PreProposalConferenceMinutes.pdf

SUBJECT: MINUTES PRE-PROPOSAL CONFERENCE

PROJECTS: SOLICITATION (RFP) GS-01P-09-BZ-C-0014, MODERNIZATION, IRS

SERVICE CENTER, ANDOVER, MA

DATE: MAY 21, 2009, 10:00 a.m.

LOCATION: IRS Service Center, 310 Lowell Street, Andover, MA

Deborah Fournier, Contracting Officer went over the following requirements:

This solicitation requires the submission of both technical and price proposals. Technical and Price Proposals are due by 2:00 p.m.on June 10, 2009.

Award is anticipated by end of July 2009 with a Notice to Proceed within two weeks from award.

Any questions desiring an explanation or interpretation of the solicitation must be requested in writing, oral explanations or instructions made at this conference will not be binding. A copy of the minutes of this meeting will be issued on the FedBizzOps (www.fbo.gov) website. Please note that nothing said by any government employees is considered official or a change to the solicitation unless documented in writing and issued through the issuance of a formal amendment to the solicitation.

This Contract will be a firm fixed price. Procurement Preference is negotiated full and open. Award will be made based upon the “greatest value” concept to the firm providing the best value to the Government in terms of technical merit and price. The Evaluation Factors for Award are outlined in Section M of the solicitation.

The NAICS Code is 236220. Size standard is $33.5 Mil.

The magnitude of construction is between $75,000,000 and $100,000,000. All individuals on this project will be required to obtain security clearances.

Submission requirements: In accordance with GSAR Clause 552.219-71 “Notice to Offerors of Subcontracting Plan Requirements”, all large business’s will be required to submit Subcontracting plans at time of award which will be enforced throughout the construction project. This clause is missing and will be added by amendment 0002.

A list of today’s attendees will be provided with the minutes of this meeting which will be covered to the best of our ability. ALL questions must be submitted to GSA in writing to the Contracting Officer to receive an official reply.

Amendment 0001 issued May 20, 2009 added Alternate 1 to replace all HVAC ductwork and removed a paragraph 6 of section L.11. See amendment 0001 for all details.

The A-E firm Jonathan Levi Architects provided a brief technical overview of the project followed with a walk thru of the building.

Questions raised during the Conference

Question: How long will it take to get badging?

Answer: The process will take an estimated 3 weeks for initial clearance then up to 180 days for final. Fingerprinting is the responsibility of the contractor. The process is in the specifications.

Question: Will we be monitored by security?

Answer: No. The Government will turn over part of the building; the other part will be sealed off; the west roadway will be turned over initially to the contractor.

Question: Can you provide better budget info rather than saying project is between $75- 100 million?

Answer: No.

Question: Can you explain how the technical proposal relates to the price proposal? Is there an equation to determine the value of technical versus price?

Answer: See contract documents, Section M and L.

Question: Will there be a separate Construction Manager?

Answer: Yes.

Question: When is CM and commissioning services being announced?

Answer: We have already started contracting for these services. We are using our National IDIQ contracts for commissioning and the FSS schedule for Construction Management Services.

Question: What are the subcontractor goals?

Answer: They are listed in the contract.