Solicitation_GS-07P-12-JU-D-0074.docx

SOLICITATION NUMBER: G S - 07 P – 12 – JU – D – 0074

SERVICE: FULL MAINTENANCE SERVICES

G. H. Mahon Federal Building/Courthouse, 1205 Texas Avenue, Lubbock, TX (GSA Bldg. No. TX0230ZZ) G. Mahon Post Office/Courthouse and Maintenance Garage, 100-200 East Wall, Midland, TX (GSA Bldg. No. TX0220MD) O.C. Fisher Federal Building/Courthouse, 33 East Twohig, San Angelo, TX (GSA Bldg. No. TX0163ZZ)

PERIOD OF PERFORMANCE: 04/01/2013 through 03/31/2018

SOLICITATION ISSUE DATE: Friday, November 16, 2012

OFFER RECEIPT DATE and TIME: Tuesday, December 18, 2012 at 4:00 pm CST

SOLICITATION TABLE OF CONTENTS

A. SOLICITATION/CONTRACT FORM

A.1. ITEMS OF IMPORTANCE

A.2. MAXIMUM ORDER LIMITATION

A.3. CONTRACT TYPE

A.4. INCUMBENT CONTRACTOR INFORMATION

B. SERVICES, ORDERING AND PRICES

B.1. PRICING OF SERVICES

B.1.1. Basic Services B.1.2. Service Order dispatcher B.1.3. Additional Services (Mechanical) B.1.4. Markup Coefficient B.1.5. Above Standard Services Disciplines (Custodial) B.1.6. Above Standard Services Tasks (Custodial)

B.2. CONTRACTOR STAFFING DECLARATION

B.3. WAGE ADJUSTMENTS

B.4. ADDITION/REMOVAL OF BUILDINGS

B.5. ADDITION/REDUCTION OF INVENTORY OR STAFFING

B.6. OPTION TO EXTEND SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1. SCOPE OF WORK

C.1.1. OPERATIONS AND MAINTENANCE SERVICES

C.1.2. CUSTODIAL AND GROUNDS MAINTENANCE AND RELATED SERVICES

C.2. DEFINITIONS

C.2.1. ACCEPTANCE

C.2.2. ADDITIONAL SERVICES

C.2.3. APPROVAL

C.2.4. ARCHITECTURAL AND STRUCTURAL

C.2.5. BASIC SERVICES

C.2.6. BUILDING

C.2.7. BUILDING AUTOMATION SYSTEM (BAS)

C.2.8. BUILDING OPERATING PLAN

C.2.9. COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (CMMS)

C.2.10. CONSUMABLE PARTS

C.2.11. CONTRACTING OFFICER (CO)

C.2.12. CONTRACTING OFFICER'S REPRESENTATIVE (COR)

C.2.13. CONTRACTOR

C.2.14. CONTROLS AND CONTROL SYSTEM

C.2.15. EMERGENCY CALLBACK

C.2.16. EXISTING DEFICIENCY LIST REPORT

C.2.17. FEDERAL HOLIDAYS

C.2.18. FIRE PROTECTION AND LIFE SAFETY SYSTEMS

C.2.19. INDEFINITE QUANTITY

C.2.20. MISCELLANEOUS WORK

C.2.21. MODIFICATION

C.2.22. NORMAL WORKING HOURS

C.2.23. OCCUPANT EMERGENCY PLAN (OEP)

C.2.24. ON-SITE SUPERVISOR

C.2.25. OPERATIONS

C.2.26. ORDERING OFFICIAL

C.2.27. PERFORMANCE BASED SERVICE CONTRACTING

C.2.28. PREDICTIVE MAINTENANCE

C.2.29. PREVENTIVE MAINTENANCE (SCHEDULED AND UNSCHEDULED)

C.2.30. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

C.2.31. QUALITY CONTROL PROGRAM

C.2.32. REPAIR

C.2.33. NON-REIMBURSABLE REPAIR

C.2.34. REIMBURSABLE REPAIR

C.2.35. SEQUENCE OF OPERATIONS

C.2.36. SERVICE CALL

C.2.37. TOUR

C.2.38. VERTICAL TRANSPORTATION SYSTEMS

C.2.39. WATCH

C.2.40. ABOVE STANDARD SERVICES

C.2.41. CUSTODIAL

C.2.42. ENVIRONMENTALLY PREFERABLE

C.2.43. GREEN CLEANING

C.2.44. SERVICE CALLS - CUSTODIAL

C.2.45. PRODUCT PREFERENCE

C.2.46. STANDARD SERVICES

C.3. FEDERAL REQUIREMENTS

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.5. TRANSITION PHASE

C.5.1. TRANSITION PHASE STARTUP

C.6. PHASEOUT TRANSITION PERIOD

C.7. PUNCH LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1. Ability to Contact and Communicate with the COR C.8.2. Communication Equipment C.8.3. Onsite Records C.8.4. Service Call and Administrative Support C.8.5. Use of CMMS C.8.6. Building Automation System (BAS) C.8.7. Quality Control Program C.8.8. Government Quality Assurance Program

C.9. BUILDING OPERATING PLAN

C.9.1. Purpose C.9.2. Components of the Building Operating Plan

C.10. EQUIPMENT INVENTORY

C.11. MONTHLY PROGRESS REPORTS

C.11.1. Repair Log

C.12. PERFORMANCE REVIEW MEETINGS

C.13. EQUIPMENT CONDITION ASSESSMENT

C.14. OCCUPANT FEEDBACK PROGRAM

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES/ESCORT SERVICES

C.18. INSPECTION ASSISTANCE FOR SPACE BUILDOUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. LABELING OF ELECTRICAL CIRCUITS

C.21.OPERATIONAL REQUIREMENTS

C.21.1. General C.21.2. Extended Operating Hours C.21.3. Continuity Of Operations (Coop) C.21.4. Tenant Environment C.21.5. Energy Conservation

C.22. RESERVED

C.23. SERVICE CALLS

C.23.1. General C.23.2. Emergency Service Call and Callback Response C.23.3. Urgent Service Call Response C.23.4. Routine Service Call Response

C.24. TOURS

C.24.1. General C.24.2. Operating Logs And Tour Check Sheets C.24.3. Tour Frequencies C.24.4. Condensate Pans C.24.5. Monitoring Of Central Plant Equipment

C.25. DEMAND RESPONSE PROGRAMS

C.26. BAS ALARM RESPONSE

C.27. PROTECTION AND DAMAGE

C.28. KEY CONTROL

C.29. DISRUPTIVE OR HAZARDOUS TOOLS

C.30. DISRUPTION TO UTILITIES, LIGHTING, OR SPACE CONDITIONING

C.31. PLUMBING AND RESTROOMS

C.32. MAINTENANCE PROGRAM

C.32.1. General C.32.2. Maintenance Standard C.32.3. Reserved C.32.4. Control Systems

C.33. WATER TREATMENT

C.33.1. General C.33.2. Tolerances C.33.3. Initial Report And Development Of Program C.33.4. Corrosion Monitoring C.33.5. Monthly Testing

C.34. OIL ANALYSIS AND OIL CHANGES

C.34.1. Periodic Oil Analysis C.34.2. Oil And Refrigerant Additives

C.35. LAMPS AND BALLASTS

C.36. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.36.1. Interior Signage And Directories C.36.2. Finishes Maintenance C.36.3. Historic Building Preservation C.36.4. Vertical Transportation And Associated Equipment

C.37. REPAIRS

C.37.1. General C.37.2. Non-Reimbursable Repairs C.37.3. Reimbursable Repairs C.37.4. Approval Of Work C.37.5. Invoicing Exceeding $2,500.00 C.37.6. Ordering Repairs From Outside Source C.37.7. Force Majeure (Uncontrollable Events) C.37.8. Warranties C.37.9. Quality Of Materials And Replacement Parts

C.38. SAFETY AND ENVIRONMENTAL MANAGEMENT

C.38.1. General C.38.2. Scheduling And Recordkeeping C.38.3. Refrigerant Control And Certification C.38.4. Air Quality Management District (AQMD) Operating Permits C.38.5. Reserved C.38.6. Reserved C.38.7. Hazardous Waste C.38.8. Facility Hazards C.38.9. Workplace Safety C.38.10. Electrical Safety C.38.11. Fall Protection C.38.12. Powered Platforms C.38.13. Lockout/Tagout C.38.14. Reserved C.38.15. Asbestos Management C.38.16. Hazardous Materials C.38.17. Boiler/Pressure Vessel Operation And Inspection Standards C.38.18. Backflow Prevention Devices C.38.19. Potable Water Systems C.38.20. Labeling And Signage

C.38.21. RESERVED

C.39. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.39.1. General C.39.2. Fire Alarm System C.39.3. Fire Alarm System Central Station Monitoring C.39.4. Water-Based Fire Suppression Systems C.39.5. Fire Doors And Other Opening Protectives C.39.6. Fire And Combination Fire/ Smoke Dampers C.39.7. Smoke Doors and Other Opening Protectives C.39.8. Smoke Dampers C.39.9. Portable Fire Extinguishers C.39.10. Reserved C.39.11. Smoke Control Systems C.39.12. Smoke Management Systems C.39.13. Emergency And Standby Power Systems C.39.14. Emergency Lighting And Exit Signage

C.40. RESERVED

C.41. MISCELLANEOUS WORK

C.41.1. Additional services

C.42. RESERVED

C.43. MAJOR EQUIPMENT AND CRITICAL SYSTEM BREAKDOWNS

C.44. CHANGES BY THE CONTRACTOR

C.45. CHANGES BY THE GOVERNMENT

C.46. RESERVED

C.47. CLEANING - GENERAL

C.47.1. Cleaning Hours C.47.2. Building Information Data Sheet Estimates C.47.3. the Contractor Shall C.47.4. Performance Standards

C.48. GREEN CLEANING

C.49. INTERIOR CLEANING

C.49.1. Floor Care C.49.1.1. Bare Floors C.49.1.2. Carpet and Rugs C.49.1.3. Floor Mats and Runners C.49.2. Restrooms, Shower Rooms, Locker rooms, and Holding Cells C.49.3. Fixtures C.49.4. Surfaces C.49.5. Walls C.49.6. High Cleaning C.49.7. Trash, Wastebaskets, and Ash Receptacles C.49.8. Recyclables C.49.9. Elevator and Stairways C.49.10. Plate Glass C.49.11. Window Washing C.49.12. Blinds and coverings (Not Including Drapes, Curtains, and Unique coverings) C.49.13. Policing C.49.14. Reserved C.49.15. Concesions C.49.16. Postal Space C.49.17. Reserved

C.50 EXTERIOR CLEANING

C.50.1. Plate Glass C.50.2. Window Washing C.50.3. Canopies/Overhangs C.50.4. Hard Surface Areas C.50.5. Ash Receptacles and Trash Containers C.50.6. Surfaces (Signs, Tables, etc.)

C.50.7. Parking Structures, Parking Lot(s), and Dock Areas C.50.8. Excrement Removal (Human, Avian and Rodent) C.50.9. Policing Outside Areas C.50.10. Reserved

C.51. SNOW AND ICE REMOVAL

C.52. GROUNDS MAINTENANCE

C.52.1. General C.52.2. Reserved C.52.3. Trees and Shrubs C.52.4. Mulching C.52.5. Mowing and Edging C.52.6. Leaf Removal C.52.7. Over Seeding, Dethatching, and Plugging C.52.8. Fertilization C.52.9. flowerbeds and plants C.52.10. Soil and Ground Cover C.52.11. Reserved C.52.12. Reserved C.52.13. Weeds C.52.14. Irrigation Systems C.52.15. Watering C.52.16. Adjust, Clean, and Set automatic controllers C.52.17. Integrated Pest Management Plan C.52.18. Plant Replacements

C.53. ABOVE STANDARD SERVICES

C.53.1. Carpet Extraction (Private Areas) C.53.2. Reserved C.53.3. Reserved C.53.4. Reserved C.53.5. Reserved C.53.6. Reserved C.53.7. Reserved C.53.8. Snow and ice Removal for Areas Requiring Heavy Equipment

C.54. CUSTODIAL RELATED SERVICE CALLS

C.55. TRASH AND SOLID WASTE DISPOSAL AND REMOVAL

C.55.1. Extent of Work C.55.2. Solid Waste Records and Reports

C.56. RECYCLING

C.56.1. Extent of Work C.56.2. Recyclable Materials Disposition C.56.3. Recycling Containers C.56.4. Recyclables C.56.5. The Contractor Shall C.56.6. Restriction on Use C.56.7. Recycling Records and Reports

C.57 INTEGRATED PEST MANAGEMENT PROGRAM

C.57.1. Preventive Pest Maintenance C.57.2. Reserved C.57.3. Reserved C.57.4. General C.57.5. Pests Included and Excluded C.57.6. Initial Pest Assessment C.57.7. Pest Control Plan C.57.8. Pesticide Application C.57.9. Structural and Procedural Recommendations C.57.10. Record Keeping C.57.11. Manner and Time to Conduct Service C.57.12. Pest Control C.57.13. Safety and Health

C.58. RESERVED

C.59. CLEANING SCHEDULES

C.60. COMMUNICATION REQUIREMENTS

C.61. ENVIRONMENTALLY PREFERABLE SUPPLIES, PRODUCTS, AND EQUIPMENT

D. PACKAGING & MARKING

D.1. PAYMENT OF POSTAGE AND FEES

D.2. MARKING

E. INSPECTION & ACCEPTANCE

E.1. FAR 52.246-4 INSPECTIONS OF SERVICES - FIXED PRICE (AUG 1996)

E.2. FAILURE TO PERFORM

E.3. ADDITIONAL REQUIREMENTS FOR INSPECTION OF SERVICES

E.4. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILTIY FOR CONTRACT ADMINISTRATION

F. DELIVERIES OR PERFORMANCE

F.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

F.2. PLACE OF PERFORMANCE

F.3. TERM OF CONTRACT

F.4. CONTRACT DELIVERABLES REFERENCE

G. CONTRACT ADMINISTRATION DATA

G.1. POINTS OF CONTACT FOR CONTRACT ADMINISTRATION

G.2. ADMINISTRATIVE FUNCTIONS AND LIMITATIONS

G.3. KEY CONTRACTOR PERSONNEL

G.4. PAYMENT (GENERAL)

G.5. SUBMISSION OF INVOICES FOR RECURRING MONTHLY SERVICES

G.6. SUSPENSION OF WORK

G.7. EVALUATING CONTRACTOR PERFORMANCE

G.8. CRITERIA FOR DEDUCTIONS

G.8.1. General G.8.2. Withholding Monies for Non-submission of Reports G.8.3. Withholding Monies for Failure to Maintain and/or Provide Parts G.8.4. Application of Criteria for Deductions G.8.5. Temporary Reduction of Space G.8.6. Long Term Reduction of Space G.8.7. Restoration of Space G.8.8. Criteria for Deductions

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES (NON-CLASSIFIED CONTRACT)

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H.12. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1. Affirmative Procurement Products H.12.2. Recycled Content Product Certification H.12.3. Green Cleaning Training

H.13. RESERVED

H.14. UNIFORMS

H.15. PERSONNEL QUALIFICATIONS

H.15.1. Onsite Supervisors H.15.2. Qualifications Of Project Manager And Onsite Supervisory Personnel H.15.3. Qualifications Of Technicians H.15.3.1. Qualifications of Fire Alarm System Technicians H.15.3.2. qualifications of Sprinkler system Technicians H.15.3.3. Qualifications of Dry Chemical and Wet Chemical technicians H.15.3.4. Qualifications of Portable Fire Extinguisher Technicians H.15.3.5. qualifications of Smoke Control and Smoke Management Technicians H.15.3.6. Qualifications of BAS Technicians H.15.4.Qualifications of Contract Custodial employee(S) H.15.4.1. Contract Custodial Supervisory Employee(s) H.15.4.2. Contract Custodial Employees H.15.5. Submission Of Resumes For New Employees H.15.6. State Licensing H.15.7. Compliance With Federal, State, And Local Codes H.15.8. IT Security Awareness and Privacy Training

H.16. GOVERNMENT-FURNISHED MATERIALS

H.17. CONTRACTOR-FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES [INDEFINITE QUANTITY PROVISIONS]

H.18.1. General H.18.2. Price Proposal For Additional Services Work H.18.3. Pricing H.18.4 .parts and Materials H.18.5. Subcontracts H.18.6. Cost Documentation H.18.7. Competitive Proposals/Quotes H.18.8. Method of Ordering and Invoicing H.18.9. Verbal Notice to Proceed Authorization During Emergencies

H.19. RESERVED

H.20. STRIKE CONTINGENCY PLAN (SCP)

H.21. OCCUPANCY EMERGENCY PLAN (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

H.23. INSURANCE REQUIREMENTS

H.23.1. Worker's Compensation and Employer's liability H.23.2. General Liability Insurance H.23.3. Automobile Liability Insurance

H.24. PARTNERING

H.25. PERSONAL PROTECTIVE EQUIPMENT (PPE)

H.26. BLOODBORNE PATHOGENS PROGRAM

H.27. EXPOSURE CONTROL PROGRAM FOR BLOODBORNE PATHOGENS

H.28. ENERGY USAGE

H.29. MISCELLANEOUS CUSTODIAL REQUIREMENTS

H.30. ACCIDENT REPORTS

i. Contract Clauses

I.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

I.2. GSAR CLAUSES INCORPORATED BY REFERENCE

I.3. FAR CLAUSES IN FULL TEXT

I.4. GSAR CLAUSES IN FULL TEXT

J. List of Attachments (List of documents, exhibits and Other Attachments)

J.1. BUILDING INFORMATION SHEET

J.2. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

J.3. OPERATIONS AND MAINTENANCE SERVICES QASP STANDARDS

J.4. CUSTODIAL AND GROUNDS MAINTENANCE AND RELATED SERVICES QASP STANDARDS

J.5. RESERVED

J.6. SAMPLE GSA FORM 1181-A - CONTRACT INSPECTION REPORT FOR CUSTODIAL AND GROUNDS MAINTENANCE AND RELATED SERVICES J.7. SAMPLE QUALITY DEFICIENCY NOTICE FOR CUSTODIAL AND GROUNDS MAINTENANCE AND RELATED SERVICES J.8. SAMPLE QASP MONTHLY INSPECTION REPORT FOR CUSTODIAL AND GROUNDS MAINTENANCE AND RELATED SERVICES J.9. COR'S CHECKLIST FOR INSPECTIONS OF CUSTODIAL AND GROUNDS MAINTENANCE AND RELATED SERVICES

J.10. SAMPLE OF CONTRACTOR QUOTE FOR REIMBURSABLE REPAIRS

J.11. DOL CONTRACTOR STAFFING DECLARATION (ATTACHMENT FIGURE B-1)

j.12. SAMPLE WAGE ADJUSTMENT SPREADSHEET (ATTACHMENT FIGURE B-2) j.13. PRICING OF SERVICES (ATTACHMENT FIGURE B-3) j.14. MANAGEMENT PLAN WORKSHEET (ATTACHMENT FIGURE L-1) j.15. U.S. DOL WAGE DETERMINATION j.16. PAST PERFORMANCE QUESTIONNAIRE (FIGURE L-2)

K. REPRESENTATIOINS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERERS

K.1. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERERS

L.1. FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2. FAR AND GSAR PROVISIONS IN FULL TEXT

L.3. BUILDING TOURS AND INSPECTION OF THE FACILITIES

L.3.1. SITE VISIT/WALK-THROUGH TOURS

L.4. INSTRUCTIONS FOR SUBMITTING PROPOSALS

L.4.1. General L.4.2. Submittal Package

L.5. TECHNICAL PROPOSAL REQUIREMENTS

L.5.(a). Past PerformanceGeneral L.5.(b). Management Plan L.5.(c). Experience

L.6. PRICING PROPOSAL REQUIREMENTS

L.7. INCONSISTENCIES IN THE STATEMENT OF WORK (SOW)

M. EVALUATION FACTORS FOR AWARD

M.1. PROVISIONS

M.2. BASIS FOR AWARD

M.1. TECHNICAL EVALUATION

M.2. PRICE EVALUATION

A. SOLICITATION/CONTRACT FORM

A.1. ITEMS OF IMPORTANCE

The offeror shall read and adhere to the entire solicitation, and prepare your offer in accordance with the instructions provided in Sections K and L of this solicitation.

The offeror shall complete electronic annual representations and certifications in conjunction with the required registration within the System for Award Management (SAM), formerly the Central Contractor Registration (CCR) database, located at https://www.sam.gov/portal/public/SAM/ (see FAR 4.1102).

The offeror must sign and date Blocks 17 and 18 of the Standard Form (SF) 33 to constitute acceptance of the terms and conditions of the solicitation.

Proposals shall be received no later than December 18, 2012 at 4:00 pm CST. Site visits of the facilities are scheduled during the week of November 26-30, 2012. See Section L for additional information regarding the site visits.

A.2. MAXIMUM ORDER LIMITATION

The maximum order limitation for additional service orders is $15,000.00 per year, with an aggregate amount of $75,000.00 for the total five year period, including options. The maximum order limitation does not include regular monthly services.

A.3. CONTRACT TYPE

The Government anticipates awarding a Firm-Fixed-Price, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for a period of one base year, and four additional one-year option periods.

A.4. INCUMBENT CONTRACTOR INFORMATION

· Incumbent: LB&B Associates, Inc.

· Current Blanket Purchase Agreement (BPA) Number: GS-07P-10-UB-A-0018

· Current annual price for basic Full Maintenance services: $1,040,270.76

B. SERVICES, ORDERING AND PRICES

B.1. PRICING OF SERVICES

Figure B-3, Pricing of Services, must be completed by the contractor and submitted to the Contracting Officer (CO) as part of the Price Proposal. The Contracting Officer will fill-in Section B.1.1 through B.1.6 at time of award for base and option periods.

B.1.1. Basic Services:

Base Period: 04/01/2013 – 03/31/2014

Option I: 04/01/2014 – 03/31/2015

Option II: 04/01/2015 – 03/31/2016

Option III: 04/01/2016 – 03/31/2017

Option IV: 04/01/2017 – 03/31/2018

Grand Total Basic Services, including all options, if exercised:

B.1.2. Service Order Dispatcher (DOL Wage Classification 01320):

Base Period: 04/01/2013 – 03/31/2014

Grand Total Service Order Dispatcher, including all options, if exercised:

B.1.3. Additional Services (Mechanical):

Grand Total Additional Services (Mechanical), including all options, if exercised:

B.1.4. Markup Coefficient. Markup coefficient includes all material handling fees, including General and Administrative (G&A) fees, and profit. No additional markup coefficient is allowable under this contract. The markup coefficient rate is fixed and applies to reimbursable repairs or additional services.

The Contracting Officer will fill in the Contractor’s markup coefficient at the time of award for the base and option periods. The Contractor’s Markup Coefficient is:

B.1.5. Above Standard Services Disciplines (Custodial):

Grand Total Above Standard Services Disciplines (Custodial), including all options, if exercised:

B.1.6. Above Standard Services Tasks (Custodial):

Grand Total Above Standard Services Tasks, including all options, if exercised:

B.2. CONTRACTOR STAFFING DECLARATION

Figure B-1, Contractor Staffing Declaration, must be completed by the contractor and submitted to the Contracting Officer (CO) 21 calendar days prior to the contract start date. This form must also be submitted to the CO when any modifications to the contract by GSA result in changes in staffing. A blank Figure B-1 is included in Section J.

B.3. WAGE ADJUSTMENTS

Wage adjustments will be considered at the beginning of each renewal option period, if exercised, in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multi-year and Option Year) SEP 2009.

Figure B-2, SCA DOL/CBA Combination Wage Adjustment Spreadsheet, is a sample worksheet to illustrate how wage adjustments will be calculated as a result of changes in wages that result from Department of Labor Wage Determinations or Collective Bargaining Agreements. A blank Figure B-2 is included in Section J.

B.4. ADDITION/REMOVAL OF BUILDINGS

GSA may add or remove buildings from this contract at any time. For a building to be added to the contract, GSA will provide the building information to the Contractor and request a price proposal from the Contractor for the requested services in line with the current pricing. At this time, there is no anticipation to add or delete any additional facilities to this contract. However, if there are any facilities added, they will not exceed 25% of the total contract dollar value, including options.

B.5. ADDITION/REDUCTION OF INVENTORY OR STAFFING

Requests for adjustment in staffing and or price adjustments based on additions or reductions in inventory (refer to Section C.45 “Changes by the Government”) will be considered annually at option time.

The staffing/labor mix proposed in the Management Plan Worksheet must be adhered to for the Base Year period of performance. Sixty (60) days prior to the exercise of the first Option Period, an annual review of the mix of labor will be conducted. Any requests for changes to the Management Plan Worksheet may be submitted and considered at that time. Any deviation from the accepted Management Plan Worksheet may result in deductions in accordance with the formula identified in the Criteria for Deductions.

B.6. OPTION TO EXTEND SERVICES

If the option to extend services is exercised pursuant to FAR 52.217-8, the rates will remain the same as the immediately preceding contract period which were evaluated at the time of award to be fair and reasonable, and may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1. SCOPE OF WORK

The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools and equipment and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor shall provide all services in accordance with the requirements of these specifications at the locations listed below:

J.M. Jones Federal Building 205 SE Fifth Ave Amarillo, TX

TX0006ZZ

Operations and maintenance Custodial services (5 days per week) Grounds maintenance

G.H. Mahon Federal Building/Courthouse 1205 Texas Avenue Lubbock, TX

TX0230ZZ

Operations and maintenance Custodial services (5 days per week) Grounds maintenance

G. Mahon Post Office/Courthouse and Maintenance Garage 100-200 East Wall Midland, TX

TX0220MD

Operations and maintenance

O.C. Fisher Federal Building/Courthouse 33 West Twohig San Angelo, TX

TX0163ZZ

Operations and maintenance

C.1.1. Operations and Maintenance Services. The Contractor must provide management, supervision, labor, materials, equipment, and supplies and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the building(s) listed in paragraph C.1 above, to include the following:

1. Electrical systems and equipment.

2. Mechanical, plumbing, energy management control systems (EMCS), and heating, ventilation, and air conditioning (HVAC) systems and equipment (including but not limited to venting systems and associated ductwork above the ceiling, grease traps with associated piping, and any specialized fire suppression or fire alarm equipment).

3. Fire protection and life safety systems and equipment.

4. All control systems that are within the scope of this contract.

5. Update of software or software licenses for building automation systems (BAS).

6. Architectural and structural systems, fixtures, and equipment within the site. Including but not limited to street lights and lighting systems, flags, flagpoles and associated systems, sidewalks, paved areas, etc. (to the property line).

7. Service call desk operations, to include record keeping using a computerized maintenance management system (CMMS) as well as other administrative functions.

8. Maintenance of landscape irrigation systems.

9. Locks, keycard systems, and static and dynamic bollard systems.

10. Dock levelers

11. Domestic water equipment and systems

12. Water treatment equipment and systems

13. Sanitary sewage equipment and systems

14. Storm drainage equipment and systems

15. Reporting of elevator problems and service calls to the elevator contractor and the Contracting Officer’s Representative.

Additional services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair or upgrade of the covered facilities, but not covered in the basic services of the contract, as described in this document.

Excluded from this scope are:

1. Security systems.

2. Telecommunication systems.

3. Equipment owned and operated by tenant agencies.

4. Furnishings (not installed as fixtures).

5. Kitchen appliances and equipment (venting systems and associated ductwork above the ceiling, grease traps with associated piping, and any specialized fire suppression or fire alarm equipment are included in the scope).

6. Equipment owned by servicing public utilities.

7. Upgrade of software or software licenses for Computerized Maintenance Management System (CMMS)

8. Elevator and vertical transportation systems.

C.1.2. Custodial and Grounds Maintenance and Related Services. This contract is for custodial and grounds maintenance and related services with a Performance-Based Statement of Work (PBSOW) for building(s) listed in paragraph C.1 above. As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards. The contract shall consist of two major functional areas: standard services, and above standard services.

Custodial services provided by the Contractor are arranged and oversight is provided through one or more of the following entities: GSA’s Regional Office, Service Centers, Field Offices, or Local Offices. These entities represent the Occupancy Management (formerly Property Management) organizations that have been adopted by GSA’s Regional leadership.

The Contractor shall furnish all personnel, labor, equipment, material, tools, supplies, supervision, management, and services, except as may be expressly set forth as Government furnished, and otherwise do all things necessary to perform and provide the work efforts described in this Section C.

All references incorporated herein as Web pages (URL’s) are accurate as of October 3, 2012, and may be subject to change by their web publisher. Web pages are provided to the Contractor for additional clarity. A change to any Web page specified in this contract does not change or alter the Contract Objectives identified above.

C.2. DEFINITIONS

C.2.1. Acceptance. “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2. Additional Services. “Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. These services may be provided during or after normal working hours. The Contracting Officer (CO) will issue a separate delivery order before work may proceed.

C.2.3. Approval. “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.4. Architectural and Structural. “Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.5. Basic Services. The “basic services” of the contract consist of the recurring operations and maintenance contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement.

C.2.6. Building. A reference to “facility” and “site” is interchangeable with “building”. A man made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.2.7. Building Automation System (BAS). The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers; instrumentation; networking infrastructure; computers and peripherals; software; programming; database files; and licenses.

C.2.8. Building Operating Plan. The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.9. Computerized Maintenance Management System (CMMS). A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements.

C.2.10. Consumable Parts. “Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and must be disposed of properly. Examples include oil, grease, belts, filters, ballasts, lamps, etc. All filter efficiency ratings shall be at the highest percentage possible but not less than a MERV rating of 8.

C.2.11. Contracting Officer (CO). “Contracting officer” is the person with the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. Additionally, he/she may delegate certain other responsibilities to his/her authorized representatives.

C.2.12. Contracting Officer’s Representative (COR). “Contracting officer’s representative” is the person designated by the CO at time of award and if necessary revised by letter during the contract period to assist him/her in discharging his/her responsibilities. The responsibilities of the COR include, but are not limited to: Evaluating Contractor performance with the Government's representative at the work site; advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance; compliance with contract requirements insofar as the work is concerned; and advising the CO of any factors which may cause delay in work performance.

C.2.13. Contractor. “Contractor” as used in this document refers to the firm awarded this contract.

C.2.14. Controls and Control System. A “control system” is any low-voltage control, communication and monitoring system, including but not limited to device, field and global controllers; instrumentation; networking infrastructure; computers and peripherals; software; programming; database files; and licenses. Examples are the BAS and lighting control systems. Fire protection systems and security systems are excluded from this definition for purposes of this contract and are defined separately. Gateway devices and mapping software and files for data interchange between a control system and a fire protection or security system are considered part of the control system.

C.2.15. Emergency Callback. An “emergency callback” is a service call or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

C.2.16. Existing Deficiency List Report. The “existing deficiency list report” or “existing deficiency list” is a list of deficiencies that may exist in the equipment and systems covered by this performance work statement, as well as the Contractor's itemized price (including, but not limited to, labor, materials, overhead, and profit) for correcting each deficiency.

C.2.17. Federal Holidays. “Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday.

C.2.18. Fire Protection and Life Safety Systems. “Fire protection and life safety systems “ are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control and management systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate or enhance emergency egress. These systems also may communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment includes emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

C.2.19. Indefinite Quantity. “Indefinite quantity” provisions permit the Government to order additional work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

C.2.20. Miscellaneous Work. “Miscellaneous work” is additional labor that is performed at the request of the COR at no additional cost to the Government (i.e., they are part of basic services.) The Contractor may also have to provide consumable materials to complete the request.

C.2.21. Modification. Modification is a bilateral or unilateral change in the terms of a contract.

C.2.22. Normal Working Hours. “Normal working hours” is the hours of building operations under most circumstances when all services must be provided to all occupants. Normal working hours are: Between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday, excluding Federal holidays allowing (1) hour for a lunch period.

C.2.23. Occupant Emergency Plan (OEP). The largest agency in each building is responsible for development and enforcement of the building’s “Occupant Emergency Plan” (OEP). The OEP details what the building tenants must do in case of an emergency. The plan identifies fires wardens, shelter in place locations etc. The Contractor must support all OEP efforts to the fullest extent possible.

C.2.24. On-site Supervisor. The term "onsite supervisor" means a person designated in writing by the Contractor who has authority to act for the Contractor on a day-to-day basis at the work site. In order to be able to react instantaneously to emergency situations, the Contractor must provide for instant communication between the GSA office and the onsite supervisors during normal operation time (e.g., two-way radios, pagers).

C.2.25. Operations. “Operations” is the continual process of using building equipment systems to accomplish their function, optimize building performance, and improve energy efficiency. Operations includes analysis of requirements and systems capabilities, operating controls and control systems, responding to service calls, touring and observing equipment performance and condition, adjusting equipment, identifying needed maintenance and repairs to equipment, and maintaining lubrication and chemical treatments, etc.

C.2.26. Ordering Official. The Contracting Officer (CO) is the Ordering Official for all services under this contract exceeding $2,500. CORs may be delegated by the CO to order services not to exceed $2,500.

C.2.27. Performance Based Service Contracting. The procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.2.28. Predictive Maintenance. “Predictive maintenance” is a program of maintenance activities in which scheduling of maintenance derives from monitoring the operating condition, or changes in the operating condition, of equipment being maintained.

C.2.29. Preventive Maintenance (Scheduled and Unscheduled). “Scheduled preventive maintenance” is a program of maintenance activities performed based on a fixed schedule or on equipment runtimes. “Unscheduled preventive maintenance” is all work performed including adjustments and procedures necessary to sustain the proper operation of all building equipment and systems pending a scheduled procedure.

C.2.30. Quality Assurance Surveillance Plan (QASP). The QASP is the Government’s surveillance method of monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW).

C.2.31. Quality Control Program. The Contractor’s complete system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Preparation of the written plan is the responsibility of the Contractor.

C.2.32. Repair. A “repair” is an act of restoring inoperable, dysfunctional or deteriorated equipment, systems, or material to a fully functional, non-deteriorated state. Repairs usually involve some combination of labor and replacement parts, components or materials.

C.2.33. Non-Reimbursable Repair. A “non-reimbursable repair” is a repair that is the Contractor’s responsibility with no additional reimbursement from the Government.

C.2.34. Reimbursable Repair. A “reimbursable repair” is a repair that is reimbursable to the Contractor.

C.2.35. Sequence of Operations. A “sequence of operations” is the control logic used to operate a system normally put into effect through a control program.

C.2.36. Service Call. A "service call" is a report made by building occupants, GSA personnel or other interested parties, of a mechanical, electrical, plumbing, or architectural/structural malfunction and/or related problem, and the Contractor's subsequent response to, and correction of the problem, including any needed repairs requiring three (3) hours or less of labor and no more than $200 in parts and materials.

C.2.37. Tour. A “tour” is generally a scheduled walkthrough of equipment rooms and installations including computer rooms, and restrooms, etc. by Contractor operating personnel for the purpose of ensuring that equipment is running properly, ensuring that equipment rooms are in good order and without safety hazards, and making any necessary adjustments to operating controls or to lubricate equipment. A tour may also involve a combination of such physical visits in addition to using automated systems for the monitoring of equipment and systems.

C.2.38. Vertical Transportation Systems. “Vertical transportation systems” include elevators, escalators, dumbwaiters, lifts, etc.

C.2.39. Watch. A “watch” involves performing certain tasks required for the operation of the HVAC equipment (central systems over 300 tons), boilers, compressors, and related equipment in a centralized location. Watches include, but are not limited to starting equipment, checking at designated intervals all operating equipment in the area, recording readings, shifting equipment and loads, making adjustments at the central control center, taking water samples, making tests, and adding chemicals as required.

C.2.40. Above Standard Services. Above Standard Services are custodial and grounds maintenance and related services not covered in the monthly price of the contract and under Sections C.47 through C.61 of this solicitation. Contractor prices include all applicable labor, materials, supplies, equipment (except as otherwise provided), supervision, and management. Historical examples of this type service: cloth towels, polishing underneath sides of glass, dusting agency owned pictures or personal property, paper towels other than what is required for the paper towel dispensers, etc.

C.2.41. Custodial. A reference to “custodial” is interchangeable with “janitorial”. Custodial and related services include cleaning, window washing, trash removal, recycling, landscaping, and maintaining a building or area.

C.2.42. Environmentally Preferable. Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service.

C.2.43. Green Cleaning. Green cleaning is a planned and organized approach to cleaning that uses products and processes that go beyond simple appearance and focuses on reducing impacts on human health and the environment.

C.2.44. Service Calls – Custodial. Custodial service calls are considered standard service requirements, such as nonrecurring requests for rearranging of furniture in a conference room, special event support, spills, replenishing restroom supplies, etc.

C.2.45. Product Preference. Products that are identified as “environmentally preferable”, and bio-based will be selected over those which do not carry such designations. The following factors to consider when selecting products include: environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

C.2.46. Standard Services. A standard service is defined as custodial and grounds maintenance and related services that are included in the monthly price or as defined in the Contract document. Prices are to include all applicable labor, materials, supplies, equipment (except as otherwise provided), supervision, and management.

C.3. FEDERAL REQUIREMENTS

The following publications are incorporated by reference. Unless a specific date is provided, references are for the current edition published at the time of issue of the solicitation, to include any addenda or errata published by the issuing organization.

GSA will provide the following documents:

· GSA, Region 7, Preventive Maintenance Task Encyclopedia

· Facilities Standards for the Public Buildings Service (PBS P100)

· U. S. Courts Design Guide

· GSA Property Management Business Practice Handbook (PBS P 5800.36A) The Contractor is responsible for obtaining all of the following referenced documents at its expense:

· GSA Preventative Maintenance Guide

· GSA, Region 7, Preventive Maintenance Task Encyclopedia

· Facilities Standards for the Public Buildings Service (PBS P100)

· U.S. Courts Design Guide

· SMACNA Sheet Metal and Air Conditioning Contractors National Association HVAC Systems Testing, Adjusting & Balancing

· AHERA Asbestos Hazard Emergency Response Act

· ASHRAE Guideline 1HVAC Commissioning Process

· ASHRAE Guideline 4 Preparation of Operating and Maintenance Documentation for Building Systems

· ANSI/ASHRAE Standard 15 Safety Code for Mechanical Refrigeration

· ANSI/ASHRAE Standard 34 Number Designation and Safety Classification of Refrigerants

· ANSI/ASHRAE Standard 55, Thermal Environmental Conditions for Human Occupancy

· ANSI/ASHRAE Standard 62, Ventilation for Acceptable Indoor Air Quality

· ANSI/ASHRAE Standard 100, Energy Conservation in Existing Buildings/Commercial

· ANSI/ASHRAE Standard 111, Practices for Measurement, Testing, Adjusting, and Balancing of Building Heating, Ventilation, Air-Conditioning, and Refrigeration Systems;

· ASME Boiler and Pressure Vessel Code

· ASME CSD-1 Control and Safety Devices of Automatically Fired Boilers

· National Board of Boiler and Pressure Vessel Inspectors, National Board Inspection Code

· OSHA 29 CFR 1910 (http://www.access.gpo.gov/nara/cfr/waisidx_06/29cfr1910a_06.html) and 29 CFR1926

· CSI Master Format

· Clean Air Act

· Clean Water Act

· EPA Green Book

· EPA Purple Book

· FMR Federal Management Regulations

· GSA SEMS Sustainable Environmental Management System (GSA.GOV/SEMS)

· International Building Code

· International Fire Code

· International Plumbing Code

· International Mechanical Code

· NETA Maintenance Testing Specification for Electrical Power Distribution Equipment and Systems

· NFPA 10, Standard for Portable Fire Extinguishers

· NFPA 12, Carbon Dioxide Extinguishing Systems

· NFPA 12A, Standard on Halon 1301 Fire Extinguishing Systems

· NFPA 13, Installation of Sprinkler Systems

· NFPA 17, Dry Chemical Extinguishing Systems

· NFPA 17A,Wet Chemical Extinguishing Systems

· NFPA 25, Standard for the…