St. Es.Campus Coordinator.RFP final.DOC

GS11P10MKC0063

RECOVERY: Campus Coordinator, St Elizabeths Campus, SE, Wash., DC

PART I Section A – Solicitation, Offer and Award

FOR

CAMPUS COORDINATOR

ST. ELIZABETHS WEST CAMPUS CONSOLIDATION PROGRAM

Washington, DC

GS-11P10MKC0063

REQUEST FOR PROPOSALS

NOTICE TO OFFERORS SUBCONTRACTING PLAN REQUIREMENTS:

The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, veteran-owned small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, and women-owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $550,000 ($1,000,000 for construction) will be required to demonstrate that its subcontracting plan represents a creative and innovative program for involving small, veteran-owned small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, and women-owned small business concerns as subcontractors in the performance of this contract.

This solicitation is not set-aside for small business. However, this procurement is being made under the Small Business Competitiveness Demonstration Program.

Section A Solicitation, Offer and Award

Part I

SECTION A

SOLICITATION, OFFER AND AWARD

NOTICES TO OFFERORS

IMPORTANT - PLEASE READ CAREFULLY

This solicitation is being issued only electronically. It will not be issued in hard copy. The following MS Word/Excel 2003 documents comprise the Request for Proposal (RFP) and are available for download from: http://www.fbo.gov.

The Solicitation Sections are as follows:

· Section A – Solicitation, Offer and Award/ Standard Form 33

· Section B – Supplies or Services and Prices/Costs

· Section C – Description/Specification/Work Statement/Scope of the Construction Project

· Section D – Packaging and Marking

· Section E – Inspection and Acceptance

· Section F – Deliveries or Performance

· Section G – Contract Administration Data

· Section H – Special Contract Requirements

· Section I – Contract Clauses

· Section J – List of Documents, Exhibits, and Other Attachments

· Section K – Representations and Certifications

· Section L – Instructions, Conditions and Notices to Offerors

· Section M – Evaluation Factors For Award

that you have not qualified or made restrictive assumptions affecting any prices?

Sections A, B, and K?

Additional Information Additional detailed proposal preparation instructions are set forth in Section L of this solicitation.

Reproduction The reproduction of any additional copies of blank forms included in this package is the responsibility of the Offeror’s organization.

Additional Copies Should your firm receive the award of a contract resulting from this solicitation; only one contract package will be provided by the Government. The making of additional copies shall be the responsibility of the Contractor’s organization.

Signature Authority The Federal Acquisition Regulation, at Section 4.102, stipulates that individuals who sign on the Contractor’s behalf must have the authority to bind the contractor. Offerors must ensure that valid and current documentation is provided by the proper officials giving authority to individuals signing the offer to bind the firm for the proposed award(s). Signature with proper authority is a material requirement, and failure to include with the offer a statement/delegation of that authority on the firm’s letterhead will render your offer nonresponsive. For this solicitation, the requirements of FAR 4.102 as set forth below apply:

a. Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, "an individual doing business as _________" [insert name of firm].

b. Partnerships. A contract with a partnership shall be signed in the partnership name. Before signing for the Government, the contracting officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

c. Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word "by" and the signature and title of the person authorized to sign. The contracting officer shall ensure that the person signing for the corporation has authority to bind the corporation.

d. Joint ventures. A contract with joint ventures may involve any combination of individuals, partnerships, or corporations. The contract shall be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this section for each type of participant. When a corporation is participating, the contracting officer shall verify that the corporation is authorized to participate in the joint venture.

e. Agents. When an agent is to sign the contract, other than as stated in paragraphs (a) through (d) of this section, the agent's authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

PART I

Section B Supplies or Services

Part I

Section B

Supplies or Services B.1

GENERAL

The Campus Coordinator (CC) shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein.

The CC must have office space available within the GSA National Capital Region, and be able to respond to Government contacts/communications within 24 hours (one workday) during the day‑to‑day performance of this contract.

B.2

TRAVEL

Travel shall not be reimbursable, except as provided in the following paragraphs: The services required by this contract are expected to be within the geographic boundaries of the GSA National Capital Region (NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the cities of Alexandria, Falls Church and Fairfax and Manassas, and the counties of Arlington, Fairfax, Prince William and Loudoun in Virginia. There will be no reimbursement for travel within the GSA NCR.

Any reimbursable travel to be allowed must be authorized by the Contracting Officer (CO) in advance as a contract change order. The Contracting Officer’s Representative (COR) and the Contractor shall establish, through bilateral contract modification, the allowable travel reimbursement per visit to sites in cities or locations outside of the GSA NCR in negotiations. In negotiating the fixed price for such travel, the allowable per diem cost shall not exceed the rates set forth in the Federal Travel Regulations in effect at the time that the work order is negotiated. In addition, all travel by privately owned vehicles outside of the GSA NCR will be reimbursed on Federal Travel Regulations mileage rates.

No travel reimbursement outside of GSA/NCR will be allowed unless the Contractor provides sufficient written evidence of costs incurred, including receipts, registers or other information as may be required by the Contracting Officer’s Representative.

B.3

CONTRACT EFFECTIVE PERIOD

See Section C.

· Base Period: 365 days after date of award

· Option 1: 365 days after date of option exercise

· Option 2: 365 days after date of option exercise

· Option 3: 365 days after date of option exercise

· Option 4: 365 days after date of option exercise

· Option 5: 365 days after date of option exercise

· Option 6: 365 days after date of option exercise

B.4

PLACE OF PERFORMANCE

2701 Martin Luther King Avenue, SE, St Elizabeths Campus in Anacostia, Washington, DC.

B.5

FIRM FIXED PRICE

You must quote a price for all of the following in order to be considered for award. See Schedule B for the complete scope of services.

Base Contract Amount will be for the first year, options will be for the following years.

For the price evaluation, the Government will evaluate price proposals of offerors for award purposes by adding the total price for all options to the total price for the Base Contract. Award of options will not obligate the Government to exercise them.

Offerors must provide a firm fixed price for each Base and Option within each phase of the work that addresses all of the services/requirements as detailed in Section C.

B.6

FIRM FIXED PRICE: OFFICE SPACE, EQUIPMENT, AND SUPPLIES

The Contractor shall provide a firm fixed price in the base year and each option year for all office space, equipment, and supplies as set forth in Section H.

B.7

ADDITIONAL SERVICES

(a) Maximum Total Amount for Additional Services. The additional work under the base year and each of the six potential option years will each have a Maximum Order Limit (MOL) of $5,000,000 for a total potential aggregate contract total of $30,000,000. Annual unused MOL balance of each period may be brought forward to the succeeding periods.

(b) Additional services will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and Services.” A GSA Form 300-A may be used for continuation sheets when necessary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate fixed dollar value and indicate a performance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or exercised option years whichever is latest). Task orders, and associated modifications, must be signed by the Contracting Officer or a designated Contracting Officer’s Representative (COR) to be valid (Designated COR’s will be identified in writing at contract award). The GSA Form 300 or SF30 will also be used to modify issued task orders when necessary.

(c) The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order. Rates for disciplines not included in the initial contract must be priced and incorporated by modification to the basic contract before being used in contract task orders unless adequate cost and pricing data is available to demonstrate the reasonableness of the rate/cost.

(d) Cost proposals for task orders shall typically be submitted within five (5) working days after receipt of the Government proposal request and scope of work unless a longer time is requested or granted due to the complexity of the request. Typically, the CC will be provided with a project specific statement of work with a proposal request as initiation of a task order. When authorized or requested by the Government, reimbursable incidental expenses required in connection with the work scope shall be included as part of the cost breakdown in the proposal. The firm fixed price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required discipline, travel (if authorized), miscellaneous items, reproduction costs, deliverables, and all other terms agreed upon by the parties.

(e) When urgencies occur, the Contracting Officer may unilaterally issue contract task orders on a not-to-exceed price basis and the CC is required to immediately proceed with performing all such work. Definitive pricing for such task orders shall be resolved as quickly as possible after the order is issued through negotiations between the parties.

(f) The estimated hours provided on the attached spreadsheets are for evaluation purposes only. They are not intended to provide any indication of the amount of additional work that the government may or may not request under the contract.

(g) The hourly rates proposed by the CC and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the duration of that period, including any short term extensions to the last option period not exceeding six (6) months.

(h) The contract cost principles and procedures in the Federal Acquisition Regulation (FAR) at Part 31 apply to the development of the required hourly rates. The CC shall comply with these prerequisites in forming the required hourly rates for the indicated disciplines/labor categories in each time period and any pricing for additional services.

(i) In developing the required hourly rates, the CC must include all allowable profit, overhead, and general condition costs to include home office support, anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data entry, CADD usage, carrier/messenger services, local travel, supplies, equipment and communication services associated with this contract.

(j) The hourly rates listed by the CC and accepted at contract award will be the rates that will be used as the basis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced.

B.8

PRICING SHEETS

B.8.1 Summary

CC PRICING SHEET

A through G = H

I through O = P

TOTAL EVALUATED PRICE (TEP) = H+P

Name of Firm:

Authorized Official:

Date:

B.8.2

ADDITIONAL SERVICES BASE PERIOD

Date:

B.8.3

ADDITIONAL SERVICES OPTION 1

Date:

B.8.4

ADDITIONAL SERVICES OPTION 2

Date:

B.8.5

ADDITIONAL SERVICES OPTION 3

Date:

B.8.6

ADDITIONAL SERVICES OPTION 4

Date:

B.8.7

ADDITIONAL SERVICES OPTION 5

Date:

B.8.8

ADDITIONAL SERVICES OPTION 6

Date:

Part I

Section C

Scope of Work

C.1

GENERAL INFORMATION

The U.S. General Services Administration (GSA) is soliciting proposals for Campus Coordinator (CC) services for the remainder of the U.S. Department of Homeland Security Consolidation Project at St. Elizabeths (the “Project”) to include but not limited to, global management of pre-planning, design management, design review, procurement support, commissioning, post-construction support, security, Information Technology (“IT”) and move coordination support services.

C.2

PROJECT DESCRIPTION

The DHS Consolidation is located at St Elizabeths in Anacostia, Washington, DC. The Campus Coordinator will act as the single contact for the St Elizabeths campus with regard to all planning, management and issue resolution for the following efforts: Move Coordination, Furniture, Information Technology, Security, Life Safety, Global design, As-Built Documentation and Global Commissioning. The Campus Coordinator must plan, schedule, coordinate and assure effective performance of all construction to meet General Services Administration (GSA) and client agency requirements.

St Elizabeths will be a permanent addition to the urban landscape of Washington, DC. The DHS Headquarters must have quality and substance equal to its place in the monumental core. Potential offerors are encouraged to review the documents and supporting materials posted at http://www.stelizabethswestcampus.com in order to better appreciate the unique nature of the St. Elizabeths campus, especially from historical and environmental perspectives. The specific projects covered in this effort will be the balance of Phase 1 (USCG Headquarters, related garages, adaptive reuse of 5 buildings, perimeter fence, landscaping and tunnels), Phase 2 buildings (FEMA, NOC and the Center Building) and Phase 3 with both adaptive reuse and new construction for 3 other agencies within DHS along with the related site infrastructure.

The CC for the Project is being contracted to be a part of the GSA project team and assist in the global management all of the above planning, design, construction work along with the site related issues as described further in this solicitation. All construction contracts for these buildings will be procured as separate contract actions. All buildings on the campus will connected to the Central Utility Plant (CUP) either by tunnel or direct bury systems for supplied chilled water and power.

The overall campus development program involves a wide variety projects, where at any given time, it could be in various stages of development from pre-planning programming, design, procurement, construction, post construction, commissioning, and operations and maintenance. GSA has procured the design services of Perkins + Will (P+W), Goody-Clancy and ZGF to provide architectural and engineering services for the Project.

The scope of services includes global design and construction services and procurement phase services related to the Project.

C.3

SCOPE OF WORK

C.3.1 General Overview

The CC shall actively and proactively assist the GSA project management team and the contracting officer (CO) in managing the global issues pertaining to the overall design and construction project with an emphasis on meeting goals relating to schedule, budget, scope, and quality. The CC shall provide oversight, management, technical, administrative, and quality control services to assist in achieving these goals. The CC shall assist the GSA in meeting the requirements with regard to scope, schedule, budget, quality and other aspects of the project. The CC shall serve as a facilitator and coordinator of the activities of all parties to ensure that the project execution proceeds according to plan.

The CC shall perform but is not limited to the overarching services listed below relating to global issues pertaining to development of St. Elizabeths:

1. Global Design;

2. Global Commissioning;

3. Community Outreach Management;

4. Security Management;

5. IT Planning;

6. Move Coordination;

7. Energy Management Planning;

8. Life/Fire Safety Coordination; and

9. As-Built Documentation.

The CC may also be tasked with other services as needed such as value engineering, inspections and financial services by example.

C.3.2 Professional Ethics and Standards of Practice

The CC shall conform to and uphold all established ethical principles and professional standards of practice governing the CC segment of the construction industry, including the Construction Management Association of America (CMAA) Code of Professional Ethics.

C.3.3 Project Delivery Team Roles and Responsibilities The CC shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, representatives of other agencies, and other stakeholders. The CC may be tasked with assisting the Construction Management Contractor (CM) to develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. This listing shall be updated quarterly, or whenever there are any changes to the Project Delivery Team. The other major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

The GSA has overall responsibility and approval authority for all aspects of the project, including determining requirements associated with the project needs, project scope, design, schedule, and budget. Subject to the provisions of the Memorandum of Agreement (MOA) with GSA, all design considerations decision-making authority (including aesthetic and artistic) shall be vested with the GSA. The GSA shall take the lead role initiating dealings with outside commissions and agencies, except where a Memorandum of Agreement exists between GSA and a specific agency (e.g., Department of Homeland Security). The GSA will be actively involved in all aspects of the project from pre-design through final turnover.

GSA has overall responsibility and approval authority for those issues arising from GSA procurement actions, GSA-issued contracts, modifications to these contracts, contract administration, and any claims and disputes.

C.3.4 Project Requirements (PR)

The Design Stage services provided by the CC shall comply with the project requirements (PR) provided in Appendix A of Section C.

C.3.5 Budget

The estimated cost range for the total construction project is between $1.2 billion and $1.5 billion. The CC shall have the resources to provide sufficient staff to accomplish the tasks for each of the nine areas of services required, and be ready to provide qualified personnel to address other tasks that may be assigned. The CC team must be experienced with the all elements of planning, design and construction of the components of the Project. The CC shall determine the proper team mix to complete the scope of services.

C.4

OVERARCHING RESPONSIBILITIES AND LIMITATIONS

C.4.1 Environmental and Historical Considerations

The CC shall review, understand, and appreciate the issues, obligations, and responsibilities of GSA as they relate to the Environmental Impact Statement (EIS), the Record of Decision, and the Programmatic Agreement (PA). The CC shall assist in ensuring that the Project complies with all of these documents.

C.4.2 American Recovery and Reinvestment Act of 2009

Partial funding for this Project will be with funds from the American Recovery and Reinvestment Act ("Recovery Act") of 2009. Accordingly, the Project will be subject to unprecedented levels of transparency and accountability so Americans know where their tax dollars are going and how they are being spent. Mechanisms through special contract terms and conditions will be implemented to accurately track, monitor and report on taxpayer funds. The Recovery Act requires extensive reporting from the prime recipients of Federal funding. This may include special Buy American Act requirements, additional requirements for contractor reporting, and expanded Government Accountability Office and Office of Inspector General access to contractor records. The CC shall assist in ensuring that the Project complies with the Recovery Act.

C.4.3 Coordination

In addition to other contractors working on the Project, the CC shall establish and maintain all necessary liaison, coordination, and support with any federal, local, state, or any other entity or organization with an interest in or jurisdiction over the Project. The CC shall promptly advise the Government of any disagreements which cannot be resolved by the CC, within two (2) calendar days of the time the disagreement arises.

C.4.4 Limitations on Authority

The CC shall not:

· Authorize deviations from the construction contract documents.

· Approve or authorize substitutions of materials or equipment.

· Expedite the work of the A‑E or construction contractor.

· Reject work or require special inspection or testing.

· Order the A‑E or construction contractor to stop work/suspend work or any portion thereof, except for life threatening situations.

· Grant a time extension.

· Obligate an expenditure of Government funds.

· Terminate the A‑E or construction contracts.

· Execute change orders.

· Issue final approval of any A-E submittal.

The CC shall direct all questions and requests from local community interests, and inquiries from potential offerors, to the GSA. Prior to contacting any parties other than the GSA regional personnel, the CC shall confirm all meetings and/or communications with the GSA. The CC shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response. All presentations to entities other than GSA must be first approved by the GSA.

C.4.5

[RESERVED]

C.4.6 Communications Plan

The CC, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

C.4.7 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

The CC shall generate and monitor the Campus Master Schedules, an integrated master project schedule throughout the course of the project using, Microsoft Project®. The master project schedule must conform to the milestones and durations provided in the GSA overall schedule. The CC shall coordinate and integrate the schedules, services and activities of the CC, the GSA, the DHS, the A‑E, the CMs, and all other involved parties into the master project schedule.

The CC will receive monthly schedule updates from the field, showing progress on and completion of all required A‑E activities, tasks and submissions, through completion of the final CD submission(s). As the design progresses, the CC shall provide monthly updates of the master project schedule to the GSA. All changes from previous schedule updates must be clearly indicated. If the schedule updates indicate that previously approved schedules may not be met, the CC shall give immediate notice and make appropriate recommendations to the GSA and A‑E.

After the design is completed, the CC shall continue to provide monthly updates of the master project schedule to the GSA. The CC shall incorporate the construction schedules into the master project schedule. If the schedule updates indicate that the previously approved schedule may not be met, the CC shall make immediate recommendations to the GSA and other responsible parties for remedial action. All changes from previous schedule updates must be clearly indicated.

C.4.8 Project Progress Meetings/Presentations

During the Design Stage, the CC shall participate in A‑E hosted project progress meetings, and/or presentations, with the GSA as required to keep all parties appraised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required at various phases below under the Scope of Services. The CC shall host special project technical meetings as needed involving Project Delivery Team technical disciplines.

The CC’s commissioning team members shall host commissioning planning and coordination meetings as required during the course of the project, including meetings specified in the Scope of Services sections below, and shall host special commissioning meetings as needed involving Project Delivery Team technical disciplines. During the Construction Stage, the commissioning team members shall participate in weekly progress meeting conducted by the Construction Contractor when required to address commissioning issues.

During the Construction Stage, the CC will conduct and the CMs shall participate in weekly progress meeting(s) with GSA and DHS. The CC will conduct and the CMs shall participate in weekly subcontractor meeting(s). The CC shall also participate in construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis. The CC shall conduct site tours for the GSA and other officials as required.

During both the Design and Construction Stages, the CC will be responsible for publishing and distributing a bound, full-color monthly project status report to the GSA. The report shall be delivered on or before the 5th working day of each month. This report shall be professionally written for a lay (non-technical) audience and shall include a high-level schedule and budget update that highlights any changes from the previous report, a two-page project status narrative report, and appropriate graphics and photos as needed to succinctly convey the current status of the project to the GSA. Refer to the Scope of Services section below for detailed requirements for progress reporting.

C.4.9 Design Quality Assurance

The GSA requires that A‑E design submissions undergo three general types of design review: owner’s review, codes and standards review, and constructability review. As the global design firm, the CC will assist the GSA staff in conducting reviews of all A‑E design submissions. The GSA Office of the Chief Architect (OCA) may also conduct independent quality assurance/quality control reviews of some A‑E design submissions. These GSA reviews will focus primarily on global site architecture to ensure the individual architectural parts of the development comply with the design intent of the Campus.

C.4.10 Electronic Project Management System

GSA intends to implement a GSA-standard secure, web-based electronic project management (e-PM) system prior to the award of this contract. The CC shall actively maintain, monitor, and update the GSA e-PM system. The government will be responsible for all costs related to licensing and implementation. The government will provide one (1) e-PM training session for the CC personnel assigned to this project after the Notice to Proceed is issued and before the start of the design concept phase. Any subsequent training of CC personnel in the operation of the e-PM system will be the responsibility of the CC.

In the event that the GSA e-PM system is not available at the time of contract award, the CC shall be responsible for providing an e-PM system to GSA for use in the project. In the event of such an occurrence, the CC shall be responsible for providing and maintaining a secure, web-based, electronic project management (e-PM) system with adequate capacity and functionality to accommodate the information needs of all project participants. The e-PM system to be used must be approved in advance by the GSA. The CC shall provide user licenses and training for all members of the Project Delivery Team who will require access to the e-PM system.

Regardless of which party provides the e-PM system, the CC shall implement the e-PM system at the beginning of the Design Stage and maintain it continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the e-PM system. All information recorded in the e-PM system must be readily accessible to the GSA at all times. Upon completion of all services required under this contract, the CC shall provide to the GSA a copy of the complete record of all information captured in the e-PM system, in electronic media form readable and searchable with standard office automation applications.

The CC shall be responsible for providing regularly updated content to the GSA for a project website that will provide information to the general public. All information for the public website must be approved for release by the GSA prior to posting.

The CC shall use the e-PM system for all necessary communications with other major parties involved in the project. Electronic storage and transmission of information via the e-PM system shall be compliant with the provisions of the Document Security section of these General Requirements.

C.4.11 Art in Architecture

This project is a participant in GSA’s “Art-in-Architecture” program, and, accordingly, the Project will incorporate public artwork. The selection and coordination of any artist(s) will be implemented by the A-E and the artwork would be integrated into the A-E design. This project will include the commissioning of one or more artists and artisans to create and install artwork. CC services may be required for Art in Architecture procurement and oversight.

C.4.12 BIM Coordination

The CC shall coordinate with the GSA and the A-E to ensure that all parties are in agreement with the A-E proposed approach to incorporating BIM in the preliminary and final design concept development process and deliverables. Ensure the construction specifications clearly define the role and scope of BIM during the Construction Stage and assign the lead role during construction.

C.4.13 Initial Peer Review of Preliminary Concepts

The CC shall participate in an initial design excellence peer review session.

C.4.14 Preferred Design Concept Selection

If revised cost estimates are required as a result of recommended design changes, the CC shall revise cost estimates to reflect approved recommended design changes, review the revised A‑E cost estimates, and perform cost estimate reconciliation.

C.4.15 Final Design Concept Submission

The CC shall verify the final design concept submission against submission requirements provided in the A‑E contract. The CC shall coordinate and schedule delivery of the final design concept submission to all Project Delivery Team members for review. The CC shall provide a cost estimate to verify that the final design concept can be constructed within the baseline construction budget.

C,4.16 Final Design Concept Review

The CC shall:

· Attend a codes and standards review of the final design concept submission;

· Attend an owner's review of the final design concept submission;

· Attend a constructability review of the final design concept submission;

· Review final design concept review comments from involved Project Delivery Team members and all stakeholders; and

· Review all comments and reconcile as needed.

C.4.17 Final Design Excellence Peer Review

The CC shall participate in a final design excellence peer review.

C.4.18 Final Design Concept Presentation(s)

The CC shall participate in a final design concept presentation to the Commissioner, Public Buildings Service and the DHS in Washington, DC.

C.4.19 Utilities The CC shall provide administrative coordination with respect to all utility needs for the campus, including the Central Utility Plant as well as the local utility companies such as Pepco and Washington Gas. The CC shall review utility reports provided by the A-E.

C.4.20 HVAC Quality Assurance Review

The CC shall coordinate and participate in a HVAC quality assurance review meeting with the OCA HVAC program advocates.

C.4.21 HVAC Quality Assurance Reviews

The CC shall coordinate and participate in a HVAC quality assurance review meeting with the OCA HVAC program advocate.

C.4.22 Design Document (DD) Mockups and Tests

The CC shall assist in identifying and defining requirements for physical and virtual mockups as necessary to facilitate design stage systems testing.

C.4.23 Design Stage Systems Testing

The CC shall witness the performance of any tests and review and comment on the resulting test reports.

C.5 Design Review

C.5.1 Submissions

In addition to the above, the CC shall assist in the design review process on the following submissions:

· Site survey, Pre-concept, design program;

· Concept Design Drawings, Specifications & Estimates;

· Design Development Drawings, Specifications & Estimates;

· Mid-point Construction Drawings, Specification & Estimates;

· 75% Construction Drawings, Specifications & Estimates;

· 95% Construction Drawings, Specification & Estimates; and

· Final 100% Construction Drawings, Specifications & Estimates.

C.5.2 Schedule Oversight The CC shall work with the GSA Team to review and make recommendations regarding acceptance or rejection of the design schedule. The CC shall ensure that the design schedule includes all major design milestones. The CC shall incorporate the approved design schedule into the Integrated Master Schedule.

C.5.3 Design Progress Reporting

As part of the Monthly Status Report, the CC shall address the following areas relative to the design:

· Summary of issues resolved, decisions reached, clarifications, and instructions;

· Summary of outstanding problems/issues;

· Minutes from meetings during the month;

· Cost control report; and

· Schedule summary.

C.5.4 Problem Resolution

The CC shall assist GSA in resolving issues, problems, or questions that arise during the design phase. The CC shall make recommendations on how to resolve issues, problems, or questions with respect to constructability, cost estimates, and other administrative or technical matters, and will clearly designate any errors or omissions. The CC shall immediately advise of any issues, problems, or questions which the CC considers beyond its ability to resolve, particularly with regards to problems that may or could impact schedule, cost, quality, or scope.

C.5.5 Value Engineering

The CC shall assist in coordinating and conducting value engineering (VE) studies required during the design phases, including a design development VE workshop as required under PBS PQ251. The CC shall participate in all VE studies and send a representative to each study as prescribed in the latest GSA publication regarding VE for design and construction. The CC’s VE representative shall be familiar with project development, design development, cost estimating processes, and understand the scope and goals of the Project. The CC’s VE representative shall be a senior general engineer/architect or equivalent-level employee. Following the VE study the CC shall assist GSA in evaluating VE proposals. The CC shall assist in implementing accepted VE proposals.

C.5.6 As-Built Drawings

The CC shall, on a weekly basis, verify the construction contractors are maintaining a complete and up to date set of as-built drawings in accordance with their respective contracts.

C.6 Commissioning Services The CC shall coordinate the Commissioning process.

C.6.1 Objectives

The objective of commissioning is to provide documented confirmation that a facility fulfills the functional and performance requirements of GSA, occupants, and operators. To reach this goal, it is necessary for the commissioning process to establish and document the Owner’s requirements, which are criteria for system function, performance, and maintainability (design intent); and to also verify and document compliance with these criteria throughout design, construction, start-up, and the initial period of operation.

C.6.2 Scope of Commissioning Services

The CC shall oversee all commissioning services in accordance with LEED® 2.2 and the GSA PBS Building Commissioning Guide.

C.6.3 Design Phase Commissioning Services

The CC shall:

· Serve on the commissioning team, hold a scoping meeting and identify responsibilities;

· Collaborate with all applicable parties to prepare a preliminary commissioning plan to specify team member roles and responsibilities, staff directory, communication structure, specific systems and equipment to be commissioned, and the commissioning process schedule;

· Attend all commissioning meetings;

· Review the owner’s project requirements and basis of design documentation for clarity and completeness;

· Perform focused reviews of the design, drawings, and specifications at various stages of development (e.g., design development and contract document phases), as described in Exhibit 1, GSA Building Commissioning Guide;

· Conduct/facilitate program review meetings at the beginning of each design phase, before any design work is performed;

· Assist and review the development and updating of the Government's project requirements and basis of design after each design review submission;

· Collaborate with all applicable parties to update the commissioning plan in preparation for the construction phase.

· Participate in a value engineering/management workshop.

· Review and make recommendations from the value engineering/management workshop for commissioning and O&M issues;

· Review the recommendations from the constructability review for commissioning and O&M issues;

C.6.4 Construction Phase Commissioning Services

The CC shall:

· Oversee all commissioning activities in a logical, sequential and efficient manner using consistent protocols, forms, and centralized documentation to standardize the process globally for all buildings on site;

· Maintain clear and regular communications and consultations with all necessary parties;

· Maintain updated timelines and schedules;

· Review equipment warranties to ensure that GSA responsibilities are clearly defined.

· Oversee, and review training of operating personnel. Oversee the videotaping of this training. Attend and participate in key training sessions.

· Review the O&M manuals for commissioned equipment.

· Receive and file the a commissioning record for GSA, which shall include:

· A brief summary report that includes a list of participants and roles, brief building description, overview of commissioning and testing scope, and a general description of testing and verification methods. For each piece of commissioned equipment, the report shall contain the disposition of the commissioning provider regarding the adequacy of the equipment, documentation and training meeting the contract documents in the following areas: Equipment meeting the equipment specifications, Equipment installation, Functional performance and efficiency, Equipment documentation, and Operator training.

· All outstanding non-compliance items shall be specifically listed. Recommendations for improvement to equipment or operations, future actions, commissioning process changes, etc. shall also be listed. Each noncompliance issue shall be referenced to the specific functional test, inspection, trend log, etc. where the deficiency is documented.

· Also included in the commissioning record shall be the commissioning plan, owner’s project requirements (from GSA PM), basis of design (from A/E), commissioning specifications, design review, submittal review, issues log, construction checklists, commissioning site visit and commissioning team meeting minutes, O&M review, training documentation, test procedures, warranty review and test data reports.

· A commissioning management manual to provide guidance and establish timelines for commissioning of building systems and components. The format of the commissioning management manual will closely parallel the commissioning plan for the facility.

· Commissioning record shall include all documentation required for LEEDS certification regarding commissioning. Submit five (5) bound text copies of the commissioning records with five (5) CD copies.

C.6.5 Post-Construction Phase Commissioning Services

The CC shall witness the required opposite season or deferred testing and deficiency corrections and provide the final testing documentation for the final commissioning report and O&M manuals.

C.6.6 Final Commissioning Services

The CC shall review the project specific checklist of items contractually required in order for these contracts to be ready for final payment. The CC shall coordinate, facilitate and/or prepare/activate documentation related to the following:

· Ensure correction of all defects and omissions;

· Secure spare parts, extra stocks of materials, tools, etc., and provide list of same;

· Acquire all required warranties, maintenance bonds, and certificates;

· Ensure all required operation and maintenance training is completed;

· Ensure all required operation and maintenance manuals are turned over;

· Ensure as-built drawings are submitted by the A-E and the G-C and ensure accuracy;

· Ensure all PCCS submittals and lease deliverables are accepted and received by the Government;

· Ensure temporary facilities are removed and clean-up/restoration is complete;

· Ensure contract labor provisions have been satisfied;

· Ensure all price and time adjustments have been made to the contracts, including resolution of liquidated damages;

· Ensure final payment requests have been submitted;

· Ensure releases of claims are signed and submitted by the contractor; and

· Prepare final settlement packages for all contracts associated with the project, including this contract.

C.7 Other Services

GSA may request that the CC provide services in order to perform various tasks that are not expressly spelled out in this Section C. Such services should be considered part of the firm-fixed-price to the extent they are reasonably related to or incidental to services as listed in this Section C.

PART I

Section D

Packing and Marking Part I

SECTION D

PACKING AND MARKING

The packing and marking requirements of this solicitation is as follows:

D.1

PAYMENT OF POSTAGE AND FEES

All postage and fees related to the submission of information, including forms, reports, etc., to the Contracting Officer or the Contracting Officer's Representative shall be paid by the Offeror.

D.2

MARKING

All information submitted to the Contracting Officer or the Contracting Officer's Representative shall clearly indicate the contract number of the contract for which the information is being submitted.

D.3

PACKAGING

The CC is responsible for properly protecting all sketches, drawings, reports, models and any other submissions transmitted to the Government.

PART I

Section E

Inspection and Acceptance Part I

SECTION E

INSPECTION AND ACCEPTANCE

E.1

CONTRACTING OFFICER

The Contracting Officer (hereafter referred to as the CO) has overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to: amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute.