Pre-Proposal Agenda - North-South Lobby.doc

PRE-PROPOSAL CONFERENCE

April 13, 2010

INTERIOR RENOVATIONS – NORTH/SOUTH LOBBY

US POST OFFICE AND COURTHOUSE

PITTSBURGH, PENNSYLVANIA

RFP GS-03P-10-AZ-C-0012

I. Sign In (Attendance Sheet) II. Welcome/Introduction of GSA Personnel

III. Purpose

The purpose of this conference is to provide a clear understanding of the specs, drawings, and solicitation requirements as well as the source selection factors that will be used to determine the Best Value contractor. If you have specific questions on the requirements please address the Section and paragraph number. Questions may be submitted today. All other questions must be submitted via E-mail to Mark Talarico, mark.talarico@gsa.gov, no later than Wednesday, April 21, 2010.

An amendment will be issued, covering pertinent questions and answers addressed here today. In the event that any questions cannot be answered today they will also be covered in the amendment.

No amendments have been issued to date. All amendments must be acknowledged with your proposal. Amendments can be acknowledged in Block 19 on the Standard Form 1442 – Solicitation, Offer and Award, included in the RFP.

Word of Caution Base your proposals on the Solicitation and Amendments to the solicitation as issued. Nothing said at this conference can be interpreted as a modification to this solicitation unless it is issued as a formal amendment.

In accordance with FAR 52.215-1, Instructions to Offerors – Competitive Acquisition, the Government intends to evaluate proposals and award a contract without discussions with offerors except for clarifications. Therefore the offerors initial proposal should contain the offerors’ best terms.

The Government reserves the right to conduct discussions if necessary.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

IV. Scope of Work

The contractor shall provide all construction services necessary to complete interior renovations, north and south lobby, at the US Post Office and Courthouse in Pittsburgh, Pennsylvania.

V. Additional Information

· This solicitation was issued as full and open competition.

· The contract will be a firm fixed price contract.

· The NAICS for this procurement is 236220, Building Alterations, non-residential, commercial & institutional, general construction, and the small business size standard is $33.5 million.

· All work must be completed within 180 calendar days after receipt of Notice to Proceed.

· Davis Bacon Act:

· It is noted that Davis Bacon Act is to be adhered to on this project. Contractors are to pay the minimum wage and fringe benefits required by the wage determination in the solicitation package. General Decision Number PA100001, including Modification Numbers 0 through 1, dated 03/19/2010, applied to this project.

· In accordance with Executive Order 12989, contractors are to comply with all immigration laws. Any contractor who is suspected of hiring illegal aliens will be reported to the DHS. Determination that the contractor has violated the above referenced Executive Order may result in suspension and debarment.

· Bonding Requirements:

· A bid bond in the amount of 20% of the proposed price must be submitted along with your proposal.

· A performance bond, for 100% of the contract price, and a payment bond, for 100% of the contract price, will be required within 10 days after award.

· Insurance Requirements: After contract award, the contractor must furnish the Contracting Officer with a current Certificate of Insurance, listing the Government as co-insured party and meeting the requirements specified in the Agreement, Section III.A.12 (page 14 of 38). The contractor may not begin actual work on site until this certificate has been received and found acceptable.

· Reps and Certs: Offerors are required to complete the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at:

http://orca.bpn.gov After reviewing the ORCA database information, the offeror must verify by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months and that they are current, accurate, complete and applicable to this solicitation.

· Security Requirements: All contractor employees working on-site will undergo a background suitability check prior to the start of work. This will consist of fingerprinting and a background check. DHS will have the final decision to employee’s acceptability. Each employee will also require a badge with photo identification. See Agreement, Section III.A.14(e) – Security Clearances (page 17 of 38).

· Financial Information: GSA Form 527 is required to be completed and submitted with your price proposal.

VI. Technical Evaluation Factors The evaluation factors are detailed in Section II.C. of the Solicitation (page 7 of 22). This is what your technical proposal will be based upon so please read this information thoroughly.

The government will evaluate each offeror's technical proposal based on the technical factors listed below. The technical factors are listed in descending order of importance and when combined are more important than price. The offerors shall provide information addressing each of the factors in the same sequence as delineated below.

1. Factor #1 –Past Performance

2. Factor #2 – Overall Corporate Experience Factor #1 – Relevant Past Performance

In this factor, the Government will evaluate the offeror’s demonstrated past performance on work of a similar nature to this procurement. The offeror’s past performance on all projects, as described below, will be considered.

The evaluation of Past Performance will be a subjective assessment based on a consideration of all relevant facts and circumstances. The Government is seeking to determine whether the offeror has consistently demonstrated knowledge of, and a commitment to, customer satisfaction, with timely delivery of services at fair and reasonable prices.

Note: Offerors are advised that the Government may use past performance information not specifically provided with the proposal in its technical evaluation of that offeror.

Each Offeror shall provide a list of all projects completed within the last three years (2007 through 2009) that demonstrate the company’s performance on projects in terms of timeliness, cost control, quality of product and project management.

The offeror’s past performance will be evaluated based on the following categories:

Timeliness of Performance

Did the contractor complete the project on schedule?

To what extent did the contractor adhere to contract delivery schedules at significant milestones?

How responsive was the contractor in addressing unforeseen conditions?

Cost Control

Did the contractor submit reasonably priced change proposals?

How responsive was contractor in submitting proposals for owner initiated changes?

How reasonable were contractor initiated changes?

Quality Product

How well has the contractor complied with contract requirements?

Did they conform to standards of good workmanship?

Does the contractor have the ability to adapt to changing requirements while maintaining a desired level of quality?

Project Management

How well did the contractor work with the owner and the owner’s technical representatives?

Was the contractor cooperative, businesslike, and concerned with the interests of project related third party entities (i.e. end users )?

Did the contractor maintain a consistent on site management/project team throughout the duration of the project?

Minimum standards: The minimum standard for past performance is met when the offerors’ submission of past projects reflects overall satisfactory relevant past performance. The minimum standard will have been met if no more than one project submitted by the offeror is deemed less than satisfactory by the SSB in the above noted elements Factor #2 – Overall Corporate Experience A similar project is defined as: renovation or restoration of an occupied commercial, industrial or governmental building including one or more of the following work items: stonework, electrical work, window installation, and plaster work.

Information to be provided by Offeror:

Each Offeror is to provide a list of all projects completed within the last three (3) years of the date of this solicitation. (2007-2009) Offerors without any previous projects for similar work or that cannot be contacted will be given a neutral rating for overall corporate experience.

This is a matter of judgment and the total assessment will be used to evaluate past performance in connection with the requirement set forth in this solicitation. Relevance and quality have approximately equal importance in assessing past performance. Past performance information obtained from sources other than those identified by the Offeror may be used to determine a rating for past performance.

For each project, offerors will be required to provide a name and phone number of the owner’s representative who may be contacted by GSA for phone interview of the contractor’s past performance. Offerors are cautioned that the owner’s representative listed in the proposal to be an individual with the owner organization who has worked closest with the Offeror in completing the project. If such person is no longer available at the organization where the project was completed, provide the name and phone # of the person who has the most knowledge of the offeror’s work performance with the project.

For this solicitation, the owner organization is defined as the corporation, partnership, or government entity that has fee title to the building in which the project was performed. For this solicitation, the owner organization may also be defined as a construction management firm or project management firm under direct contract with the corporation, partnership or government entity to perform a project support role and to act as the owner representative for the project in question. The general contractor or other firms under contract with the general contractor for the project do not qualify, under this solicitation, as the owner organization.

The Government may use past performance information obtained from sources other than those identified by the Offeror and such information will be used for both the responsibility determination and best value decision.

For each project submitted for evaluation, offerors will be required to provide the following information:

Name, date, location of the project, and contract number Description of Work

Construction Value

Duration of the work

Name and Phone # of the client’s contact person, a primary contract and a secondary contact (at least one contact must be owner) Gross square feet/meters of project area

Month & year when the construction was substantially completed or estimated completion date if not completed.

Experience in the removal of Hazardous Materials.

Whether work performed was as prime or sub contractor

Actual work the firm performed under the scope of work

If the team is proposing as a joint venture, the team will be required to discuss if the Joint Venture has experience working together in the past. If the joint venture has not worked together in the past, the members of the team will be required to discuss their joint venture experience in the past, including which firm was the lead firm. Firms must also identify who will be the lead on this project. If a team is proposed as a joint venture, the team will be required to provide a copy of the joint venture agreement.

Minimum standards: The minimum standard for overall corporate experience is met when the offeror submits at least one project of similar size and scope to the current solicitation as defined in the RFP.

VII. Award A. Contract award shall be made to the offeror considered to be the best value to the Government considering price and other non-price factors. The technical evaluation factors are of equal importance, and when combined are equally important to price.

B. The Government intends to evaluate proposals and award a contract without discussions with offerors (other than exchanges conducted for the purpose of minor clarifications). However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Therefore, each initial offer should contain the offeror's best terms from a price and technical standpoint.

VIII. What To Submit With Your Proposal

The RFP Package shall consist of the following:

a. Technical Proposal

Factor #1 – Relevant Past Performance

Factor #2 – Overall Corporate Experience

b. Price Proposal:

a. Signed Standard Form 1442 and all amendments acknowledged

b. Completed Offer on SF 1442

c. Representations and Certifications (Form C221)

d. Completed Bid Bond

e. GSA Form 527, Contractor’s Qualifications and Financial Information

Submit the original and five (5) copies of the technical proposal and the original and three (3) copies of the price proposal. No electronic deliverables will be accepted.

IX. How To Submit Your Proposal Proposals are due 4:00 PM on April 26, 2010. Facsimile bids, modifications or withdrawals are not authorized for this solicitation. Proposals may be mailed or hand delivered to the following address:

GENERAL SERVICES ADMINISTRATION

ACQUISITION MANAGEMENT DIVISION, PITTSBURGH SECTION (3PQCK)

THE STRAWBRIDGE BUILDING

20 NORTH 8TH STREET, 8TH FLOOR

PHILADELPHIA, PA 19107

ATTN: MARK TALARICO

X. Debriefings

· All unsuccessful offerors are entitled to a debriefing. You must submit a written request to the Contracting Officer for the debriefing within 3 days after receipt of notification.

XI. Site Access and Contact Requirements Tom Fitzsimmons, Building Manager, may be contacted at (412) 644-6549.

XII. Scope of Work Technical Review

XIII. Questions and Answers XIV. Walk Thru

PRE-PROPOSAL CONFERENCE/SITE VISIT

ATTENDANCE SHEET

GS-03P-10-AZ-C-0012, INTERIOR RENOVATIONS – NORTH/SOUTH LOBBY

US POST OFFICE AND COURTHOUSE

PITTSBURGH, PENNSYLVANIA

April 13, 2010, 9:00 AM

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