Pre-Proposal Invite.pdf

SUBJECT: Pre Proposal Conference for Request for Proposal GS-03P-11-CDD-0004

PROJECT: Facilities Engineering, Operations & Maintenance Services in Thirteen

(13) Facilities throughout West Virginia, Three (3) Facilities in Western Virginia and One

(1) Facility in Eastern Kentucky

PROSPECTIVE OFFERORS

As indicated in the Request for Proposal dated 11/19/2010 the General Services Administration invites you to attend a PRE-PROPOSAL CONFERENCE which will be held as follows:

LOCATION: Robert C. Byrd Courthouse, 300 Virginia Street East, Charleston, WV, 25301

DATE & TIME: Tuesday November 30th at 10:00 a.m.

Please plan to arrive at the building at least fifteen minutes before the conference to allow for the security process. A tour of the building will be conducted immediately following the pre proposal conference. Photo ID will be required to gain access into the building.

The purpose of the pre-proposal conferences is to provide a briefing on the contracting concept, the scope of the work and the specifications, so that offerors can ascertain the general conditions that could materially affect the bid price.

We consider attendance at these conferences vital to the preparation of a competitive and cost effective proposal and to understand the total result desired by the Government. Therefore, attendance at the pre-proposal conference is strongly recommended for all Contractors.

Contractors are requested to notify James J. Henry via email at james.henry@gsa.gov, telephone (215-446-5756),with the names of persons who will attend the conference.

Notification should be made before the scheduled meeting.

The Pre-Proposal Conference will be held at the Robert C. Byrd Courthouse, 300 Virginia Street East, Charleston, WV, 25301 on Tuesday November 30th at 10:00 a.m.

Prospective contractors should congregate in the lobby and will be escorted to the meeting room. The meeting will begin promptly at 10:00 am and is expected to continue for approximately two (2) hours. Following the conference, approximately a one (1) hour break for lunch will be provided. Following the lunch break, a tour of the facilities will be provided. We anticipate the tour to last no longer than three (3) hours.

It is highly recommended that prospective bidders attend the pre-proposal conference and associated tour.

The dates of tours and access to other building covered under the scope of this contract are as follows:

Monday December 6, Robert C. Byrd Courthouse (2nd tour)

Charleston, WV

8:00 - 10:00

Federal Building Huntington, WV

11:00 - 12:00*

Sidney L. Christie Huntington, WV

1:00 - 2:00*

Carl D. Perkins Federal Building

Ashland, KY 3:00 - 4:00

Tuesday December 7, C. Bascom Slemp Courthouse Big Stone Gap, VA

8:00 - 9:00

Federal Building Abingdon, VA 11:00 - 12:00

Richard Poff Federal Building Roanoke, VA 3:00 - 5:00

Wednesday December 8, Federal Building Bluefield, WV 8:00 - 9:00

Federal Building Beckley, WV 10:30 – 12:30

Federal Building Mount Hope, WV

1:30 - 2:30

Federal Building & Post Office

Summersville, WV

4:00 - 5:00

Thursday December 9, Jennings Randolph Federal Building

Elkins, WV 8:00 - 9:30

Forest Service Building Elkins, WV 10:00 - 11:00

Federal Building Parkersburg, WV

2:00 - 4:00

Friday December 10, Wheeling FOB, Addition, Annex

Wheeling, WV 7:00 - 9:00*

Needy Road Building Martinsburg, WV

1:00 - 3:00

Federal Building Martinsburg, WV

3:00 - 5:00

* denotes part of a complex