4. FLEET SERVICES BID SPECS PRINT DOUBLE SIDED 3-4-10.pdf

McCOOL CARLSON GREEN A R C H I T E C T U R E S P A C E P L A N N I N G I N T E R I O R S

9 0 1 P H O T O A V E , A N C H O R A G E , A K 9 9 5 0 3 5 6 3 - 8 4 7 4

General Services Administration Northwest/Arctic Region

222 W - 7th Avenue, Box 5 Anchorage, AK 99513

Project FLEET SPACE RENOVATION

Task Number RAK 00042

Building

ANCHORAGE FEDERAL BUILDING

ANNEX

Address 222 WEST 8th AVENUE

ANCHORAGE, ALASKA 99513

Building Number AK0032AA

DIVISION 1- 16

BID DOCUMENTS

2 FEB 2010

FLEET SPACE RENOVATION TABLE OF CONTENTS

AFB ANNEX GSA PROJECT NO.: RAK 00042 2 FEB 10

TABLE OF CONTENTS 00002 PAGE 1

Project Title and Location: FLEET SPACE RENOVATION

AFB ANNEX GSA PROJECT NO.: RAK 00042

Anchorage, AK

Issuing Office: U.S. General Services Administration GSA Center (10PC) Public Buildings Service 222 W 7th Avenue, Rm. 151 Anchorage, AK 99513

SPECIFICATIONS

Section Description Pages

01010 SUMMARY OF WORK 2

01120 ALTERATION PROJECT PROCEDURES 3

01140 WORK RESTRICTIONS 2

01155 SCHEDULES, REPORTS, PAYMENTS 3

01200 PROJECT MEETINGS 2

01260 BID OPTIONS 2

01310 PROJECT MANAGEMENT AND COORDINATION 7

01320 CONSTRUCTION PROGRESS DOCUMENTATION 4

01322 PHOTOGRAPHIC DOCUMENTATION 2

01330 SUBMITTAL PROCEDURES 5

01400 QUALITY CONTROL 4

01405 SYSTEM QUALITY ASSURANCE 1

01420 DEFINITIONS AND REFERENCES 8

01500 TEMPORARY FACILITIES AND CONTROLS 8

01555 GSA PERMITS 1

- BURN PERMIT 2

- ELECTRONIC PERMIT 2

01560 ENVIRONMENTAL PROTECTION 4

01593 SECURITY REGULATIONS 3

01595 SAFETY AND HEALTH 3

01600 MATERIAL AND EQUIPMENT 4

01605 PRODUCT REQUIREMENTS 5

01610 PERMITS AND FORMS 2

01700 EXECUTION REQUIREMENTS 4

01731 CUTTING AND PATCHING 4

01732 SELECTIVE DEMOLITION 7

01735 FIRE PREVENTION PRECAUTIONS FOR HOT WORK 2

01770 CLOSEOUT PROCEDURES 5

01781 PROJECT RECORD DOCUMENTS 4

01782 OPERATION AND MAINTENANCE DOCUMENTATION 6

01820 DEMONSTRATION AND TRAINING 3

02319 TRENCHING 2

03151 ANCHORS AND INSERTS 2

03311 NORMAL WEIGHT STRUCTURAL CONCRETE 7

06100 ROUGH CARPENTRY 8

06230 FINISH CARPENTRY AND ARCHITECTURAL WOODWORK 6

06411 LAMINATE FACED CABINETS (CUSTOM CASEWORK) 10

07210 BUILDING INSULATION 4

07840 FIRESTOPPING 3

07920 JOINT SEALANTS 5

07921 ACOUSTICAL JOINT SEALANTS 2

08110 STEEL DOORS AND FRAMES 6

08210 WOOD DOORS 3

08455 ALUMINUM ENTRANCES AND WINDOW WALLS 6

08710 DOOR HARDWARE 10

FLEET SPACE RENOVATION TABLE OF CONTENTS

TABLE OF CONTENTS 00002 PAGE 2

08800 GLAZING 5

09221 NON-STRUCTURAL METAL FRAMING 3

09260 GYPSUM BOARD ASSEMBLIES 11

09650 RESILIENT FLOORING 9

09680 CARPET 7

09720 WALL COVERING 3

09910 PAINT 11

11132 PROJECTION SCREENS 2

12491 WINDOW BLINDS 2

12500 FURNITURE & EQUIPMENT 6

15050 BASIC MECHANICAL MATERIALS AND METHODS 11

15250 MECHANICAL INSULATION 3

15300 AUTOMATIC FIRE PROTECTION SPRINKLER SYSTEMS 6

15400 PLUMBING 7

15990 TESTING, ADJUSTING, AND BALANCING 6

16010 BASIC ELECTRICAL REQUIREMENTS 8

16060 MINOR ELECTRICAL DEMOLITON FOR REMODELING 3

16111 CONDUIT 4

16115 INDOOR SERVICE POLES 2

16120 WIRE AND CABLE 5

16130 BOXES 3

16141 WIRING DEVICES 4

16190 SUPPORTING DEVICES 2

16195 ELECTRICAL IDENTIFICATION 2

16510 LIGHTING FIXTURES 4

16535 EMERGENCY LIGHTING EQUIPMENT 2

16724 ADDRESSABLE FIRE ALARM AND SMOKE DETECTION SYSTEMS 10

16755 TELECOMMUNICATIONS RACEWAY AND WIRING SYSTEM 11

APPENDIX

1. Asbestos and Lead Paint Assessment conducted by EHS Alaska Inc. Hazardous Material Survey Re-port dated September 2008

2. GSA Furniture Inventory List

DRAWINGS

G0 COVER SHEET AND INDEX

A1 DEMOLITION FLOOR PLAN

A2 REMODEL FLOOR PLAN

A3 REFLECTED CEILING PLAN

A4 INTERIOR ELEVATIONS

A5 CABINET SECTIONS

A6 DETAILS

A7 DOOR, WINDOW AND FINISH SCHEDULES

M1 MECHANICAL SCHEDULES

M2 PLUMBING PLAN

M3 MECHANICAL DEMOLITION PLAN

M4 MECHANICAL REMODEL PLAN

E0 ELECTRICAL LEGEND AND DETAILS

E1 ELECTRICAL DEMOLITION PLAN

E2 ELECTRICAL LIGHTING REMODEL PLAN

E3 ELECTRICAL POWER PLAN

FLEET SPACE RENOVATION SUMMARY OF WORK

SUMMARY OF WORK 01010 1

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings, Agreement, including General Provisions of Contract, General and Supplementary Conditions and Division 1 General Requirements apply to the work of this Section.

1.2 PROJECT/WORK IDENTIFICATION

A. The project name is FLEET SPACE RENOVATION at the Anchorage Federal Building Annex, Anchorage, AK.

B. The Project Manual is dated 2 FEB 10; Project number is AFB ANNEX GSA PROJECT NO.: RAK 00042.

C. The Contract Documents indicate the work of the Contract and related requirements and conditions that have an impact on the project. Related requirements and conditions that are indicated on the Contract Documents include, but are not necessarily limited to the following:

1. Applicable Federal codes and regulations.

2. Existing site conditions and Government restrictions on use and access to the site.

3. Coordination with existing on-going Government and tenant operations.

4. Coordination of work with contractor access for other on-going renovation and construction contracts.

5. Phasing of the work: none.

D. Work of the Contract can be summarized by references to the request for Proposal/Bid Contract Forms/Construction Agreement, General Requirements, Technical Specification Sections, Drawings, and Amendments during bidding to the Contract Documents.

E. The Work of this contract consists of, but is not limited to, a tenant improvement package for the GSA Fleet Services office space specified in the Federal Building and United States Courthouse Anchorage, Alaska.

F. The bid schedule is as follows:

1. Base bid: Includes all work in the Fleet Space of Module “G”.

2. Bid Options are listed in Section 012 60

G. Bids shall include a one-year contractor warranty on all new work completed.

1.3 CONTRACTOR USE OF SITE

A. Limited storage of materials is allowed on the project site in designated areas granted by written permission of contracting officer or the COR. There is no parking available on site. The loading area will be available for loading and unloading activities only.

B. Preservation of existing features: Confine all operations to work limits of the project. Prevent damage to all adjacent areas and existing building surfaces and systems.

FLEET SPACE RENOVATION SUMMARY OF WORK

SUMMARY OF WORK 01010 2

C. Interruption of existing water service: Coordinate with Owner’s Project Manager. Contractor shall complete work in such a manner to minimize interruptions.

D. Hauling Restrictions: Comply with all Local and State load restrictions in the hauling of materials to and from the site.

E. Field Verification: Field verify all new and existing dimensions and conditions affecting the work of this contract before ordering products.

F. Contractor Furnished Items: All materials shall be Contractor-furnished unless indicated on the drawings.

G. Salvage Items to GSA: as specified.

PART 2 - PRODUCTS

Not Used

PART 3 - EXECUTION

Not Used

END OF SECTION 01010

FLEET SPACE RENOVATION ALTERATION PROJECT PROCEDURES

ALTERATION PROJECT PROCEDURES 01120 1

1.1 RELATED DOCUMENTS

A. Drawings, Agreement, including General Provisions of Contract, General and Supplementary Conditions and Division 1 General Requirements apply to the work of this Section.

1.2 SECTION INCLUDES

A. Procedural requirements.

1.3 RELATED REQUIREMENTS

A. Section 01330 Submittal Procedures.

B. Section 01560 Environmental Protection.

C. Section 01500 Construction Facilities and Temporary Controls.

D. Section 01731 Cutting and Patching.

E. Section 01732 Selective Demolition.

PART 2 - PRODUCTS

2.1 PRODUCTS FOR PATCHING AND EXTENDING WORK

A. New Materials: As specified in individual specification sections.

B. Match existing products and work for patching and extending work.

C. Determine type and quality of existing products by inspection and any necessary testing and workmanship by use of existing as a standard Presence of a product, finish or type of work requires that patching, extending, or matching shall be performed as necessary to make work complete and consistent with existing quality and Contract Documents.

PART 3 - EXECUTION

3.1 GENERAL

A. Remove existing work, materials and items as indicated on the drawings, as required by job site conditions, as scheduled, and as specified herein, to accomplish new work.

B. Remove all work carefully and only to the extent required for the final work. Minimize damage to adjacent materials.

ALTERATION PROJECT PROCEDURES 01120 2

C. Conduct all operations with a minimum of noise and odors.

D. The use of pneumatic or electric hammers for demolition and cutting purposes within the existing building will not be permitted during normal business hours.

E. Take reasonable and adequate precautions to protect the Government's property from damage during demolition work moving of debris and damage by the elements. Restore any damage to Government property due to the aforesaid work or replace in a manner satisfactory to the Contracting Officer.

F. Provide and Maintain suitable barricades, lights, and danger signals during the progress of the work. They shall meet the requirements of the applicable building codes. Assume the responsibility of barriers to completion of contract and remove same.

3.2 REGULATED MATERIALS

A. There are no known asbestos and/or asbestos containing materials (ACM) materials within the work areas. There may be lead-containing paint. Review hazardous materials reports included by appendix in the Project Manual. Inform the COR immediately if suspected materials are encountered while performing the work.

3.3 INSPECTION

A. Verify that demolition is complete, and areas are ready for installation of new work.

B. Beginning of restoration work means “acceptance of existing conditions".

3.4 PREPARATION

A. Plan all work in advance, informing Contracting Officer of procedure and schedule.

B. Verify existing conditions affecting work including existing sizes and materials indicated prior to begin work or ordering materials that are affected by existing conditions. Notify Contracting Officer of conflicts in writing.

C. Erect dustproof partitions where demolition work is in progress for each project phase. Such partitions shall remain in place until the work in that phase is complete.

D. Where openings are to be cut in existing elevator cabs, frames or building walls, cut such openings with care. Where materials equipment, frames etc., are to be removed, remove such items with care to minimize drainage to adjacent materials.

E. Cut, move, or remove items as necessary for access to alterations and renovations work, replace and restore at completion.

F. Cut pockets, openings, chases, depressions etc., to install or allow for installation of materials or equipment.

G. Remove from site all unsuitable material not marked for salvage.

H. Remove from site including concealed spaces, debris and abandoned items resulting form demolition operations from site promptly.

ALTERATION PROJECT PROCEDURES 01120 3

I. Prepare surfaces and remove surface finishes provide for proper installation of new work and new finishes.

3.5 INSTALLATION

A. Coordinate all work to expedite completion and to accommodate Government occupancy.

B. Remove, cut, and patch work in a manner to minimize damage and to provide means of restoring products and finishes to original condition.

C. Refinish, as indicated on Drawings, visible existing surfaces to remain with a neat transition to adjacent new finishes.

D. Install products as specified in individual Specification Sections.

3.6 TRANSITIONS

A. Where new work abuts or aligns with existing, make a smooth and even transition. New work shall match existing adjacent work in texture and appearance.

B. When finished surfaces are cut so that a smooth transition with new Work is not possible' terminate existing surface along a straight line at a natural line of division and make recommendation to COR for treatment of termination.

3.7 REPAIR OF DAMAGED SURFACES

A. Patch or replace portions of existing surfaces which are disturbed, damaged, or otherwise made defective in appearance or function by the execution of work under this contract. Restore to original condition.

B. Repair all substrates prior to patching finish.

3.8 CLEANING

A. In addition to cleaning specified in Section 01500, clean Government occupied areas affected by work daily. This includes all areas of the interior and exterior of the building used to receive materials and to dispose of demolition waste. All work in public spaces shall occur at night. Provide temporary dust covers of adjacent areas. Clean all surfaces affected by construction before the start of the next business day.

END OF SECTION 01120

FLEET SPACE RENOVATION WORK RESTRICTIONS

WORK RESTRICTIONS 01140 1

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section.

1.2 CONTRACTOR USE OF PREMISES

A. The Contractor shall limit use of the premises to the work in areas indicated, to allow for Government occupancy and public use.

1. Confine operations at the site to work areas. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weathertight condition throughout the construction period.

Repair damage caused by construction operations. Take precautions to protect the building, its occupants and the public during the construction period.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government or other's property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building.

10. No parking will be available on site during working hours of the building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

1.3 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction.

Cooperate with the Government's representatives during construction operations to minimize conflicts and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

FLEET SPACE RENOVATION WORK RESTRICTIONS

WORK RESTRICTIONS 01140 2

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

3. The warranty period for the occupied portion of the building only will commence on the date of occupancy by the Government.

1.4 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays:

7:00 AM to 5:00 PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The work shall be performed during Government Occupied Hours: Fleet Space Renovation in G Module.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 - PRODUCTS

Not Used

PART 3 - EXECUTION

END OF SECTION 01140

FLEET SPACE RENOVATION SCHEDULES, REPORTS, PAYMENTS

SCHEDULES, REPORTS, PAYMENTS 01155 1

1.1 RELATED DOCUMENTS

A. Drawings, Agreement, including General Provisions of Contract, General and Supplementary Conditions and Division 1 General Requirements apply to the work of this Section.

1.2 COORDINATION

A. Coordinate both the procedural timing and the listing (naming and sequencing) of reports/activities required by provisions of this section and other sections, to afford consistency and logical coordination between submitted reports or lists. Maintain coordination and correlation between separate reports by updating monthly or shorter intervals. Make appropriate distribution of each report to all entities involved in the work. In particular, provide close coordination of progress schedule of submittals, progress reports, and payment requests.

1.3 PROGRESS SCHEDULE

A. Prepare a Construction Schedule utilizing a bar chart diagram. Provide start and finish dates for each construction phase. Indicate percentage of work completion and the monetary value for each construction phase based on the Schedule of Values described in Paragraph 1.6 below.

B. Distribution: Following initial submittal to and responses by COR (if any), revise and resubmit progress schedule to COR (4 copies), separate contractors (if any), principal subcontractors and suppliers or fabricators, and other party with a need-to-know schedule-compliance requirement.

C. Once accepted by COR post copies in project meeting rooms and field (temporary) offices.

D. Distribute and post subsequent updated issues to same entities, when revisions are made; except delete entities from distribution when they have completed assigned work and are no longer involved in performance of scheduled work.

1.4 SUBMITTAL SCHEDULE

A. General: Immediately following development and acceptance of fully developed progress schedule, prepare a complete submittal schedule of all work required submittals. Submit within seven (7) days of date required for establishment of progress schedule. Correlate submittal schedule with listing of principal subcontractors, as required by the General Conditions, and as specified in "Alternates and Bid Options" section and elsewhere in Contract Documents.

B. Form: Prepare schedule in chronological sequence of "first submittals". Show category of submittal, name of subcontractor, generic description of work covered, related section numbers, activity or event number on progress schedule, scheduled date for first submission, and blank columns for actual date of submittal, resubmittal, and final release or approval by COR.

SCHEDULES, REPORTS, PAYMENTS 01155 2

1.5 PROGRESS MEETINGS, REPORTING

A. General: In addition to specific coordination and pre-installation meetings for each element of work, and other regular project meetings for other purposes, hold general progress meetings each month with meeting date coordinated with preparation of payment request. Require each entity then involved in planning, coordination or performance of work to be properly represented at each meeting. Review each entity's present and future needs including interface requirements, time, sequences, deliveries, access, site utilization, temporary facilities and services, hours of work, hazards and risks, housekeeping, change orders, and documentation of information for payment requests. Discuss whether each element of current work including but not limited to submittals, is ahead of schedule, on time, or behind schedule in relation with updated progress schedule. Determine how behind schedule work will be expedited and secure commitments from entities involved in doing so. Discuss whether schedule revisions are required to ensure that current work and subsequent work will be completed within Contract Time. Review everything of significance which could affect progress of the work.

B. Preconstruction Conference and Progress Meetings (Section 01200): Coordinate with the CO "Pre- Construction Meeting", for a date not more than 15 days after date of Notice to Proceed. Use it as an organizational meeting, and review responsibilities and personnel assignments. Progress Meetings shall be held at a minimum once a month.

C. Reporting: Within 3 days after each progress meeting date, distribute copies of minutes-of-the-meeting to each entity present to others who should have been present, and to the COR. Include a brief summary (in narrative form) of progress of the work since previous meeting and report.

D. Schedule Updating: Immediately following each progress meeting, where revisions to progress schedule and submittal schedule have been made or recognized, revise progress schedule. Reissue revised schedules concurrently with report of each meeting.

1.6 SCHEDULE OF VALUES

A. General: Prepare schedule of values within 15 days after Notice to Proceed. Provide breakdown of Contract Sum in accordance with the individual sections of the specifications including Division 0 through 16. Round off to nearest whole dollar, but with total equal to Contract Sum. Submit 3 copies of schedule to COR.

B. Schedule Updating: Update schedule of values for each Change Order issued. Submit a new schedule of values broken down as per the original schedule for each Change Order issued.

1.7 PAYMENT REQUESTS

A. General: In accordance with the Contract Forms/Construction Agreement and except as otherwise indicated, sequence of progress payments is to be regular, and each must be consistent with previous applications and payments. It is recognized that certain applications involve extra requirements, including initial application, application at times of substantial completion, and final payment application.

B. Waiver Forms: Submit waivers on forms, and executed in a manner, acceptable to Government.

C. Payment Application Times: The "date" for each "progress payment" is as indicated in Contract Forms/Construction Agreement. The period of construction work covered by each payment request is period indicated in Contract Forms/Construction Agreement.

SCHEDULES, REPORTS, PAYMENTS 01155 3

D. Application Preparation: Except as otherwise indicated, complete every entry provided for on the form, including notarization and execution by authorized persons. Incomplete applications will be returned by COR without action. Entries must match current data of schedule of values and progress schedule and report. Listing must include amounts of change orders issued prior to last day of the "period of construction" covered by application.

E. Initial Payment Application: The principal administrative actions and submittals which must precede or coincide with submittal of first payment application can be summarized as follows, but are not limited to:

1. Listing of subcontractors and principal suppliers and fabricators.

2. Schedule of values.

3. Progress schedule.

4. Schedule of submittals.

5. Listing of Contractor's staff assignments and principal subcontractors.

6. Copies of acquired building permits and similar authorizations and licenses from governing authorities for current performance of the work.

7. Performance and/or payment bonds.

8. Evidence satisfactory to Government that Contractor's insurance coverages have been secured.

9. Data needed to acquire Government's insurance coverages.

10. Initial progress report, including report of Preconstruction meeting.

F. Application at Time of Substantial Completion: Following issuance of Architect's or Engineer's "certificate of substantial completion", and also in part as applicable to prior certificates on portions of completed work as designated, a "special" payment application may be prepared and submitted by Contractor. The principal administrative actions and submittals which must precede or coincide with such special applications can be summarized as follows, but not necessarily by way of limitations:

1. Completion of Prerequisites to Substantial Completion as indicated in "Closeout Procedures" requirements.

G. Final Payment Application: The administrative actions and submittals which must precede or coincide with submittal of final payment application can be summarized as follows, but not necessarily by way of limitation:

1. Completion of Prerequisites to Final Acceptance as indicated in "Closeout Procedures" requirements.

H. Application Transmittal: Submit 3 executed copies of each payment application, one copy of which is completed with waivers of lien and similar attachments. Transmit each copy with a transmittal form listing those attachments, and recording appropriate information related to application in a manner acceptable to COR. Transmit to COR by means ensuring receipt within 24 hours.

PART 2 - PRODUCTS

Not Used

PART 3 - EXECUTION

END OF SECTION 01155

FLEET SPACE RENOVATION PROJECT MEETINGS

PROJECT MEETINGS 01200 1

1.1 RELATED DOCUMENTS

A. Drawings, Agreement, including General Provisions of Contract, General and Supplementary Conditions and Division 1 General Requirements apply to the work of this Section.

1.2 REQUIREMENTS

A. The work of this Section consists of project preconstruction and progress meetings requirements.

1.3 PRECONSTRUCTION CONFERENCE

A. Before start of work, the CO will arrange a meeting with Contractor at a pre-arranged site.

B. Minimum agenda:

1. Correspondence procedures.

2. Designation of responsible personnel.

3. Labor standards provisions.

4. Payroll reports (certified).

5. Changes.

6. Payments to Contractor.

7. Subcontractors.

8. Accident prevention program (including name of responsible supervisor).

9. Accident reporting.

10. Documents required under the contract.

11. Saturday, Sunday, holiday and night work.

12. Construction schedule.

13. Coordination of construction activities with the COR.

14. Submittal of shop drawings, project data, and samples.

C. Meeting Minutes: The Contractor will record minutes.

1.4 PROGRESS MEETINGS

A. Coordinate with the COR to schedule monthly meetings. Subcontractors will not be allowed to work until they have attended a meeting. Additional meetings may be held as needed or for new subcontractors.

B. Minimum Agenda:

1. Approval of minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems which impede planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of off-site fabrication and delivery schedules.

7. Maintenance of progress schedule.

FLEET SPACE RENOVATION PROJECT MEETINGS

PROJECT MEETINGS 01200 2

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Coordination of projected progress.

11. Maintenance of quality and work standards.

12. Effect of proposed changes on progress schedule and coordination.

13. Current Application for payment and Schedule of Values.

14. Accident Reporting and Safety Discussion.

15. Other business relating to work.

C. Meeting Minutes: The Contractor will record minutes.

PART 2 - PRODUCTS

Not Used

PART 3 - EXECUTION

END OF SECTION 01200

FLEET SPACE RENOVATION BID OPTIONS

BID OPTIONS 01260 1

1.1 SUMMARY

A. A bid option provides an amount proposed by the Contractor and stated on the Bid Form for certain work that will adjust the Base Bid amount if the Government decides to accept the corresponding change in the products, materials, equipment, systems or installation methods described in the Contract Documents.

B. The amount for a bid option is the total net adjustment from the Base Bid to incorporate the bid option work into the project Work.

C. Bid option work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the alternate description.

1.2 PROCEDURES

A. Selection: Acceptance or rejection of each bid option will be made by the Government prior to award of the Contract, and the Base Bid amount will be adjusted accordingly for accepted bid options to establish the contract price.

B. Notification: Immediately following award of the Contract, the Contractor shall notify each party involved, in writing, whether each bid option has been accepted or rejected.

C. Coordination: The Contractor shall modify or adjust affected adjacent work as necessary to completely and fully integrate the accepted bid option work into the project Work.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 SCHEDULE OF BID OPTIONS

A. Base Bid : Includes all work for the Fleet Space Renovation in Module “G”.

B. Bid Option 1

1. Remove existing and provide and install new aluminum mini-blinds window covering at cor-ridor/atrium existing full height windows.

C. Bid Option 2

1. Provide and install (5) new decorative plastic ceiling panels at the main office entrance.

D. Bid Option 3

1. Provide and install new accent carpet path in the open office between the front door and the conference room door.

2. This pathway is to enclose the glass half wall and reception counter and is not to go under any of the workstations to the north of it.

E. Bid Option 4

FLEET SPACE RENOVATION BID OPTIONS

BID OPTIONS 01260 2

1. Provide and install new vinyl tile as shown in lieu of sheet vinyl at Servery.

F. Bid Option 5

1. Provide and install new mini-blinds at the exterior windows. Remove and replace existing.

G. Bid Option 6

1. Provide and install new LCD/HD TV as specified in 12500.

H. Bid Option 7

1. Provide and install tinted glass counter top see Detail 8/A4.

END OF SECTION

FLEET SPACE RENOVATION PROJECT MANAGEMENT AND COORDINATION

PROJECT MANAGEMENT AND COORDINATION 01310- 1

SECTION 01310 PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Accommodate items scheduled for later installation.

4. Provide for coordinated incorporation of Change Orders.

B. Notification: Where necessary, prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. When applicable, include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

1.3 COORDINATION DRAWINGS

A. Prepare coordination drawings where careful coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space

PROJECT MANAGEMENT AND COORDINATION 01310- 2

availability necessitates maximum utilization of the space for efficient installation of different components.

1. Show the relationship of components shown on separate shop drawings.

2. Indicate required installation sequences.

3. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

4. Comply with shop drawing requirements for sheet size and submittal methods specified in

Division 1 Section "Submittal Procedures."

B. Refer to Division 16 Sections for specific coordination drawing requirements for electrical installations.

C. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

1.4 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. In addition to the Project superintendent, the Contractor shall provide other administrative and supervisory personnel as required for proper performance of the Work. A single person may perform several roles.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including mechanical and electrical work. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

C. Mechanical and Electrical Coordinator: Provide a mechanical and electrical coordinator, experienced in the coordination of mechanical and electrical construction of the types required for the project, and experienced in coordination of mechanical and electrical construction with other operations. The mechanical and electrical coordinator shall be experienced in all work activities of the project, and shall be authorized to act as the coordinator for mechanical and electrical activities, including but not limited to the following:

1. Scheduling and sequencing of mechanical and electrical activities.

2. Sharing access to mechanical and electrical work spaces.

3. Integration of mechanical and electrical work into limited spaces available for mechanical and electrical installations.

4. Protection of mechanical and electrical work.

5. Cutting and patching for mechanical and electrical work.

6. Tolerances for mechanical and electrical work.

7. Preparation of mechanical and electrical coordination drawings.

8. Mechanical and electrical inspections and tests.

9. Utilization of mechanical and electrical temporary services and facilities.

PROJECT MANAGEMENT AND COORDINATION 01310- 3

D. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section "Safety and Health."

1.5 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The Contracting Officer shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. Conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Contracting Officer.

b. Architect.

c. Major design consultants.

d. Contractor.

e. Major subcontractors.

f. Major suppliers.

g. Other concerned parties.

2. Subjects for discussion shall include items of significance that could effect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping and progress cleaning.

q. Working hours.

3. Reporting: No later than 3 calendar days after the conference, the Contractor shall distribute minutes of the conference to each party present and to other concerned parties, including the Contracting Officer.

B. Preinstallation Conferences: The Contractor shall conduct a preinstallation conference at the Project Site before each construction activity that requires coordination with other construction.

1. Attendees: In addition to the Contractor's representative, the installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend.

Prior to conferences, advise the Contracting Officer of scheduled conference dates.

PROJECT MANAGEMENT AND COORDINATION 01310- 4

2. Review the progress of other construction activities and preparations for the particular activity under consideration at each preinstallation conference, including requirements for the following.

a. Contract Documents.

b. Options.

c. Related Change Orders, including accepted Value Engineering proposals.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Review of mockups.

h. Possible conflicts.

i. Compatibility problems.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's recommendations.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Governing regulations.

s. Safety.

t. Testing and inspecting requirements.

u. Required performance results.

v. Protection.

3. Reporting: Record significant discussions and agreements and disagreements of each conference.

No later than 3 calendar days after each conference, the Contractor shall distribute minutes of the conference to each party present and to other concerned parties, including the Contracting Officer.

4. Do not proceed with the installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to the performance of the work, and reconvene the conference at the earliest feasible date.

C. Progress Meetings: The Contracting Officer's Representative shall conduct progress meetings at the Project Site at regular intervals. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Contracting Officer's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to insure that current and subsequent activities will be completed within the Contract Time.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

PROJECT MANAGEMENT AND COORDINATION 01310- 5

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

3. Reporting: No later than 3 calendar days after each meeting, the Contractor shall distribute minutes of the meeting to each party present and to other concerned parties, including the Contracting Officer. Include a brief summary, in narrative form, of progress since the previous meeting and report.

4. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

D. Coordination Meetings: The Contractor shall conduct project coordination meetings at regular intervals, to verify detailed coordination procedures for the upcoming construction operations in order to avoid potential problems and misunderstandings.

1. Frequency of Meetings: Weekly.

2. Attendees: In addition to the Contractor's and Contracting Officer's representatives, each subcontractor, supplier or other entity involved in coordination or planning construction activities shall be represented. All participants shall be authorized to conclude matters relating to the Work.

3. Agenda: Review the plans and requirements of each entity present, including but not limited to the subjects listed for Progress Meetings.

4. Reporting: No later than 3 calendar days after each meeting, the Contractor shall distribute minutes of meeting to each party present and to other concerned parties, including the Contracting Officer.

1.6 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the Contracting Officer or the

Contracting Officer's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and Contracting Officer's

PROJECT MANAGEMENT AND COORDINATION 01310- 6

representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.7 SUBMITTALS

A. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1 Section "Submittal Procedures."

B. Staff Names: Within 15 calendar days after commencement of construction, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site. Identify individuals by name, duties and responsibilities, home address, and business and home telephone numbers.

1. Post copies of this list in the project meeting room, temporary field office and at each temporary telephone location.

C. Conference and Meeting Minutes: Within times specified for reporting, distribute minutes to concerned parties.

D. Utility Service Interruptions: No later than 15 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 - PRODUCTS

Not Used

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

PROJECT MANAGEMENT AND COORDINATION 01310- 7

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15. Bacteria.

16. Rodent and inset infestation.

17. Combustion.

18. Electrical current.

19. High-speed operation.

20. Improper lubrication.

21. Unusual wear or other misuse.

22. Contact between incompatible materials.

23. Destructive testing.

24. Misalignment.

25. Excessive weathering.

26. Unprotected storage.

27. Improper shipping or handling.

28. Theft or vandalism.

END OF SECTION 01310

FLEET SPACE RENOVATION CONSTRUCTION PROGRESS DOCUMENTATION

CONSTRUCTION PROGRESS DOCUMENTATION 01320 1

1.1 SUMMARY

A. This section includes certain schedules and reports required for documenting the progress of construction during performance of the Work.

B. Requirements for construction progress scheduling are included in this Section.

C. Requirements for construction progress scheduling are specified in Division 1 Section "Schedules, Reports, Payments."

D. Coordinate the timing for preparation and processing of schedules and reports with the performance of other construction activities, and maintain a consistent and logical correlation between updated schedules and reports.

E. Provide an electronic file, viewable by all parties, to be emailed for each type of submission.

1.2 CONSTRUCTION PROGRESS SCHEDULING

A. Preliminary Construction Schedule: Prepare a preliminary horizontal bar-chart-type construction schedule for the project. Submit the Preliminary Construction Schedule to the Contracting Officer within 7 calendar days after the date established for commencement of the Contract, unless otherwise required by the Construction Contract Clauses.

1. Provide a separate time bar for each significant construction activity. Coordinate each element on the schedule with other construction activities. Schedule each construction activity in proper sequence.

2. Schedule shall be time-scaled in not more than weekly increments, with the dates of the first day of each week indicated.

3. Completion of the Work shall be indicated in advance of the date established for completion of the Contract.

4. With the submission of the Preliminary Construction Schedule, include a tabulation by date of submittals required during the first 90 calendar days of construction, or show the submittals on the schedule. Include the submittals required to maintain orderly progress of the Work and those required early because of long lead-time for manufacture or fabrication.

B. Contractor's Construction Schedule: Prepare and periodically update a comprehensive, fully developed, horizontal bar-chart-type construction schedule. Base the Contractor's Construction Schedule on the preliminary construction schedule and whatever updating and feedback received since the start of construction.

1. Submit the initial Contractor's Construction Schedule within 60 calendar days after the date established for commencement of the Contact.

2. Within each construction activity's time bar, indicate estimated completion percentages in not more than 10 percent increments and, as work progresses, place marks in the bars to indicate actual completion percentages.

3. Cost Correlation: If requested by the Contracting Officer, provide a cost correlation line at the head of the schedule to indicate planned and actual cost. As work progresses, show dollar volume of Work performed as of the dates used for applications for payment.

CONSTRUCTION PROGRESS DOCUMENTATION 01320 2

4. Phasing: Arrange schedule to show how sequence of work is affected by requirements for phased completion, work by separate contractors, work by Government, Government-furnished items, coordination with existing work, limitations of continued occupancies, noninterruptible services, partial completion for occupancy, site restrictions, provisions for future work, seasonal variations, environmental control, and similar provisions of the project.

5. Individual Work Stages: Show significant stages for each category or unit of work, including…