BLDG_67_DB_SOW_-_2016.10.04.pdf

Denver Federal Center – Building 67 Consolidation / Repair & Alteration Project

Design-Build (DB) Statement of Work (SOW)

Prospectus-Level Projects Design-Build Delivery Method

U.S. General Services Administration Public Buildings Service

DB Contract Statement of Work Building 67 / Reclamation Consolidation Project Solicitation # GS-08-P-16-JE-C-7003 i

Statement of Work for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Denver Federal Center – Building 67 Bureau of Reclamation Consolidation / Repair & Alteration Project

Region 8 / September 26, 2016

Project Number: VCO00077 ii

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 DB Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Design Excellence and Peer Review

2.8.3 Construction Excellence and Peer Review

2.8.4 Energy Performance ............................................................... Error! Bookmark not defined.

2.8.5 Sustainable Design

2.8.6 Fire Protection/Life Safety

2.8.7 Physical Security

2.8.8 Accessibility

2.8.9 Historic Preservation ............................................................... Error! Bookmark not defined.

2.9 Cost Management

2.9.1 Cost Estimating

2.9.2 Construction Cost Management .............................................. Error! Bookmark not defined.

2.9.3 Value Engineering (VE)

2.9.4 Life Cycle Cost Analysis

2.9.5 GSA Pricing Policy

2.10 Utility Coordination

2.11 Project Management Responsibilities

2.11.1 Communications Plan

2.11.2 Detailed Project Schedule Development and Maintenance

2.11.3 Project Progress Meetings/Presentations

iii

2.11.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.11.5 Design Quality Assurance

2.11.6 Electronic Project Management System

2.12 Building Information Modeling (BIM)

2.13 Electronic/Print Media

2.13.1 Computer Aided Design (CAD) Standards

2.13.2 BIM Media

2.13.3 Other Electronic Documents

2.13.4 Plans and Specifications

2.14 DB Contractor Personnel Security Requirements

2.14.1 Law Enforcement Checks and Background Investigations ..... Error! Bookmark not defined.

2.14.2 Credentialing and Return of Credentials ................................. Error! Bookmark not defined.

2.14.3 Subcontracts

2.15 Document Security

2.15.1 Documents

2.15.2 Identification and Labeling/Marking

2.15.3 Copying from Labeled/Marked Documents

2.15.4 Redacting

2.15.5 Safeguarding and Storage

2.15.6 Dissemination

2.15.7 Destruction

2.15.8 Reporting

2.15.9 Subcontracts

2.16 Record Keeping

2.17 Construction Submittal and RFI Processing

2.18 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Site Acquisition Stage

3.2 Pre-Design Stage

3.3 Design Stage

3.3.1 Design Stage Commissioning

3.3.2 Art in Architecture Procurement .............................................. Error! Bookmark not defined.

3.3.3 Design Concept Phase

3.3.4 Design Development (DD) Phase

3.4 Construction Stage

3.4.1 Construction Documents (CD) Phase

iv

3.4.2 Construction Delivery Phase

3.5 Closeout Stage

3.5.1 Project Awards/Certifications

3.5.2 Final Record Documents

3.5.3 GSA CAD Library Coordination

3.5.4 Final Project Photographs ....................................................... Error! Bookmark not defined.

3.5.5 Dedication Ceremony

3.5.6 Building Preservation Plan (BPP)............................................ Error! Bookmark not defined.

3.5.7 Closeout Stage Commissioning Activities

3.5.8 DB Contract Closeout

3.6 Tenant Occupancy Stage

3.6.1 Occupancy Agreements and Rent Phase

3.6.2 Furniture, Fixtures, and Equipment (FF&E)/Move-In Phase

3.6.3 Operations/Service Phase

4 ADMINISTRATION

4.1 Submission, Review and DB Contractor Fixed Price Table

4.2 Design Stage and Construction Documents Phase Progress Reviews and Payments

4.2.1 Progress Payment Schedule

4.2.2 Monthly Progress Reports

4.2.3 Progress Review Meetings

4.2.4 Delays

4.3 Payment for Construction Delivery Phase Work

4.4 Travel

4.5 Reproduction and Delivery

5 APPENDIX A - Owner’s Project Requirements

6 APPENDIX B – Performance Specification

1 PROJECT DESCRIPTION

The Bureau of Reclamation (Reclamation) is the primary tenant of Building 67, occupying approximately 90% of the 372,000 gross square foot office building. This high-rise concrete building was built in 1967, and is comprised of 14 floors and a penthouse. Building 67 houses approximately 1200 employees and consist of office space surrounding the elevator lobby and core area. The lower level contains a full-service cafeteria, credit union, and post office services. The consolidation of employees within Building 67 also includes the relocation of Reclamation personnel currently residing in other locations within the Denver Federal Center.

The Denver Federal Center (DFC) is located adjacent to the foothills of the Colorado Rockies and is only minutes from downtown Denver. The Center houses 28 different agencies in 44 federal buildings, totaling four million square feet of rentable space, occupy the 623-acre campus.

GSA is responsible for delivering much of the space requirements of federal agencies. GSA provides national leadership, policy direction, and standards in the areas of architecture, engineering, urban development, sustainable design, fine arts, historic preservation, construction services, and project management.

To ensure a high standard of excellence for the American public, GSA engages the best private-sector architects and engineers to design, modernize existing, and construct new federal buildings through its internationally renowned Design and Construction Excellence Program. GSA is primarily focused on providing superior real estate for most of the federal agencies.

Consolidation Project The GSA intends to reconfigure and renovate space within Building 67 to support GSA’s ongoing consolidation efforts to improve space utilization, optimize inventory, decrease reliance on leased space, and reduce the Government’s environmental footprint.

This consolidation project will provide space for approximately 1059 Bureau of Reclamation Employees within Building 67. Currently Reclamation occupies 275,107 usable square feet within the DFC’s Building 56 and Building 67. GSA has worked with Reclamation to reduce their program of requirement from 275,107 usable square feet down to 174,735 usable square feet, representing a 36% footprint reduction.

While this effort is still taking place, and will be redefined during the design process, there is a requirement that a similar space reduction does take place.

The Bureau of Reclamation that is housed on the Denver Federal Center is currently made up of 7 primary directorates, that all perform a unique mission to the Bureau. Therefore, each directorate has a different work style and unique space needs from one another.

Two recent programming efforts were conducted to try and establish each directorate’s consolidation strategy. The first effort, which was a feasibility study, took place during most of 2015. This study supported the idea that a consolidation project would be beneficial and identified characteristics about each directorate along with an existing conditions report that identified items within the building that would need to be addressed.

The second programming effort is taking place currently and is expected to be concluded at the end of October 2016. An A/E firm has been hired to conduct different types of workplace engagements in order to better inform the Bureau and each directorate of the employees work styles and needs, along with a housing plan and programming requirements.

Both of these reports will be available during the RFP process and prior to award.

Ideally, Building 67 will house Reclamation in approximately 9 floors of the tower at a utilization rate of 165 usable square feet (usf) per person without sacrificing high priority special spaces and shared spaces that assist in optimizing human performance, enhance creativity while recruiting for the workforce of tomorrow. The utilization rate of 165 usf per person will need to include support spaces such as conference areas, break rooms, phone booths, storage areas, etc. A more detailed description will be provided with the Phase II RFP, which will include Reclamation’s Program of Requirements.

As a part of the relocation and consolidation, incidental alterations and system upgrades to various systems, such as fire sprinkler, heating, ventilation, and air-conditioning will be necessary.

1.1 Project Type

This is a repair and alteration project, as further defined in the Facility Standards for the Public Buildings Service, Appendix A. (See the Standards and Criteria Documents section under General Requirements below.)

Design-Build as Delivery Model The Design-Build delivery approach requires the Owner to list the specific quality/quantity requirements (programmatic as well as general project expectations) throughout this RFP, and checklists of the same are attached to the Proposal Form Section. Responses to these checklists are critical to the evaluation of the Offeror.

This Consolidation Project requires the performance of architect/engineer (AE) services, commissioning, and construction services. In addition, the scope of professional services will require at a minimum: professional architectural, engineering, interior design, space planning, security consultant, High Performance Green Building (HPGB) consulting service, and related consulting services for concept design documents, design development documents, and construction documents (drawings and specifications), Building Information Modeling (BIM), construction documents, cost estimates, schedules, value engineering services, construction management services, and computer-aided design and drafting (CADD). There will be a formal partnering process throughout the design and construction phases to promote collaborative project development.

1.2 Project Goals and Objectives

GOALS:

• Comfort, Safety and Health – The Respondent shall provide a clean, healthy workplace environment, free of harmful contaminants and excessive noise, with access to quality light and ventilation. Provide a workplace that allows occupants to adjust lighting, acoustic, and furnishing systems to meet personal and group comfort levels. Provide a pleasant, secure, and safe environment for the federal employee staff and visitors consistent with guidelines for Federal facilities and specifically the GSA PBS P-100.

• Energy and Resources – The design shall minimize the impact on the environment during construction and for the life of the building. Consider operational requirements and reduction of carbon footprint, and incorporate principles of sustainability.

• Flexibility – Provide healthy, functional, and flexible space for the tenants and exceptional comfort in thermal, acoustic and visual perspectives; the workplace layout and the technology infrastructure should embrace planning concepts that will allow for flexible floor arrangements.

Flexible design, including building systems, shall also allow the rest of the facility to function while spaces are being reconfigured.

• Design Excellence - Utilize our nation’s most talented architects, engineers, interior designers and contractors. Design facilities compatible with the tenants’ existing character and DFC local context, and present a positive image of U.S. Government facilities.

• Locally Sourced Materials and Services – The team is to consider use of locally manufactured and sourced materials and the use of local trades and services, durable and sustainable.

• Procurement – The team is to consider utilization of small and minority owned businesses and disadvantaged veteran owned businesses.

• Workplace Environment – The design team is to create a state of the art workplace environment that supports the mission of the Reclamation through the implementation of best practices, resulting in workspaces that promote agility, flexibility, collaboration, communications, well-being, and productivity.

OBJECTIVES:

This project shall be accomplished under GSA’s Design and Construction Excellence Programs.

The Design/Build contractor shall be contracted through a two-stage source selection process ensuring best value to the Government, its clients and the citizens of the United States of America. The design and construction of this federal building shall produce a high quality, high performance facility on budget and on time. The built project is to:

• Utilize integrated design process;

• Use durable, sustainable materials;

• Facilitate cost effective sustainable operations and maintenance;

• Conform to ISC and all security criteria established for this project;

• Utilize our nation’s most talented architects, engineers, landscape architects, interior designers and contractors to design and construct a federal building of outstanding quality and value.

LIMITS OF SCOPE:

It is assumed that all furniture, fixtures and equipment (FFE) will not be included in the Design- Builder’s price (i.e. it will be provided by the tenant) unless noted otherwise. These items have no permanent connection to the structure of a building or utilities. Furniture shall mean any movable tables, chairs, bookcases, shelves or any other office or lobby related movable items. Equipment shall mean computers, printers, laboratory equipment, or other items mobile and specific to each tenant. The Design-Builder is otherwise expected to provide all fees, materials, labor and temporary or permanent facilities to allow each tenant to move into the space and connect their own FF&E as described herein. It shall be the responsibility of the Design-Builder to review, understand and provide the required utilities and connections to allow all tenants to connect and use their furniture and equipment following turnover of the core and shell.

1.3 Project Delivery Approach

This project is to be accomplished using the Design Build (DB) delivery method. All required work is included in a single fast-track design and construction effort. After award of the DB contract, the Contractor shall continue the development of the approved concept design and prepare construction documentation. The Contractor shall serve as the A-E of record and construct the project.

1.4 Reference Materials

There are two types of contractual references. The first group, studies and information prepared specifically for this project, are itemized in this section. The second group of documents, “Standards and Criteria Documents,” are itemized in the Document List in Section 2 below.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to GSA Contracting Officer in writing, for determination as to applicability.

All contractual references – documents, codes, and standards – shall be used to measure compliance of this project completion with contractual expectations.

Appendix A, Program of Requirements

Appendix B, Performance Specifications

Appendix C, Options

Other Information:

Asbestos Inspection Report (July 2000)

Asbestos Inspection Report (September 2010)

Pinyon Environmental Letter (April 2016)

Targeted Energy Efficiency Expert Evaluation Report (September 2014)

Consolidation Report (February 2016, pages 1-116)

DFC Bldg 67 Fire Alarm Replacement Scope of Work (June 2016)

Facilities Standards for the Public Building Service (PBS-P100) 2016

Drawings of Current Furniture Layouts by Floor

Original Drawings, various dates.

2 GENERAL REQUIREMENTS

This Statement of Work is organized according to the following breakdown of the project into major stages and phases:

• Design Stage o Design Concept Phase o Design Development Phase

• Construction Stage o Construction Documents Phase o Construction Delivery Phase

• Closeout Stage

• Tenant Occupancy Stage

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Some of the requirements of this section may be subject to exercise of contract option(s).

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Region 8, Public Buildings Service, Denver Federal Center, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept and Design Development Phase services. Construction Stage work includes preparing construction documents and performing construction in conformance with the performance specification provided in Appendix B. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final design development submission. The GSA may issue notice to proceed with advance acquisition of materials at any time after contract award, or with on-site construction of portions of the work upon approval of final construction documents for the work involved.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

The Commissioning Agent (CxA) is responsible to develop commissioning requirements for incorporation in the DB contract performance specification and to provide documented confirmation that the completed project fulfills the functional and performance requirements of the GSA, the applicable facility occupants, and the facility operators. The CxA will perform work as necessary to verify and document compliance with the GSA performance objectives throughout design, construction, start-up, and the initial period of operation. The specific activities, tasks, and deliverables required of the CxA are further delineated in the CxA contract

The Construction Manager as Agent (CMa) will assist the GSA in ensuring that the GSA requirements with regard to scope, schedule, budget, quality and other aspects of the project are met. The CMa will serve as a facilitator and coordinator of the activities of all parties to ensure that the project execution proceeds according to plan. During the Design Stage and the Construction Documents Phase, the CMa will perform services relating to design review and coordination and budget control. The CMa will serve as the value engineering (VE) consultant. The CMa will participate in the commissioning process, and coordinate with the GSA and the CxA to identify appropriate commissioning program goals and to develop supporting inspection and testing practices to meet the objectives of the project commissioning plan. The CMa will also perform Construction Delivery Phase, Closeout Stage and Tenant Occupancy Stage services to ensure that the design intent is refined and clarified as necessary in the construction documents, realized in the completed project, and conveyed successfully into facility management, operation and maintenance. The specific activities, tasks, and deliverables required of the CMa are further delineated in the CMa contract.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

The OPR are provided as a general description of the project to begin initial design and include the preliminary space program for the tenant agency space.

2.5 Budget

The estimated range for construction costs is $9,000,000 - $11,000,000, which does not include the DB Contractor fixed prices for Design Stage and Construction Documents Phase services.

2.6 Schedule

• Award: Estimated 2/6/2017

• Substantial Completion: Estimated 3/1/2019

• Occupancy: Occupied Building – Swing Space provided by Owner

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

• Corporate executive

• Project manager

• Architectural designer

• Engineering designers - all disciplines

• Major consultants - i.e., registered fire protection engineer, hazardous material /environmental coordinator, energy conservation officer, waste management coordinator, security consultant

• Construction superintendent

• Quality control superintendent

• Project engineer

• Safety program coordinator

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor’s accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

Architectural Barriers Act Accessibility Standard (ABAAS)

The GSA PBS Pricing Desk Guide

The GSA PBS Business Assignment Guide

Space Boundary Placement Clarification (A supplement to the Business Assignment Guide)

The GSA PBS BIM Guide Series 02 Spatial Program Validation

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Design Excellence and Peer Review

This is a design excellence project, which includes several concept development reviews, involving the DB Contractor, the GSA regional and national office staff, and professional private-sector peers serving on the GSA behalf. The broad objective of these reviews is to have discussions among professionals that focus on design, not only as it impacts issues of program requirements, form and detail, but also as it affects on-time and on-budget delivery.

These conversations can address general design strategies and urban context as well as more specific topics such as materials and building systems.

The final design concept to be provided by the DB Contractor shall undergo the required concept development reviews, including peer review, and must meet the approval of the Commissioner of the GSA Public Buildings Service (PBS).

2.8.3 Construction Excellence and Peer Review

The GSA construction excellence program provides guidance to the GSA construction projects, through collaboration with leaders of the private sector construction community.

This partnership allows for the development and implementation of innovative approaches to project management and execution to provide the GSA and its customer agencies the highest quality construction within budget and schedule.

Construction excellence in the Design Stage includes managing the design to ensure that the project remains within the established budget, simplifying the design utilizing performance requirements for major building systems, facilitating timely design communications utilizing a web-based project management system, and leveraging construction and budget control expertise.

Construction excellence in the Construction Stage includes managing the construction to ensure that the project remains within the established budget, conducting Project Delivery Team partnering sessions, facilitating timely construction communications utilizing a web-based project management system, performing construction peer reviews, and encouraging the use of alternative dispute resolution methods.

2.8.4 Energy Rebates

GSA requires applicable energy and water related rebates to be pursued as part of this project. The DB Contractor shall plan and submit for all applicable rebates to the local energy utility provider (Xcel Energy) on GSA’s behalf. Planning shall begin early in the design stage and submission of rebates shall be provided to the local energy utility throughout the course of the project, since some rebates require pre-approval by Xcel's DSM program. DB Contractor shall coordinate with GSA to determine the local GSA representative in Budget and Finance in which rebate checks will be made payable and issued to. The DB Contractor shall make note within the Schedule of Values as part of this solicitation line items for each rebate sought with estimated totals.

Throughout the project’s duration, the DB Contractor shall maintain an ongoing log indicating all rebates sought, the date in which the rebate was submitted to the local energy utility, the date in which the rebate was received, and the total amount of the rebate. This log shall be submitted to the GSA, and CMa with each pencil copy and payment requisition.

2.8.5 Sustainable Design

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects. It is expected that this building will incorporate as many elements of sustainability and current sustainable technologies as possible to have a minimum negative impact on the earth. Passive design should be first, with the goal of maximizing daylight and natural ventilation.

Legislation directed toward energy efficiency and sustainability continues to increase. Laws, regulations, and Executive Orders affecting the design and operation of Federal buildings include:

• Executive Order 13693: Planning for Federal Sustainability in the Next Decade

• Energy Independence and Security Act of 2007 (EISA 2007)

• Energy Policy Act of 2005 (EPAct 2005)

• Guiding Principles for Sustainable Federal Buildings (Guiding Principles)

GSA uses its Minimum Performance Criteria (MPC) Checklist to promote and track compliance with the federally mandated Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings. The Guiding Principles are a set of sustainable design best practices that are required per Executive Order 13693. GSA’s 39 item MPC checklist of requirements and submissions is posted on GSA InSite (PBS>ODC>gBUILD), available upon request from gbuild@gsa.gov, and housed in PBS’ gBUILD project sustainability system. Access to gBUILD can be obtained through the project manager and/or emailing gbuild@gsa.gov.

The GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG).

Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.6 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS- P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply. The DB Contractor registered fire protection engineer is required to be a full participant in the Project Delivery Team throughout the Design and Construction Stages of the project.

Design is required for areas affected by Fire Life Safety code. All design and construction shall be reviewed and approved by GSA and the GSA Fire Marshal prior to proceeding work and prior to final acceptance.

2.8.7 Physical Security

This project is to be designed to meet the requirements established for a level 3 building in accordance with the Department of Justice Vulnerability Assessment of Federal Facilities.

Building systems/components are to be designed to meet applicable levels of protection presented in the project specific risk mitigation tables contained in the Interagency Security Committee (ISC) Security Design Criteria for New Federal Office Buildings and Major Modernization Projects.

The GSA will provide the customer agencies’ specific security design criteria requirements.

http://www.epa.gov/cpg

2.8.8 Accessibility

This project is to be designed to afford full accessibility by disabled persons without having to add separate or special facilities except where specific exclusions from this requirement are provided in applicable standards and criteria documents. The building shall be accessible to persons with disabilities in accordance with the Architectural Barriers Act Accessibility Standard (ABAAS), Appendices C and D to 36 CFR Part 1191 (ABA Chapters 1 and 2, and Chapters 3 through 10). To the extent the standard referenced in the preceding sentence conflicts with local accessibility requirements, the more stringent shall apply.

Note: Accessibility, as described above, must be provided during construction. At no time shall entrances be inaccessible unless other means of acceptable egress are provided.

2.9 Cost Management

2.9.1 Cost Estimating

The estimated cost of the work (ECW) as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The DB Contractor shall provide the following breakdowns of the baseline construction budget before any other work begins:

• a uniformat level 3 breakdown of the baseline construction budget, with a separate tenant improvement (TI) and security line item for each tenant agency; and

• a preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the baseline construction budget. (If the construction work allocation plan and cost breakdown provided in the DB Contractor proposal are still valid, they will serve this purpose.)

Before the start of the Design Concept Phase, the DB Contractor, the CMa, and the GSA must agree on both DB Contractor breakdowns of the baseline construction budget. The CMa will conduct a meeting for this purpose and, after the GSA approval, will record the baseline construction budget breakdowns.

If the construction work is to be accomplished in phases, the DB Contractor baseline construction budget breakdowns must be further broken out by phase at the time when the construction phasing plan is developed. The uniformat level 3 breakdown for each construction phase must have a separate TI/security line item for each tenant agency.

The DB Contractor shall provide a separate uniformat level 3 cost estimate in support of each preliminary design concept scheme. The DB Contractor shall update the construction work allocation plan and both baseline construction budget breakdowns at the end of the Design Concept Phase, and again after completion of the Design Development Phase and before beginning work on the construction documents. With each such update, the DB Contractor shall provide supporting detailed cost estimates. The CMa will review the DB Contractor cost estimates to assure that:

• Line item breakdowns are correct and consistent.

• All design elements are included.

• Unit costs are reasonable.

• Quantity takeoffs are accurate.

• Level of detail is appropriate to the phase.

• Cost escalation factors are appropriately applied.

• Balance of costs among building systems is acceptable.

• Balance of core/shell and TI/security costs is acceptable.

• Up-to-date scope modifications are reflected.

• Formats are correct.

The DB Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns. For the uniformat level 3 breakdowns, DB Contractor reconciliation shall include justification of any significant differences between the uniformat level 3 line items.

For the construction work allocation breakdowns, DB Contractor reconciliation shall include justification of differences in the construction work allocation plans and/or in the amounts for self-performed work and subcontract work packages. The DB Contractor shall prepare and submit a cost estimating reconciliation report summarizing the reconciliation process and the justification for cost migration between the budget line items in both budget breakdowns. The CMa will review the DB Contractor cost estimating reconciliation report and recommend approval or disapproval by the GSA. Upon approval by the GSA, the reconciled breakdowns shall serve as the updated baseline construction budget.

2.9.2 Value Engineering (VE)

The CMa will provide a VE program expert and independent professional experts in all disciplines to conduct VE workshops during the Design Stage of this project. One workshop will be held at the end of design development. The DB Contractor shall participate with the CMa, the CxA, and the GSA staff in the VE workshop. DB Contractor participation must include representatives of all major design disciplines involved in the project. See also FAR 52.248-2.

2.9.3 Life Cycle Cost Analysis

The DB Contractor shall perform life-cycle cost analysis on major building systems in accordance with the applicable requirements provided in PBS-P100.

2.9.4 GSA Pricing Policy

The DB Contractor shall assist the GSA in the defining and the management of the tenant improvements (TI) and security components of the construction cost, including tracking core/shell, TI, and security costs separately throughout the Design Stage in accordance with the GSA PBS Pricing Desk Guide. The TI and security components of the construction cost shall be comprised of separate cost estimates for each tenant (i.e. each client billing record).

The DB Contractor reconciliation of any significant differences in the baseline construction budget breakdowns shall address and resolve any significant differences in the TI and security costs itemized by tenant.

At the time of final settlement of the DB contract (or at an earlier time specified by the GSA), the DB Contractor shall and the CMa will assist the GSA in establishing a final breakdown of the total DB contract amount into a core and shell component and TI and security components for each tenant (i.e. each client billing record).

2.10 Utility Coordination

The DB Contractor shall conduct preliminary investigations as necessary to confirm availability of building utilities and shall include resulting building utility information in the final design concept design narrative. The DB Contractor shall assist the GSA in coordinating with local utility companies as necessary to accommodate the needs of the facility, including availability, connections, capacity, approvals, and other requirements.

Before beginning construction, the DB Contractor shall verify, through inspection and testing, the location, elevation, capacity and condition of all utilities, including electric, gas, telephone, domestic water, sanitary/storm sewers, etc. as applicable to this project.

2.11 Project Management Responsibilities

2.11.1 Communications Plan

The DB Contractor, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenants agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.11.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

The CMa will develop and maintain, in Microsoft Project®, an integrated master project schedule throughout the course of the project. The DB Contractor shall assist the CMa in the development and maintenance of the master project schedule. The master project schedule will conform to the milestones and durations provided in the GSA overall schedule.

The CMa will coordinate and integrate the schedules, services and activities of the CMa, the GSA, the DB Contractor, the CxA and all other involved parties into the master project schedule.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section. The DB Contractor shall also provide and maintain the construction schedules as further described in the DB contract general requirements (Appendix B). After approval by the GSA, the DB Contractor schedules will be incorporated into the master project schedule kept by the CMa.

The DB Contractor shall provide monthly schedule updates to the CMa, showing progress on and completion of all required Design Stage services and Construction Stage work. The DB Contractor immediately shall notify the GSA and the CMa of any anticipated delay in performance of the work. As the work progresses, the CMa will provide monthly updates of the master project schedule to the GSA. If the schedule updates indicate that previously approved schedules may not be met, the CMa will give immediate notice and make appropriate recommendations to the GSA and the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.11.3 Project Progress Meetings/Presentations

During the Design Stage and the Construction Documents Phase, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct weekly progress meeting(s) with representatives from the GSA, CMa, CxA, and tenant representatives.

2.11.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.11.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions and construction documents submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions and construction documents submissions. The GSA Office of the Chief Architect may also conduct independent quality assurance/quality control reviews of some DB Contractor design submissions. These GSA reviews will focus primarily on owner’s review, but may also address codes and standards issues. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage and the Construction Documents Phase as further indicated under the Scope of Services below.

2.11.5.1 Owner’s Review

The CMa will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

The CMa will conduct owner’s reviews to assure that:

• The design is responsive to the GSA program goals, objectives and priorities.

• The completed project can be efficiently operated and maintained.

• The design adequately and efficiently accommodates the space program.

• Interests of all stakeholders are considered and accommodated to the extent possible.

In addition to the CMa owner’s reviews, the CxA will perform focused commissioning design reviews as provided in the GSA PBS Building Commissioning Guide.

2.11.5.2 Codes and Standards Review

The CMa will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.11.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

• The level of design complexity is consistent with the project’s schedule and budget constraints.

• Materials, processes, equipment and labor are appropriate and available.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

• Drawings are coordinated for multiple construction phases, if applicable.

• Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction options and unit prices are logical, thoroughly described and understandable.

• Construction details are appropriate, complete, thoroughly described and workable.

• General requirements items are thorough and properly addressed.

• Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.11.5.4 Design Review Procedures

The CMa will coordinate all design reviews, conduct owner’s and codes and standards reviews, and prepare design review reports. For the DB Contractor final design concept submission and each subsequent submission from the DB Contractor, the CMa will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report including the CMa, CxA, Tenant Agency Representatives, and the GSA review comments.

The CMa will assist in ensuring that all comments are resolved to the GSA satisfaction. For each DB Contractor submission after the first submission, the CMa will check the submission to ensure that all comments on the prior submission have been incorporated or otherwise addressed, and will include a summary of any unresolved comments in the design review report.

Prior to the first scheduled design review, the CMa will prepare and submit to the GSA for approval a procedure for conducting all design reviews required under this contract. The procedure will include a list of participants, the responsibilities of participants, the physical location of design reviews, and a detailed schedule of review activities consistent with the review and response times specified below:

• All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

• The CMa will prepare and submit the design review report within 7 calendar days after comment due date.

• The DB Contractor is required to respond in writing to the design review comments within 14 calendar days after receipt of the design review report.

2.11.6 Electronic Project Management System

A secure, web-based, electronic project management…