch.

Option 2 was noted not to have enough entrance capacity with only 2 turnstiles and a pinch point immediately after walking through the turnstiles; Option 3 was ruled out by Fire and Life Safety as too limiting to DOC A egress capacity since each turnstile can only accommodate 50 persons.

ePM Training

11-17 No items to report.

Outstanding Action Items 6-9 ZGF to issue final draft of Phase 2 POR including comments on SD package by

IT POR Questionnaire responses needed, as noted above. DHS ASAP Ongoing

New Action Items

11-18 None other than those mentioned above.

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

Page No. 3

These minutes represent our best understanding of the discussions held and the decisions reached. Please advise the writer

Washington, DC 20006

Date April 23, 2015

Project Name DHS DOC A Phase 2 and EOC/

Meeting Time & Location Progress Meeting #12

Thursday April 16, 2015 ▪ 11:00 AM to 12:00 AM Eastern ▪ via Conference Call

GSA DHS DHS (cont’d) Syska ZGF Gaftie Marlow Jack Poling Kevin Sullivan Ken Schram Jason Kasparek Matt Tanis John Mielke Carol Sink Allen Beall Ralph Cassella Marc Sanders

Distribution Those Present; Thom Ennen, Everett Smallwood, James Owens, Fonda Corbitt(GSA); Kevin Robbins, Marc Sanders, Mike Downey (DHS); Joe McNamara, Karen King, Kelly Davis (ZGF); Dave Schaeffer (Syska)

This meeting is a weekly progress meeting to discuss and coordinate open issues regarding the DOC A Phase 2 and

Description Action Req’d

Date Due

Date Closed

Approval of Previous Minutes 12-1 ZGF distributed minutes from meeting #11 prior to the meeting. Please review and comment with any substantive errors or omissions. ZGF has received no comments.

ZGF

Project Status Updates

12-2 IT POR responses received, GDIT to follow up with Points of Contact for Partner Agencies, including Marc Sanders in discussions.

GDIT ASAP

12-3 ZGF to submit proposal for Civil, Geotech, and IT/AV/Security Construction Drawings

ZGF ASAP 4/21/15

12-4 Meeting held 4/15 to discuss GDIT Stage 2 IT Design proposal in more detail.

GDIT to revise assumptions and WBS/IMS for review by DHS.

ZFF/

GDIT

ASAP

12-5 Phase 2 Design Intent Documentation meetings held with OPS on 4/15, notes to follow.

ZGF 4/23/15 4/22/15

12-6 Phase 2 Design Development submission scheduled for 4/24. ZGF 4/24/15 12-7 EOC/ITOC GSA/DHS comments on the SD package received, responses needed from design team.

ZGF/

Syska

5/1/15

12-8 EOC/ITOC DHS tenant comments received on POR, ZGF to issue second draft as part of DD submission.

ZGF 5/1/15

12-9 EOC/ITOC Design Intent Document meetings scheduled for 4/16 and 4/17.

12-10 EOC/ITOC Design Development submission schedule for 5/1. ZGF 5/1/15

Washington, DC 20006

Date April 23, 2015

Project Name DHS DOC A Phase 2 and EOC/

11-11 Localized topography and utility survey scheduled with Mid-Atlantic Utility

Locating the week of 4/20. ZGF and Mid-Atlantic to coordinate site access with GSA.

ZGF/

GSA

Ongoing

11-12 Feedback needed from Laura Doyle and Joe Dafin (GSA Fire and Life Safety) on open stairs, maintenance, and lighting along path, from site walkthrough on 4/9.

GSA ASAP

11-13 Option 2B is being priced, but a different approach to areaway stairs may be needed pending feedback from GSA Fire & Life Safety.

ZGF/

K&S

ASAP

ePM Training

12-11 No items to report.

Outstanding Action Items

6-9 ZGF to issue final draft of Phase 2 POR including comments on SD package by

IT POR Questionnaire responses needed, as noted above. DHS ASAP Ongoing

12-12 None other than those mentioned above.

These minutes represent our best understanding of the discussions held and the decisions reached. Please advise the writer

Washington, DC 20006

Date April 30, 2015

Project Name DHS DOC A Phase 2 and EOC/

Meeting Time & Location Progress Meeting #13

Thursday April 23, 2015 ▪ 11:00 AM to 12:00 AM Eastern ▪ via Conference Call

GSA DHS DHS (cont’d) Syska ZGF Gaftie Marlow Jack Poling Kevin Sullivan Ken Schram Jason Kasparek John Mielke Carol Sink Allen Beall Parsons Jim Cassidy

Kevin Robbins Kelly Davis

Distribution Those Present; Thom Ennen, Matt Tanis, Everett Smallwood, James Owens, Fonda Corbitt(GSA); Marc Sanders, Mike Downey, Ralph Cassella (DHS); Joe McNamara, Karen King (ZGF); Dave Schaeffer (Syska)

This meeting is a weekly progress meeting to discuss and coordinate open issues regarding the DOC A Phase 2 and

Description Action Req’d

Date Due

Date Closed

Approval of Previous Minutes 13-1 ZGF distributed minutes from meeting #12 prior to the meeting. Please review and comment with any substantive errors or omissions. ZGF has received no comments.

ZGF

Project Status Updates

13-2 IT POR responses received, GDIT to follow up with agency Points of Contact ongoing.

GDIT Ongoing

13-3 J Gamble from DHS OCIO should have his responses to the IT POR questionnaire back by Friday, 4/24.

DHS 4/24/15 4/24/15

13-4 GDIT to revise Phase 2 Stage 2 proposal assumptions and WBS for DHS to review to move forward with PDR phase.

ZFF/

GDIT

ASAP 4/30/15

13-5 ZGF proposal for Phase 2 Civil, Geotech, and IT/AV/Security Construction drawings has been submitted to GSA for review and approval.

GSA ASAP

13-6 Phase 2 Design Development submission scheduled for 4/24. ZGF 4/24/15 4/27/15 13-7 Notes distributed for Design Intent Document (DID) meetings for OPS, CISO

Cyber, CG Cyber, and IT O&M. Tenant groups to review and comment.

DHS

13-8 EOC/ITOC DHS tenant comments received on POR, ZGF to issue second draft as part of DD submission.

ZGF 5/1/15

13-9 EOC/ITOC Design Development submission schedule for 5/1. ZGF 5/1/15

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

13-10 ZGF reviewed new cost estimate (attached) for Stair Delta above-grade

Options. Since options 2a and 2b are both less expensive than other options investigated, design team will proceed with 2a with 2b as VE backup.

13-11 ZGF has updated Stair Delta presentation per GSA comments and sent back to

GSA.

13-12 Gaftie Marlow (GSA) indicated that Stair Delta may be agenda item for May 19 consultation meeting; Gaftie to verify.

GSA ASAP

13-13 ZGF confirmed the existing mulch path will need to be relocated for construction of the mound. ZGF to provide diagram of existing path in relation to the mound and new path for Gaftie Marlow to review with GSA fire/life safety.

ZGF ASAP

Utility Locating

13-14 Fiber-optic and security lines have not been able to located by locating crew.

ZGF to follow up with GDIT Campus wiring to see if additional information is available.

ZGF ASAP 4/27/15

Items from Site Walkthrough

13-15 “Unassigned” room in NW corner of NOC Intel suite has major electrical infrastructure above it that may require room to be outside the SCIF boundary.

Syska and DHS to review in further detail.

Syska/

DHS

ASAP

13-16 There are many electrical conduit penetrations from the existing electrical room into the area that will be the SCIF. These must be sealed appropriately.

13-17 In the area where the new toilet rooms will be built, there is a lot of mechanical infrastructure that will require access. Ceiling tile may be needed throughout the toilet rooms in order to provide access. DHS indicated this was acceptable.

13-18 Existing fire alarm annunciator panel in the Stair Bravo headhouse shows the DOC A conditions as-built and can be easily modified for updates made in Phase 2 construction. However, the smoke control panel shows the condition if DOC B were built and operational. This will require extensive modifications.

Syska to follow up with Gaftie Marlow.

Syska/

GSA

ASAP

ePM Training

13-19 No items to report.

Outstanding Action Items

6-9 Final draft of Phase 2 POR on hold pending final review of Watch floor furniture layouts and seat assignments by OPS.

DHS

ASAP 4/29/15

New Action Items

13-20 GDIT requested cable tray be installed under raised floor in EOC/ITOC. DHS directed ZGF/Syska to proceed with including this in the design.

13-21 Amanda Sanders from Goody Clancy will be contacting ZGF to discussion connection to Center Building.

13-22 Field Investigation is needed for wall-mounted protuberances into intended egress zone in hub room on Lower Level 1. John Mielke to follow up.

DHS 4/24/15

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

These minutes represent our best understanding of the discussions held and the decisions reached. Please advise the writer

Washington, DC 20006

Date May 14, 2015

Project Name DHS DOC A Phase 2 and EOC/

Meeting Time & Location Progress Meeting #15

Thursday May 7, 2015 ▪ 11:00 AM to 12:00 AM Eastern ▪ via Conference Call

GSA DHS DHS (cont’d) Syska ZGF Jack Poling Kevin Sullivan Ken Schram Jason Kasparek Parsons/AFG John Mielke Carol Sink Dave Schaeffer Allen Beall Jim Cassidy Kevin Robbins Ralph Cassella SMW Kelly Davis Ozzie Jaymand Marc Sanders Julie Fischer David Hamilton

Distribution Those Present; Thom Ennen, Gaftie Marlow, Everett Smallwood, James Owens, Fonda Corbitt, Matt Tanis(GSA); Mike Downey (DHS); Joe McNamara, Karen King (ZGF)

This meeting is a weekly progress meeting to discuss and coordinate open issues regarding the DOC A Phase 2 and

Description Action Req’d

Date Due

Date Closed

Approval of Previous Minutes 15-1 ZGF distributed minutes from meeting #14 prior to the meeting. Please review and comment with any substantive errors or omissions. ZGF has received no comments.

ZGF

Project Status Updates

15-2 IT POR – GDIT Agency POC outreach ongoing. Marc Sanders indicated he hadn’t seen any of this on his end, ZGF to check with GDIT on progress.

Update: While GDIT had begun reaching out to POC’s to schedule interview dates, no actual interviews had yet occurred. The first one was supposed to be 5/7 but agency POC had to cancel. GDIT instructed to keep March Sanders aware of interview times. <JK>

GDIT Ongoing

15-3 DHS issued comments on GDIT’s revised assumptions and delivery table.

GDIT to review and respond.

GDIT ASAP 5/14/15

15-4 ZGF proposal for Phase 2 Civil, Geotech, and IT/AV/Security Construction drawings has been submitted. Waiting for issuance of contract mod.

GSA ASAP

15-5 Phase 2 estimate is expected to ZGF on 5/8, anticipate sending to GSA/DHS for review 5/12.

ZGF 5/12/15 5/13/15

15-6 Phase 2 DD submission comments from GSA/DHS needed 5/8. Jim Cassidy (Parsons) noted that review from Laura Doyle (GSA Fire/Life Safety) was behind schedule and he was coordinating with her to produce comments as quickly as possible.

GSA/

5/8/15 5/8/15, 5/12/15

15-7 Phase 2 50% CD submission scheduled for 6/5. ZGF 6/5/15

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

15-8 EOC/ITOC DD Submission issued on 5/1. ZGF to confirm with Kohnen-

Starkey on expected date for estimate. Update: EOC/ITOC DD estimate was issued 5/13. <JK>

ZGF ASAP 5/13/15

15-9 GSA/DHS comments on EOC/ITOC DD submission needed 5/8. GSA/

DHS

5/8/15 5/12/15

15-10 EOC/ITOC 50% CD submission scheduled 5/15. ZGF 5/15/15

Phase 2 Mechanical Acoustics Study Discussion

15-11 Design team presented recommendations for revised STC criteria at Watch Floors and Conference Rooms, per the attached PDF. Designing strictly to STC criteria outlined for VTC facilities in the P100 resulted in overly complex mechanical design that would have resulted in added cost, maintenance, and additional SCIF wall penetrations. STCs as proposed by the design team would still accommodate VTC capabilities while being more appropriate to the space usage type, and eliminating the issues described above. DHS found STC levels proposed by the design team to be acceptable as long as VTC capability was not compromised.

15-12 GSA to follow up with official direction to design team to allow proposed STC level revisions.

GSA 5/7/15

15-13 Julie Fischer (SMW) recommended desk/table microphones in lieu of ceiling mounted microphones in all VTC spaces. ZGF to coordinate with GDIT.

ZGF/

GDIT

5/7/15

Stair Delta Development 15-14 Feedback from GSA is needed, updated presentation is due to GSA COB

5/12. Update: Feedback was received an updated presentation forwarded to GSA on 5/12.

ZGF/

LAB

5/12/15 5/12/15

OPS Changes to CAT Requirements

15-15 John Mielke (DHS) forwarded direction from OPS to design team to reduce classification level of the CAT from TS/SCI to Secret. This will be updated in the design drawings.

ZGF

ePM Items

15-16 ZGF to upload EOC/ITOC submission and meeting minutes. ZGF Ongoing

Outstanding Action Items

6-9 Final OPS seat assignments received. ZGF to issue final Phase 2 POR. ZGF

5/8/15

6-8 ZGF to issue final draft of Phase 2 Statement of Work. ZGF 5/8/15

New Action Items

15-18 Second round of DID meetings needs to be scheduled with user groups. ZGF to coordinate with John Mielke.

15-19 Phase 2 Finish & Materials Presentation required. ZGF to coordinate date with John Mielke.

15-20 DHS confirmed no dishwasher should be provided in the NOC Watch breakroom.

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

15-21 Jack Poling noted that at the EOC/ITOC vestibule, door construction phasing instructions must be included on drawings so one door is able to be locked during the duration of construction activities.

These minutes represent our best understanding of the discussions held and the decisions reached. Please advise the writer

Washington, DC 20006

Date May 22, 2015

Project Name DHS DOC A Phase 2 and EOC/

Meeting Time & Location Progress Meeting #16

Thursday May 14, 2015 ▪ 11:00 AM to 12:00 AM Eastern ▪ via Conference Call

GSA DHS DHS (cont’d) Syska ZGF Jack Poling Kevin Sullivan Dave Schaeffer Jason Kasparek Parsons/AFG John Mielke Ralph Cassella Allen Beall Andrew Shipman Kevin Robbins Marc Sanders Kelly Davis Ozzie Jaymand

Distribution Those Present; Thom Ennen, Gaftie Marlow, Everett Smallwood, James Owens, Fonda Corbitt, Matt Tanis(GSA); Carol Sink, Mike Downey (DHS); Joe McNamara, Karen King (ZGF); Jim Cassidy (Parsons);

Ken Schram (Syska)

This meeting is a weekly progress meeting to discuss and coordinate open issues regarding the DOC A Phase 2 and

Description Action Req’d

Date Due

Date Closed

Approval of Previous Minutes 16-1 ZGF distributed minutes from meeting #15 prior to the meeting. Please review and comment with any substantive errors or omissions. ZGF has received no comments.

ZGF

Project Status Updates

16-2 ZGF proposal for Phase 2 Civil, Geotech, and IT/AV/Security Construction drawings has been submitted. Waiting for issuance of contract mod.

GSA ASAP

16-3 GDIT responded to DHS comments on Stage 2 revised assumptions and deliverables table. DHS to review and respond.

DHS ASAP 5/19/15

16-4 Phase 2 and EOC/ITOC DD estimates issued to GSA/DHS on 5/13.

16-5 GSA/DHS comments on DD submittals were sent to ZGF on 5/8, with Life

Safety comments following on 5/12. Design team to review and respond.

John Mielke (DHS) indicated that security comments will follow on future submittals once IT/AV/Security info is included in drawings.

ZGF

16-6 Phase 2 50% CD submission scheduled for 6/5. ZGF 6/5/15

16-7 OPS DID Round 2 meetings scheduled for 5/20.

16-8 EOC/ITOC 50% CD submission scheduled 5/15. ZGF 5/15/15

16-9 EOC/ITOC DID Round 2 meetings scheduled for 5/18, 5/19.

Stair Delta Development 16-10 ZGF/LAB consulting parties run-through is scheduled for 5/14, with presentation to consulting parties on 5/19.

LAB

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

Estimate Discussion

16-11 Estimates for EOC/ITOC and Phase 2 were reviewed. Phase 2 appears to be on budget; EOC/ITOC is about 100% over. DHS requested design team to hold on value engineering efforts and re-assess estimates at 95% submission.

ePM Items

16-12 ZGF to upload EOC/ITOC DD submission and meeting minutes. ZGF Ongoing

Outstanding Action Items

6-9 Final OPS seat assignments received. ZGF to issue final Phase 2 POR. ZGF

5/8/15

New Action Items

16-13 ZGF/Syska to field verify EOC/ITOC conditions next week; most likely 2PM after DID meeting with CG Cyber. ZGF/Syska/DHS to finalize time.

ZGF/

DHS

5/18/15 5/18/15

16-14 ZGF sent some SCIF questions for DHS security to review. Security to follow up.

DHS

16-15 John Mielke directed design team to wait until CA to review and finalize sign messaging. In the meantime, design documents should focus on quantities and attachment.

These minutes represent our best understanding of the discussions held and the decisions reached. Please advise the writer

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

Meeting Time & Location Progress Meeting #17

Thursday May 21, 2015 ▪ 11:00 AM to 12:00 AM Eastern ▪ via Conference Call

GSA DHS DHS (cont’d) Syska ZGF Gaftie Marlow John Mielke Dave Schaeffer Jason Kasparek Parsons/AFG Kevin Robbins Allen Beall Jim Cassidy Marc Sanders Kelly Davis

Distribution Those Present; Thom Ennen, Gaftie Marlow, Everett Smallwood, James Owens, Fonda Corbitt, Matt Tanis(GSA); Jack Poling, Carol Sink, Kevin Sullivan, Ralph Cassella, Mike Downey (DHS); Joe McNamara, Karen King (ZGF)

This meeting is a weekly progress meeting to discuss and coordinate open issues regarding the DOC A Phase 2 and

Description Action Req’d

Date Due

Date Closed

Approval of Previous Minutes 17-1 ZGF to distribute meeting minutes from progress meeting #16. ZGF 5/22/15 5/23/15 Project Status Updates

17-2 ZGF is waiting on issuance of contract mod for Phase 2 Geotech/Civil/IT Construction Drawings. Gaftie Marlow (GSA) indicated that the executed mod should be forthcoming. ZGF noted that receipt of this mod in May is critical for payment of consultants for work undertaken in May.

GSA ASAP

17-3 DHS has agreed to proceed with acceptance of proposal for Phase 2 IT Design, PDR Phase. ZGF to confirm whether new proposal and cover letter should be sent to GSA to move forward with mod. Update: This has been confirmed. ZGF to send clean PDR proposal to GSA. <JK>

ZGF ASAP

17-4 ZGF has received estimate comments from DHS on Phase 2 and EOC/ITOC.

Comments will be forwarded to Kohnen-Starkey to be incorporated into 95% estimates.

17-5 Phase 2 GSA/DD comments will be responded to in 50% CD Submission. ZGF 6/5/15 17-6 DID Round 2 meetings held for EOC/ITOC, Phase 2. Notes/markups distributed. John Mielke (DHS) circulating for electronic signature prior to distribution of final version to tenant groups.

GSA/

17-7 Phase 2 50% CD submission scheduled for 6/5. ZGF 6/5/15

17-8 EOC/ITOC 50% CD submission issued 5/15. GSA/DHS to review and comment.

GSA/

DHS

ASAP

17-9 EOC/ITOC 95% Submittal scheduled for 5/29. ZGF 5/29/15

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

Stair Delta

17-10 ZGF and LAB presented the above-grade component of Stair Delta to the consulting parties (CPs) on 5/19. CPs thought the mound was too much of a response and seem to prefer something more minimal. ZGF and LAB to meet and discuss next steps. Update: ZGF and LAB met 5/21 and agreed the most reasonable approach is to use the same conceptual approach but sink the stair further down so no mound will be necessary. ZGF and LAB are developing new drawings for sharing with GSA. <JK>

ZGF/

LAB

ASAP

ePM Items

17-11 ZGF to upload EOC/ITOC DD and 50% CD submissions and meeting minutes.

ZGF Ongoing

Outstanding Action Items

6-9 ZGF to update EOC/ITOC and Phase 2 PORs to reflect final programmatic requirements as confirmed in the Round 2 DID meetings.

5/29/15, 6/5/15

17-12 Gaftie Marlow confirmed ZGF will need to provide primary division 1/division 0 specs, although GSA may provide some divisions. ZGF will generate Table of Contents for GSA to review and markup which sections will be provided by ZGF.

17-13 Gaftie Marlow confirmed there is no permitting process beyond approval by GSA Fire/Life Safety. ZGF indicated that some city approval may be necessary for Civil work; ZGF to follow up with Gordon on requirements and timeline.

ZGF

17-14 Dave Schaeffer (Syska) requested a meeting with GSA Fire/Life Safety (Laura Doyle, Joe Dafin) to review sprinkler and fire protection requirements at elevators A3 and A4. Update: This meeting has been scheduled for Tuesday, May 26 at 10:00 AM.

GSA 5/26/15 5/26/15

17-15 GSA confirmed that no sole-sourcing will be acceptable for project specifications, even in cases where the intention is to match existing products/materials in the DOC. In these cases, the existing product/material may be listed as the “Existing Basis of Design”.

17-16 Gaftie Marlow requested the following hard copy distribution for future submittals to GSA:

Interim Submittals – 3 half-size sets of drawings Final Submittals – 3 half-size sets of drawings, 1 full-size set, 3 sets of specifications, 3 Design Narratives, and 1 disc with PDFs and CAD files of drawings and word and PDF files of specs.

Jack Poling (DHS) to confirm DHS hard copy distribution needs.

DHS

17-17 Dave Schaeffer requested direction on lighting controls network. The existing system in the DOC is extremely complex and relies on continuous upstream monitoring. Continuing to expand on the existing system would be costly and without much benefit to the user. The design team recommended to continue use of this system only for the watch floors, but not in other spaces. DHS and GSA are OK with this approach.

Washington, DC 20006

Project Name DHS DOC A Phase 2 and EOC/

17-18 Dave Schaeffer reported that the existence of knockout panels for IT/Security conduit connections to Center Building have not been able to be to be confirmed in the field.

17-19 Allen Beall (ZGF) attended a Center Building Coordination meeting on 5/20.

Follow up meetings for utility…