Minutes_for_Pre-Proposal_Conference.pdf

PRE-PROPOSAL CONFERENCE AGENDA

SOLICITATION NUMBERS: GS-07P-12-HH-D-0024 & GS-07P-12-HH-D-0048

DESIGN-BUILD/CONSTRUCTION IDIQ

11:00 AM, CENTRAL TIME - WEDNESDAY – DECEMBER 12, 2012

1. GREETING AND INTRODUCTIONS

A. NO ORAL STATEMENTS MADE SHALL CHANGE THE SOLICITATION – ANY CHANGES WILL BE

DOCUMENTED IN A WRITTEN AMENDMENT POSTED TO FBO

B. SIGN IN SHEET

1) IN PERSON ATTENDEES MUST SIGN IN ON THE SIGN-IN SHEET.

2) TELECONFERENCE ATTENDEES MUST EMAIL THEIR CONTACT INFORMATION (NAME,

ORGANIZATION, PHONE NUMBER, SOLICITATION NUMBER AND EMAIL) TO

SHAWNA.VILLARREAL@GSA.GOV

C. MINUTES WILL BE ISSUED IN AN AMENDMENT TO THE SOLICITATION

D. SUBMIT ALL QUESTIONS (HAND-WRITTEN OR EMAIL) ASKED TODAY TO THE CONTRACT

SPECIALIST (SHAWNA VILLARREAL) SO THAT WE MAY CAPTURE ALL QUESTIONS ACCURATELY

2. GSA CONTRACTING COMMENTS

A. HSPD-12 REQUIREMENTS – TASK ORDER LEVEL

-Security clearances will be issued at the task order level, not for the base contracts depending on the duration of the project.

B. OVERVIEW OF IDIQs (MOL BASE YEAR AND OPTION YEARS, MOL ROLLOVER)

- The Maximum Ordering Limitation (MOL) of orders under this contract is $25,000,000 for the base year and for each of the four one-year option periods (if exercised by the Government) for a total of $125,000,000. The balance of any unused MOL from each period may be carried forward to the next option year at the discretion of the Government. Therefore, each of the four option years’ MOL may exceed $25,000,000. Each option years’ MOL will be identified when the option is exercised.

- The Maximum Ordering Limitation (MOL) of orders under this contract is $10,000,000 for the base year and for each of the four one-year option periods (if exercised by the Government) for a total of $50,000,000. The balance of any unused MOL from each period may be carried forward to the next option year at the discretion of the Government. Therefore, each of the four option years’ MOL may exceed $10,000,000. Each option years’ MOL will be identified when the option is exercised.

C. OVERVIEW OF TECHNICAL EVALUATION FACTORS

1) EXPERIENCE AND PAST PERFORMANCE DELIVERING DESIGN-BUILD SERVICES

2) QUALIFICATIONS, EXPERIENCE, SKILLS AND ABILITIES OF THE KEY PERSONNEL

3) MANAGEMENT APPROACH PLAN

4) SUBCONTRACTING PLAN (NATIONWIDE ONLY)

-The evaluation factors are explained in detail in the solicitation. Please read the submittal requirements and make sure you have addressed each factor completely before submitting your proposal.

D. BASIS FOR AWARD - AWARD MAY BE MADE WITHOUT DISCUSSIONS

- The Government intends to evaluate proposals and award a contract without discussions with Offerors (other than exchanges conducted for the purpose of minor clarifications). However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint.

E. QUESTIONS/REQUEST FOR INFORMATION MUST BE SENT TO SHAWNA VILLARREAL,

CONTRACT SPECIALIST, AT shawna.villarreal@gsa.gov. SUBMIT NO LATER THAN FOURTEEN

DAYS PRIOR TO PROPOSAL DUE DATE (CURRENTLY 1/2/2013)

F. PROPOSAL DUE DATE: JANUARY 16, 2013 (EXTENSIONS ARE NOT CURRENTLY ANTICIPATED) -Consideration was given to the holiday season when GSA set the proposal due date so we do not anticipate the need for extending the due date.

mailto:SHAWNA.VILLARREAL@GSA.GOV mailto:shawna.villarreal@gsa.gov

G. PROPOSAL SUBMISSION REQUIREMENTS

1) VOLUME 1 – TECHNICAL PROPOSAL (original and five (5) hard copies)

2) VOLUME 2 – PRICE PROPOSAL (original and five (5) hard copies)

-Design-Build Contractors responding to the solicitation notice shall submit proposals in two (2) separate Volumes. Provide one PDF on disc of both the price and technical proposal. Only one Technical Qualifications Data and Pricing Package may be submitted by each Design-Build Contractor. The original submittal package shall be in an 8-1/2” x 11” 3-ring binder, double-sided format, with one-inch margins, and in a font not less than 10-point in size. Font style is optional.

3. TIPS FOR PREPARING A PROPOSAL

A. READ THE SOLICITATION AND AMENDMENTS. SUBMIT ANY QUESTIONS TO THE CONTRACT

SPECIALIST (SHAWNA VILLARREAL).

B. DOES YOUR PROPOSAL CONTAIN ALL THE ITEMS THE SOLICITATION IS ASKING FOR? MAKE

SURE YOUR PROPOSAL FULLY ADDRESSES THE SUBMITTAL REQUIREMENTS FOR EACH

EVALUATION FACTOR.

C. NEVER ASSUME WE KNOW ABOUT YOUR COMPANY AND YOUR PERFORMANCE. WE CAN ONLY

EVALUATE WHAT YOU PROVIDE.

4. SAMPLE PROJECTS

A. THE SAMPLE PROJECTS ARE FOR SUBMITTING A PRICE PROPOSAL ONLY. NO TECHNICAL

PROPOSALS ARE REQUIRED FOR THE SAMPLE PROJECTS.

B. NO SITE VISITS WILL BE SCHEDULED.

5. FINAL GSA COMMENTS

-Remember that proposals are due 1/16/13. All questions shall be submitted to the Contract Specialist (Shawna Villarreal).

6. QUESTIONS – ANSWERS

-See Amendment 0004.