Asbestos_Management_Plan.JW_Powell.pdf

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ASBESTOS MANAGEMENT PLAN

OPERATIONS & MAINTENANCE

PROGRAM

Developed For:

J.W. Powell Building U.S. Geological Survey

Reston, VA

The National Institute of Building Sciences (NIBS) has developed this document for use by those serving to manage asbestos-containing materials in buildings and for personnel engaged in maintenance activities involving asbestos. The General Services

Administration (GSA)-National Capitol Region (NCR), Public Buildings Service, Safety, Environment and Fire Protection Branch has tailored the document for use specifically at the J.W. Powell Building, Reston, VA. It shall remain the responsibility of the Safety, Environment and Fire Protection Branch to maintain and further tailor/modify the

Asbestos Program. The USGS shall maintain and provide the necessary training for a facility Asbestos Program Manager (APM). The current APM for this facility is:

Debbie L. Schaefer

(703) 648-7513

Additional technical support may be obtained as necessary from:

GSA-NCR

Safety, Environment and Fire Protection Branch

ROB, Room 2080 th & D Streets, SW

Washington, DC 20407

(202) 708-5236

The NIBS' O&M manual was developed for use in conjunction with the Environmental

Protection Agency (EPA) document Managing Asbestos In Place, also known as the

"Green Book," which describes the structure of an asbestos O&M program. Other documents that may provide invaluable information to building managers regarding managing asbestos-containing materials are referenced elsewhere in this document.

This manual provides the data and forms as required to manage asbestos in place and offers specific, detailed technical guidance to building owners and asbestos program managers for activities that involve working near or on asbestos-containing materials. It does not quantify or explain the health risks associated with asbestos, but is structured in response to the potential for exposure that may be encountered during standard operating procedures and during emergency situations.

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ASBESTOS MANAGEMENT PLAN (AMP)

Table of Contents

I. Emergency Procedures ........................................................................ AMP - 1 Points of Contact (Phone List) & Response Plan

II. Identification and Management of Asbestos ..................................... AMP - 2

1. List of ACMs and PACMs Present

2. Controlled Areas

3. Controlled Systems

4. Locations of Asbestos – Drawings

5. Asbestos in Settled Dust Issues

6. EPA-Designated Asbestos Response Actions

III. Asbestos Program Manager Responsibilities................................... AMP - 3

1. Overview of APM Responsibilities

2. Initial Inspection – Identifying Asbestos

3. Periodic Surveillance

4. Fiber Release Episodes

5. Pre-Alteration/Renovation Assessments for Asbestos

6. GSA Guidance Specifications

7. GSA Asbestos Control Permits

8. Asbestos Abatement Inspections

9. Recordkeeping

IV. Asbestos Training Requirements ...................................................... AMP - 4

1. Asbestos Program Managers

2. Asbestos Periodic Surveillance Staff

3. Maintenance & Custodial Staff

Appendices:

Asbestos Containing Building Materials Summary Report for Operations and Maintenance Plan :

Bulk Sample Results for Sampling Conducted in September 2006

PLM Bulk Sample Laboratory Results

TEM Bulk Sample Laboratory Results

AMP1 -1

I. Emergency Procedures

ASBESTOS EMERGENCY RESPONSE PLAN

FOR J. W. POWELL BUILDING

1. Notification of Event:

In the event of an asbestos fiber release episode, the agency personnel are to evacuate and secure the location, or the immediate area of the occurrence. Additionally, the HVAC systems controlled by the occupants should be shutdown. Only trained and protected personnel are to enter the immediate area of a known or suspected “asbestos fiber release episode”.

In an “ASBESTOS EMERGENCY” the Agency Representative shall call and notify one of the identified GSA Representatives and should be able to describe the event to include the following information:

∙ Location and description of the event

∙ Extent of the event (i.e., 1 office, 2 ceiling tiles, etc.)

∙ Is the area 24-hour occupancy, has it been vacated

∙ Time of occurrence if observed/known

During Normal Working Hours

U.S.G.S. Asbestos Program Manager Debbie L. Schaefer Office: 703-648-7513

Fax: 703-648-7527

U.S.G.S. Building Manager Listed on Page 2

GSA NCR Industrial Hygienist

Tim Sleeth, Regional APM

Office: 202-708-5257

Cell: 202-369-3209

James Hodges Office: 202-708-5253

Cell: 202-369-3059

Kelly Holland Office: 202-708-5255

Cell: 202-439-0493

After Normal Working Hours

U.S.G.S. Asbestos Program Manager Debbie L. Schaefer Office: 703-648-7513

Fax: 703-648-7527

GSA-NCR MEGA Center Emergency Number: 202-708-1111

AMP-1 -2

2. Response/Assessment:

- Once one of the above representatives receives the “Emergency Notification”, the GSA’s representative shall notify the contractors of the need for a 2-hour response and to conduct the following tasks:

∙ As appropriate, the contractor shall assess the event, determine the resulting occupant exposure potential (air sampling) and secure/demarcate the area.

∙ Conduct clean-up and remediation in accordance with the Asbestos Operations &

Maintenance (O&M) Program; the contractor has been provided with a storage area at the J.W. Powell Building for the purpose of storing materials appropriate for an asbestos emergency response.

∙ Provide final clearance air sampling and notify the GSA and occupant representative of the project completion.

∙ Notify U.S.G.S of additional corrective actions necessary or taken to minimize the likelihood of future occurrences.

Asbestos Abatement Contractor

Superintendent Office

Cell:

Supervisor Office:

Cell:

GSA Industrial Hygiene Project Monitors

Applied Environmental, Inc. David O'Konski Office: 703-648-0822

Cell:

Global Consulting, Inc. Joyce Walker Office: 202-832-1433

Cell: 240-417-6219

MACTEC Chris Williams Office: 703-471-8383

Cell: 703-309-0392

MasiMax Resources, Inc. Tami Pirkle Office: 571-203-7902

Cell: 703-869-5895

AMP-1 -3

3. Communications:

- The GSA representative that takes the initial notification shall then notify the appropriate

GSA Building Manager of the occurrence.

USGS Building Managers Building Manager Building/Division Phone Numbers

- Communications will occur as follows:

∙ The GSA’s acting representative shall notify the Agency’s on-site Manager (or the representative that made the initial notification) and the Service Center Director as to the progress made to include:

∙ The nature of the occurrence requiring action

∙ Who is performing activities associated with the incident

∙ The anticipated schedule and alternate routes of egress

∙ Results and/or reports resulting from the incident. (These documents will be shared with occupant representatives at the completion of the response.)

AMP-1 -4

Additional U.S.G.S. and GSA Contact Information

GSA Safety Officer: Office:

Cell:

U.S.G.S. Buildings Manager: Office:

Construction Representative: Office:

Construction Representative: Office:

Planner/Estimator: Office:

GSA-NCR MEGA Center: Phone: 202-708-1111

Asbestos Abatement Contractor Contacts: Office:

AMP2 -5

II. Identification & Management of Asbestos

List of ACMs and PACMs Present

The attached list entitled “Asbestos Containing Building Materials Summary Report for

Operations and Maintenance (O&M) Plan” identifies the known asbestos containing materials (ACMs) and presumed asbestos containing materials (PACMs) located within the J.W. Powell Building. If a suspect ACM is encountered which cannot be identified within this list, then previously collected data should be reviewed to determine if the material has been tested for asbestos-content. Otherwise, the material should be added to this material list as a PACM.

AMP2 -6

Controlled Areas

The following locations are to be treated as “Controlled Areas” due to the presence of ACMs, PACMs, asbestos in settled dust, etc. Access to these areas is to be permitted to only those persons that are asbestos-trained and who utilize appropriate personal protective equipment. The controlled areas listed below are demarcated appropriately.

Ceiling plenums located above the existing finished drop ceiling systems

Note: Areas that have undergone renovations may or may not be considered

“Controlled Areas”

Wall and Floor plenums located in office areas and below the raised computer flooring systems in some locations

Mechanical rooms

Mechanical system distribution tunnels and vertical chases

Controlled Systems

The following mechanical systems are to be treated as “Controlled Systems” due to the presence of

ACMs and PACMs. Work performed on any of these systems shall be performed only by those personnel and contractors that are asbestos trained and utilizing appropriate personal protective equipment unless determined unnecessary by an accredited Asbestos Inspector due to the absence of suspect ACMs.

Plumbing distribution systems and discharge systems

HVAC distribution systems

Surfacing materials located on the ceiling deck of each floor

Locations of Asbestos

The locations of ACMs have been documented on hand-marked drawings. Please note that there are a few areas of the building that were not verified for the presence and locations of asbestos at the time of the data collection. Therefore, all suspect ACMs located therein are to be considered

PACMs unless determined otherwise by an accredited Asbestos Inspector.

Please contact the Asbestos Program Manager (APM) to review the hand-marked drawings which identify the type and location of known ACMs.

Asbestos in Settled Dust Issues

Asbestos in settled dust may be found within the ceiling/wall plenums and raised floor systems in various locations of the building. Such areas are maintained as “Controlled Areas” as indicated above.

EPA Recommended Response Actions

The five EPA recommended response actions are: 1) removal, 2) repair, 3) enclosure, 4) encapsulation, and 5) inclusion in an asbestos operations and maintenance program. The GSA

Asbestos Management Plan and O&M Programs serve to assist in managing asbestos in place.

AMP3 -7

III. Asbestos Program Manager

Responsibilities

Overview of APM Responsibilities

The APM shall ensure that for the J.W. Powell Building, which was constructed prior to 1980 and contains known ACMs, has a compiled list of known ACMs and PACMs and that:

the list of ACMs is revised as necessary and asbestos records are updated as appropriate to track asbestos response actions

GSA personnel, the building occupants, and facility contractors are notified of the type(s) and location(s) of asbestos containing materials identified within the building areas with ACM/PACM are demarcated as required by the OSHA requirements periodic surveillance inspections of these materials are conducted every 6-months adequate recordkeeping in accordance with this document is maintained

Initial Inspection – Identifying Asbestos

The J.W. Powell Building, located in Reston, VA (GSA Building VA1468BR) is a GSA “owned facility”. Therefore, it is the GSA’s responsibility to identify, locate and assess ACMs and

PACMs found within the building. The Asbestos Management Plan (AMP) and the O&M

Program serve to meet the requirements of OSHA regulation 1926.1101 and EPA Guidance for identifying and assessing ACMs and PACMs.

Periodic Surveillance

The purpose of the periodic surveillance inspections is to monitor the condition of the ACMs and

PACMs, and to recommend corrective actions as necessary. Locations designated as “Controlled

Areas” should be inspected on an annual basis or at any time visual evidence of suspected disturbance/damage is observed.

The personnel conducting the initial inspections and periodic surveillance shall record and document the date of the inspection, the locations inspected on that date, any findings, and recommended response actions with justification for the recommendations made. For GSA owned facilities, the corresponding O&M Program shall be implemented by the APM.

Fiber Release Episodes

All fiber release episodes (a known or suspected release of asbestos fibers into the building environment due to damage or disturbance) shall be reported to the APM. The APM shall document the incident to include the date and time of the occurrence, the type of material(s), the size or extent of the release (minor or major fiber release episode), and any responses and corrective actions taken. Note: All fiber release episodes shall be reported to the GSA Safety, Environmental and Fire Protection Branch as identified on the Cover Page.

AMP3 -8

Pre-Alteration Assessments

All renovation projects conducted in areas with ACMs and PACMs are to be reported, during the design phase, to the GSA Safety, Environmental and Fire Protection Branch as identified on the

Cover Page. At that time, a contracted, independent Industrial Hygiene firm will conduct a project-specific asbestos assessment to determine if asbestos will be impacted, and if so, the scope of work for the required asbestos abatement. Retain all documentation regarding Pre-Alteration

Assessments for Asbestos in the building records.

GSA Guidance Specifications

The requirements of GSA Guide Specification Sections 02085 (Asbestos Abatement Procedures) and 01546 (Safety and Health), as well as the requirements of the Asbestos O&M Program, shall be followed for each asbestos abatement project or O&M activity that disturbs asbestos. Please note the pre- and post-award submittal requirements, and construction submittal requirements identified therein.

GSA Asbestos Control Permits

The APM shall ensure that abatement and/or O&M activities that disturb asbestos are superceded by a GSA Asbestos Control Permit. In the event of an emergency response, the Asbestos Control

Permit shall be completed on the following business day. The asbestos abatement contractor completes the permits, as a general rule. However, the APM shall ensure that the Asbestos Control

Permits are submitted to GSA Safety, Environmental and Fire Protection Branch.

Asbestos Abatement Inspections

It shall be the APM’s responsibility to oversee and document the Inspections of Asbestos

Abatement Work Areas. Though not required to enter regulated area, the APM or his/her designated representative shall inspect perimeter barriers, waste storage areas, and areas associated with the asbestos abatement work area. Upon the receipt of the final clearance results, the APM shall walk-through the abated area and document the type, location and quantity of all remaining

ACMs and PACMs.

Recordkeeping

It is the responsibility of each APM to maintain appropriate records as indicated herein. He/She shall determine the method of recordkeeping, but electronic records are recommended when feasible.

AMP4 -9

IV. Asbestos Training Requirements

Asbestos Program Managers

Asbestos Program Managers shall, as a minimum, obtain training as an EPA accredited Asbestos Inspector and

Asbestos Management Planner. It is strongly advised that they also receive training as an EPA accredited Asbestos

Competent Person or Project Designer. The Asbestos Program Managers shall be responsible for obtaining the refresher training for each certification, which is required on an annual basis.

Asbestos Periodic Surveillance Staff

Asbestos Periodic Surveillance Staff shall, as a minimum, attend 2-hour Asbestos Awareness training course. In addition, it is strongly advised that they receive training as an EPA accredited Asbestos Inspector. It shall be the responsibility of each individual to obtain the required annual refresher training.

Maintenance & Custodial Staff

All maintenance and custodial staff members shall be provided with 2-hour Asbestos Awareness training. These staff members may come into contact with, but should never disturb ACMs or PACMs.