FINAL_SOW_GS01P17BWD0003_Maine_15_O&M!.pdf

SOLICITATION NUMBER: G S - 01- P - BW - D - 0003

SERVICE: CUSTODIAL AND BUILDING OPERATIONS & MAINTENANCE COMBINED

SERVICES

LOCATION(S): St. Pamphile LPOE (ME0012BP) Fort Kent LPOE (ME0088ZZ) St. Francis, ME Township U.S. Route 1 St. Francis, ME 04774-9998 Fort Kent, ME 04743-9998

Madawaska LPOE (ME0051BM) Escourt Station LPOE (ME4033ZZ) 63 Bridge Avenue Frontier Road Madawaska, ME 04756-1298 Escourt Station, ME 04770

Van Buren LPOE (ME0843BX, ME0844BX & ME0845BX) 173 Acadian Way Van Buren, ME 04785-1102

Fort Fairfield LPOE (ME0601BF) Limestone LPOE (ME0701BL) 1 Boundary Line Road 410 Grand Falls Road Fort Fairfield, ME 04742-3628 Limestone, ME 04750-6412

Presque Isle SSA (ME0078ZZ) Milltown LPOE (ME0091ZZ) 365 Main Street 534 North Street Presque Isle, ME 04769-2811 Calais, ME 04619-1037

Houlton LPOE (ME0661BH, ME0662BH & ME0663BH) 27 Customs Loop Houlton, ME 04730-9998

U.S.B.P. Houlton Sector HQ (ME0074HO & ME0089HO) U.S. Route 1 Hodgdon, ME 04730-9998

Orient LPOE (ME0751BT & ME0752BT) U.S. Route 1 Orient, ME 04471-9998

Vanceboro LPOE (ME0831BV & ME0832BV) 133 Water Street Vanceboro, ME 04491

Ferry Point LPOE (ME0501BC, ME0502BC, ME0503BC & ME0504BC) 3 Customs Street Calais, ME 04619-9998

Calais International Avenue LPOE (ME0851BI & ME0852BI) 180 International Avenue Calais, ME 04619-9998

PERIOD OF PERFORMANCE: November 1, 2017 through October 31, 2018 with four (4) twelve (12) month Option Periods

SOLICITATION ISSUE DATE: May 12, 2017

OFFER RECEIPT DATE AND TIME: June 8, 2017

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS 1449

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1. SCOPE OF WORK

C.1.1 GENERAL

C.1.2 THE CONTRACTOR SHALL:

C.1.3 EXCLUDED FROM THIS SCOPE ARE:

C.2. DEFINITIONS

C.2.1 GENERAL PROGRAM

C.2.2 ABOVE STANDARD SERVICES

C.2.3 ACCEPTANCE

C.2.4 ACTS OF GOD

C.2.5 ADDITIONAL SERVICES

C.2.6 ADVANCED METERS

C.2.7 ADVANCED METERING SYSTEMS

C.2.8 APPROVAL

C.2.9 ARCHITECTURAL AND STRUCTURAL

C.2.10 BASIC SERVICES

C.2.11 BUILDING

C.2.12 BUILDING AUTOMATION SYSTEM

C.2.13 GSALINK

C.2.14 BUILDING OPERATION PLAN

C.2.15 CLEANABLE SQUARE FEET

C.2.16 COMMISSIOING

C.2.17 ONGOING COMMISSIONING

C.2.18 COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (CMMS)

C.2.19 CONSUMABLE PARTS

C.2.20 CONTRACTING OFFICER (CO)

C.2.21 CONTRACTING OFFICER’S REPRESENTATIVE (COR) OR DESIGNEE

C.2.22 CONTRACTOR

C.2.23 CONTRACTORS OTHER THAN NORMAL WORKING/DUTY HOURS

C.2.24 CONTROLS AND CONTROL SYSTEM

C.2.25 CUSTODIAL

C.2.26 DEFECTIVE SERVICE

C.2.27 EMERGENCY

C.2.28 EMERGENCY CALLBACK

C.2.29 ENVIRONMENTALLY SUSTAINABLE

C.2.30 EXISTING DEFICIENCY LIST REPORT

C.2.31 EXTERIOR

C.2.32 FEDERAL HOLIDAYS

C.2.33 FEDERAL EXECUTIVE HOLIDAYS, UNANTICIPATED

C.2.34 FEDERALLY EQUIPPED FOOD SERVICE

C.2.35 FIRE PROTECTION AND LIFE SAFETY SYSTEMS

C.2.36 GUIDING PRINCIPLES FOR SUSTAINABLE EXISTING BUILDINGS

C.2.37 GSA GREEN PURCHASING PROGRAM (GPP)

C.2.38 GREEN CLEANING

C.2.39 INDEFINITE QUANTITY

C.2.40 LEED-EB

C.2.41 MAINTENANCE REPAIR

C.2.42 MISCELLANEOUS WORK

C.2.44 MODIFICATION OF CONTRACT

C.2.45 NEGLIGENCE

C.2.46 NON-REIMBURSABLE REPAIR

C.2.47 NORMAL WORKING HOURS

C.2.48 OCCUPANCY EMERGENCY PLAN (OEP)

C.2.49 OPEN SYSTEMS

C.2.50 OPERATIONS

C.2.51 ORDERING OFFICIAL

C.2.52 PERFORMANCE BASED SERVICE CONTRACTING

C.2.53 PERFORMANCE WORK STATEMENT (PWS)

C.2.54 PREDICITIVE MAINTENANCE

C.2.55 PREVENTITIVE MAINTENANCE (SCHEDULED AND UNSCHEDULED)

C.2.56 PRODUCT REFERENCE (SEE EXHIBIT 4 SUMMARY OF ENVIRONMENTALLY

SUSTAINABLE PRODUCT ATTRIBUTES)

C.2.57 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

C.2.58 QUALITY CONTROL PLAN

C.2.59 REPAIR

C.2.60 SANITIZE

C.2.61 SEQUENCE OF OPERATIONS

C.2.62 SERVICE CALLS

C.2.63 SERVICE REQUESTS

C.2.64 STANDARD SERVICES

C.2.65 STEWARDSHIP

C.2.66 SUPERVISOR, ON-SITE

C.2.67 TOUR

C.2.68 VERTICAL TRANSPORTATION SYSTEM

C.2.69 WATCH

C.2.70 ABILITYONE COMMISSION (THE COMMISSION) - FORMERLY KNOWN AS THE

COMMITTEE FOR PURCHASE FOR PEOPLE WHO ARE BLIND OR SEVERELY DISABLED

C.3. REFERENCES

C.4 GENERAL REQUIREMENTS

C.4.2 COMMUNICATION REQUIREMENTS

C4.3 COMMUNICATION PLAN

C.4.4 PROTECTION AND DAMAGE

C.5 JANITORIAL SERVICES

C.5.0 OBJECTIVES AND SCOPE

C.5.1 GREEN CLEANING

C.5.2 GREEN PURCHASING PLAN

C.5.3 STANDARD SERVICES

C.5.4 ABOVE STANDARD SERVICES

C.5.5 SERVICE CALLS

C.5.6 SOLID WASTE/TRASH/RECYCLING MANAGEMENT

C.5.7 ENVIRONMENTAL REPORTING

C.5.8 INTEGRATED PEST MANAGEMENT

C.5.9 CHILD CARE CENTERS

C.5.10 QUALITY CONTROL PLAN (QCP)

C.5.11 CLEANING SCHEDULES

C.6 BUILDING OPERATIONS AND MAINTENANCE SERVICES

C.6.0 EXISTING DEFINICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.6.1 STARTUP PHASE/TRANSITION PHASE

C.6.2 PHASE-OUT TRANSITION PERIOD

C.6.3 DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.6.4 GENERAL AND ADMINISTRATOVE REQUIREMENTS

C.6.5 BUILDING OPERATION PLAN

C.6.6 EQUIPMENT INVENTORY

C.6.7 MONTHLY PROGRESS REPORTS

C.6.8 PERFORMANCE REVIEW MEETINGS

C.6.9 EQUIPMENT CONDITION ASSESSMENT

C.6.10 OCCUPANT FEEDBACK PROGRAM

C.6.11 REFERENCE LIBRARY

C.6.12 REVIEW OF DESIGN DOCUMENTS

C.6.13 BUILDING MANAGEMENT SUPPORT SERVICES (MISCELLANEOUS AND UTILITY

ESCORT SERVICES)

C.6.14 INSPECTION ASSISTANCE FOR SPACE BUILD OUTS

C.6.15 EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.6.16 LABELING OF ELECTRICAL CIRCUITS

C.6.17 OPERATIONAL REQUIREMENTS

C.6.18 SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.6.19 SERVICE REQUESTS

C.6.20 TOURS

C.6.25 PROTECTION AND DAMAGE

C.6.32 WATER TREATMENT

C.6.33 OIL ANALYSIS AND OIL CHANGES

C.6.34 LAMPS AND BALLASTS

C.6.35 ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.6.36 REPAIRS

C.6.37 SAFETY AND ENVIRONMENTAL MANAGEMENT

C.6.38 FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.6.39 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS

C.7 QUALITY ASSURANCE

C.8 FEDERAL REQUIREMENTS

C.9 SUBMITTALS (CONTRACT DELIVERABLES)

D. PACKAGING AND MARKING

E. INSPECTION AND ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR RESPONSIBILITIES

H.1.0 SUPERVISORS

H.1.1 COMMUNICATION

H1.2 TRAINING

H.1.3 UNIFORMS

H.1.4 EXPOSURE CONTROL PROGRAM

H.1.5 KEY CONTROL

H.1.6 QUALIFICATIONS OF PERSONNEL

H.1.7 MISCELLANEOUS REQUIREMENTS

H.2. SECURITY

H.2.1 SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES

(NON-CLASSIFIED CONTRACT)

H.2.3 GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

H.2.4 SUITABILITY DETERMINATIONS

H.2.5 COMPLIANCE WITH SECURITY REQUIREMENTS

H.3. IDENTIFICATION CREDENTIAL

H.4. ESCORT REQUIREMENTS

H.5. STANDARDS OF CONDUCT

H.6. REMOVAL FROM CONTRACT WORK

H.7. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.8. RECORDING PRESENCE

H.9. GOVERNMENT FORMS

H.10. OTHER CONTRACTORS

H.11. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.12. DISCREPANCY IN THE SPECIFICATIONS

H. 13. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.13.1 STANDARDS

H.14. ASBESTOS AWARENESS TRAINING

H.15. UNIFORMS

H.16. PERSONNEL QUALIFICATIONS

H.16.1 PERSONNEL TRAINING

H.16.2 QUALIFICATIONS OF PROJECT MANAGER AND ONSITE SUPERVISORY PERSONNEL

H.16.3 QUALIFICATIONS OF TECHNICIANS

H.16.4 SUBMISSION OF RESUMES FOR NEW EMPLOYEES

H.16.5 STATE LICENSING

H.16.6 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL CODES

H.17. GOVERNMENT-FURNISHED MATERIALS

H.17.1 REQUIREMENTS FOR NETWORK CONNECTION

H.18. CONTRACTOR-FURNISHED MATERIALS

H.19. ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS

H.19.1 GENERAL

H.19.2 PRICE PROPOSAL FOR ADDITIONAL SERVICES WORK

H.19.3 PRICING

H.19.4 PARTS AND MATERIALS

H.19.5. LABOR

H.19.6 SUBCONTRACTS

H.19.7 COST DOCUMENTATION

H.19.8 COMPETITIVE BIDS

H.19.9 METHOD OF ORDERING AND INVOICING

H.20. AWARD FEE

H.21. STRIKE CONTINGENCY PLAN (SCP)

H.22. OCCUPANCY EMERGENCY PLAN (OEP)

H.23. CONTRACTOR PANDEMIC PLAN

H.24 CONSERVATION

H.25 LEED-EB

I. CONTRACT CLAUSES

52.242-15 Stop-Work Order. (AUG 1989)

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER

ATTACHMENTS)

EXHIBIT 1 SAMPLE QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

EXHIBIT 2 BUILDING INFORMATION SHEETS

EXHIBIT 3 SURVEILLANCE FORMS

EXHIBIT 4 BUILDING EXTERIOR AND HARDSCAPE PLAN

EXHIBIT 5 EROSION AND SEDIMENT CONTROL

EXHIBIT 6 GREEN PURCHASE REPORTS

EXHIBIT 7 GREEN PURCHASE REPORTS

EXHIBIT 8 RECYCLING/SOLID WASTE/TRASH REPORT

EXHIBIT 9 EXAMPLES OF ENVIRONMENTALLY SUSTAINABLE PRODUCT ATTRIBUTES AND

OFFERINGS 258

EXHIBIT 10 PBS WASTE AUDITS

EXHIBIT 11 SUMMARY OF ENVIRONMENTALLY PREFERABLE PRODUCT ATTRIBUTES

EXHIBIT 12 MONTHLY REPORT TEMPLATE

EXHIBIT 13 BUILDING OPERATING PLAN TEMPLATE

EXHIBIT 14 SMART BUILDING

EXHIBIT 15 WATER TREATMENT

EXHIBIT 16 ENERGY & WATER OPERATIONAL PERFORMANCE TARGETS

EXHIBIT 17 ENERGY & WATER EFFICIENCY USE PLAN

EXHIBIT 18 ENERGY AND WATER EFFICIENCY MONTHLY REPORT

EXHIBIT 19 ANNUAL ENERGY & WATER EFFICIENCYREPORT

EXHIBIT 20 QUALIFICATIONS OF ELECTRICAL TESTINGTECHNICIANS (ETT)

EXHIBIT 21 MISCELLANEOUS BEST PRACTICES

EXHIBIT 22 INVENTORY/CMMS

EXHIBIT 23 PREVENTIVE MAINTENANCE SCHEDULE

EXHIBIT 24 PRICING EXHIBIT SNOW SERVICES

EXHIBIT 25 INDOOR FIRING RANGE CLEANING

EXHIBIT 26 DOL WAGE DETERMINATION

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS/OFFERORS

52.209-7 Information Regarding Responsibility Matters. (JUL 2013) 52.212-3 Offeror Representations and Certifications—Commercial Items. (JAN 2017)

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

52.212-1 Instructions to Offerors—Commercial Items (JAN 2017)

M. EVALUATION FACTORS FOR AWARD

52.212-2 Evaluation—Commercial Items. (OCT 2014)

A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and for the performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings:

1. Employ Integrated Assessment, Operation and Management Principles\

a. In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the life of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

d. Use low emitting materials Volatile organic compounds (VOC) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

g. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

2. Optimize Energy Performance – GSA is in the process of optimizing energy performance through advance metering and monthly reporting. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

3. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

4. Be aware that the building(s) and management involved with this Contract may be in the process of establishing new initiatives, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/ GSA link technology, or comparable programs. The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

5. The purpose of partnering is to adopt procedures wherein the Scope of Work where the Contractor and Government can work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify common goals and objectives.

6. This is a fixed-price Contract and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

C.1. SCOPE OF WORK

C.1.1 GENERAL

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the St. Pamphile LPOE, Fort Kent LPOE, Madawaska LPOE, Escourt Station LPOE, Van Buren LPOE, Fort Fairfield LPOE, Limestone LPOE, Presque Isle SSA, Houlton LPOE, U.S.B.P. Houlton Section HQ, Orient LPOE, Vanceboro LPOE, Milltown LPOE, Ferry Point LPOE and Calais International Avenue LPOE building(s), to include the following:

1. Electrical systems and equipment.

2. Mechanical, plumbing, Building Automation System (BAS) where applicable ( where BAS/ ECMS systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment.

3. Fire protection and life safety systems and equipment.

4. All control systems that are within the scope of this Contract. All Building Automation Systems (BAS), Public Address Systems, and Computerized Lighting Systems that are within the scope of this Contract (BAS, and Computerized s Lighting Systems software maintenance is excluded).

5. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

6. Service request desk operations as identified in Section C.2.18 to include record keeping using a computerized maintenance management system (CMMS) or by other means as well as other administrative functions.

7. Maintenance of landscape irrigation systems.

8. Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment).

9. Locks, keycard systems, vehicle barrier systems and static and dynamic bollard systems.

10. Dock levelers and roll-up and sliding garage doors.

11. Elevator and vertical transportation systems, including locks and keycard systems

12. Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

13. The Contractor shall complete roofing system investigations and repairs.

14. The Contractor shall maintain and repair U.S. flag pole, lighting and pulley system.

15. The Contractor shall maintain kitchen/concessions area drains if applicable.

16. The Contractor shall maintain conveying equipment, parking control equipment, and loading dock equipment.

C.1.2 THE CONTRACTOR SHALL:

1. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

2. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

3. Implement an effective Quality Control Plan (QCP).

4. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

5. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

6. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

7. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.16. Personnel Qualifications).

8. Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

C.1.3 EXCLUDED FROM THIS SCOPE ARE:

1. Security systems (does not include mechanical components of the door ,closers, keepers, hinges, etc)

2. Telecommunication systems.

3. Equipment owned and operated by tenant agencies.

4. Furnishings (not installed as fixtures).

5. Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

6. Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope).

7. Equipment owned by servicing public utilities.

8. Upgrade of software or software licenses (to include building automation systems (BAS) and NCMMS).

9. Fitness center equipment.

10. Lawn sprinklers.

11. Additional services as needed by various agencies

C.2. DEFINITIONS

C.2.1 GENERAL PROGRAM

The work specified in this specification shall be in accordance with all Federal, State, county and city laws, codes, and ordinances and shall follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to, the Occupational Safety and Health Act (OSHA) and NIBS.

C.2.2 ABOVE STANDARD SERVICES

Above Standard Services are services not covered in the monthly price of the contract. Contractor prices include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.2.3 ACCEPTANCE

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.4 ACTS OF GOD

These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.5 ADDITIONAL SERVICES

“Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. The CO or their designee will issue a separate delivery order before work may proceed.

C.2.6 ADVANCED METERS

Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

C.2.7 ADVANCED METERING SYSTEMS

A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system is capable of providing usage information on at least a daily basis and can support desired features and functionality related to energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

C.2.8 APPROVAL

‘Approval’ means the Government has reviewed the submittals, deliverables, or administrative documents [e.g., insurance certificates, Material Safety Data Sheets (MSDS), etc.], and has determined that the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.2.9 ARCHITECTURAL AND STRUCTURAL

“Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.10 BASIC SERVICES

The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement.

Indefinite Quantity requirements (Additional Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

C.2.11 BUILDING

A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.2.12 BUILDING AUTOMATION SYSTEM

The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses.

C.2.13 GSALINK

The GSALink initiative is one of GSA’s strategic projects. The purpose of this initiative is to leverage automated building analytics technology to measure and substantially lower operational expenses in the existing owned building portfolio. GSALink is a hardware and software solution to capture real-time building systems point data, apply rules-based analytics software to the data, and spot trends and deficiencies while reporting actionable events to building operators, O&M contractors, and GSA Service Center property managers.

C.2.14 BUILDING OPERATION PLAN

The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.15 CLEANABLE SQUARE FEET

This is calculated by taking the Gross Square Feet minus walls (approx.1.5% of gross square feet) minus non-cleanable areas such as electrical closets, closets, mechanical rooms, storage rooms, raised floor computer rooms, etc.

C.2.16 COMMISSIOING

A practice used to optimize and verify performance of fundamental building systems.

C.2.17 ONGOING COMMISSIONING

The practice of optimizing system performance by continuing to fine-tune equipment so will result in actively preventing problems for the lifetime of the building. GSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. GSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/Repair and Alterations/IT/Utilities) and the use of technology (networked systems/Advanced Meters/Smart Buildings).

C.2.18 COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (CMMS)

A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements. A NCMMS is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

The National NCMMS (NCMMS) is a central repository (Database) for all maintainable GSA Assets. The NCMMS provides a mandatory, Agency-Wide means and method for processing and reporting all maintenance work done for GSA regardless of Region or Contractor.

C.2.19 CONSUMABLE PARTS

“Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding

C.2.20 CONTRACTING OFFICER (CO)

Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules.

However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.21 CONTRACTING OFFICER’S REPRESENTATIVE (COR) OR DESIGNEE

Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO.

CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.22 CONTRACTOR

“Contractor” as used in this document refers to the company or firm awarded this contract.

C.2.23 CONTRACTORS OTHER THAN NORMAL WORKING/DUTY HOURS

Hours other than those identified as Normal Working Hours.

C.2.24 CONTROLS AND CONTROL SYSTEM

A “control system” is any low-voltage control, communication and monitoring system, including but not limited to stand alone devices, field and global controllers; instrumentation; networking infrastructure;

computers and peripherals; software; programming; database files; and licenses. Examples are the BAS, Advance Metering System (AMS), and lighting control systems. Fire protection systems and security systems are excluded from this definition for purposes of this contract and are defined separately. Gateway devices and mapping software and files for data interchange between a control system and a fire protection or security system are considered part of the control system.

C.2.25 CUSTODIAL

A reference to ‘custodial’ is interchangeable with ‘janitorial’. Custodial and related services can include cleaning, window washing, trash removal, recycling, landscaping, and maintaining a building or area.

C.2.26 DEFECTIVE SERVICE

A unit of service that does not conform with specified contract requirements.

C.2.27 EMERGENCY

The term “Emergency” includes bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes. The term does not apply to civil defense matters such as potential or actual enemy attacks.

C.2.28 EMERGENCY CALLBACK

An “emergency callback” is a service request or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

C.2.29 ENVIRONMENTALLY SUSTAINABLE

Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. Attributes of environmentally sustainable products include those that are energy efficient, water-efficient, biodegradable, environmentally preferable, non-ozone depleting, contain recycle content, non or less toxic, EPA-designated and biobased.

C.2.30 EXISTING DEFICIENCY LIST REPORT

The “existing deficiency list report” or “existing deficiency list” is a list of deficiencies that may exist in the equipment and systems covered by this performance work statement, as well as the Contractor's itemized price (including, but not limited to, labor, materials, overhead, and profit) for correcting each deficiency.

C.2.31 EXTERIOR

This includes entrances; landings; steps; sidewalks; parking areas; arcades; courts; planters; lawns;

irrigation systems; fountains; security bollards; gates; fences; flagpoles; building-mounted, pole, and ground lighting; etc. located adjacent to the facility extending to the legal property line.

C.2.32 FEDERAL HOLIDAYS

“Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday.

Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of November.

C.2.33 FEDERAL EXECUTIVE HOLIDAYS, UNANTICIPATED

Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

C.2.34 FEDERALLY EQUIPPED FOOD SERVICE

This is a facility in Federal Government space where the Government procures and maintains the inventory of food service storage, preparation, cooking and hot and cold holding equipment.

C.2.35 FIRE PROTECTION AND LIFE SAFETY SYSTEMS

“Fire protection and life safety systems “ are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate or enhance emergency egress. These systems also may communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment includes emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

C.2.36 GUIDING PRINCIPLES FOR SUSTAINABLE EXISTING BUILDINGS

A practice of using processes that is environmentally responsible and resource-efficient throughout a building's life-cycle. The goal is to minimize and offset consumption of energy, water, and other resources and to eliminate all waste and pollution in building operations and activities. The result is to reduce the environmental impact of the Federal government, which will expand and complement the building design economy, utility, durability, and comfort. The common objective is to reduce the overall impact of the building environment on human health and the natural environment by:

• Improving energy efficiency and reductions in greenhouse gas emissions.

• Reducing water consumption intensity.

• Acquiring green products and services.

• Implementing pollution prevention measure, including reduction or elimination of the use of toxic and hazardous chemicals and materials.

• Implementing cost-effective waste prevention and recycling programs.

• Increasing diversion of solid waste.

C.2.37 GSA GREEN PURCHASING PROGRAM (GPP)

The GPP specifies requirements to promote the purchase of environmentally sustainable products and services.

C.2.38 GREEN CLEANING

Green Cleaning is a planned and organized approach to cleaning specifically designed to protect building occupant s’ and workers’ health, while at the same time reducing environmental impacts.

C.2.39 INDEFINITE QUANTITY

“Indefinite quantity” provisions permit the Government to order work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

C.2.40 LEED-EB

Leadership in Energy and Environmental Design for Existing Buildings (LEED) provides building owners and operators with a concise framework for identifying and implementing practical and measurable green building design, construction, operations and maintenance solutions. Once a building has achieved LEED certification all future purchases and services must be evaluated and ensure compliance with LEED to maintain the certification.

C.2.41 MAINTENANCE REPAIR

Work required preventing a breakdown of a piece of equipment or system, or put equipment or systems back in service after a breakdown or failure.

C.2.42 MISCELLANEOUS WORK

“Miscellaneous work” is additional labor that is performed at the request of the agency at no additional cost to the Government (i.e., they are part of basic services). The Contractor may also have to provide consumable materials to complete the request. Miscellaneous work is treated as a Service Call and is included in the Basic Operations and Maintenance price quoted per month on the bid sheet. During normal duty hours minor tasks related to routine, day-to-day operational requirements requested by the which will consist of, but not be limited to: making door keys; changing locks; hanging pictures, maps and bulletin boards; trimming door bases; and other similar functions as directed. Miscellaneous work shall be accomplished in the same time frame as routine service calls unless otherwise directed by the CO or designee. The Contractor will be paid at the hourly rate quoted for after normal duty hours only if authorized by the CO or their designee in advance for specific activities.

C.2.44 MODIFICATION OF CONTRACT

Modification is a bilateral or unilateral change in the terms of a contract.

C.2.45 NEGLIGENCE

“Negligence” is the failure to use due care under the circumstances. It is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

C.2.46 NON-REIMBURSABLE REPAIR

A “non-reimbursable repair” is a repair that is the Contractor’s responsibility with no additional reimbursement from the Government.

C.2.47 NORMAL WORKING HOURS

“Normal working hours” is the hours of building operations under most circumstances when all services shall be provided to all occupants.

C.2.48 OCCUPANCY EMERGENCY PLAN (OEP)

The lead agency in each building is responsible for development and enforcement of the building’s “Occupant Emergency Plan” (OEP). The OEP details what the building tenants shall do in case of an emergency. The plan identifies floor wardens, shelter in place locations etc.

C.2.49 OPEN SYSTEMS

An “open systems” solution is based on industry standard open protocols. This environment and solution is typically designed, procured, installed and maintained in a manner that provides the building owner with as many competitive configuration options as possible while maintaining the integrity of the supported manufacture system. The solution must be procured and installed so that the result delivers device level interoperability amongst different manufactures residing on a common network. In addition, the solution must be maintained with no future need for the original (installing) contractor. Additions, modifications, and retrofits can easily, without significant additional cost, be made to the system without dependence on the original installing contractor nor require substantial engineering or other technical development.

Contractors shall specify Open Systems solutions where feasible and reasonably possible.

C.2.50 OPERATIONS

“Operations” is the continual process of using building equipment systems to accomplish their function, optimize building performance, and improve energy efficiency. Operations includes analysis of requirements and systems capabilities, operating controls and control systems, responding to service requests, touring and observing equipment performance and condition, adjusting equipment, identifying needed maintenance and repairs to equipment, and maintaining lubrication and chemical treatments, etc.

C.2.51 ORDERING OFFICIAL

Ordering Officials are appointed by letter from the CO. Ordering Officials shall be the Government’s representative for the ordering of supplies and services.

C.2.52 PERFORMANCE BASED SERVICE CONTRACTING

The procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.2.53 PERFORMANCE WORK STATEMENT (PWS)

The Performance Work Statement details the work requirement and can be referred to as the specification.

C.2.54 PREDICITIVE MAINTENANCE

“Predictive maintenance” is a program of maintenance activities in which scheduling of maintenance derives from monitoring the operating condition, or changes in the operating condition, of equipment being maintained.

C.2.55 PREVENTITIVE MAINTENANCE (SCHEDULED AND UNSCHEDULED)

“Scheduled preventive maintenance” is a program of maintenance activities performed based on a fixed schedule or on equipment runtimes. “Unscheduled preventive maintenance” is all work performed including adjustments and procedures necessary to sustain the proper operation of all building equipment and systems pending a scheduled procedure.

C.2.56 PRODUCT REFERENCE (SEE EXHIBIT 4 SUMMARY OF ENVIRONMENTALLY SUSTAINABLE

PRODUCT ATTRIBUTES)

Use of “environmentally sustainable” products is mandatory for performance of this contract. As such, products identified as “environmentally sustainable” will be selected over those which do not carry such designations. The following factors should be considered when selecting products: environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

C.2.57 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The QASP is the Government’s surveillance method of monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW).

C.2.58 QUALITY CONTROL PLAN

The “quality control plan” (QCP), is the Contractor’s complete written system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Preparation of this document is the responsibility of the Contractor.

C.2.59 REPAIR

A “repair” is an act of restoring inoperable, dysfunctional or deteriorated equipment, systems, or material to a fully functional, non-deteriorated state. Repairs usually involve some combination of labor and replacement parts, components or materials.

C.2.60 SANITIZE

This is the process of removing dirt and certain bacteria so that the number of germs is reduced to a level that the spread of disease is unlikely.

C.2.61 SEQUENCE OF OPERATIONS

A “sequence of operations” is the control logic used to operate a system normally put into effect through a control program.

C.2.62 SERVICE CALLS

Service calls are considered standard service requirements, such as nonrecurring requests for rearranging of furniture in a conference room, special events support, spills, replenishing restroom supplies, etc.

C.2.63 SERVICE REQUESTS

A “service request” is a response to a GSA, tenant, or agency request or a response to an observation that some equipment, system or material covered by the contract is inoperable, dysfunctional, deteriorated, or not within normal operating parameters, or that performance standard of the contract is not being met.

Service request response involves analysis of the problem and adjustment of operating or monitoring controls or other immediate corrective action. A requirement to perform a repair may result from the analysis stage of a service request. Service requests may be generated automatically from interfaces to BAS or diagnostic software.

C.2.64 STANDARD SERVICES

Standard services are defined as all services that are included in the monthly price or as defined in the Contract document. Prices are to include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.2.65 STEWARDSHIP

The act of stewardship is to take the responsibility for managing, conducting or supervising the quality, state or condition of a commercial building. A Stewardship program in addition to caring for the building, its occupants and visitors includes among other things a sense of shared responsibility, occupant participation and communications amongst building management, O&M personnel, cleaning personnel, occupants, contractors and others who have an impact on/in the building.

C.2.66 SUPERVISOR, ON-SITE

The term “on-site supervisor” means a person designated in writing by the Contractor who has authority to act for the contract on a day-to-day basis at the work site.

C.2.67 TOUR

A “tour” is generally a scheduled walkthrough of equipment rooms and installations including computer rooms, restrooms, etc. by Contractor operating personnel for the purpose of ensuring that equipment is running properly, ensuring that equipment rooms are in good order and without safety hazards, and making any necessary adjustments to operating controls or to lubricate equipment. A tour may also involve a combination of such physical visits in addition to using automated systems for the monitoring of equipment and systems. Equipment log sheets are a part of the tour plan/program. All tours are "inspection" work orders in the NCMMS and will comply with all work order requirements.

C.2.68 VERTICAL TRANSPORTATION SYSTEM

“Vertical transportation systems” include elevators, escalators, dumbwaiters, lifts, etc.

C.2.69 WATCH

A “watch” involves performing certain tasks required for the operation of the HVAC equipment (central systems over 300 tons), boilers, compressors, and related equipment in a centralized location. Watches include, but are not limited to starting equipment, checking at designated intervals all operating equipment in the area, recording readings, shifting equipment and loads, making adjustments at the central control center, taking water samples, making tests, and adding chemicals as required.

C.2.70 ABILITYONE COMMISSION (THE COMMISSION) - FORMERLY KNOWN AS THE COMMITTEE

FOR PURCHASE FOR PEOPLE WHO ARE BLIND OR SEVERELY DISABLED.

C.2.70.1 COMMISSION FOR PURCHASE FOR PEOPLE WHO ARE BLIND OR SEVERELY DISABLED

This is the independent Government Agency responsible for the AbilityOne Commission and Program. For more information, go to website http://www.AbilityOne.gov.

C.2.70.2 COMMUNITY REHABILITATION PROGRAMS (CRP)

CRP is the local nonprofit agencies that are associated with NISH and perform the work under the AbilityOne Program by employing people with severe disabilities. The local CRP are in essence the Contractors who perform the work under the contracts.

C.2.70.3 CONTRACTING ACTIVITY (CA)

The ‘AbilityOne’ term for Federal Government agencies contracting under the AbilityOne Program.

C.2.70.4 FAIR MARKET PRICE (FMP)

The term is used for the price established by the Commission for providing a service defined by the Government's Statement of Work at a specific location. The Fair Market Price (FMP) must be established in reference to actual market prices for the same or similar services. Any new service being added to the Procurement List will have an initial FMP established.

C.2.70.5 FOLLOW-ON YEAR (FOY)

The term is used instead of contract option year. As long as the requirement exists, the Contracting Activity is required to continue purchasing the service from the Nonprofit Agency designated by the Commission, unless and until the Commission directs otherwise. The Commission may direct the transfer of the service to another Nonprofit Agency (NPA).

C.2.70.6 IMPASSE

An Impasse exists when an issue, controversy, or disagreement occurs and the Contracting Activity (CA), NISH or the Community Rehabilitation Programs (CRP) is unable to proceed with a contract action. The AbilityOne Impasse and Disputes Resolution procedures (published separately by the Commission) are generally used before the Contracts Disputes Act of 1978 to resolve disagreements (http://www.AbilityOne.gov).

C.2.70.7 NISH

This is the Central Nonprofit Agency (CNA) designated by the Commission to assist in creating employment opportunities for people with severe disabilities. NISH is not a Government Agency. For more information go to the website http://www.nish.org.

C.2.70.8 PROCUREMENT LIST (PL)

This is the list of services and products that are performed under the AbilityOne Commission as mandatory source acquisitions. Services are added to the Procurement List by the Commission and are listed by type and location.

C.2.70.9 PURCHASE EXEMPTION

If a CRP and/or workshop can no longer perform at the targeted price and/or FMP, then NISH may grant a purchase exemption to the CO to accomplish the required work commercially.

http://www.abilityone.gov/ http://www.abilityone.gov/ http://www.nish.org/

C.3. REFERENCES

The following publications are incorporated by reference as setting quality, performance, and design standards for work required in this document. Unless a specific date is provided, references are for the current edition published at the time of issue of the solicitation, to include any addenda or errata published by the issuing organization. The Contractor is responsible for obtaining access to all referenced documents at their own expense, the exception of the Public Building Service Operations and Maintenance standards 2012, the Facilities Standards for the Public Buildings Service (PBS P100), and the U.S. Courts Design Guide, which will be provided by the Government.

• Public Buildings Service Operations and Maintenance Standards 2012

•…