Appendix_B_-_Division_1_2016.09.26.pdf

TABLE OF CONTENTS 00 01 00 - 1

Building 67 Consolidation Project General Requirements September 26, 2016

TABLE OF CONTENTS

DIVISION 01 GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 22 00 UNIT PRICES

01 23 00 ALTERNATES

01 25 00 SUBSTITUTION PROCEDURES

01 29 00 PAYMENT PROCEDURES

01 30 00 ELECTRONIC PROJECT MANAGEMENT (EPM) SYSTEM

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 32 33 PHOTOGRAPHIC DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 35 29 SAFETY AND HEALTH

01 35 53 SECURITY PROCEDURES

01 35 91 HISTORIC TREATMENT PROCEDURES

01 40 00 QUALITY REQUIREMENTS

01 42 00 REFERENCES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 00 EXECUTION

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 73 50 FIRE PREVENTION PRECAUTIONS FOR HOT WORK

01 74 10 CONSTRUCTION INDOOR AIR QUALITY (IAQ) MANAGEMENT

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 39 PROJECT RECORD DOCUMENTS

01 79 00 DEMONSTRATION AND TRAINING

1 91 13 GENERAL COMMISSIONING REQUIREMENTS

SUMMARY 01 10 00 - 1

SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work under separate contracts.

5. Access to site.

6. Coordination with occupants.

7. Work restrictions.

8. Specification and drawing conventions.

9. Miscellaneous provisions.

B. Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.3 DEFINITIONS

A. Public Spaces: Areas accessible to the public such as lobbies, corridors, toilet rooms, and other areas not specifically dedicated to the function of the facility.

B. Program Spaces: Areas used by building occupants that are dedicated to the function of the facility.

C. Service Spaces: Areas used by building occupants and maintenance personnel such as mechanical and electrical rooms, custodial closets, and other areas dedicated to the operation of the facility.

1.04 PROJECT INFORMATION

A. Project Identification: Building 67 / BOR Consolidation Project

1. Project Location: Denver Federal Center Building 67

Lakewood, CO

SUMMARY 01 10 00 - 2

B. Delivery Method: Design-Build.

C. Owner/Government: General Services Administration Public Buildings Service, Rocky Mountain Region 8

Denver Federal Center Building 41 Denver, CO 80225

D. GSA Project Team Members include:

1. Contracting Officer: Len Wilson General Services Administration Public Buildings Service, Rocky Mountain Region 8

Denver Federal Center Building 41 Denver, CO 80225 Phone: 303.236.2839 E-mail: len.wilson@gsa.gov

2. Project Manager/COR: Tammy Quinn

General Services Administration Public Buildings Service, Rocky Mountain Region 8

Denver Federal Center Building 41 Denver, CO 80225 Phone: 303.235.2554 E-mail: tammy.quinn@gsa.gov

3. Government's Building Manager:

Denise Pacheco

GSA PBS

Denver Federal Center / Building 67 Lakewood, CO Phone: 303.236.2975 E-mail: denise.pacheco@gsa.gov

4. Construction Manager Construction Manager has been engaged for this Project to serve as an advisor to Contracting Officer or COR and to provide assistance in administering the Contract for Construction between Government and Contractor, according to a separate contract between Government and Construction Manager.

E Electronic Project Management (ePM) system: An electronic project management (ePM) site administered by Contracting Officer or COR, will be used for purposes of managing communication and documents during the construction stage.

1. See Section 01 30 00 "Electronic Project Management (ePM) System" and 01 31 00

"Project Management and Coordination" for requirements for using the ePM site.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Briefly, and without force and effect on the Contract Documents, the Work consists of the following:

mailto:len.wilson@gsa.gov mailto:tammy.quinn@gsa.gov mailto:denise.pacheco@gsa.gov

SUMMARY 01 10 00 - 3

The GSA in conjunction with the Bureau of Reclamation has been tasked with reconfiguring and renovating space within Building 67 on the Denver Federal Center to support GSA and Department of the Interior (DOI) ongoing consolidation efforts to improve space utilization, optimize inventory, decrease reliance on leased space, and reduce the Government’s environmental footprint. The Bureau of Reclamation (Reclamation) is the primary tenant of Building 67, occupying approximately 90% of the 372,000 gross square foot office building.

This high-rise concrete building was built in 1967, and is comprised of 14 floors and a penthouse. Building 67 currently houses approximately 1200 employees and consist of office space surrounding the elevator lobby and core area. The first level contains a full-service cafeteria, credit union, and a mail room supporting Reclamation. The consolidation of employees within Building 67 also includes the relocation of Reclamation personnel currently residing in other locations within the Denver Federal Center.

This consolidation project will provide space for approximately 1038 Bureau of Reclamation Employees within Building 67. Currently Reclamation occupies 275,107 usable square feet within the DFC’s Building 56 and Building 67. GSA has worked with Reclamation to reduce their program of requirement from 275,107 usable square feet down to 174,735 usable square feet, representing a 36% footprint reduction. While this effort is still taking place, and will be redefined during the design process, there is a requirement that a similar space reduction does take place.

B. Type of Contract:

1. Project will be constructed under a single design-build contract.

1.6 WORK SEQUENCE

A. Building will be occupied during performance of Work under this Contract. The Contractor shall arrange a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways with the Contracting Officer or COR, prior to the start of any work.

1. The sequence of any trenching operations shall be such that the effect on vehicular and pedestrian traffic will be minimal. Parking area and all building entrances shall remain accessible for their intended use during the "Government Working Hours."

2. Arrange the sequence of Work to prevent any interruption of tenant activities.

1.7 WORK BY OTHER CONTRACTORS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

1. Contractor shall provide labor, materials, and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

B. Concurrent Work: GSA has awarded separate contract(s) for the following construction operations at Project site. Those operations will be conducted simultaneously with work under this Contract.

1. Fire System Replacement Project: Replacement of the fire alarm system and sprinkler heads will take place in the same areas covered by the Work of this project.

SUMMARY 01 10 00 - 4

1.8 ACCESS TO SITE

A. General: Contractor shall have use of the Project site for construction operations as long as the operations of the tenant agencies are not impeded.

B. Use of Site: General Provisions:

1. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Government and Government's employees, visitors and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

c. All deliveries must be scheduled. Unscheduled deliveries will be refused.

Comply with requirements of Section 01 60 00 "Product Requirements."

2. Keep public areas, such as hallways, stairs, lobbies, and toilet rooms free from accumulation of waste material, rubbish, construction debris, and construction materials.

3. Space on the premises will be made available for the Contractor's storage and related activities provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer

4. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

5. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

C. Condition of Existing Building: The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to the Government prior to the commencement of any construction activity. Maintain portions of existing building affected by construction operations in a safe and weather tight condition throughout construction period.

Repair damage caused by construction operations to the satisfaction of the Government, and at no additional cost to the Government. Take precautions to protect the building, its occupants, and the public during the construction period. A representative of the Contractor shall be available to arrive within one (1) hour of notice should an emergency occur.

1.9 COORDINATION WITH OCCUPANTS

A. Full Government Occupancy: Government will occupy site and existing building(s) during entire construction period. Cooperate with Government during construction operations to minimize conflicts, mitigate noise and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits unless otherwise indicated.

SUMMARY 01 10 00 - 5

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Contracting Officer and approval of authorities having jurisdiction.

2. Notify Contracting Officer or COR not less than 7 days in advance of activities that will affect Government's operations.

1.10 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Government Working Hours: Government working hours are established to occur between 7:00 a.m. and 5:00 p.m., Monday through Friday, except for established Government Holidays.

1. Work accomplished outside these "Government working hours" at the Contractor's volition, shall be at no additional expense to the Government. Work established under the Work Sequence and Service (utility) Interruptions Clauses of the "General Conditions" or by the reference therein as requiring accomplishment outside the "Government working hours" for this Contract shall be at no additional expense to the Government. All other work, where accomplished outside the "Government working hours" for the convenience of the Government and at the written direction of the Contracting Officer, shall be subject to the "Changes" Clauses of the Contract.

2. Working hours of the building occupants shall be Government working hours, unless otherwise indicated.

C. Existing Utility Interruptions: Work which requires the shutdown of any utility serving the existing building shall be performed outside of Government working hours of the building occupants. Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Contracting Officer or COR not less than two weeks in advance of proposed utility interruptions.

2. Obtain Contracting Officer's or COR's written permission before proceeding with utility interruptions.

D. Dust, Noise, Vibration, and Odors: Work which may result in high levels of dust, noise and vibration, odors, or other disruption, shall be performed outside of Government working hours of the building occupants. Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with Contracting Officer or COR.

1. Notify Contracting Officer or COR not less than one week in advance of proposed disruptive operations.

2. Obtain Contracting Officer's or COR's written permission before proceeding with disruptive operations.

E. Nonsmoking Building: Smoking is not permitted in or around the building, see Facilities Management Regulation (FMR) Case 2008-102-3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

F. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

SUMMARY 01 10 00 - 6

G. Employee Screening, Identification, and Security: Comply with Government's and Occupant

Agency's requirements for screening, identification and security, as indicated in Section 01 35 53 "Security Regulations."

H. Parking: Parking will be available to the Contractor within the vicinity of the site.

I. Cell Phones: Contractor is to provide company cell phones during this contract. All cell phones to be on vibrate at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the contractor leaving the property. Cell phones are only permitted in construction areas and contractor's office space.

J. Burn Permits: No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the GSA Denver Field Office to obtain burn permits.

Burn permits are required for each separate occurrence.

K. Permits: Refer to FAR 52.236-7.

L. Building System Alarms: Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process. All building systems outside the immediate construction area shall be kept fully operational during Government working hours.

M. Protect building site from flying debris.

N. Coordinate with the GSA Building Manager and/or COR regarding the use of cameras in the building.

END OF SECTION

ALTERNATES 01 23 00 - 1

SECTION 01 23 00

ALTERNATES

A. General provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

A. Section includes administrative and procedural requirements for alternates.

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract

Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Schedule: A schedule of alternates is included at the end of this Section. Specification

Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

ALTERNATES 01 23 00 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. 01: Demountable Partitions

1. Base Bid: Install drywall walls for all enclosed offices, phone booths, huddle rooms, and conference rooms.

2. Alternate: Install demountable walls for all enclosed offices, phone booths, huddle rooms, and conference rooms.

B. Alternate No. 02: Data Drops

1. Base Bid: Do not include Data Drops Alternate in Base Bid.

2. Alternate: Contractor to provide all wiring and devices to accommodate 2,186 data drops

C. Alternate No. 03: Secure Area

1. Base Bid: Do not include Secure Area Alternate in Base Bid.

2. Alternate: Provide pricing for the creation of the “Secure Area” as described in section

2.c.ix within the Appendix A, Program of Requirements.

D. Alternate No. 04: Card Reader System:

1. Base Bid: Do not include Card Reader System Alternate in Base Bid.

2. Alternate: Provide pricing to include a card reader system off the elevator lobby on each

Reclamation occupied floor. This system may be maintained at the local building level.

E. Alternate No. 05: Raised Floor System

1. Base Bid: Clean up and remove unused cabling within Walker Ducts.

2. Alternate: Abandon cabling in Walker Ducts and installed a raised floor system.

F. Alternate No. 06: Encapsulate

1. Base Bid: Abate ACM found in flooring.

2. Alternate: Encapsulate ACM found in flooring.

G. Alternate No. 07: IT Cabling

1. Base Bid: Do not include IT Cabling in base bid.

2. Alternate: Run and install all IT cabling.

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

A. General provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

A. Section includes administrative and procedural requirements for substitutions.

1. Section 01 60 00 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor, Contracting Officer or COR that are not required in order to meet other Project requirements but may offer advantage to Contractor or Government.

1.4 ACTION SUBMITTALS

A. Substitution Requests During the Bid Phase: Submit three copies of each request for consideration to the Contracting Officer. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 1.5C .

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Government and separate contractors, which will be necessary to accommodate proposed substitution.

SUBSTITUTION PROCEDURES 01 25 00 - 2

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for Project, from ICC-ES .

i. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

3. Contracting Officer's Action: If necessary, Contracting Officer's Action will request additional information or documentation for evaluation within 15 days prior to the Bid Date. Requests received after that time may be considered or rejected at discretion of Contracting Officer. Contracting Officer will take action on substitution requests no later than 7 days prior to the Bid Date.

a. Forms of Acceptance: Addendum to Bidding Documents.

B. Substitution Requests After the Bid Phase: Per submittal procedures Section 01 33 00

Submittal Procedures, submit electronic copies through ePM of each request for consideration.

Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A facsimile of form provided in Project

Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Government and separate contractors, which will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of Owner and Architect/Engineer of record.

SUBSTITUTION PROCEDURES 01 25 00 - 3

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. The Contracting Officer may require the Contractor to provide a Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Contracting Officer's Action: If necessary, Contracting Officer will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated on the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirement in less than twenty working days. Failure by the Government to respond does not constitute acceptance of the proposed substitution.

a. Forms of Acceptance: Change Order

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, SUBSTITUTION PROCEDURES 01 25 00 - 4

Contracting Officer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided .

c. Substitution request is fully documented and properly submitted.

d. If requested substitution involves schedule impact, Contractor has identified time impact and a mitigation plan.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Contracting Officer will consider requests for substitution if received within 60 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of Contracting Officer.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting Officer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Government must assume. Government's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Government, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Requested substitution provides sustainable design characteristics that specified product provided.

e. Substitution request is fully documented and properly submitted.

f. Requested substitution will not adversely affect Contractor's construction schedule.

g. Requested substitution has received necessary approvals of authorities having jurisdiction.

h. Requested substitution is compatible with other portions of the Work.

i. Requested substitution has been coordinated with other portions of the Work.

j. Requested substitution provides specified warranty.

k. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION (Not Used)

SUBSTITUTION REQUEST PRE-BID 01 25 00.01 - 1

SUBSTITUTION REQUEST POST-BID 01 25 00.02 - 1

SUBSTITUTION REQUEST POST-BID 01 25 00.02 - 2

PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00

PAYMENT PROCEDURES

A. Section includes administrative and procedural requirements for the Schedule of Values necessary for the preparation of the Application for Payment. Refer to the Construction Contract for requirements for the preparation of Applications for Payment.

1. Section 01 32 00 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

A. Schedule of Values: A detailed written statement (MasterFormat/Uniformat) furnished by the

Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Application for Payment: A contractor's invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of

Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit completed Schedule of Values no later than 14 days prior to scheduled date of

PAYMENT PROCEDURES 01 29 00 - 2

initial Payment Application.

3. Sub-schedules for Phased Work: Where the Work is separated into phases requiring separately phased payments; provide sub-schedules showing values coordinated with each phase of payment.

B. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values

Workbook and compile the values into electronic Project Management (ePM) System.

Contractor will enter values into workbook prior to ePM input and provide associated electronic baseline copy to contracting officer for record Contractor will follow guidelines in the Schedule of Values workbook to support ePM upload.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Project number.

c. Contractor's name and address.

d. Date of submittal.

e. Base contract number.

f. Task order number

g. Modification number

h. GSA Project Manager.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Work activity (by division or specific work activity)

b. Dollar Value of each specific work activity - both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total costs and proportionate share of general overhead and profit for each item. (i.e. no stand-alone item for Overhead and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items.

f. Resubmit the schedule of values before the nest Request for Payment when modifications result in a change in the contract sum.

g. Line item for mobilization and de-mobilization.

h. Line item for close out (% to be negotiated with GSA COR).

3. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

4. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

5. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

PAYMENT PROCEDURES 01 29 00 - 3

6. Schedule Updating: Revise and update workbook in ePM with all items affecting scope, schedule, and cost and resubmit with 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of vales before the next Request for Payment.

ELECTRONIC PROJECT MANAGEMENT (EPM) SYSTEM 01 30 00 - 1

SECTION 01 30 00

ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

1.1 PURPOSE

A. The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management Software. Click on this link for the ePM minimum requirements:

https://insite.gsa.gov/portal/category/517870

1.2 DEFINITION

A. ePM is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. ePM is integrated with GSA’s gBUILD (Green Building Upgrade Information Lifecycle Database) to share project creation and data storage information.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the contractor will be responsible for uploading and processing documents in ePM on their behalf.

B. Contents of ePM

1. The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract Documents. The current ePM Minimum Requirements can be found at: http://www.gsa.gov/epm.

https://insite.gsa.gov/portal/category/517870 https://insite.gsa.gov/portal/category/517870 http://www.gsa.gov/epm

ELECTRONIC PROJECT MANAGEMENT (EPM) SYSTEM 01 30 00 - 2

1.4 SCHEDULING REQUIREMENTS

A. 1. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with Meridian Proliance.®

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up to date ePM desktop requirements: http://www.gsa.gov/epm.

B. ePM Training

1. GSA will provide no cost training to familiarize team members with the ePM system.

The GSA Project Manager will ensure that appropriate personnel should attend training and what roles they will be set up within the system based on their project responsibilities.

C. ePM Support

1. GSA will provide ePM system administration and end user support, for the duration of the project.

1.06 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access ePM. Project Team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. For up to date GSA HSPD-12 information:

www.gsa.gov/hspd12. Obtaining clearances vary in length and may take time to receive them.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

A. ePM security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

http://www.gsa.gov/epm http://www.gsa.gov/hspd12 http://www.gsa.gov/hspd12

ELECTRONIC PROJECT MANAGEMENT (EPM) SYSTEM 01 30 00 - 3

1.9 REFERENCES

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

1.01

RELATED DOCUMENTS

A.

1.02

Drawings and general provisions of the Contract, including General and Supplementary

SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Informational Submittals.

2. General coordination procedures.

3. Coordination drawings.

4. Requests for Information (RFIs).

5. Project meetings.

1. Section 01 30 00 "Electronic Project Management (ePM) system" for ePM system requirements.

2. Section 01 32 00 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

3. Section 01 73 00 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

4. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

5. Section 01 91 13 "General Commissioning Requirements" for coordinating the Work with

Government's Commissioning Authority.

1.03

DEFINITIONS

1.04

RFI: Request from GSA, Construction Manager, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. Submit electronic copy through ePM. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses.

Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, on ePM site, and by each temporary telephone. Keep list current at all times.

1.05

GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Building Facilities: Schedule construction operations in sequence required for full occupancy of the building, and to prevent any interruption of tenant agency activities, as required by Section 01 10 00 "Summary."

2. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

3. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, repair and testing.

4. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and COR and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of Submittals Schedule.

3. Installation and removal of temporary facilities.

4. Security packages and systems by others.

5. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

6. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

7. Progress meetings.

8. Project closeout activities.

9. Startup and adjustment of systems.

D. Coordination Of Submittals: Prior to submission within ePM, review shop and erection drawings, product data, and samples for compliance with Contract Documents and for coordination among work of all Sections of the Specifications. Coordination of submittals shall include, but not be limited to the following:

1. Verification of field dimensions and clearances and relationship to available space and anchors.

2. Verification of compatibility with equipment and work of other Sections, electrical characteristics, and operational control requirements.

3. Verification of motor voltages and control characteristics.

4. Coordination of controls, interlocks, wiring of pneumatic switches, and relays.

5. Coordination of wiring and control diagrams.

6. Review of the effect of any changes on work of other Sections.

7. For any item to be installed in or on a finished surface, certify that applicable Contract

Documents have been checked and that the item submitted is compatible with the surface finish on which it is to be installed.

8. Equipment and material submittals shall show sufficient data to indicate complete compliance with Contract Documents as follows:

a. Proper sizes and capabilities.

b. Ability to fit in the available space in a manner that will allow proper service.

c. Construction methods, materials, and finishes.

d. List of accessories.

E. Preparation of the Schedule of Values.

1. Installation and removal of temporary facilities and controls.

2. Delivery and processing of submittals.

3. Progress meetings.

4. Pre-installation conferences.

5. Project closeout activities.

6. Startup and adjustment of systems.

F. Special Coordination Requirements for Mechanical and Electrical Work:

1. General: Provide necessary work and services required to coordinate the complete installation of heating, ventilating, and air conditioning (HVAC) equipment and systems;

plumbing systems and fixtures; electrical equipment, fixtures, and systems; and other equipment or systems containing motors and controls or requiring connection to mechanical or electrical systems; all so that the various systems perform as indicated and are in harmony with other project Work.

2. Coordinate installation of mechanical and electrical work in compliance with the following requirements:

a. Install piping, ductwork and similar services straight and true, aligned with other work, close to walls and overhead structure, allowing for insulation, concealed (except where indicated as exposed) in occupied spaces, and out-of-the-way with maximum passageway and headroom remaining in each space.

b. Install electrical work in a neat, organized manner with conduit and similar services in or parallel with building lines, and concealed unless indicated as exposed.

c. For all work maintain maximum practical overhead clearance but not less than 6" above ceiling. Where exposed, maintain 7'-0" minimum clearance.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

d. Arrange all work to facilitate maintenance and repair or replacement of equipment.

Locate services requiring maintenance on valves and similar units in front of services requiring less maintenance. Connect equipment for ease of disconnecting, with minimum of interference with other work.

e. Provide space to permit removal of coils, tubes, fan shafts, filters, and other parts which may require replacement.

f. Locate operating and control equipment and devices for easy access. Furnish access panels where units are concealed by finishes and similar work.

g. Integrate mechanical work in ceiling plenums with ceiling suspension system, light fixtures and other work, so that required performances of each will be achieved.

h. Give the right-of-way to piping systems required to slope for drainage over other service lines and ductwork.

i. Advise other trades of openings required in their work for accommodation of mechanical and electrical elements. Provide and place sleeves and anchors required in other work.

3. Access to Equipment: Except where located above accessible ceilings, provide access panels wherever access is required to concealed valves, controls, dampers, pull boxes and other devices requiring ongoing or periodic access.

a. Acceptable types of access panels are specified in Division 08.

b. Each trade is responsible for providing access panels needed for access to their equipment and coordinating installation with other Division 03, 04, 06 and 09 trades.

c. Coordinate requirements and obtain approval of locations from GSA.

G. Compatibility of Systems:

1. Provide products and equipment which are compatible with other work requiring mechanical/electrical interface including electrical connections, control devices, water, drain and other piping connections. Verify electrical characteristics, fuel requirements and other interface requirements before ordering equipment and resolve conflicts that may arise.

H. Itemized Master Equipment Log: Maintain an itemized master equipment log for all new equipment that is included and installed within this project. This master log shall encompass all trades and include the type of equipment, manufacturer, model number, serial number, warranty start date and expiration date, and location. Upload log to ePM system each month.

I. Complete Systems:

1. It is the intent of the Contract Documents that all systems, including mechanical and electrical, be complete and functional to provide the intended or specified performance.

Provide all incidental items and parts necessary to achieve this requirement.

2. Provide correctly sized power, utilities, piping, drains, services and their connections to equipment and systems requiring them.

J. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall include the following:

1. Designation of waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity…