AE_Pre-Proposal_Conference_Agenda.pdf

PRE-PROPOSAL CONFERENCE

AGENDA

Solicitation No. GS-02P-14-DT-D-0020

Project Title: Multiple Award

Indefinite Delivery Indefinite Quantity Contracts for

Supplemental Architect and Engineering Services

Location: Jacobs K. Javits Federal Building, 26 Federal Plaza Room 1630

New York, NY 10278

Teleconference: 866-717-5386

Participant Code: 4870271

DATE: Tuesday, July 22, 2014

2:30 PM EST - 4:00 PM EST

Sign-In

Individuals are requested to sign next to their name on the Conference Registration form. For those individuals who are not listed on the sheet, please provide your contact information on the additional spaces provided on the form. For those on the teleconference, we would appreciate if you would send an email to Hillary Gonzalez, noting your attendance.

Introduction

We are here today for the Pre-Proposal Conference for the Multiple Award Indefinite Delivery Indefinite

Quantity Contracts for Supplemental Architect and Engineering Services.

At this time we would like to introduce the GSA team members.

For the Acquisition team, we have the following members:

● Winnie Eng, Supervisory Contracting Officer

● Brian Burns, Branch Chief

● Hillary Gonzalez, Contracting Officer (Via Teleconference)

For the Architect/ Engineering Project Management Team, we have the following members:

● Richard Bouchard, Architect, Project Manager, COR

● Ken Chin, Supervisory Engineer

● Eric Cook, Supervisory Architect

● Clement Migliano, Supervisory Architect

● Fiona Martin, Building Manager

Project Scope Overview

This procurement involves A/E services for, various projects on an as needed basis that arise as part of the normal operating functions of GSA PBS, and will cover projects located in the geographic areas of New

York, New Jersey, Puerto Rico and the U.S. Virgin Islands.

The scope of work may include, but is not limited to, site investigations, site surveys, Feasibility Studies, Project Development Studies (PDS), Building Evaluation Reports (BER), Master Plans, concept designs, construction documents, Design-Build Bridging, Design-Build Scope Preparation, estimating services, procurement support, record drawings, constructability reviews, technical design reviews, construction administration services, shop drawing review and approval and construction site inspections, and other

A/E Services, to include incidental related work in support of Government administered construction contracts; facility investigations and research; and planning studies.

The six evaluations factors for the Request for Qualifications are as follows:

Factor No. 1: SPECIALIZED EXPERIENCE (20%)

Factor No. 2: DESIGN PHILOSOPHY (20%)

Factor No. 3: PROFESSIONAL QUALIFICATIONS (20%):

Factor No. 4: PAST PERFORMANCE (20%)

Factor No. 5: CAPACITY TO ACCOMPLISH THE WORK (15%)

Factor No. 6: GEOGRAPHIC LOCATION (5%)

* Detailed Evaluation Factors located at the end of this document.

Acquisition Overview

This procurement will be procured in accordance with the Selection of Architects and Engineers Act

(formerly known as the Brooks Act) and as implemented in FAR 36.6.

The result of this procurement will be a contract for design services issued to up to five (5) A/E firms rated as the most technically qualified. The term for each of the contracts shall be for a period of five (5) years, including a one (1) year base period plus four (4) one-year unilateral options. The aggregate

Maximum Order Limitation (“MOL”) shall not exceed $25,000,000 for the total five-year term of each awarded contract.

This is a full and open procurement, reserving one or more awards to small business concerns. The North

American Industrial Classification System (NAICS) code for this procurement is 541310. The small business size standard for this NAICS code has an average annual gross sales/receipts for the last three years of $7,000,000.

The small business subcontracting plan is not a requirement of your submission, but will be a required submittal upon contract award. You will be required to meet GSA’s small business subcontracting goals at a minimum.

The firms will be ranked with the highest rated proposals on the top of the list. After the evaluation of the submissions, GSA will hold discussions with six (6) to eight (8) of the most highly rated firms.

Rate/price proposal(s) will be requested following the selection of the most technically qualified firm(s).

Firms must be registered in the System for Award Management Website in order to be eligible to receive a contract award.

Contract Awards are anticipated for the first quarter of the 2015 calendar year.

Submission Requirements

Interested firms having the capabilities to perform this work must respond and submit a letter of interest along with an original and three (3) copies of a Standard Form 330 Architect Engineer Qualifications

Parts I and II in hard copy and in an electronic PDF format submitted on a CD-ROM. The SF 330, along with supporting data will specifically respond to the evaluation factors of this RFQ. The SF 330 shall be limited to 50 pages (8”x11” pages) for the entire A/E team proposed.

All SF 330’s must be current reflecting a date not more than one year from the date of this notice. All example projects provided in the SF 330 must be completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration. The SF 330 must clearly state the office/branch/individual team members performing the work on all projects presented.

Questions, clarification requests and concerns regarding the RFQ shall be sent, via email to Hillary

Gonzalez, no later than August 4, 2014, 4:00 PM EST. Answers/responses will be directly posted to the

FedBizOpps website.

The Interested Vendors List has been published as an amendment to the notice and will be updated periodically until the closing date of this procurement. The attendance sheet and minutes of this Pre-

Proposal Conference will also be posted on FedBizOpps website. It is the firm’s responsibility to check for these postings.

Only firms that submit Qualification packages by the deadline date of August 11, 2014, 4:00 PM EST will be considered for review of their submissions.

Closing

Information provided today at this conference will not change any of the requirements of the RFQ, only changes posted on the FedBizOpps website shall deemed an official change.

Thank you for attending this pre-proposal/ pre-submission conference.

At this point, we will open the floor to questions.

Evaluation Factors

Factor No. 1: SPECIALIZED EXPERIENCE (20%)

The A/E firm/joint venture shall complete Part 1, Section F & H of the Standard Form 330 for example projects which best illustrate the proposed team’s experience for this contract. The AE firm/joint venture shall submit three (3) projects completed not more than 6 years prior to the submission due date of the

RFQ, as described below:

a) One (1) project that is a major renovation or tenant fit-out in an existing building with a minimum construction cost of $1,000,000,

b) One (1) project that is a new building with a minimum construction cost of $10,000,000, which achieved a US Green Building Council (USGBC) Leadership Energy and Environmental Design (LEED) rating of certified or above. Projects that have a higher LEED rating (i.e. silver, gold, or platinum) shall be rated higher for this criteria.

c) One (1) Master Plan or Design/Construction Study project with a construction estimate over

$1,000,000.

*At least one project listed above must be located in Region 2’s Metropolitan NYC area.

**If more than one project submitted is located in Region 2’s Metropolitan area, it will receive a higher ranking under Factor 1.

Projects that will not be considered for this Factor include water supply-waste treatment facilities; retail stores; warehouses; residential projects; elementary, middle, and/or High School projects; and/or transportation projects.

The description for each project shall consist of a narrative describing the specific design approach for the project; and how the client’s program, function, image, mission, budget, schedule, local conditions, sustainable strategies and operations and maintenance objectives were satisfied by the overall design/planning solution (maximum of two pages per project).

Include tangible evidence such as certificates, awards, commendations, peer recognition, etc., demonstrating design excellence.

Factor No. 2: DESIGN PHILOSOPHY (20%)

This factor is intended to demonstrate the A/E firm’s understanding of GSA’s architectural Design

Excellence objectives, the Guiding Principles for Federal Architecture, and the A/E firm/joint venture’s approach to sustainable design.

In Part 1, Section ‘H’ of the Standard Form 330, submit;

A narrative describing the A/E firm/joint venture’s design philosophy and practical approach to delivering

Design Excellence to its clients in a consistent manner. Include a statement by the lead designer on his/her personal commitment to the Guiding Principles for Federal Architecture, GSA’s Design

Excellence objectives and sustainable strategies in design. Include a statement to address what design excellence means in projects for this service contract, and how the A/E firm/joint venture will strive to achieve design excellence, as well as its approach to sustainable design, (maximum of one single sided page).

FACTOR No. 3: PROFESSIONAL QUALIFICATIONS (20%):

In Part 1, Sections ‘C’, ‘E’ & ‘G’ of the Standard Form 330, submit;

A narrative (maximum of one single-sided page per each key Team Lead Member) describing the education, qualifications, professional registrations and certifications, and professional experience of the following “key” AE Firm and/or Team Lead Personnel:

Key Team Lead Personnel:

Program Executive

Lead Architectural Designer

Lead MEP Engineer

Describe and provide examples of the project experience of proposed key Team Lead Personnel in delivering A/E services comparable to the services contemplated for these contracts. Include any awards, commendations, or peer recognition for lead Architectural and/or MEP designers. A maximum of three pages and three projects per key Team Lead Personnel may be submitted.

At a minimum, the Key Team Lead Personnel will have a Bachelor’s Degree and ten (10) years of experience in each respective field, and the Lead Architectural Designer and Lead MEP Engineer shall have a U.S. State license. Advanced degrees and awards, commendations, or peer recognition for Key

Team Lead Personnel in a respective field shall be weighted more heavily for that category.

Key Team Members:

The evaluation will consider qualifications, relevant project experience and longevity with the firm of key management and technical personnel.

Technical Personnel must possess the education, qualifications and project experience that will provide the best opportunity for the successful completion of task orders under the proposed contract. The A/E firm/joint venture shall have personnel with professional qualifications in the following disciplines:

a) licensed architects;

b) licensed structural/blast engineers;

c) licensed mechanical engineers;

d) licensed electrical engineers;

e) licensed fire protection engineers;

f) licensed Civil Engineer;

g) hazardous material consultant; and

h) cost estimating consultant.

For Key Team Members (a) thru (f) above, professional qualifications shall be considered to be a

Bachelor’s Degree and ten (10) years of experience in each respective field, and have a U.S. State license.

Advanced degrees for Key Team Lead Personnel and Key Team Members in a respective field shall be weighted more heavily for that category.

Factor No. 4: PAST PERFORMANCE (20%)

Independent References: Each Offeror will be required to provide one (1) completed Past Performance questionnaire prepared by the Owner/Owner Representative for each project submitted in Factor No.1.

See appendix for the questionnaire to be prepared by the Owner/Owner Representative. The information submitted in the Standard Form 330 and the questionnaires submitted by the project Owner/Owner

Representative will be used to evaluate past performance.

*Other project references may be considered. Note that GSA will not limit its reference contacts to those provided by an offeror, instead GSA may choose to contact references independent of those provided.

GSA will use government-wide past performance evaluation systems such as PPIRS (not to exceed 6 years back), etc.

Factor No. 5: CAPACITY TO ACCOMPLISH THE WORK (15%)

The A/E Firm/joint venture shall provide an attachment, under Section ‘ D’ of the Standard Form 330, which best illustrates the Organizational Chart of the proposed Team for this contract. All roles, responsibilities and lines of communication shall be defined, clear and efficient.

Additionally, the A/E Firm/joint venture shall provide a Project Management Plan, under Section ‘H’ of the Standard Form 330, that will address the following:

1) Demonstrate how it will efficiently and effectively cover all of the anticipated work within the geography of New York, New Jersey, Puerto Rico and the U.S Virgin Islands;

2) Demonstrate how it will deal with the scheduling and staffing issues that may result from the issuance of multiple task orders, and assigning Team Leads for multiple projects.

3) Quality and cost control;

The Organizational Chart and Project Management Plan shall not exceed four (4) 8-1/2” x 11” pages

(single spaced, with a minimum 11 point Times New Roman font).

Factor No. 6: GEOGRAPHIC LOCATION (5%)

The A/E firm shall demonstrate that at a minimum 35% of contract fees for all orders placed under this contract will be performed within a seventy five (75) mile radius to GSA, Jacobs Javits K. Federal

Building, 26 Federal Plaza, New York, NY 10278, due to anticipation that a greater percentage of work will be performed within this geographical area.

The A/E Firm shall submit a narrative explaining where all proposed architectural and sub-consultant entities for this contract are located. Refer to Factor 3 for team members.

If the A/E firm cannot demonstrate a minimum of 35% of contract fees for all orders placed under this contract will be performed within the seventy five (75) mile radius, a plan must be provided as part of your submission, showing the establishment of this office within 45 days after contract award.