SB_RFP_Questions_and_Answers.pdf

BMO SB Questions and Answers

Page

Number

Section

Number Section Title

Paragraph

Number Question Answer

1 Attachment

J.1

SF 33 Blocks 1 through 11

The blocks the government typically completes are blank.

Should the Offeror complete these for the Government?

Please clarify.

This has been corrected and posted with the amendment.

1 Attachment

J.1

SF 33 N/A No blocks have been completed by the Government on the SF 33 provided. Will the Government be providing a revised SF 33?

This has been corrected and posted with the amendment.

None Attachment

J.2

Proposal

Checklist

M.4.10, M.4.10.1

The Proposal Checklist identifies Subcontracting Plan as

Attachment J.13, but no Attachment J.13 is provided in the

RFP. Please confirm whether or not a Subcontracting Plan is required in the BMO SB proposal. If it is not, please provide a revised Proposal Checklist. Changes have been made and a revised Attachment

J.2 will be posted with the amendment.

Sheet 1 Attachment

J.2

Proposal

Checklist

Col. a,B,C

Row 29

References M.4.10 in relation to Subcontracting Plan

(Attachment J.13)

· M.4.10 in the solicitation is not Subcontracting, but is

Past Performance, and

· There is no Subcontracting Plan (Attachment J.13) attached.

Please clarify.

Changes have been made and a revised Attachment

J.2 will be posted with the amendment.

Sheet 1 Attachment

J.2

Proposal

Checklist

Col. a,B,C

Row 30

Refers to M.4.11 in relation to Past Performance Surveys.

There is no M.4.11 in the solicitation. (M.4.10 is the Past

Performance section.) Please clarify.

Changes have been made and a revised Attachment

J.2 will be posted with the amendment.

Attachment

J.3

Self-Scoring

Table

Instructions tab

On the Instructions tab under Sheet Selection category, it states a offer may be submitted for only one of the two service groupings but not both. In Section L.3 (pg 104) , the 3rd paragraph states offeror's may compete for more than one service group but shall submit only one proposal.

These instructions appear to be in conflict with each other.

If a Offeror is submitting a proposal to include both service groups, should the Offeror complete both service group tabs of a single Self-Scoring Worksheet or a separate Self

Scoring Worksheet for each service group tab?

If submitting for both, the offeror must apply under

O&M and input the Facility Support Services as optional services. This instruction has been added to

Attachment J.3

FSS SB

(tab)

Attachment

J.3

Self-Scoring

Worksheet

Rows 14-

Unless a offeror has experience in both required services on all three projects, the offeror will need to submit

Relevant Experience Project Templates and Past

Performance Surveys for more than three projects. For

Facility Support Services, what is the maximum number of projects that a offeror may cite and for which the offeror may submit Relevant Experience Project Templates and

Past Performance Surveys?

The offeror may need to provide 3 separate projects for all required services. Only a total of 3 past performance surveys should be submitted. The maximum number of projects for all services is 3 per service.

Instructio ns (tab)

Attachment

J.3

Self-Scoring

Worksheet

Row 3 The limitation that “a offer may be submitted for either the

Operations and Maintenance service grouping or the

Facility Support Services service grouping, but not both.”

conflicts with L.3 Proposal Submission Instructions, which says, ““offeror's may compete for more than one Service

Group; however, the Offeror shall only submit one proposal.” May a offeror submit a proposal for both groupings or for only one grouping?

If submitting for both, the offeror must apply under

O&M and input the Facility Support Services as optional services. This instruction has been added to

Attachment J.3

O&M SB

(tab)

Attachment

J.3

Self-Scoring

Worksheet

Rows 14-22 Unless a offeror has experience in all three required services on all three projects, the offeror will need to submit Relevant Experience Project Templates and Past

Performance Surveys for more than three projects. For

O&M, what is the maximum number of projects that a offeror may cite and for which the offeror may submit

Relevant Experience Project Templates and Past

Performance Surveys?

The maximum number of submitted projects, if no project covers more than one service category, would be 51. This total includes three project submissions for each of 17 service categories.

Sheet 1 Attachment

J.3 and

Attachment

J.9

Self-Scoring

Table and

Price

Template

Instructions Should the Instructions be printed for the print version?

Instructions do not need to be printed.

4 Attachment

J.8

Past

Performance

Survey

Question

#15

The Survey asks if a contractor has backup staff for sickness and vacations? This question seems unnecessary and punitive to small businesses. Many if not most contracts do not require backup staff in the event of illness/vacations. Most small businesses do not have the resources to maintain extra backup staff. Rather, the work requirements are met by allowing for overtime from other workers, if necessary. Will the government please remove or rephrase the question to something like: “Did the

Contractor accomplish the work requirements even when staff were sick or on vacation?” Question 15 on Attachment J.8, will remain the same based on customer requirements.

4 Attachment

J.8

Past

Performance

Survey

Question

#14

The Survey asks, “Did the Contractor submit unnecessary proposals which would increase the cost of the contract?

Does the government mean to request “modifications”?

This could be a modification request, changes request, or a proposal that unnecessary increased the costs of the contract.

1 Attachment

J.8

Past

Performance

Survey

2 The subtitle says, “Unrestricted Solicitation.” Will the

Government issue a revised survey, or may offeror's change “Unrestricted” to “Small Business (SB)” and use the survey provided?

This correction has been made and a revised

Attachment J.8 will be posted with the amendment.

All Attachment

J.8

Past

Performance

Survey

N/a Do raters return the completed Past Performance Surveys to the offeror, who should include them in the proposal, or to the Government directly?

Past Performance Surveys should be submitted by the offeror with their proposal documents.

All Attachment

J.8

Past

Performance

Survey

N/a The Past Performance Survey does not include a place for a signature of the rater. Is the signature of the rater required? The rater is not required to sign the survey.

NA Attachment

J.9

Instructions Lines 18 &

29, re

Overhead rate

The Contractor is required to provide a single percentage rate for overhead for all positions. However, in practice, there is a huge variation in overhead rates for different positions, particularly as regards workers’ comp insurance. a single employer may have a rate of less than a percent for one group of positions (e.g., clerical) and a rate over 10% for others positions (e.g., janitorial). a single rate for all positions forces the contractor to use the same high rates for all positions. Respectfully suggest that it is in the Government’s interest to allow variable overhead rates. Alternatively, the definition of “Health & Welfare” could be broadened to include insurance.

The contractor must submit a single overhead rate to be applied to all labor categories. This will assist the

BMO Contracting Officer in making a determination of fair and reasonable pricing at the MA-IDIQ level.

However, it should be noted that this rate (along with all other cost element rates) are intended to be ceiling rates which an offeror is able to decrease at the task order level to compete for task order awards.

Individual labor mix and geographic issues may be considered and accounted for at that time.

NA Attachment

J.9

Instructions Lines 18 &

29, re

Overhead rate and

Row 17 re

SCA wage determinati on

In addition to the considerations raised in the question above, the workers comp rates will vary with location and

Washington DC tends to have very high workers comp rates while other areas in Region 1 have low rates.

Respectfully suggest that it is in the Government’s interest to allow for different overhead rates by location as well as by position.

The contractor must submit a single overhead rate to be applied to all labor categories. This will assist the

BMO Contracting Officer in making a determination of fair and reasonable pricing at the MA-IDIQ level.

However, it should be noted that this rate (along with all other cost element rates) are intended to be ceiling rates which an offeror is able to decrease at the task order level to compete for task order awards.

Individual labor mix and geographic issues may be considered and accounted for at that time.

NA Attachment

J.9

Instructions Row 17 This instruction is to provide rates using the enclosed CLS wage determination, which is for the Washington DC area.

We presume that for later task orders in different locations we can use the local wage determinations, but please confirm.

Yes, the pricing structure requires that the prevailing wage standard for a given location be utilized (Service

Contract Labor Standards, CBA, etc).

NA Attachment

J.9

Price

Proposal

Template

SCLS

Column J As a contractor dealing almost exclusively with the Federal government, we do not have Fully Loaded Hourly

Commercial rates. May we enter NA for this column?

Yes, if commercial rates are unavailable they may be omitted. However, a contractor doing business within

Zone 1 would be expected to provide, at minimum, either commercial rates or governmental rates for comparison. If rates are unavailable in a particular geography, the offeror should utilize rates from the most similar market possible.

NA Attachment

J.9

Price

Proposal

Template

SCLS

Column K We do not have Fully Loaded Hourly Government rates for the Washington DC area. May we enter NA for this column?

Yes, if governmental rates are unavailable they may be omitted. However, a contractor doing business within Zone 1 would be expected to provide, at minimum, either commercial rates or governmental rates for comparison. If rates are unavailable in a particular geography, the offeror should utilize rates from the most similar market possible.

NA Attachment

J.9

Price

Proposal

Template

SCLS

Column B Many of the SCA job categories listed are not broken into different levels on the SCA wage determination (e.g., Carpenter) and very few are broken into four levels. May we list a Level I price and leave the rest blank (or enter

NA) as applicable? Put another way, does the

Government expect a price for all four levels? Please clarify Government’s intent and how multiple levels are expected to conform to the SCA.

If a Service Contract Labor Standards rate is not available for a particular level (I, II, III, or IV) of the included labor categories, the highest level (greatest experience/training/requirements) of the applicable

Service Contract Labor Standards rate available may be used. Therefore, a Carpenter III would use the

Carpenter Service Contract Labor Standards rate as its base of comparison. For each labor category, multiple levels (either three or four, depending on the labor category type) may be submitted. However, no one labor category is required.

Attachment

J.9

Price

Template

Price

Proposal

Template

NonSCLS tab

The table includes columns for Direct Labor Rate, Fringe

Benefits, Overhead, G&a and Profit. Where do offeror's place the other required labor based costs, such as FICA, FUTA, SUI and/or Workers Compensation Insurance assuming that Fringe Benefits only include rates for pension and health insurance?

An "Other Costs" column has been added to account for costs the offeror does not assign to other cost elements. Offerors should include all costs in the other costs, overhead, G&A and profit cost elements in accordance with Generally Accepted Accounting

Principles (GAAP). GSA will not be evaluating the individual elements, instead focusing on the fully loaded rates. However, these percentages are ceiling rates not to be exceeded when developing pricing at the task order level.

Attachment

J.9

Price

Template

The Pricing Template has levels for each labor category presented by the GSA in both the SCLS and Non-SCLS tabs. However, we could find no specification or instruction within the solicitation that describes what the GSA is looking for each of these levels of pricing. Please clarify. These levels are defined on the "Labor Cat Lvls and

Reqrmts" tab of Attachment J.9.

Attachment

J.9

Price

Template

N/a Are Contractors required to submit a rate for every SOC in the template in order to participate in those services if awarded a contract? The list of SOCs is exhaustive and contains many SOCs that are either only tangentially related to BMO (i.e. automotive service technician) or only used in the event of construction (i.e. crane operator)?

No, offeror's are only required to submit a rate for the

SOC labor categories that apply to the company's service offerings.

Attachment

J.9

Price

Template

N/a Why does the Service Contract Labor Standards template have only a one-year price while the Non Service Contract

Labor Standards has a escalation factor?

Escalation factors for Service Contract Labor

Standards adjustments will be based off the health and welfare rates a the task order level based on changes in the prevailing wages rates.

Attachment

J.9

Price

Template

N/a Why does the escalation factor in the Non Service

Contract Labor Standards projects rates for the next 15 years vs. B.2.2, which states 10 years?

15 years is correct, this information has been corrected and will be posted with the amendment.

None Attachment

J.9

Price

Template

SCLS

No place on the Excel file to insert the additional Fringe cost like Social Security, SUTA, FUTA and Workers

Comp. Only add is the Health & Welfare. The additional cost items are not H&W. They cannot be included in

Overhead or G&a because the cost disclosure and DCAA requirements. Please add a cell that additional Fringe cost can be added to the Direct labor.

An "Other Costs" column has been added to account for costs the offeror does not assign to other cost elements. Offerors should include all costs in the other costs, overhead, G&A and profit cost elements in accordance with Generally Accepted Accounting

Principles (GAAP). GSA will not be evaluating the individual elements, instead focusing on the fully loaded rates. However, these percentages are ceiling rates not to be exceeded when developing pricing at the task order level.

None Attachment

J.9

Srv Cntr Lbr

Stds SOCs

Used - Tab

SCLS Occupation Codes listed for five labor titles are not included in the WD , WD 05-2103, that is part of the RFP.

The five labor categories are:

08070 Fallers

08160 Logging Equipment Operators

23210 Elevator Installers and Repairers

99240 Construction and Building Inspectors

99240 Inspectors, Testers, Sorters, Samplers and

Weighers.

Please advise what WD, that includes these occupational codes, should be used for these five labor categories so that the Direct Labor Rate can be established.

These labor categories were not included in WD

2103 (Rev.

16) because they are classified as

"Non-Standard Services" for that location. Please utilize the following wage determinations (included) to address these labor categories:

08070 Fallers - WD 01

0320 (Rev.

28) 08070

Faller/Bucker

08160 Logging Equipment Operators - WD 01

(Rev.

28) 08160 Forestry/Logging Heavy Equipment

Operator

23210 Elevator Installers and Repairers - WD

1183 (Rev.

52) 23210 Elevator Repairer

99240 Construction and Building Inspectors -

Supervisory Construction Representative (Northeast

Region)

99240 Inspectors, Testers, Sorters, Samplers and

Weighers - WD 91

0101 (Rev.

34) Quality Assurance

Representative (Northeast Region) (I-III)

Attachment

J.10

Price

Template

Price

Proposal

Template

SCLS tab

The table includes columns for Direct Labor Rate, Health

& Welfare, Overhead, G&A and Profit. Where do offeror's place the other required labor based costs, such as FICA, FUTA, SUI and/or Workers Compensation Insurance assuming that health and welfare only includes the rate required by the Health and Welfare presented in the wage determination provided in the solicitation?

An "Other Costs" column has been added to account for costs the offeror does not assign to other cost elements. Offerors should include all costs in the other costs, overhead, G&A and profit cost elements in accordance with Generally Accepted Accounting

Principles (GAAP). GSA will not be evaluating the individual elements, instead focusing on the fully loaded rates. However, these percentages are ceiling rates not to be exceeded when developing pricing at the task order level.

2 Attachment

J.10

Relevant

Project

Experience

Background

Information

Elevator

Maintenanc e

In the chart it indicates that Elevator Maintenance is required - with (R). Shouldn't that be (O) for optional? Elevator Maintenance is a optional service for the SP

RFP. This has been corrected and a revised

Attachment J.10. and will be posted with the amendment.

2 Attachment

J.10

Relevant

Project

Experience

Background

Information

Operations and

Maintenanc e List of

Services

The list of optional services with check boxes does not include Commissioning Services (RFP C.5.1.10) or

Elevator Inspection Services (RFP C.5.1.11). Please revise the template to include these two optional services.

Commissioning Services and Elevator Inspection has been added to Attachment J.10. The correction will be posted with the amendment.

2 Attachment

J.10

Relevant

Project

Experience

Background

Information

Operations and

Maintenanc e List of

Services

Elevator Maintenance is identified as a required service although it is optional per Section C (C.5.1.3). Please revise the template to change “R” to “O” for Elevator

Maintenance.

Elevator Maintenance is a optional service for the SP

RFP. This has been corrected and a revised

Attachment J.10. and will be posted with the amendment.

Attachment

J.10

Relevant

Project

Experience

Template 2

Attachment J.10 states: “The offeror can submit projects covering multiple service offerings but must identify the services covered under the project submitted. Each service offering (required and optional) must have three

(3) projects total.”

There are 16 different service offerings. If our Team has experience in all service offerings and each offering must have 3 projects total, that would amount to 48 project worksheets. Please confirm whether the Offeror is required to provide three projects for each service offering or whether the Offeror should provide three projects for each Service Group (O&M and FSS).

The offeror must provide 3 relevant project experiences per service offering. Please remember if applicable projects can cover multiple services. The

General Instructions can be deleted from the template prior to printing or savings to submit.

3 Attachment

J.10

Relevant

Project

Template

Relevant

Project

Experience

Project

General

Information

One of the questions asks if the project involves subcontracting or teaming with at least 2 separate entities that are certified small business. This implies that there is a Subcontracting Plan for Small Business Utilization requirement in this contract. Since this is the BMO, for

SMALL BUSINESS, is that question pertinent?

This does not apply to a subcontracting plan. There is no requirement to provide a subcontract plan or goals.

This requirement only pertains to receiving additional credit if a SB has subcontracted with or teamed with other small businesses.

1 Attachment

J.10

Relevant

Project

Template

General

Instructions

#5

This item refers to “requested information shall be highlighted in yellow within scanned documents.” What requested information? I do not see anything specific requested other than completing the template.

This instruction has been removed from Attachment

J.10 and will be posted with the amendment.

1 Attachment

J.10 and

Attachment

J.11

Relevant

Project

Experience

Template and

Project Zone

Coverage

Template

General

Instructions

Should the General Instructions be deleted from the templates before printing, once the Offeror has completed them?

The General Instructions can be deleted from the template prior to printing or savings to submit.

1 Attachment

J.11

Project Zone

Coverage

Template

Bullet 6 This bullet states “All file attachments shale [sic] be included in Offeror’s proposal checklist submission in accordance with the Proposal Format in Section LXXXX.”

Please clarify the reference to LXXXX.

The correct reference is Section L.10.5. This correction has been made to attachment J.11 and will be posted with the amendment.

1 Attachment

J.11

Project Zone

Coverage, General

Instructions

Bullet 4 This requirement states that “documentation associated with this template shall be scanned documents in PDF format.” Given that Word documents can be saved as

PDFs without having to be scanned, must the document be scanned?

Or may it be saved as a PDF directly from the Word format?

Please clarify.

This document does not have to be scanned it can be saved as a PDF file.

10 B.1 Background N/a

How many small business awards does GSA anticipate under the restricted track?

The BMO Team anticipates 40 Small Business awards will be made for Zone 1. Please refer to FAR

Provisions 52.216-1, Types of Contracts and Clause

52.216-27, Single or Multiple Awards in section L of the solicitation.

11 B.1.4 Contract

Type

N/a How many Contractors are expected to be awarded under the BMO SB?

The BMO Team anticipates 40 Small Business awards will be made for Zone 1. Please refer to FAR

Provisions 52.216-1, Types of Contracts and Clause

52.216-27, Single or Multiple Awards in section L of the solicitation.

11 B.1.5

Minimum

Guarantee and

Maximum

Ceiling 3

States the ceiling on task orders is $15B. Is that restriction only on individual task orders and there is no ceiling on the overall contract?

The ceiling amount is for total contract value, therefore an individual task order may not exceed

$15B.

11 B.1.5 Minimum

Guarantee

Ceiling

3 The RFP states, “The maximum dollar ceiling for each individual task order placed under BMO SB is $15B.” Is that correct? The maximum dollar amount is 15 billion dollars for a single task order?

The ceiling amount is for total contract value, therefore an individual task order may not exceed

$15B.

11 B.1.5

Services, Ordering, and

Prices

Please confirm the maximum dollar ceiling is $15B for each task order and not the IDIQ contract.

The ceiling amount is for total contract value, therefore an individual task order may not exceed

$15B.

13 B.2.2

Fixed Price

Task Orders 2

Reference the sentence from line two (2) through line six

(6).

This paragraph defines the breakdown of proposed rates but makes specific reference "for the Washington, D.C.

area", is this correct? Or does this statement apply to all geographic regions?

This is correct, for the purposes of this solicitation, the proposed pricing will be based on the Washington, DC metro area. Awarded task order pricing will change based on locality. Please refer to section M.6 and Template J.9 for more information regarding pricing.

13 B.2.2

Fixed Price

Task Orders 2

Reference the sentence from line ten (10) through line thirteen (13).

If a contractor is performing work under this contract vehicle from different divisions, where the contractor has different burden rates; based on the geographic location of the task, this statement does not permit the contractor to offer favorable economic adjustments in price because the rates are fixed as bid for all task orders.

The fixed rates are the overhead, G&A and profit which are the ceiling rates that will not change based on location of task order. The variable rates will be direct labor and health and welfare rates which can change based on prevailing wage rates to ensure the contractor is offering favorable economic price adjustments for all task orders. Please refer to section M.6 and Template J.9 for more information regarding pricing.

13 B.2.2

Fixed Price

Task Orders 2

Reference the sentence from line ten (10) through line thirteen (13).

If a prime contractor proposed to use the services of a subcontractor, in this scenario please explain how the prime will propose the services of a subcontractor where the subcontractor has already fully burdened their prices?

The prime contractor is responsible for ensuring their subcontractor pricing incorporates the BMO pricing.

Please refer to section M.6 and Template J.9 for more information regarding pricing.

13 B.2.4

T&M and L-H

Task Orders 2

The Contractor may provide separate and/or blended loaded hourly labor rates for prime Contractor labor, each

Subcontractor, and/or each Division, Subsidiary, or

Affiliate in accordance with the provisions set forth in FAR

52.216-29, FAR 52.216-30, or FAR 52.216-31.Is the

Contractor allowed to provide separate and/or blended loaded hourly rates in the basic proposal?

This section will only apply to task order pricing. The contract cannot provided blended rates at the parent contract level.

14 B.3.1

Labor Subject to the Service

Contract

Labor

Standards

(formerly known as

SCA) 1

The Government provided the SCA WD for DC, MD, VA;

however, does the Government intend to issue the SCA

WDs for the other Zone 1 areas?

Service Contract Labor Standards (SCLS) will vary based on the task order location. For the purposes of parent contract the SCLS the BMO team is using the

Washington, DC SCLS to determine fair and reasonable pricing at the parent contract level.

Please refer to section M.6 and Template J.9 for more information regarding pricing.

16 C.2 PBSOW

PWS C.2 states ‘Period of Performance is for base period of five (5) years, with one option period of five (5) years, for a total contract period of twelve (10) years and six (6) months (option to extend services).’ F.3 states this will be a 10 year contract. Please confirm the period of performance including base and option periods.

The correct period of performance is for a total of ten

(10) years. This section has been corrected and will be posted with the amendment.

16 C.2

Performance

Period

Period of Performance is for base period of five (5) years, with one option period of five (5) years, for a total contract period of twelve (10) years and six (6) months (option to extend services).

The correct period of performance is for a total of ten

(10) years. This section has been corrected and will be posted with the amendment.

16 C.2 Period of

Performance

1 This section states there is a base period of five years and one option period of five years, which equals a “total contract period of twelve (10) years.” Five plus five equals ten; please clarify the reference to twelve.

The correct period of performance is for a total of ten

(10) years. This section has been corrected and will be posted with the amendment.

16 C.2

Period of

Performance 1

It states in the RFP: Period of Performance is for base period of five (5) years, with one option period of five (5) years, for a total contract period of twelve (10) years and six (6) months (option to extend services) Can you please clarify; is the contract for 10 years or 12 years?

The correct period of performance is for a total of ten

(10) years. This section has been corrected and will be posted with the amendment.

16 C.2

Period of

Performance 1

States a base period of five (5) years, with one option period of five (years) for a total contract period of twelve

(10) years and six (6) months. What is the correct term for the contract?

The correct period of performance is for a total of ten

(10) years. This section has been corrected and will be posted with the amendment.

16 C.2 Period of

Performance

1 There is a conflict in total contract period: “twelve (10) years.” Please clarify if the total contract period is 12 years or 10 years.

The correct period of performance is for a total of ten

(10) years. This section has been corrected and will be posted with the amendment.

16 C.4 Performance

Objectives

1 As long as GSA is going to list optional services and award extra credit for performance, included among the minimal BMO O&M Services should be the following:

Grease Trap Cleaning

Kitchen Range Hood and Duct Cleaning

Generator Maintenance and Testing

Non-water Based Fire Suppression System Test and

Maintenance (computer room and kitchen range hood suppression systems)

Eddy Current Testing

Boiler and UPV Inspection/Certification

Fuel Tank Cleaning

These optional functions are procured much more frequently as BMO O&M Services than Elevator

Maintenance, Independent Elevator Inspection, Building

Commissioning, and Facility Support Services. Thank you for your comment. The BMO team has reviewed the request and will consider it in future strategies.

16 C.4

Performance

Objectives 1

Ifa bidder were looking to submit one proposal for both

Service Groups per the solicitation, would they be required to submit three (3) Past Performance examples for EACH service group?

No, only three (3) past performance surveys total are required.

16 C.4 Performance

Objectives

1 Does the term “Service Group” mean the same thing as

“service offering” as later mentioned in Section M.4.3.2?

No, a "Service Group" refers to the group of services

(Operations and Maintenance and Facility Support

Services). a "service offering" refers to a individual service (e.g. HVAC, Janitorial, etc.)

17 C.4 Performance

Objectives

BMO

Scope of

Service

Categories

(Figure)

Under Operations & Maintenance (O&M), Facility Support

Services are listed under the “Optional” heading, yet the description states that “Required Facility Support Services

(Janitorial and Landscaping) are mandatory…” Are

Janitorial and Landscaping Services optional or mandatory for O&M Services? Please clarify.

Under O&M Facility Support services are optional services, however to have facility support services under O&M all required Facility Support Services should be offered. Therefore under O&M all required services (Janitorial and Landscaping) are required under O&M.

17 C.4

Performance

Objectives 1

According to the chart on page 17, the Facility Support

Services service offering can be procured under both

Service Group 1 and 2?

Yes this is correct. Facility Support services can be proposed as a individual service group or as a optional service under O&M.

17 C.4

Performance

Objectives 2

Reference the sentences from lines four (4) through line nine (9).

Please confirm that the small business contractor will be responsible for all repair of equipment and systems including all labor, repair parts, tools and equipment -implying complete system replacement should that system be unrepairable. Is this correct?

This is correct, unless informed differently at the task order level.

17 C.4 Performance

Objectives

Chart Why is Facility Support Services included under O&M in the left column?

Facility Support Services is included under O&M as a optional service to provide companies who provide both sets of services the opportunity to offer a total solution.

17 & 2 C.4 &

Attachment

J.10

Performance

Objectives &

Relevant

Project

Experience

Template

First column of figure &

Operations and

Maintenanc e List of

Services

In C.4, elevator maintenance is identified as a optional service. However, in Attachment J.10, it is identified as a required service. Please confirm that elevator maintenance is a optional service for BMO SB.

Elevator Maintenance is a optional service. This has been corrected in Attachment J.10 and will be posted with the amendment.

17 C.5.1.1

HVAC

Maintenance

(Required

Services) 1

As a small business procurement, the requirement that the contractor provide all materials, repair parts,and equipment/supplies; represents a very significant financial burden for a small business. For example, a chiller system failure where that system must be replaced or require a major repair, and the repair of all ancillary damage may cost hundreds of thousands of dollars, depending on the size of the chiller. Likewise with any other critical major system. Will the GSA provide some consideration to support the financial obligation in such a catastrophic circumstance?

The requirement is to provide materials and parts to

"maintain and repair". A major system replacement would not be considered routine maintenance and repair, it would be considered Other Direct Cost which will be negotiated at the task order level.

19 C.5.1.10 Building

Commissioni ng (Optional

Service)

1 While one can see why GSA might want to offer this function as a potential BMO service, giving extra credit for performing it is unjustified. GSA normally procures this service directly from specialty companies as required. The number of BMO SB Contractors who have actually acquired this service for GSA, much less self-performed, is extremely limited. By providing extra credit for performance of this function, GSA is preselecting a very limited number of BMO Contractors for award.

Recommend this function be treated under C.5.2.7, Other

Facilities Management-Related Services. Thank you for your suggestion. The BMO team will take this into consideration.

20 C.5.1.11 Elevator

Inspection

Services

(Optional

Service)

1 Elevator Inspection Service has historically been a government function in several GSA regions, making this a very serendipitous optional function. Recommend GSA consider deleting this as optional function. It could be included as a Other Facility Management Related Service. Thank you for your suggestion. The BMO team will take this into consideration.

26 C.8.33 Federal

Holidays

1 This paragraph states “…Thanksgiving is always the 3rd

Thursday of November.” Isn't Thanksgiving in the U.S. on the 4th Thursday of November? Please clarify.

Thanksgiving is on the 4th Thursday of November.

This has been corrected and will be posted with the amendment.

2 and and11

Contents and Section

B

Contents and

Services, Ordering and

Prices

B.1.3 There is no B.1.3. Please clarify.

The section number was incorrect, this has been corrected and will be posted with the amendment.

36 F.3

Period of

Performance 1

The Period of Performance includes a 5-year base period with 1 five-year option and potential for six-month extension for a cumulative duration of 10 years and 6 months. This cumulative duration is also reflected in FAR

52.217-9 on pg 87. However, Section G.5 on pg 49 reflects a 5-year base, 5-year Option I, and 2-year Option

II for a cumulative duration of 12 years. Will the

Government clarify the contract period of performance?

The correct period of performance is for a total of ten

(10) years. This section has been corrected and will be posted with the amendment.

36 F.3 Period of

Performance

5 If there is the potential for a two-year Option 2 as described at G.5 (page 49, 2nd paragraph), then would the cumulative term of all task orders placed under the

BMO SB span up to 17 years? Please clarify.

The correct period of performance is for a total of ten

(10) years, with a cumulative term for all task orders for up to 15 years. This section has been corrected and will be posted with the amendment.

36 & 49 F.3 & G.5 Period of

Performance

& Option

Determinatio n

1 (F.3) & 2

(G.5)

F.3 states, “The period of performance of BMO SB is from the date of the Notice-To-Proceed through five (5) years thereafter, with 1 five (5) year option . . .” but G.5 states, “the Government will consider exercising a Contractor’s

Option 1 for a additional 5 year term and Option 2 for a additional 2 year term.” What is the maximum number of options periods and duration of the contract?

The correct period of performance is for a total of ten

(10) years, with a cumulative term for all task orders for up to 15 years. This section has been corrected and will be posted with the amendment.

38 F.4.2 Compliance G.3.3.6 Because BMO SB is a small-business set-aside, is

Subcontracting Goals and Reporting actually required?

No, subcontracting goals and reporting are not required. This section has been corrected a will be posted with the amendment.

38 F.4.2

Deliveries or

Performance

Please define BMO SB SB. Is the title of the unrestricted solicitation BMO SB Unrestricted?

BMO SB SB is a grammatical error. The title of the unrestricted vehicle is BMO Unrestricted and the title of small business vehicle is BMO SB. This error has been corrected and will be posted with the amendment.

39 & 72 F.4.2 &

H.33

Compliance

& Minimum

Task Order

Awards or

Estimated

Value

H.33 In F.4.2 Compliance, H.33 states, “the Contractor shall obtain a minimum of 5 task order awards or a total task order estimated value of $100M (total estimated value of all task orders inclusive of all options) prior to the exercise of Option I under BMO SB.” However in H.33 Minimum

Task Order Awards or Estimated Value states, “the

Contractor shall obtain a minimum of 3 task order awards or a total task order estimated value of

$325M (total estimated value of all task orders inclusive of all options) prior to the exercise of Option I under BMO SB.” Which is correct?

The correct value is minimum of 3 task order awards or a total task order estimated value of $325M (total estimated value of all task orders inclusive of all options). This correction has been made to the section and will be posted with the amendment

41 G.2.4

Ordering

Contracting

Officer 1

States that OCOs must have received a Delegation of

Procurement Authority (DPA) from the BMO SB CO or

BMS SB representative. So does every Contracting Officer in every agency have to get a DPA and is that a one-time delegation or for each individual task order?

Every Ordering Contracting Officer (OCO) must obtain a Delegation of Procurement Authority (DPA) from the

BMO SB CO.

42 G.2.4 Ordering

Contracting

Officer

(OCO)

2 and 4 Item 2 under OCO duties refers to H.3 as Terms and

Conditions of the BMO and Item 4 refers to H.4 as the

NAICS codes. However, H.3 refers to Normal Working

Hours and H.4 is Emergency Services. Please clarify.

The section number was incorrect, this has been corrected and will be posted with the amendment. The correct section number is H.5 and H.6.

44 G.3.1

Contract

Access Fee

(CAF) 3

Billing is based on whether the Ordering Agency has a

CAF MOU in place with BMO SB Program Office. What is the relation of the CAF MOU with a DPA, and when would a Ordering Agency not have a CAF MOU?

The CAF is a 2% fee unless a customer has a CAF

MOU in place. There is no relationship between the

CAF MOU and the DPA. DPA's are for Ordering

Contracting Officers only. a CAF MOU is not a mandatory requirement in order for customers to use the vehicle and will vary based on agency commitments.

49 G.5

Contract

Administratio n

Period of performance listed is one 5 year base, one 5 year option, and one 2 year option. Please confirm the period of performance is 12 years as PWS C.2, F.3, and

Clause 52.217-9 state different information.

The correct period of performance is one 5 year base, and one 5 year option for a total of 10 years. This section has been corrected and will be posted with the amendment.

49 G.5

Option

Determinatio n 2

Reference our question regarding C.2 above. Please clarify the actual terms of the base and option periods.

The correct period of performance is one 5 year base, and one 5 year option for a total of 10 years. This section has been corrected and will be posted with the amendment.

49 G.5 Period of

Performance, Option

Determinatio n

2 G.5 refers to the possibility of a Option 2. However, C.2

(page 11) and F.3 (page 36, paragraph 1) only reference the base period and Option 1. Are there one or two potential option periods? Please clarify.

The correct period of performance is one 5 year base, and one 5 year option for a total of 10 years. This section has been corrected and will be posted with the amendment.

H.8

252.204-7012

SAFEGUAR

DING OF

UNCLASSIFI

ED

CONTROLLE

D

TECHNICAL

INFORMATI

ON (NOV

2013)

Systems, Certifications, and

Clearances

(d)

“Contract clearance level”

Question: Will GSA sponsor facilities clearances?

Acceptable Accounting Systems are mandatory for all

Contractors on BMO SB. All Systems, Certifications, and

Clearances must be maintained at the Contractors current level at time of award or higher throughout the period of performance of BMO SB.

Failure to meet the following deliverables, reports, or compliance standards may result in activation of Dormant

Status and/or result in a Contractor being Off-Ramped

(See Sections H.36.5-Dormant Status and H.36.6 Off

Ramped).

Question:

Same as above

The government will not sponsor contractor level clearances, the contractor is responsible for obtaining and maintaining all required clearances.

The government will not sponsor acceptable accounting systems, the contractor is responsible for obtaining and maintaining all required acceptable accounting systems.

64 H.19 Uniforms -

(O&M/Facility

Support

Services)

1 How does the Government want the contractor to price uniforms? Uniforms should be included as part of the G&a costs.

The Ordering Contracting Officer may request general specifics at the task order level, and should this occur it should be negotiated at the task order level.

67 H.22.2 Communicati on – (Facility

Support

Services)

1 How does the Government want the contractor to price portable electronics?

Portable electronics should be included as part of the

G&a costs. The Ordering Contracting Officer may request general specifics at the task order level, and should this occur it should be negotiated at the task order level.

72 H.33

Minimum

Task Order

Awards or

Estimated

Value 1

Contractor shall obtain a minimum of 3 task order awards or a total task order estimated value of $325M prior to exercise of Option I. However, per Section F.4.2 (pg 39), the limits are 5 task orders or estimated value of $100M.

Will the Government clarify the requirement?

The correct value is minimum of 3 task order awards or a total task order estimated value of $325M (total estimated value of all task orders inclusive of all options). This correction has been made to the section and will be posted with the amendment

72 H.33 Minimum

Task Order

Awards or

Estimated

Value

1 Will the Government clarify that 325M is the amount the

Contractor shall obtain prior to the exercise of Option 1 if the Contractor does not obtain a minimum of 3 task order awards?

The correct value is minimum of 3 task order awards or a total task order estimated value of $325M (total estimated value of all task orders inclusive of all options). This correction has been made to the section and will be posted with the amendment

72 H.33

Special

Contract

Requirement s

PWS H.33 states the contractor shall obtain a minimum of

3 task order awards or a total task order estimated value of $325M prior to the exercise of option 1. Please confirm the value of $325M is correct for this Small Business solicitation.

The correct value is minimum of 3 task order awards or a total task order estimated value of $325K (total estimated value of all task orders inclusive of all options). This correction has been made to the section and will be posted with the amendment

H.36.1

H.36.2

On Ramping

Vertical

Contract On-

Ramping

All

Paragraphs

Reference is made to “BMO SB” and “BMO SB SB.” Will the Government explain the meaning or context between the two? The correct term is "BMO SB". The correction has been made and will be posted with the amendment.

75 H.36.2

Vertical

Contract On-

Ramping 2

Paragraph discusses BMO SB SB Contractors who no longer certify as a small business. Is the redetermination of size standards only reviewed for the Option Period renewal or is that at the individual task order level?

A redetermination of size standards will only be reviewed at option renewal for the parent contract.

However the Ordering Contracting Officer (OCO) has the authority to to chose the predominate NAICS code at the task order level.

76 H.36.2

Vertical

Contract On-

Ramping 3/5/2015

Following on, the firm obtaining the Vertical Contract

Ramp, is that only at the time of Option renewal or is that to be completed at the time where the firm certifies they have outgrown their small business size standard?

The redetermination of size standard will only be reviewed at option renewal time for the parent contract.

76 H.36.3

Special

Contract

Requirement s

Will BMO-contract holders have the opportunity to add optional services to their MA-IDIQ contract during Open

Season On-Ramping or any time after the initial award?

BMO contract holder will have an opportunity any time after award to modify their current contract to add optional services as long as they qualify per the modification standards that will be provided to all awarded contract holders.

H.6.2

If company is a small business under the overall NAICS code of 561210 (limit $38.5 M) and a task order comes out under a NAICS code having a lower maximum revenue limitation (e.g., HVAC code 238220 w/limit $15

M), and this limit is less than the company’s last 3 years’ revenue, will the company be precluded from bidding on this task order? If the answer is in the affirmative, what is the reason a small business with average three year revenue between $20.5 M and 38.5 M would bid on this contract, since all but two of the individual NAICS code have limitations well below the $38.5 ? The two individual

NAICS listed with $38.5 M limitations are ones where very few small businesses can qualify.

The OCO may use the 561210 NAICS at the task order level or select a more specific NAICS depending on the requirement. The OCO can use the size determination made at the IDIQ level or make their own size standard determination based on a specific

NAICS used for the task order. If OCO chooses

NAICS code with lower size standard and contractor is other than small for that NAICS, the contractor would be precluded from submitting an offer if the

OCO stated the order was a small business set-aside.

For requirements using more than one service offering, an OCO would use the NAICS and corresponding size standard which accounts for the anticipated greatest percentage of task order price.

53 H.9 Acceptable

Accounting

System

2 Acceptable Accounting Systems are mandatory for all

Contractors on BMO SB. All Systems, Certifications, and

Clearances must be maintained at the Contractors current level at time of award or higher throughout the period of performance of BMO SB.

Failure to meet the following deliverables, reports, or compliance standards may result in activation of Dormant

Status and/or result in a Contractor being Off-Ramped

(See Sections H.36.5-Dormant Status and H.36.6 Off

Ramped).

Question: Is a DCAA approved accounting system acceptable? Yes a DCAA is a approved accounting system.

80 I.1 Task Order

Clauses

52.204.4 Does the FAR 52.204.4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper apply to proposal?

Should the paper copies of the proposal be printed double-sided?

Proposals can be printed on either single or double-sided at the offeror's discretion.

J.10

Relevant

Project

Experience

Template 1

The Government states that a single project may be used for multiple service offerings. However, this form has

Project 1, Project 2 and Project 3 at the top. Projects used may only have certain service offerings so that a project may be Project 1 for HVAC and Project 2 for Electrical.

The next project used may be Project 2 for HVAC and

Project 1 for Plumbing. For projects covering multiple service offerings, how does the Government wish the contractor to number projects?

A total of 3 projects per service offering must be presented. The offeror can submit as many Relevant

Project Experience Templates necessary to meet the requirement. Instructions in J.10 have been updated to provide more details and will be posted with the amendment.

J.10

Relevant

Project

Experience

Template 2

As BMO SB asks for three projects per service offering, theoretically a firm would submit up to 54 individual project references if they were to submit 3 unique projects for each service offering. Please confirm if this understanding is correct. This understanding is correct.

J.10

Relevant

Project

Experience

Template 3

The Relevant Project Experience Template identifies a

Optional Service Offering for Facility Support Services under Operations and Maintenance. Can the same project used for the Optional Service Offering under O&M be used for the Mandatory projects under Facility Support

Services, and will the offeror receive the scoring credits under the O&M rating on the J.4 Self Scoring Table?

Yes the same projects for Optional Services for

Facility Support Services under Operations and

Maintenance (O&M) can be used for Required

Services projects for O&M. The offeror will receive additional evaluation credit for any optional service they proposal.

J.2

Proposal

Checklist

Items M.4.10 and M.4.10.1 reference a Subcontracting

Plan (Attachment J.13). Section M does not include this requirement and Attachment J.13 is not included with this solicitation. We believe this may be left over from the unrestricted RFP. Please clarify.

A Subcontracting Plan is not required for the SB RFP.

This has been corrected and will be posted with the amendment.

J.3

Self Scoring

Table

Line 34 of the Self Scoring Table lists "Other Facilities

Management Related Services". There is no description of this Service Offering in the SOW. Please clarify what would be defined as "Other Facilities Management

Related Services." Please see Section C.2.5.7 of the RFP.

100 L.1

FAR and

GSAR

Provisions

Incorporated by Reference 1

Per 52.252-1, the offer is cautioned that listed provisions may include blocks that must be completed by the Offeror and submitted with its offer. There are clauses/provisions outside Section K that require fill-in by the Offeror such as

52.223-3 (Section I, pg 83), 52.209-5 (Section L.2, pg

101), and 52.209-7 (Section L.2, pg 102). Will the

Government clarify:

a. The information for 52.209-7 is available in a Offeror’s

SAM registration in the Entity Record under Core Data

(Proceedings Questions). If this information has been completed electronically in a Offeror’s SAM registration and is current, complete, and accurate, is a Offeror exempt from filling this in and submitting it with the offer?

b. Are all other clauses/provisions outside Section K requiring fill-in to be completed and submitted with the proposal?

c. If Yes to “b,” may offeror's exclude those clauses/provisions that are current, accurate, and complete in the Reps and Certs section of the Entity

Record in their SAM registration?

d. If Yes to “b,” where in the proposal should such fill-ins be placed since it is not addressed in Sections L.10.1 through L.10.5?

FAR Clause 52.223-3 has been inserted as a full text.

a.If the information in Clause 52.209-7 is available in

SAM and the offeror wants to use this information from their SAM record the offeror…