Pre-bid_Conference_Meeting_Minutes_GS-01P-15-BZ-C-0004_ _attendee_list_-Posted_3-17-15.pdf

Solicitation GS-01P-15-BZ-C-0004

PRE-BID CONFERENCE MEETING MINUTES

``Houlton Border Patrol Sector HQ, Renovate IFR to Training and Fitness Room, Hodgdon, Maine”

U.S. Border Patrol Sector, Headquarters, 96 Calais Road, Hodgdon, Maine 04730 March 10, 2015 9:00 AM

The number for the teleconference is 1-877-952-6689. The passcode is 9573693.

OPENING

Introduction:

The following are GSA personnel attending:

Contracting Office Representative Richard Findlen

The following are GSA personnel are attended via teleconference:

Contract Specialist Joseph Moonan (joseph.moonan@gsa.gov) Contract Officer Donna Maffeo (donna.maffeo@gsa.gov) Project Manager Kevin Morris (kevin.morris@gsa.gov) Supv. Construction Control Representative Wally Rogowicz (wally.rogowicz@gsa.gov)

The following Customs and Border Patrol Personnel attended:

CBP Facility Manager Chuck Rockwell (charles.a.rockwell@cbp.gov)

The following contractors were in attendance: See attached sign-in sheet.

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by 3:00 PM 03/23/2015 to allow a reply to reach all prospective Offerors before the submission of their bid. An amendment with the answers will be posted on at the FBO Website.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective Offeror concerning the solicitation will be furnished promptly to all Offerors as an amendment of the solicitation, if that information is necessary in submitting their proposals, or if the lack of it would be damaging to any other Offeror.

SITE VISIT:

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-Bid Conference minutes will be posted to fbo.gov in the next few days.

Specifications and drawings are uploaded on the Federal Business Opportunities (FedBizOpps) website.

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

HSPD-12 - All personnel performing work under the Contract on the Project site must obtain an Enter on Duty (EOD) determination before they will be granted access to the site.

CLAUSES/PROVISIONS-

A. Contract Clauses. Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of General Construction, the Concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.219-6, Notice of Total Small Business Set-Aside.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

Commence work under this contract within 10 calendar days after the contractor receives notice to proceed, Prosecute the work diligently, and Complete the entire work ready for use not later than 150 calendar days after the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 120 calendar days from NTP Contract Completion is within 30 calendar days of Substantial Completion.

LABOR RATES

Davis Bacon Wage Determination ME150032, ME32, dated 01/30/2015. Due to a question from one bidder, following is provided:

WAGE CONFORMANCE PROCESS

The contracting officer shall require that any class of laborers or mechanics or which is not listed herein and which is to be employed under the contract (i.e., the work to be performed is not performed by any classification listed in the wage determination), be classified by the contractor so as to provide a reasonable relationship (i.e., appropriate level of skill comparison) between such unlisted classifications and the classifications listed in the wage determination.

Such conformed classes of employees shall be paid the monetary wages and furnished the fringe benefits as are determined. Such conforming process shall be initiated by the contractor prior to the performance of contract work by such unlisted class(es) of employees. The conformed classification, wage rate, and/or fringe benefits shall be retroactive to the commencement date of the contract. {See Section 4.6 (C)(vi)} When multiple wage determinations are included in a contract, a separate SF 1444 should be prepared for each wage determination to which a class(es) is to be conformed.

The process for preparing a conformance request is as follows:

1) When preparing the bid, the contractor identifies the need for a conformed occupation (s) and computes a proposed rate(s).

2) After contract award, the contractor prepares a written report listing in order proposed classification title(s), a Federal grade equivalency (FGE) for each proposed classification(s), job description(s), and rationale for proposed wage rate(s), including information regarding the agreement or disagreement of the authorized representative of the employees involved, or where there is no authorized representative, the employees themselves. This report should be submitted to the contracting officer no later than 30 days after such unlisted class(es) of employees performs any contract work.

3) The contracting officer reviews the proposed action and promptly submits a report of the action, together with the agency's recommendations and pertinent information including the position of the contractor and the employees, to the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, for review. (See section 4.6(b)(2) of Regulations 29 CFR Part 4).

4) Within 30 days of receipt, the Wage and Hour Division approves, modifies, or disapproves the action via transmittal to the agency contracting officer, or notifies the contracting officer that additional time will be required to process the request.

5) The contracting officer transmits the Wage and Hour decision to the contractor.

6) The contractor informs the affected employees. Information required by the Regulations must be submitted on SF 1444.

Further information is available at: http://www.wdol.gov/db_confrmnce.aspx

BASIS OF AWARD

GSAM 552.236-73 Basis of Award –Construction Contract –Alternate I (Apr 85) (See Amendment 0001 issued 3/4/15)

(a) The low bidder for purposes of award is the responsible bidder offering the lowest aggregate price for the base bid plus all options designated to be evaluated. The evaluation of options will not obligate the Government to exercise the options. See Standard Form 1442, Solicitation, Offer, and Award and the provision entitled “Contract Award—Sealed Bidding.”

(b) A bid may be rejected as nonresponsive if the bid is materially unbalanced as to bid prices. A bid is unbalanced when the bid is based on prices significantly less than cost for some work and significantly overstated for other work.

SUBMISSION OF BIDS:

BID CONTENTS:

(1) SF 1442 with Amendments Acknowledged

(2) Representations and Certifications (C301)

(3) Bid Guarantee, using Standard Form 24

(4) Contractor Responsibility Questionnaire

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

BID DUE DATE AND METHOD OF SUBMISSION

Bids must be received no later than the time and date specified at the following address:

Date: March 31, 2015, 2:00 PM Address: General Services Administration

Acquisition Branch, 1PSA 10 Causeway Street, RM 1100 Boston, MA 02222-1077 ATTN: Bid Custodian

REF: GS-01P-15-BZ-C-0004

Bids sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of bids. Bids sent by United States Mail shall be deemed received as of the date and time of delivery to the office designated for receipt of bids.

NOTE: Any proposal received after the time and date specified above will be considered late and may be rejected. Please plan time for security screening of packages and/or personnel required in the federal building.

THE CONTRACT

The estimated award date is 04/25/2015 and the estimated Notice to Proceed date is 05/10/2015.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $500,000 and $1,000,000.

VOLUME II – BID SHEET – 1442 SOLICITATION OFFER & AWARD

0001 - Base Bid – IFR Renovations 0002 – Option 1 – Reroof per Option 1 of Spec Section 010350, 1.2.A.

0003 – Option 2 – Replace existing roof per Option 2 of Spec Section 010350, 1.2A.

NOTE: BIDDERS ARE TO PRICE OPTION 2 AS THE DIFFERENCE (ADD OR DEDUCT)

FROM OPTION 1.

NOTE: Provide one lump sum bid price for each line item listed. Also, DO NOT provide total price in the form or Block 17. We don’t want any potential for math errors since we must know the intended bid price at time of bid opening. The total price will be calculated at bid opening.

METHOD OF AWARD

Evaluation of Bids The Government will award a contract resulting from this Solicitation to the lowest, responsible bidder whose bid is conforming to the solicitation.

Total Evaluated Price - (See Amendment 0001 issued 3/4/15) The Government will evaluate bids for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). Total Evaluated Price shall be calculated using the prices indicated in the Price Proposal, using the following formula:

Total Evaluated Price = Base Bid plus Option 1 and Option 2.

PROJECT SUMMARY OF THE WORK

(Rick to summarize).

One of the options includes replacing the insulation and one does not. (010350- page 1). All roofing work associated with the work of renovating the training area is part of the base bid. The space to be renovated was in indoor firing range, and was cleaned / encapsulated but lead is still expected to be present. The contractor is required to protect their works and tenants per section 02900 of the specification. The Government makes no claim that the area is perfectly clean and reminds the contractor that this was used as a indoor firing range per page 020900 - 9, paragraph 3.01A. The contract requires that the door be installed first and that debris be taken out through that door to reduce the chance of dust entering the occupied space. Specification 010100 – page

8. The project includes windows, doors, walls, mechanical (AC and Hydronic heat), Electrical (LAN, telephone and power). See drawings for details

WORKING HOURS

Section 1.3 CONTRACTOR USES OF THE PREMISES

Working Hours: The normal working hours for this contract shall be from 6:30 am-6:00 pm, Monday through Friday, unless otherwise authorized by the Contracting Officer.

PARKING FACILITIES

Do not enter the building without building passes or park without parking permits.

Vehicle authorization requests shall be required for any vehicle entering the site, and shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies, and, with a permit issued by the Government, to parking in designated areas.

QUESTIONS AND ANSWERS

(1) The wages sheet included in "The Agreement" do not cover all applicable trades for this project. Please provide rates for Electricians, Telecomm Techs, Asbestos Abatement, and Masonry.

A: Please see the Wage Conformance Process, page 3 of this document.

All further questions shall be put in writing to the Contract Specialist and Contracting Officer.

We will coordinate to provide a written response via Amendment in FBO

AMENDMENTS

Amendment 0001 was posted to FBO on March 4, 2015.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Joseph Moonan via e-mail to joseph.moonan@gsa.gov and donna.maffeo@gsa.gov .

Thank you all for coming. If you have not already done so, please make sure that you sign-in.

A list of attendees will be included in the posted meeting minutes.