AMD002 _RFP_GS05P15SCD0013 _Exhibit_16.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 22

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE NO. 5. PROJECT NO. (If applicable)

002 04/24/2015

6. ISSUED 7. ADMINISTERED BY (If other than Item 6)

General Services Administration PBS, Acquisition Management Division 100 E. 5 th Street, Room 208

Cincinnati, OH 45202

General Services Administration PBS, Acquisition Management Division 100 E. 5 th Street, Room 208

Cincinnati, OH 45202

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) () 9A. AMENDMENT OF SOLICITATION NO.

RFP GS05P15SCD0013

xx 9B. DATED (SEE ITEM II)

03/24/2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINSTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

RFP GS05P15SCD0013, Operations and Maintenance Services at the Minton-Capehart Federal Building, 575 N. Pennsylvania

Street, Indianapolis, IN 46204

Except as provided herein, all terms and conditions of the document reference in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Jonathan A. Rubin

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY ________________________________________________________

(Signature of Contracting Officer)

5PMC COMPUTER GENERATED FORM (03-99) STANDARD FORM 30 (10-83)

This Amendment 002 hereby alters RFP GS05P15SCD0013 as follows:

The Exhibit 16 “J.16 Equipment Inventory” list is hereby amended and replaced entirely by the attached Equipment Inventory list incorporated under Amendment 002.

FAR 52.219-18, which is incorporated by reference under Section I, is hereby removed from the RFP.

FAR 52.216-21 Requirements clause under Section I, is hereby removed from the RFP.

FAR 52.216-22 Indefinite Quantity OCT 1995 is hereby added to the RFP. This RFP is amended to include relevant IDIQ

IDV clauses and provisions. The guaranteed minimum quantity of work the Government agrees to order for the base performance period and all option periods is equal to the price of the first month of the base performance period (monthly price). This minimum guarantee requirement will be fulfilled by the obligation of the base services.

18.9 FAR 52.216-22 INDEFINITE QUANTITY OCT 1995

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the

Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The

Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after 7/31/2020, or through

1/31/2016 if a six month option to extend the contract term is needed.

Parking Availability is described as follows: Parking onsite for the contractor is not provided by GSA under this contract and shall not impact the contractor's ability to meet the performance outlined in the RFP. If parking becomes available onsite GSA may provide parking to the onsite supervisor at GSA’s discretion. No parking is guaranteed to be provided and can be revoked at any time.

C.1.1 Scope of Work for item K is amended as follows: Storm drainage systems – reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment. This will include the need to minimize blockages that occur around drains to prevent runoff on an as needed basis. The preventative maintenance guide should be referenced for scheduled maintenance.

C.8.4 Service Request and Administrative Support is hereby removed from Section C the RFP and marked as Reserved.

C.8.5.1.1 N-CMMS Start-Up/Contractor Owned CMMS to N-CMMS Transition, is hereby amended as follows:

Contractor shall complete Government provided N-CMMS training. Contractor shall be responsible for facilitating/conducting and documenting new employee N-CMMS training, refresher, and remedial training as necessary ensuring all personnel tasked with inputting data into N-CMMS have been trained. Contractor shall initiate N-CMMS Initial Start-Up upon notification by GSA that the N-CMMS is available for use. Contractor will have 60 days following the Government furnished training to complete the start up/transition activities listed below. Following the 60 day period the contractor will exclusively use the Government furnished N-CMMS, unless exemptions are granted by CO or Designee. Contractor shall transfer data from the Contractor owned CMMS to the Government as specified by the CO or designee. Contractor shall provide reports to the CO or their designee as requested and in a format and media as specified. Contractor will be responsible for delivering all

Contractor furnished CMMS data to GSA in an electronic format compatible with GSA's N-CMMS. Work with CO or designee to obtain access to GSA network.

N-CMMS Initial Start-Up Activities:

a. Work with COR or designee to obtain ENT credentials needed to access N-CMMS.

b. Validate equipment inventory within N-CMMS.

c. Review/update preventive maintenance schedules within N-CMMS.

d. Create new work orders, within N-CMMS.

e. Manage and track new service requests within N-CMMS.

f. Identify, control, track and schedule preventive maintenance work within N-CMMS.

g. Identify, control, and track service requests within N-CMMS.

Contractor shall complete an initial CMMS audit, which shall include verification that the N-CMMS Initial Start-Up

Activities described under C.8.5.1.1 are operational no later than 60 days after the transition period. The contractor shall correct deficiencies noted in the audit within 30 days of receiving the report. The Government may perform periodic audits on the N-CMMS and data at its discretion.

C.13 Equipment Condition Assessment, is hereby amended as follows:

During the performance of the requirements of this Contract the Contractor shall note the condition and efficiency of building equipment and systems within the N-CMMS system during preventative maintenance, when conducting unscheduled repairs, and during building tours.

Any equipment or systems that the Contractor determines are reaching the end of their life cycle shall be brought to the attention of the CO or their designee. When requested, the Contractor shall complete and submit to the CO or their designee an itemized equipment condition assessment with their recommendation for equipment or system upgrades or replacements

(that has reached end of their life cycle), including a text description of each recommended upgrade or replacement and their life cycle cost analysis that shall include estimated project cost. This request will be made no more than on a monthly basis, but may be requested less frequently at the CO or their designee’s discretion. The equipment condition assessment reports shall be produced in Word, Excel or PDF format, as directed by the CO or their designee, and submitted electronically as an email attachment delivered to the CO or their designee.

C.1.3 (h) Excluded from Scope, is hereby amended as follows:

Excluded from this scope are Maintenance, software patches and or upgrades to any GSA supplied computer equipment and software (for the building automation systems (BAS) and CMMS). GSA IT department will maintain and or replace these items and any virus software needed. GSA Networking department will maintain the building system network infrastructure and upgrade or replace routers and switches as needed.

C.23.2 Emergency Service Request, is hereby amended as follows:

Emergency service requests are service requests where the work consists of correcting failures that constitute an immediate danger to personnel or property, including but not limited to: fire protection systems, broken water pipes, electrical power outages, electrical problems that may cause fire or shock, gas or oil leaks, major air conditioning or heating problems, etc., or any work considered by the CO or their designee to be of an emergency nature. The Contractor shall respond to emergency service request immediately (within the shortest possible time consistent with the mechanic's location) during normal working hours and within fifteen (15) minutes of notice. The Contractor shall remain on the job until the emergency situation has been secured and adequate temporary repairs have been made. Any impairments that disable the fire alarm system leaving any portion of the building unprotected, requires the Contractor to post a qualified fire watch for the duration of the outage at no additional expense to the Government. The Contractor will be compensated for fire watch durations caused exclusively by construction projects outside the Contractor’s control. The Contractor will be compensated for the actual time required to be spent, at the Additional Services hourly rate specified in Section B of this contract.

C.35.6 Ongoing Commissioning / Re-Tuning, is hereby removed as a requirement of the RFP and marked as Reserved.

C.40.4 Miscellaneous Work, is hereby amended as follows:

The Contractor shall provide 40 hours per calendar month (hours are not cumulative to succeeding months) when requested by the CO or designee, to accomplish discretionary work in the buildings covered by this Contract. No labor cost shall be included. The Contractor shall furnish the labor, tools and consumable materials as necessary to perform the work in an amount up to $2000 for parts and supplies per annual contract performance period. Miscellaneous work may be required for work that makes use of any of the trades normally employed in performing operations and maintenance services under this

Contract and does not include tasks associated with the performance of services covered under the scope of this Contract. The

Contractor shall create and process CMMS work orders for all miscellaneous work, and accurately record hours of labor expended.

These jobs will include; but are not limited to: miscellaneous building work such as making door keys, hanging pictures, maps and bulletin boards, installing door identification cards, changing directory boards, operating government provided power equipment (i.e. pallet jack, fork lift, etc) to unload material from trucks, moving of materials, escorting contractors and guests. This provision shall not be construed to include the planned replacement or repair of entire systems. The Contractor will record all utility meter readings (i.e., electric, steam, water) onto Government supplied forms on a date specified by the COR. These meter readings will be accomplished on a monthly basis and given to the COR. The Contractor will furnish labor and normal tools of the trade. Special equipment and materials will be furnished by the Government. If the estimated hours are exceeded, the government should be billed using the

Additional Services hourly rate as shown in Section B.

The Contractor shall maintain in a safe and usable condition power doors such as garage and loading ramp doors, revolving doors, sliding or swinging doors, and adjustable loading ramps.

The Contractor shall be responsible for furnishing and installing office identification cards and holders and changing building directory boards. Office identification cards and holders shall be compatible with existing building signage in order to provide a uniform appearance throughout the building. Additional lettering for building directories shall be furnished by the

Contractor and shall be compatible with existing lettering.

The Contractor shall furnish locksmith services and supplies for routine installation and removal of lock-sets and tumblers, duplication of keys, repair of defective lock-sets, opening doors, cabinets, and safes in the event of lost keys and changing of combinations. If the Contractor loses any keys, the Contractor is responsible for changing or retumbling all affected locks and must provide the appropriate keys at the Contractor's expense. In the event a master key in the Contractor's possession is lost or duplicated, the entire system shall be rekeyed/replaced to preclude unauthorized use of the lost master(s) and to provide keying and keys to accommodate all levels of access and all users' requirements in effect at time of loss. Unless otherwise approved by the COR, all new/replacement key system components shall match existing keyway, functionality, and quality as the existing.

Proposals shall be submitted on the revised SF33 attached within Amendment 001. The Bid Due Date of RFP

GS05P15SCD0013 remains extended under Amendment 001 to Tuesday 5/05/2015 at 3:00 PM EST. Proposals shall be submitted in the same manner as described in the RFP. All remaining questions regarding the above RFP must be submitted within five business days of the bid due date. Additionally, Addendum No. 2 contains clarifications to the above solicitation.

EXHIBIT 16

J.16 EQUIPMENT INVENTORY