SOW.DB_FIRE_ALARM_PROJECT.JW_Powell.pdf

JW Powell Building (VA1468BR) Fire Alarm

April 23, 2015

DESIGN BUILD CONTRACTOR SERVICES

STATEMENT OF WORK

PART 1 – SERVICES TO BE PROVIDED

A. BACKGROUND:

The General Services Administration (GSA) intends to award a firm-fixed price contract to a qualified service provider to provide Design Build Contractor Services for the replacement of the

Fire Alarm system at the US Geological Survey (USGS) National Center, Headquarters - JW

Powell Building (the “Powell Building”) located at 12201 Sunrise Valley Drive, Reston Virginia

20192.

The General Services Administration (GSA) is providing Technical Services to the US Geological Survey, related to the replacement of an existing fire alarm system(s) at the:

Base Contract - JW Powell Building (the “Powell Building”)

The campus is located at 12201 Sunrise Valley Drive Reston, Virginia 20192.

This project is expected to proceed, in construction and demolition, during other than normal working hours.

The National Center is the headquarters of the USGS, which serves as the Nation’s premier earth and biological science agency. The USGS works in cooperation with more than 2,000 organizations across the country to provide reliable, impartial scientific information to resource managers, planners, and other customers. This information is used to minimize the loss of life and property from natural disasters; safeguard the nation’s natural resources and enhance the quality of life through the careful monitoring of our water, biological, energy, and mineral resources.

Directions to the USGS from the Beltway (I-495): Take the Dulles Toll Road west to exit 12, Reston Parkway. Turn left (south) onto Reston Parkway. At second light, turn right onto Sunrise Valley Drive and at second light, turn left at USGS Drive. A sign will indicate visitor parking.

Admission to the USGS building:

Follow signs from the Visitors Parking. All visitors must enter at the Visitors Entrance and pass through a security screening process. All packages, briefcases, handbags, etc. will be scanned.

Visitors must sign in and present picture identification, such as a State driver’s license. The guard will then issue a visitor’s badge that must be worn at all times.

Note: Children under the age of 16 accompanied by a parent or sponsor (such as a teacher or counselor) are not subject to the entry screening process.

Visitors bringing laptop computers into the building are required to write the word “laptop” and the serial number on the sign-in beneath their printed name.

The Powell Building houses mainly offices, some laboratories (just over 110,000 SF of labs), an auditorium, library, credit union and a cafeteria 600 people capacity). There is surface parking for approximately 1,443 cars. A two-story utility plant is located about 200 feet northeast of the headquarters building. It houses the heating, cooling and ventilating equipment. Please refer to the available drawings (in CAD) and specifications for details of the project requirements. The 1,015,000 SF Powell building on an 84 acre site was completed in 1972. It currently serves as the Headquarters to the US Geological Survey (USGS). The building is named after the second director of the USGS. Designed by architects Skidmore, Owings and Merrill, and H.D.

Nottingham and Associates, the building structure is reinforced concrete beams and columns. The exterior walls consist of pre-cast concrete panels and glass set back from the exterior columns.

The building had major laboratory and elevator renovations in the late 1990s, a re-purposing of the former printing plant in the 2000s, and has had several other systems renovations since then including the installation of new chillers. The existing fire Alarm system (Cerberus Pyrotronics MXL) was installed in 1992-1993.

The building has not been significantly renovated in its 35+ year history except for the following partial upgrades:

1990s – Laboratory and Elevator Renovations 2000s – Partial Cafeteria Renovation 2000s – Re-purposing of the former printing plant 2000s – Chillers replaced

The fire alarm system in the JW Powell Building is antiquated and does not meet modern building codes or current GSA requirements. The existing system needs to be upgraded to provide emergency voice communication features and to comply with the National Fire Alarm Code and current GSA requirements. The fire alarm system was placed in service in about 20 years ago. The manufacturer no longer supports the equipment, nor are spare parts readily available. The reliability of the system is questionable and if the system fails the building and occupants will be without a centralized way to be notified in the event of an emergency. In addition, the system does not have a voice component which would permit its use for other types of non-fire emergencies.

B. OBJECTIVES / OVERVIEW:

This work includes designing and providing a new, complete analog/ addressable network voice evacuation and bi-directional amplifier fire alarm system as described herein and on the contract drawings for the US Geological Survey – Powell Building. The system shall include all wiring, raceways, pull boxes, terminal cabinets, outlet and mounting boxes, control equipment, alarm, and supervisory signal initiating devices, alarm notification appliances, and all other accessories and miscellaneous items required for a complete operating system even though each item is not specifically mentioned or described. A multiple fire alarm control panel system is indicated with terminal cabinets at the floor riser locations indicated on the riser drawings. Where remote fire alarm control panels are needed, they shall be provided at a terminal cabinet location. Each remote fire alarm control panel shall be powered from a wiring riser specifically for that use or from a local emergency power panel located on the same floor as the remote fire alarm control panel. Where remote fire control panels are provided, equipment for notification appliances may be located in the remote fire alarm control panels. A new Remote fire Alarm Control Panel and possibly fire control room and devices for the building for the Day Care Area shall be provided. The scope will include the monitoring of existing Elevator, Computer Room, and other remote Fire Alarm Control Panels existing in the building. Devices connected to these remote panels shall remain. Bridging documents including design intent drawings (CAD) and specifications will be provided.

C. SCHEDULE AND PHASING:

1. All documents and records need to be uploaded and maintained in the GSA web based management system (ePM) by the DB.

2. This project will be constructed and turned over for Government use and occupancy at substantial completion. The estimated duration for the entire project is 24 months from the issuance of the Notice to Proceed (NTP). All construction work is to take place within an occupied Government facility during non-operating hours. The existing fire alarm system must remain operational during construction. The Government anticipates that the start of the final phase of the project, consisting of demolition and recycling or disposal of the existing system, shall occur only after 100% acceptance and commissioning of the new fire alarm system.

3. Refer to the Bridging Drawings and Specifications for guidance related to the design intent of the fire alarm system to be installed under this contract.

4. Access to areas within occupied portions of the building must be coordinated in advance. The contractor must identify locations well in advance of commencing work.

5. This construction, the precise staging / phasing of which shall be confirmed by the Government, shall begin immediately after the notice to proceed is issued by the Contracting Officer, and the contract shall be completed within three (2) years.

6. The Design Build Contractor (DB) shall use a Critical Path Method ("CPM") Project Schedule to plan combined with a 2-week look-ahead schedule to coordinate, and perform the work.

D. SITE ACCESS:

Site access for material deliveries and the DB workforce is limited. There is Government-provided free parking on site. Emergency egress from the building must be maintained for building occupants. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

E. SITE SECURITY:

The JW Powell Building is a Government-occupied building. The DB shall comply with the security regulations specific to the GSA and USGS.

Although the project site is owned by the Government, the DB will be wholly responsible for providing site security for the work areas, including access control.

1. In addition to the Government-furnished HSPD12 badge(s) (It is the responsibility of the

DB to obtain these badges – this process may take more than 90 days), the DB shall issue permanent ID badges to all Contractor and subcontractor personnel working on the site. The badges shall:

a. Be made of solid plastic or be laminated in plastic;

b. Include an attachment clip and/or lanyard to allow the badge to be plainly displayed at all times;

c. Include the following information, clearly printed on the front of the badge:

i. The name of the project (i.e., JW Powell Fire Alarm Replacement);

ii. A unique identifying number;

iii. The name of the badge holder’s employer;

iv. The name of the badge holder;

v. A photograph of the badge holder.

d. Include the following information, clearly printed on the back of the badge:

i. The badge holder’s signature;

ii. The height, hair color, and eye color of the badge holder;

iii. A return address in case the badge is lost.

2. These badges are to be provided at the DB’s expense. The DB shall provide the Contracting Officer’s Representative a roster of all personnel who have been issued Contractor badges, including employee name, employer’s name, and badge number.

Any changes to the roster due to the addition of a new employee or the loss of an existing employee shall be reported to the Contracting Officer’s representative within 48 hours and shall include an updated roster.

3. Any building entrances used solely by the DB that serve space that has been demised from the Government-occupied space must be monitored by a DB-provided security guard.

4. DB-provided security guards are required as escorts for DB-affiliated personnel without Government-issued HSPD-12 badges, for the monitoring of building entrances used by the DB, and for the monitoring of work spaces that are not demised from Government-occupied space. Security guards shall meet the following requirements:

a. Security guards shall be dedicated to security guard duty without any other project responsibilities (including receiving deliveries) and shall be provided by a contract security guard agency.

b. Security guards shall be Department of Labor category Guard II, preferably with active FPS certification.

c. Security guards shall be uniformed and maintain a neat appearance.

d. Security guards shall be armed.

e. Security guards shall possess all required licenses, certifications, and permits required for armed security guards with the authority to hold and detain individuals suspected of committing crimes.

f. All armed guards shall carry permit or proper city and/or state certification to carry weapons off site. Guards must have the ability to travel to and from their duty station with their weapons.

g. Security guards shall be equipped with two-way radios or similar communication devices to allow immediate communication with the Contractor’s project management personnel and other site security guards.

h. Security guards shall comply with Post Orders as developed by the Contractor and the security guard firm management, which shall be approved by the Contracting Officer’s representative. The Post Orders define the specific duties that the contract security guards are to perform and the duty hours. The Post Orders, Officer’s Duty Book, and the Occupant Emergency Plan shall be provided at each security guard duty post. Security guards must be thoroughly familiar with the Post Orders at all posts where they are assigned to work.

i. Off-going guards shall provide a brief to on-coming guards of the events and occurrences that have recently happened, are continuing, or are anticipated for the post.

j. Security guards shall be responsible for maintaining logs, reports, and files of all incidents and occurrences encountered during their tour. Duties will be performed in a professional manner, with the security guards responsible for observing the environment, and, when necessary, questioning those persons whose activities arouse suspicion.

k. Security guards shall prevent, discover, delay, and/or detain persons attempting to gain unauthorized access to property and/or personnel at the site being protected. Security guards shall report all such incidents in accordance with established procedures as de-tailed in the Post Orders.

l. Security guards shall process visitors as directed in the Post Orders by verifying visitors’ identification, contacting the visitor’s sponsors or escorts, and recording and issuing visitor badges. Guards shall maintain the visitor log and ensure all visitor badges are accounted for and securely stored.

F. GENERAL:

1. Field survey and verify the existing conditions prior to the design and layout of the new work. The bridging design drawings being provided by the Government reflect the design parameters and intent. These documents are based upon archive information; the actual conditions may vary.

2. The bridging design documents are conceptual in nature and are intended to depict the overall intent of the project. As pre-proposal documents they are preliminary in nature, are not fully coordinated and are not intended to indicate or describe the scope of work required for the full performance and completion of the project.

3. The Design Build Contractor (DB) and its consultants as the architect and engineer(s) of record are responsible for complying with all codes, regulations, government requirements and industry standards and are responsible for the proper execution and completion of the work. The A/E of record shall conform to and uphold all applicable established ethical principles and professional standards of practice governing the A/E segment of the construction industry for Federal projects in the Commonwealth of Virginia. A registered Fire Protection Engineer must be a full time participant of the design team for each phase of the contract. Starting with the earliest concept, design, construction, and final commissioning, occupancy and final close out. The information included in the RFP covers the scope for Fire Alarm system. In the process of construction document preparation, periodic reviews, as determined by the GSA, will be required to verify that the final documentation reflects the intent of these bridging documents and the scope of work. The submission and corresponding review requirements are as follows:

In-progress Construction Documents (CD) review (75%-85% design)

Pre-final CD (100% check set design)

Final CD (100% Issued for Construction)

Each design submission will require a Government review as follows, with the DB to incorporate the Government comments immediately after each review:

In-progress CD review (75%-85% design) – Two (2) weeks Government review

Final CD (100% check set design) – One (1) week Government review

Final CD (100% Issued for Construction) – One (1) week Government back-check of comments

CD submissions shall be in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submissions must consist of plans, specifications, and related design narratives including calculations. Final documentation will be required to meet the criteria for construction documents established in the 2014 edition of GSA PBS P100 - Facilities Standards for the Public Buildings Service.

All design work and related submissions must comply with the documents listed below.

The applicable version of each document shall be the version current at the time of award of this contract, unless otherwise noted. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

a. General Design Standards:

i. GSA PBS-P100, Facilities Standards for the Public Buildings Service, 2010 edition, including all applicable standards, criteria and guides listed therein.

http://www.gsa.gov/P100

ii. GSA Environmental Management Technical Guides, GSA Safety and Environmental Branch

b. National Fire Protection Association Codes and Standards

c. Accessibility:

i. Architectural Barriers Act Accessibility Standard (ABAAS) http://www.access-board.gov/gs.htm

d. Document and Submission Guidelines:

i. The GSA PBS General Guide for Editing Specifications

ii. GSA PBS Order 3490.1A, Document Security For Sensitive But Unclassified

Paper And Electronic Building Information http://www.buildingsecurity.us/odoc/usbuilding/ALL/pdfs/SignedPBSOrder3490_1.pdf

e. Environmental Regulation Compliance:

i. The National Environmental Policy Act (NEPA) http://nepa.gov/nepa/nepanet.htm

ii. Resource Conservation and Recovery Act (RCRA), Section 6002, and Executive Order (EO) 13101, “Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition”

iii. Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management”

iv. Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy, and Economic Performance”

v. Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings (Guiding Principles) http://www.gsa.gov/P100 http://www.access-board.gov/gs.htm http://www.buildingsecurity.us/odoc/usbuilding/ALL/pdfs/SignedPBSOrder3490_1.pdf http://nepa.gov/nepa/nepanet.htm

4. The DB is responsible for obtaining, expediting, and coordinating all necessary permits and permissions for the construction of the project. The DB is responsible for bearing the cost of all required permits, fees, and permissions. The time required to obtain all required permits is included within the base contract schedule duration and shall be indicated on the Network Analysis Schedule. The DB shall determine the permitting requirements, costs and procedures for successfully obtaining permits, inspections, and final acceptance for this type of project in this location. The JW Powell Building is federally owned, and GSA is the Agency Having Jurisdiction (AHJ) for work performed within the building.

5. Provide electrical infrastructure improvements as indicated in the technical performance specifications and bridging drawings. The technical performance specifications being provided presents the overall recommended scope of work for the replacement, modifications, and/or upgrades to the fire protection and electrical systems at the JW Powell Building.

6. The DB shall accommodate work being performed by other contractors within and outside the building and coordinate the contract work with those projects.

7. All finishes, including, but not limited to ceiling systems, lighting fixtures, furniture, fixtures, and equipment are to remain unless otherwise noted. The DB shall be responsible for the repair of any damages and/or the replacement of damaged existing building elements during the course of the work.

8. Provide the mitigation of environmental hazards, as necessary to support the scope of work.

STATEMENT TO BE USED ON COVER SHEET CONCERNING ADDITIONAL SUSPECT

HAZARDOUS MATERIAL UNCOVERED DURING DEMOLITION/RENOVATION.

NOTE: A PRE-ALTERATION ASSESSMENT HAS BEEN CONDUCTED FOR ASBESTOS-

CONTAINING MATERIALS (ACM’S) AND LEAD-BASED PAINT (LBP). AREAS FOUND TO

CONTAIN THESE MATERIALS HAVE BEEN INDICATED ON THE CONTRACT DOCUMENTS.

HOWEVER, IF SUSPECT ACM’S OR LBP’S ARE ENCOUNTERED IN AREAS NOT INDICATED

TO CONTAIN THESE MATERIALS, DEMOLITION ACTIVITIES SHALL CEASE AND BULK

ASBESTOS AND/OR LEAD PAINT CHIP SAMPLING SHALL BE CONDUCTED. IF THE

MATERIALS SAMPLED ARE DETERMINED NECESSARY FOR REMOVAL, UNDER SECTION

3.02 OF SPECIFICATION SECTION 015460, THEN THE CONTRACTOR SHALL ADHERE TO

THE SPECIFICATION AND THE REQUIREMENTS OF SPECIFICATION SECTIONS 020850

FOR ASBESTOS REMOVAL AND 020900 FOR REMOVAL AND DISPOSAL OF LEAD-BASED

PAINT.

G. OTHER REQUIREMENTS:

1. Upon Notice To Proceed, a list of design comments will be submitted to the Contractor to incorporate into the Construction Documents. Comments shall provide further clarification of the design intent without adding scope.

2. The Contractor shall provide a set of Record Drawings for the project.

Provide 4 hard-copy full-sized and half-sized drawings, and digital files on DVD-ROM disc. Both the disc(s) and the plastic case(s) shall have an applied printed (not handwritten) label with the following information:

i. Project name.

ii. Contract number.

iii. Name of Contractor.

3. Prepare an inventory of equipment installed as part of this project with room numbering to match the data structure of the GSA computerized maintenance management system

(CMMS).

SPECIAL CONTRACT REQUIREMENTS

The selected Design Build Contractor [DB] shall be the architect and engineer of record for the construction documents and shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the DB under this contract. The design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished or reviewed and approved by architects, or engineers registered to practice in the particular professional field involved in a State or possession of the United States or in the District of Columbia. The DB shall be responsible for the layout of the work and measurements in connection with the layout. The DB shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other services.

After receipt of the Contract “Notice To Proceed” [NTP] the DB shall initiate design, comply with all design submission requirements as covered under Division 01 General Requirements, and obtain Government review of each submission. The DB may begin selective demolition, environmental hazards mitigation, and construction on potions of the work for which the Government has reviewed the final design submission and has determined satisfactory for the purposes of beginning construction. The COR, or designate, will notify the DB when the design is cleared for construction. The Government will not grant any time extension for any design resubmittal required when, in the opinion if the COR, the initial submission failed to meet the minimum quality requirements as set forth in the Contract.