REQUEST FOR QUALIFICATIONS AND FEE PROPOSAL

CONSTRUCTION MANAGEMENT SERVICES

CITY MIDDLE HIGH AUDITORIUM

BURTON AUDITORIUM

GRAND RAPIDS PUBLIC SCHOOLS

PART I – TECHNICAL QUALIFICATION

PART II – FEE PROPOSAL

Issued by:

The GRPS Ad Hoc Committee Professional Service Contractor Selection

SUBMISSION DUE DATE:

October 22, 2026 – 11:00am

Issuing Office:

Grand Rapids Public School District

Office of Facilities Management & Planning

October 2, 2026

This is a Qualification Based Selection Process. Complete submission of information requested in this document is essential to the selection process. Failure to provide any of the information may result in submission not being considered for the award of a contract.

TABLE OF CONTENTS

Facilities and Operations

900 Union Avenue NE Grand Rapids, MI 49503

616-819-3010

General Information

A. Purpose

B. Project Scope

C. Issuing Office

D. Contract Award

E. Submission Requirements

F. Selection Criteria

G. Rejection of Submission

H. Incurring Costs

I. Inquiries

J. Addenda to the Request for Qualifications

K. Pre-Submission Meeting

L. Response Date

M. Prime Professional Service Contract Responsibilities

N. Owner Responsibilities

P. Project Reimbursements

Part I - Technical Qualifications

1.1 Executive Summary

1.2 Business Organization

1.3 Statement of the Problem

1.4 Work Plan

1.5 Manpower

1.6 Diversity & Inclusion

1.7 Methods

1.8 Interface with Architect/Engineer

1.9 Additional Information and Comments

1.10 References

1.11 Forms

1.12 Contract Exceptions and Requested Modifications

Part II - Fee Proposal

2.1 Submission Requirements – Fee Proposal

2.2 Rate Schedule, Reimbursable Expenses & Trade Packages

2.3 Fee Proposal (separate envelope)

2.4 Model Contract Compliance / Exceptions

2.5 Additional Information and Comments

Appendix

A. Tentative Project Schedule

B. The Project Existing Plans

C. Insurance Requirements

D. Fair Employment Practices Agreement

E. Sample of Contract - AIA Document A133CM-1997 (by reference only)

F. GRPS Forms – Must be submitted with Part I

GENERAL INFORMATION

CITY MIDDLE HIGH AUDITORIUM, 1720 Plainfield Ave. NE, Grand Rapids BURTON AUDITORIUM, 2133 Buchannan Ave. SW, Grand Rapids

A. Purpose

The Grand Rapids Public Schools District (GRPS) seeks professional construction management expertise to execute its construction projects. The Construction Manager as Constructor (CMc) selected to manage the construction of CITY MIDDLE HIGH AUDITORIUM & BURTON AUDITORIUM (The Projects) must provide the full range of construction management capabilities for the entire scope of work. Successful design and construction of our projects may also require the use of specialists in detailed building systems condition assessment, historic building preservation and restoration, building demolition, job site safety and security and environmental remediation.

Implementing our construction projects is an important part of our work and we seek the best construction and consulting firms from our region to work collaboratively with our schools, communities and administration.

To obtain the highest quality project within the time and budget allocations, GRPS will select a CMc for The Project though this Qualification-Based Selection (QBS) process.

This selection process articulates the district goals, reflects our guiding principles and provides openness and consistency so that all qualified firms receive fair consideration.

The remainder of this Request for Qualifications (RFQ) identifies specifics regarding The

Project.

B. Project Scope

GRPS is issuing this RFQ in the process to obtain Pre-Construction and Construction

Management Services for The Project. These renovations/additions are a continuation of the 2023 Bond Program “Reimagine GRPS with Us”. The overall GRPS goals for The Project include the following:

To welcome and stimulate students, staff and visitors

To provide flexibility in adapting to current educational and future needs

To function as a 21st century School for GRPS and promote community use

To maintain and enhance the district’s presence and character of the building in the neighborhood

To balance long-term, short term and operational costs

To promote environmental stewardship

To maximize opportunities for local businesses and employment opportunities for

Grand Rapids residents

To meet specific schedule of completion and within construction budget targets

CITY MIDDLE HIGH:

City Middle High currently serves scholars in grades 7 through 12 for GRPS and is located at

1720 Plainfield Avenue NE, in Grand Rapids. Current projection count is 967 scholars, with capacity for 1,399. The building was constructed in 1923, with a major renovation in 1980 and has been renovated numerous times since and is currently 285,433sf.

The auditorium renovation and improvement program is expected to include:

• Replacement of House Lighting and Controls

• Replacement of Aisle Lighting and Controls

• Miscellaneous AV Upgrades

• Rigging System Upgrades

• Stage Floor Refinishing

• Seating Replacement

• House Carpet Replacement

• New Orchestra Pit Cover

• Miscellaneous HVAC

Renovation of City Auditorium is expected in the Summer of 2027 and be fully completed by the end of October 2027.

Successful completion of the project includes completion of Punch List items, installation of technology, and staff training as required prior to Owner acceptance.

The District’s projected total program budget for this project is approximately three million nine hundred thirty-one thousand dollars ($3,939,000). This budget is inclusive of all district costs for construction, site improvements, demolition, design and other professional fees, furniture, fixtures, and equipment, etc.

The projected construction budget for this project is approximately two million seven hundred twenty-two thousand four hundred twenty dollars ($2,722,420).

BURTON ELEMENTARY/MIDDLE:

Burton Elementary/Middle currently serves scholars in grades Pre-K through 8 for GRPS and is located at 2133 Buchanan Avenue SW, in Grand Rapids. Current projection count is 575 scholars, with capacity for 1,747. The building was constructed in 1926, with a major renovation in 2008 and has been renovated numerous times since and is currently 181,527sf.

The auditorium renovation and improvement program is expected to include:

• Stage Lighting Upgrades

• House Lighting Upgrades

• Aisle Lighting Upgrades

• Miscellaneous HVAC

Renovation of Burton Auditorium is expected in the Summer of 2028 and be fully completed for the beginning of the 2028-29 school year.

Successful completion of the project includes completion of Punch List items, installation of technology, and staff training as required prior to Owner acceptance.

The District’s projected total program budget for this project is approximately four hundred seventy-five thousand dollars ($475,000). This budget is inclusive of all district costs for construction, site improvements, demolition, design and other professional fees, furniture, fixtures, and equipment, etc.

The projected construction budget for this project is approximately three hundred twenty thousand five hundred dollars ($320,500).

ALL PROJECTS:

Your services are to include pre-construction services to assist GRPS in making necessary adjustments to the program scope of work to meet the budget. Your fee proposal is to include pre-construction services and all construction services required for the scope of work as defined herein, broken out separately.

The District has separately secure the services of Professional Services Contractor (PSC) of Diekema Hamann AE firm. The selected CMc firm will be required to work closely with the PSC retained by GRPS during the final design phases and to oversee the construction of the project and timely completion. The PSC will provide the CMc progress drawings and specifications on a regular basis for the CMc to complete and update their cost control work.

The CMc firm will be required to develop cost estimates at the 50% and 75% CD phases, which will be reconciled with the selected CMc firm to improve overall project design-to-budget success.

In addition to typical pre-construction and construction management services, the scope of work includes, but is not limited to, meeting with committees and administrators and participating in town hall meetings during the design phase, maintaining and updating public information regarding the design and construction progress for the District website, and leading construction progress and O-A-CM meetings. The CMc firm will be required to work closely with the AE to estimate and balance scope, budget, and construction phasing options.

The tentative schedule for this work is included as Appendix ‘A’. The scope of work for the CMc includes, but is not limited to, meeting with the PSC firm, committees and administration during the design phase. Close collaboration between your firm and the

PSC is expected on a weekly basis; during Preconstruction your efforts will include weekly updated opinion of cost, project development schedule, constructability advice, and forecasting any supply chain or lead time issues.

C. Issuing Office

This RFQ has been issued by the GRPS Department of Facilities Management & Planning, hereinafter referred to as the Issuing Office. The Director of this department and point of contact for this Request for Qualifications is:

Dale Cammenga

Director of Facilities Design and Construction

Grand Rapids Public Schools Service Building

900 Union Avenue NE

Grand Rapids, Michigan 49503 cammengad@grps.org

D. Contract Award

Contract award will be undertaken by GRPS with the Construction Management as Constructor (CMc) whose qualifications and proposal the issuing office determines to be in the District’s best interest. AIA Document A121 CM or B133-Modified will be the basis of this agreement. A draft version of the district’s model contract is attached as Appendix “E”. Respondents must confirm their compliance with the terms of this agreement in Section 2.2 of the Part II – Fee Proposal. Any specific exceptions and/or requested modifications will be considered part of the submission evaluation and GRPS will evaluate such modifications relative to its interest and consistency with the project goals. All exceptions and/or modifications must be submitted with Part I submission.

Performance and payment bonds for 100% of the Guaranteed Maximum Price will be required. Firms selected to interview for The Projects must review the draft version of this contract prior to interview session.

E. Submission Requirements

You are requested to submit a concise, written qualifications and submission of services in the format, sequence, and in accordance with the directions outlined in the

TECHNICAL QUALFICATIONS – Part I & FEE PROPOSAL – Part II.

The submission requirements are:

Five (5) copies of Part I – Technical Qualifications, in sealed, labeled envelope

Two (2) copies of Part II – Fee Proposal, in separate, sealed, labeled envelope

Mail or hand deliver to:

Grand Rapids Public Schools Service Building

900 Union Avenue NE

Grand Rapids, Michigan 49503

Attention: Dale Cammenga, Director of Design & Construction

Provide an electronic copy of the Part I submission to cammengad@grps.org .

Qualification submittals are due no later than noted in Appendix “A”.

Your submission should be prepared simply and economically, providing a straightforward comprehensive description of the professional’s ability to meet the requirements of the request. Submissions must be signed by an official authorized to bind the professional to its provisions. Submissions shall also include all GRPS forms (signed and notarized).

Your submission will be considered a contract document. Submissions must remain valid for a minimum of sixty [60] days.

F. Selection Criteria

GRPS will use a three-step Qualification based selection process to select a CMc for The Projects. The first step of this process will be an objective evaluation of all the Part I – Technical Qualifications submittals which meet the submittal requirements identified in Section E – Submission Requirements. An Ad Hoc selection committee comprised of GRPS facility and business administrators will evaluate the submissions. The committee’s criteria for evaluating the Qualifications submissions to include, but not limited to:

1. Clarity of project management approach and related cost / budget and schedule controls

2. Experience with similar projects, for similar clients, with similar contractual relationships

3. Qualifications and experiences of key individuals

4. Logistics plan of consultant team, including daily communications, method, proximity to site, etc.

5. Availability of resources for this project

6. Clarify Pre-Construction Services scope of work and service delivery approach.

7. Client and contractor references

8. Contract exceptions and requested changes to it

The Ad Hoc committee will develop a short-list of firms to move to the second step, the interview phase. GRPS expects no less than two and no more three firms to be recommended for this phase. Firms will be notified no less than one week prior to the start of interviews.

For the interview phase, the Ad Hoc Selection committee will expand to include representatives from District. Firms selected to interview for The Projects are expected to bring the key personnel proposed for this project. The interview format will consist of a brief and specific presentation by each firm on their approach to The Projects. The presentations will be followed by questions from the Ad Hoc committee. During the interview phase, the committee will evaluate the CMc firms on their commitment to the project goals and their communication skills. The committee will reach consensus on the rank order of firms at the conclusion of all interviews.

The third phase of the selection process is the review of Part II – Fee Proposal. Fee proposals will not be opened prior to conclusion of the interview phase. Fee proposals for interviewed firms will be evaluated and scored based on their compatibility with the goals of The Project, consistency with the project approach, and the CMc qualifications identified in Part I - Technical Qualifications. Any requested changes to the draft contract will be considered in this evaluation.

The relative weights for the items considered for selection of a CM for the projects are as follows:

Part I – Technical Qualifications 50%

Team Interview 35%

Part II – Fee Proposal 15%

At the conclusion of the third phase, the Ad Hoc committee will recommend the selection of the highest scoring firm, deemed to be the most qualified for The Project. This recommendation will be forwarded to the GRPS Administration for presentation and award by its Board of Education.

G. Rejection of Submissions

GRPS reserves the right to reject any and all submissions, in whole or in part, received as a result of this Request for Qualifications and Fee Proposal.

H. Incurring Costs

GRPS is not liable for any cost incurred by the professional prior to issuance of a contract.

I. Inquiries

Questions that arise as a result of this Request for Qualifications must be submitted in writing to the Office of Facilities Management & Planning, attention Director of Design and Construction. RFI form has been included in Appendix “F”. Refer to Appendix “A” for the last date to submit questions.

Firms must not attempt to contact members of the Ad Hoc committee, GRPS Administration or its Board of Education.

J. Addenda to the Request for Qualifications

In the event that it becomes necessary to amend any part of this Request for Qualifications, addenda will be provided via fax and/or email to all firms who receive the Request for Qualifications.

K. Pre-Submission Meeting

Voluntary Pre-Submission Meeting to be held at each of The Projects sites per Appendix “A”:

CITY MIDDLE HIGH AUDITORIUM, 1720 Plainfield Ave. NE, Grand Rapids

– 11:30am (door A)

BURTON AUDITORIUM, 2133 Buchannan Ave. SW, Grand Rapids

– 2:30pm (door A)

L. Response Date

To be considered, submissions must arrive at the Grand Rapids Public Schools Service

Building, 900 Union Avenue NE, Grand Rapids, Michigan 49503 on or before date and time noted per project schedule in Appendix “A”. Late submissions will not be reviewed.

M. Construction Manager as Constructor Service Contract Responsibilities

The CMc shall be required to assume responsibility for all services offered in the submission whether or not they possess them within their organization, and all support services necessary to provide a full and complete built project. Further, Grand Rapids

Public Schools District will consider the professional to be the sole point of contact regarding contractual matters, including payment for any and all charges resulting from the contract.

N. Owner Responsibilities

All Environmental Removal work to be contracted by Owner under separate contract.

P. Project Reimbursements

ALLOWABLE REIMBURSEMENTS

Building Permit(s) Dumpsters Temporary Toilets Temporary Power

Temporary Fencing

NON-ALLOWABLE REIMBURSEMENT (May be included in CM Base Fees)

Temporary Office (Trailer) Office Equipment Computer Equipment Project Management Software Licensing Site Network / Internet Telephones Safety Programs and Supplies Tools & Equipment and Storage Staff Vehicles Warranty Walks (post construction)

PART I TECHNICAL QUALIFICATIONS

[Submissions must be submitted in the format outlined below]

1.1 Executive Summary – One [1] page maximum

Summarize your strong points and describe how your experience will benefit the Grand Rapids Public School District’s Projects.

1.2 Business Organization - One [1] page maximum

State the full name and address of the organization and, if applicable, the branch office, consultants, or other subordinate elements that will provide or assist in providing the service.

Indicate whether you operate as an individual, partnership, or corporation; if as a corporation, include the state in which you are incorporated. State the names of the principles of your firm who are licensed to practice in the State of Michigan.

1.3 Statement of the Problem – Two [2] pages maximum

State in succinct terms your understanding of the major issues of The Projects. Briefly describe your firm’s intended process to address the main issues of The Projects. Identify specifically how your firm will meet The Projects goals and GRPS expectations.

1.4 Work Plan -Two (2) pages maximum

Include a time-related chart, show events, tasks, and decision points in your work plan.

Discuss how The Projects organization will be coordinated and how you intend to interface with the Grand Rapids Public School District.

1.5 Manpower - No page limit

The professional must be able to staff a project team with the qualifications and expertise necessary to undertake a project of this scope. Include the number of executives and professional personnel by skill and qualification that will be employed in the work.

Describe their role in the project. Identify key participants, including major consultants, with name, resumes, qualifications and relevant experience. You must indicate a percentage of time which each key participant will allocate to this project and coordinate this information with your fee proposal. Include a listing of their current project responsibilities and the dates that they will be available to begin work on this project.

Resumes of qualifications for key individuals must be provided. Include a brief description of three [3] major projects in which each individual has been instrumental.

[These may be projects completed for other firms but be certain to identify the firm].

Maximum One [1] page per individual.

1.6 Diversity and Inclusion Practice / Program – No page limit

Describe your firm’s efforts to promote participation of MBE/WBE/disadvantaged contractors as members of your project team. Share your firm’s Diversity and Inclusion plan and indicate your methods to seek disadvantaged firm’s participation in the construction of our projects. Indicate the average percentage participation of such firms in the 5 example projects presented in your proposal.

1.7 Methods – No page limit

Describe pertinent methods for project coordination, cost control, scheduling, and verification of constructability. Provide specific information on five (5) recently completed projects of at least the scale of this project including scope, schedule and key contact person from your firm and the project owner.

1.8 Interface with Design Firm – No page limit

Describe your preferred method of interface with design firms and the design process.

For the five examples provided in Section 1.7 Methods, indicate the pre-construction estimate, contractor’s initial pricing, change orders, type of owner/contractor agreement and contractor references for each project.

1.9 Additional Information and Comments – Two (2) Pages Maximum

Include any other information that is believed to be pertinent but not specifically asked for elsewhere. Responses to this RFQ must not include any reference to the CM’s costs or proposed fees for this work.

1.10 References

Provide a minimum of five (5) references in addition to those project references required above. These references may include any combination of clients, contractors, architects, engineers, suppliers, financiers, etc. Provide phone number(s) and address for each reference.

1.11 Forms

Provide the required GRPS forms signed and notarized, included in Appendix “F”.

1.12 Contract Exceptions and Requested Modifications

CMc candidate shall review the sample contract provided in Appendix “E”.

Provide the list of exceptions and/or modifications as part of the Part I submission, which will be reviewed by the selection committee.

PART II FEE PROPOSAL

[Proposals must be submitted in the format outlined below]

2.1 Submission Requirements – Fee Proposal (separate sealed envelope)

You are requested to submit a completed Staffing and Fee excel document on the format provided for the scope of work described above. Your fee proposal must reflect all expected reimbursable and General Conditions charges and the billable hourly rates for your team members assigned to our project. Be sure to include your fee percentage for Overhead & Profit on the first page where indicated. All other information will auto-populate from the following workbook tabs for staff and reimbursables. Input staff name, hourly rates, and projected hours per month where indicated on staffing tab.

Input rates and units for reimbursables on construction support tab. Be sure to include rates / costs for insurance and bonding.

Any costs you expect to invoice to GRPS beyond your Fee (staff, GCs, support expenses, etc.) must be identified in cost workbook.

See attached EXCEL Workbooks

Your services are to include pre-construction services to assist GRPS in making necessary adjustments to the program scope as needed, to meet the program budget. Your fee proposal is to include all services required for the scope of work as defined herein.

Your firm will be working closely with the PSC firm retained by GRPS. Close collaboration between your firm and the AE is expected on a weekly basis. During Preconstruction, your efforts will include weekly updated opinion of cost, project development schedule, constructability advice, and forecasting any supply chain or lead time issues.

2.2 Rate Schedule, Reimbursable Expenses & Trade Packages

List the hourly rates for each person identified in the Technical proposal and for any additional project administrative staff, both inside your firm and consultants proposed for this project.

Separately list expected allowable reimbursable pre-construction phase and construction phase general condition expenses, by type for The Projects that have been included in your reimbursable expense estimates.

Separately list and briefly define the expected trade contract bidding packages that you anticipate will be proposed for The Projects.

2.3 Fee Proposal

In the format below, identify your total staff hours and associated cost for personnel for each phase of project. Include in a separate column the cost of any consultants. Estimate hours and allowable reimbursable expenses for pre-construction services and all on-site supervisory and administrative personnel and a total for all other general conditions costs. Submit the Construction Management Fee Proposal Form along with individual workbook sheets.

2.4 Model Contract Compliance / Exceptions

Note your acceptance of the terms of the draft contract in Appendix “E” or list any specific modifications to these terms. GRPS reserves the right to refuse and may or may not consider modifying its base contract in accordance with its policies and the goals of

The Project.

2.5 Additional Information and Comments

Include any other information that is believed to be pertinent but not specifically asked for elsewhere.

CONSTRUCTION MANAGEMENT FEE PROPOSAL FORM

Firm’s Full Name:

Address:

City, State, Zip:

Telephone:

E-Mail:

OFFER

A. Having examined the place of the Work and all matters referred to in the Request for Qualifications prepared by the Owner for the Project, we, the undersigned, hereby offer to enter into a Contract to perform the Work at each project for the lump sum price of:

City Middle High Auditorium Project Pre-Construction Services Fee:

dollars ($ ), in lawful money of the United States of America.

City Middle High Auditorium Project Construction Fee:

Burton School Auditorium Project Pre-Construction Services Fee:

Burton School Auditorium Project Construction Fee:

ADDENDA

A. We acknowledge receipt of the following Addenda. These addenda have been evaluated and their effect on the cost of the Work has been incorporated into the base bid entered above.

Addendum # Dated

Addendum # Dated

ACKNOWLEDGEMENTS

The Firm acknowledges:

a. That this proposal was developed without any collusion, undertaking, or agreement, either directly or indirectly, with any other firms.

b. That this proposal shall not be withdrawn for a period of 60 calendar days after the date on which proposals were opened.

c. That all work will be complete on or before the Final Completion date(s) identified in the RFQ documents.

d. That the following documents, identified in Instructions in the RFQ, have been completed and are attached to this Proposal Form:

1. DTMB Demographics, Statistics and Certification

2. DTMB Certification of a Michigan-Based Business

3. Sworn Statement of Familial Relationship

4. Iran Business Relationship Affidavit

5. Criminal Background Affidavit

6. Non-Collusive Affidavit

7. Debarment and Suspension Certification

SIGNATURE(S)

AUTHORIZED CORPORATE OFFICER

Signature

Printed Name

Title

Date

APPENDIX “A”

Preliminary Project Schedule1

October 2, 2026 Request for Qualifications distributed

October 19, 2026 Pre-Submission Meeting – Locations as noted Gen. Info. – Line K

October 20, 2026 Last RFI’s Due

October 22, 2026 11:00am Submissions Due

October 28, 2026 Short-List Determination

November 5, 2026 Construction Management Services Interviews

November 13, 2026 Recommendation to Finance Committee

December 14, 2026 Board of Education Approval – CM Professional Services

January 8, 2027 Schematic Design COMPLETE

February 5, 2027 Design Development COMPLETE

March 1, 2027 Construction Document Approval

March 3-24, 2027 Bidding Period

April 2, 2027 Post Bid Interviews – GMP Recommendation

April 13, 2027 Recommendation to Finance Committee

May 10, 2027 Board of Education Approval - Construction

June 7, 2027 Construction Begins – City Middle High June 5, 2028 Construction Begins – Burton School

October 12, 2027 Construction Completed – City Middle High August 1, 2028 Construction Completed – Burton School

November 1, 2027 Closeout Documentation Completed – City Middle High October 1, 2028 Closeout Documentation Completed – Burton School

1 This schedule is provided as an overview of the project and is subject to change as the district’s needs change or through negotiation with the successful professional(s).

APPENDIX “B”

The Project - Existing Site and Floor Plans

� w z 0 w 0>

<( 0

0 ....J w

LL

z 0

<( 0....J a.. 0 t1']Grand Rapids Public Schools

DRAWING UPDATED: 12-06-99

ORIGINAL BUILDING: 1923

ADDITION($): 1928 1980

tf

SCALE: [iiiiiiii!i!!iiii!i!!iiii!i!!iiii!iiiiii[========::Jii!i!!iiii!i!!iiii!i!!iiii!i!!iiiiiI::========= o·

SCHOOL AODRESS:

1720 PLAINFIELD NE

GRAND RAPIDS, Ml. 49505

PH: 819.2424 FAX: 819.2427

100' 200' 300' 400'

City High Middle School

SITE SIZE

9.69 Acres

DOOR 'A'

Small Gymnasium

Auditorium

Swimming Pool

Cafeteria

Media Center Media Center Conference Room 103B

Large Gymnasium

DOOR 'A'

Small Gymnasium

Lobby

Auditorium

Media Center

Cafeteria

Art Room

Gymnasium

Media Center

Office

APPENDIX “C”

Project Insurance Requirements (VALIDATE RATES ARE CURRENT)

The Grand Rapids Public School District must be named as additional insured by endorsement to the Comprehensive General Liability Policy. Certificates of insurance evidencing that the consultant has secured all of the foregoing insurance must be provided to the Grand Rapids Public School District. A minimum of thirty [30]-day notice to the GRPS prior to the cancellation of, or change in, any such insurance shall be endorsed on each policy and noted on each certificate.

The following language shall be indicated on all certificates of insurance:

“The Grand Rapids Public School District, its elected or appointed officials, employees and volunteers are included as insured with regards to damages and defense of claims arising from:

(a) activities performed by or on behalf of the named insured. (b) products and completed operations or the named insured, or (c) premise owned, leased, or used by the named insured”.

Please review the following pages for project insurance guidelines.

Communications concerning this matter, including this email and any attachments, may have been provided for purposes of insurance/risk management consulting. Opinions and advice provided by Gallagher are not intended to be and should not be construed as legal advice.

Updated: November 2025; GRPS Risk Mgmt. Office

Guidelines for Contractors/Subcontractors GRPS Bond Projects for Direct Contracts

Projects

Under

$1M - without structural revisions

Projects $1M to $5M without significant structural revisions

Projects o v e r $5M in value

Comments

Professional Liability

Each Claim Made $1,000,000 $1,000,000 $2,000,000 Larger exposure (over

$10M) $2M/$4M

Aggregate $2,000,000 $2,000,000 $2,000,000

Contractors Pollution Liability $1,000,000 $1,000,000 $2,000,000 Exceptions to this requirement are to be requested and approved in writing to the construction manager and the owner.

Examples of Exposures

- fuel tanks on site, large fleet/equipment, HVAC work, electronical work, abatement, chemical products onsite

$2,000,000 $2,000,000 $2,000,000

Commercial General Liability

General Aggregate $2,000,000 $3,000,000 $3,000,000

Products/Completed Operations Aggregate

$2,000,000 $3,000,000 $3,000,000

Each Occurrence Limit $1,000,000 $1,000,000 $1,000,000

Personal/Advertising Injury $1,000,000 $1,000,000 $1,000,000

Automobile Liability

Bodily Injury/Property

Damage (Each Accident)

$1,000,000 $1,000,000 $1,000,000 Combined Single Limit

Communications concerning this matter, including this email and any attachments, may have been provided for purposes of insurance/risk management consulting. Opinions and advice provided by Gallagher are not intended to be and should not be construed as legal advice.

Updated: November 2025; GRPS Risk Mgmt. Office

Workers' Compensation

Coverage A (Workers’ Comp.) Statutory Statutory Statutory

Coverage B (Employers Liability)

Per Accident

Per Disease Policy Limit

Per Disease per Employee

$1,000,000

$1,000,000

Include waiver of subrogation endorsement

Umbrella Liability

Each Occurrence Limit $2,000,000 $3,000,000 $5,000,000 Limit suggestions are based on General

Aggregate applying on a per project basis

General Aggregate Limit $2,000,000 $3,000,000 $5,000,000

Products/Completed Operations Aggregate

$2,000,000 $3,000,000 $5,000,000

Additional Insurance Requirements:

(1) All insurance coverage shall be issued by an insurance company authorized to do business in the State and which maintains an A.M. Best rating of A-X or better.

(2) The Contractor shall maintain the required insurance on an occurrence-basis for at least one year following the date of Substantial Completion and/or on a claims-made basis for at least six years following the date of Substantial Completion.

(3) Auto Liability Coverage shall be for all owned, non-owned or hired motor vehicles.

(4) Workers Compensation to include waiver of subrogation - Contractor hereby agrees to waive rights of subrogation, which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss.

Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of Grand Rapids Public Schools its subsidiaries, affiliated entities, their officers, officials, employees, and volunteers for all work performed by the Contractor, its employees, agents and subcontractors.

(5) Additional Insured Provision for General Liability/Umbrella: To the extent commercially available, the additional insured coverage shall be no less than that provided by Insurance Services Office, Inc. (ISO) forms CG 20 10 07 04, CG 20 37 07 04, and, with respect to the Architect and the Architect's consultants, and the Construction Manager and the Construction Manager's consultants, CG 20 32 07 04. The Additional Insured status shall apply to the full limits of liability purchased by the Contractor, its Subcontractors and Vendors even if those limits of liability are in excess of those required by this Agreement. In respect to the Subcontractor's and Vendor's Commercial General Liability and Umbrella/Excess Liability policies

(6) For General Liability/Umbrella - General Aggregate limit must apply on a project/per location aggregate basis.

Exceptions to this requirement are to be requested and approved in writing to the construction manager and the owner.

(7) General Liability to include a minimum of $1,000,000 Abuse and Molestation coverage for all projects.

No exceptions allowed.

(8) Certificates of insurance must contain a clause stating that coverage afforded by the policies will not be canceled or materially altered without at least thirty (30) days' advanced written notice to the Owner and Architect. If requested, Contractor shall provide true and full copies of any and all required insurance policies.

(9) If there is Drone Exposure also include; Insurance for the use or operation of manned or unmanned aircraft, if the

Work requires such activities, with policy limits of not less than $1,000,000 per claim and $1,000,000 in the aggregate.

(10) If Asbestos Abatement Exposure must include requirements shown in the chart above for Contractor’s pollution liability.

APPENDIX “D”

Fair Employment Practices Agreement

Equal Opportunity [Affirmative Action Employer]

The Grand Rapids Public School District, as an Equal Opportunity/Affirmative Action Employer, complies with federal and state laws prohibiting discrimination, including Title IV and Title VII [with amendments] of the 1964 Civil Rights Act, Title IX of the Educational Amendment of 1972, Section 504 of the Rehabilitation Act of 1973, Veterans Readjustment Act of 1974 as amended 28 USSC 20-12 and the Americans With Disabilities Act of 1990. It is the policy of the School Board that no person, on the basis of race, sex, height, weight, color, religion, national origin, or ancestry, age, marital status, disability, or veteran status, shall be discriminated against in employment, educational programs and activities, or admission.

Inquiries or complaints should be addressed to GRPS Legal or HR Office, 1331 Martin Luther King Jr. St. SE, PO Box 117, Grand Rapids, Michigan 49501-0117.

APPENDIX “E”

SAMPLE CONTRACT - AIA A121 CM or B133 Modified and AIA A201

Any and all specific exceptions and/or requested modifications must be submitted with PART I submission and will be considered part of the submission evaluation and GRPS will evaluate such modifications relative to its interest and consistency with the project goals.

AIA

Document A133® – 2019 Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price

AIA Document A133 – 2019. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:52:40 ET on 07/15/2024 under Order No.3104239075 which expires on 09/17/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1465082230)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion.

The author may also have revised the text of the original AIA standard form.

An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

AIA Document A201™–2017, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

AGREEMENT made as of the « » day of « » in the year «Two Thousand Twenty Six. » (In words, indicate day, month, and year.)

BETWEEN the Owner:

(Name, legal status, address, and other information)

«Grand Rapids Public School District 1331 Martin Luther King Jr. Street SE «Grand Rapids, Michigan 49506» and the Construction Manager:

(Name, legal status, address, and other information)

To be determined for the following Project:

(Name, location, and detailed description)

« Grand Rapids Public School District - 2023 Bond Program Renovations at the following buildings:

Union High School located at 1800 Tremont Blvd NW, Grand Rapids, MI 49504;

Harrison Park Elementary located at 1440 Davis Ave NW, Grand Rapids, MI 49504; and Campus Elementary located at 710 Benjamin Ave SE, Grand Rapids, MI 49506, all in accordance with the relevant application for preliminary qualification of bonds, the relevant election ballot language, Owner-approved plans and specifications, all applicable laws, the Owner’s fixed budget, and as otherwise approved by the Owner. »

The Architect:

(Name, legal status, address, and other information)

To be determined

The Owner and Construction Manager agree as follows.

AIA Document A133 – 2019. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:52:40 ET on 07/15/2024 under Order No.3104239075 which expires on 09/17/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-

TABLE OF ARTICLES

1 INITIAL INFORMATION

2 GENERAL PROVISIONS

3 CONSTRUCTION MANAGER’S RESPONSIBILITIES

4 OWNER’S RESPONSIBILITIES

5 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES

6 COMPENSATION FOR CONSTRUCTION PHASE SERVICES

7 COST OF THE WORK FOR CONSTRUCTION PHASE

8 DISCOUNTS, REBATES, AND REFUNDS

9 SUBCONTRACTS AND OTHER AGREEMENTS

10 ACCOUNTING RECORDS

11 PAYMENTS FOR CONSTRUCTION PHASE SERVICES

12 DISPUTE RESOLUTION

13 TERMINATION OR SUSPENSION

14 MISCELLANEOUS PROVISIONS

15 SCOPE OF THE AGREEMENT

EXHIBIT A GUARANTEED MAXIMUM PRICE AMENDMENT

ARTICLE 1 INITIAL INFORMATION

§ 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1.

(For each item in this section, insert the information or a statement such as "not applicable" or "unknown at time of execution.")

§ 1.1.1 The Owner’s program for the Project, as described in Section 4.1.1:

(Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.)

«To be determined by the Owner after advice and recommendations from the Architect and any other consultant, individual or entity deemed appropriate by the Owner, in accordance with the applicable ballot language and the Owner’s RFP. »

§ 1.1.2 The Project’s physical characteristics:

(Identify or describe pertinent information about the Project’s physical characteristics, such as size; location;

dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.)

«To be determined by the Owner after advice and recommendations from the Architect and any other consultant, individual or entity deemed appropriate by the Owner, in accordance with the applicable ballot language and the Owner’s RFP. »

§ 1.1.3 The Owner’s budget for the Guaranteed Maximum Price, as defined in Article 6:

(Provide total and, if known, a line item breakdown.)

«The Owner’s fixed budget for all aspects of the Projects ("fixed Project budget") is as follows:

AIA Document A133 – 2019. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:52:40 ET on 07/15/2024 under Order No.3104239075 which expires on 09/17/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-

Union High School Renovations – Harrison Park Elementary Renovations – Campus Elementary Renovations –

§ 1.1.4 The Owner’s anticipated design and construction milestone dates:

.1 Design phase milestone dates, if any:

« To be determined, but in accordance with the RFP »

.2 Construction commencement date:

.3 Substantial Completion date or dates, if not established in this Agreement under Section 3.3.1.3:

« To be determined, but in accordance with the RFP »

.4 Other milestone dates:

§ 1.1.5 The Owner’s requirements for accelerated or fast-track scheduling, or phased construction, are set forth below:

(Identify any requirements for fast-track scheduling or phased construction.)

«Not applicable. »

§ 1.1.6 The Owner’s anticipated Sustainable Objective for the Project:

(Identify and describe the Owner’s Sustainable Objective for the Project, if any.)

«Not applicable. »

§ 1.1.6.1 NOT USED

§ 1.1.7 Other Project information:

(Identify special characteristics or needs of the Project not provided elsewhere.)

«To be determined by the Owner after advice and recommendations from the Architect and any other consultant, individual or entity deemed appropriate by the Owner, in accordance with applicable ballot language and the Owner’s the RFP. »

§ 1.1.8 The Owner identifies the following representative in accordance with Section 4.2:

(List name, address, and other contact information.)

«Mr. Alex Smart, Executive Director of Facilities and Operations» «Grand Rapids Public School District 1331 Martin Luther King Jr. Street SE «Grand Rapids, MI 49506» «The Owner may change the representative and the representative’s authority in its sole discretion. The Owner will notify the Construction Manager of any such changes. »

§ 1.1.8.1 Owner’s Representative Consultant The Owner has engaged Plante Moran Realpoint, LLC ("PMR") as an independent Owner’s Representative Consultant ("Owner’s Representative Consultant"). PMR shall have not authority, express or implied, to enter into agreements on behalf of the Owner, to modify or amend this Agreement, or to otherwise bind the Owner. The Construction Manager shall work cooperatively with PMR and shall keep PMR informed of matters concerning the Project. The following individual shall be the primary contact for the Owner’s Representative Consultant, subject to change in the Owner’s discretion:

Jenae Kuipers Plante Moran Realpoint, LLC 634 Front Avenue NW Suite 300 Grand Rapids MI 49504 jenae.kuipers@plantemoran.com; (616) 643-4251

AIA Document A133 – 2019. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:52:40 ET on 07/15/2024 under Order No.3104239075 which expires on 09/17/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-

The Owner, Architect, and PMR acknowledge and agree that the Owner’s representative identified in Section 1.1.8 and the Owner’s Representative Consultant identified in Section 1.1.8.1 are separate and distinct individuals with separate and distinct rights and responsibilities.

§ 1.1.9 The persons or entities, in addition to the Owner’s representative, who are required to review the Construction Manager’s submittals to the Owner are as follows:

(List name, address and other contact information.)

« State of Michigan, any others deemed advisable by the Owner’s board of education, and any others required by law. »

§ 1.1.10 The Owner shall retain the following consultants and contractors:

(List name, legal status, address, and other contact information.)

.1 Geotechnical Engineer:

« To be determined, if any »« »

.2 Land Surveyor:

« To be determined, if any »« »

.3 Other, if any:

(List any other consultants retained by the Owner, such as a Project or Program Manager.)

« To be determined if any »

§ 1.1.11 The Architect’s representative:

(List name, address, and other contact information.)

« To be determined »

§ 1.1.12 The Construction Manager identifies the following representative in accordance with Article 3:

(List name, address, and other contact information.)

« To be determined »

§ 1.1.13 The Owner’s requirements for the Construction Manager’s staffing plan for Preconstruction Services, as required under Section 3.1.9:

(List any Owner-specific requirements to be included in the staffing plan.)

« To be determined »

§ 1.1.14 The Owner’s requirements for subcontractor procurement for the performance of the Work:

(List any Owner-specific requirements for subcontractor procurement.)

«N/A »

§ 1.1.15 Other Initial Information on which this Agreement is based:

AIA Document A133 – 2019. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:52:40 ET on 07/15/2024 under Order No.3104239075 which expires on 09/17/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-

§ 1.2 The Owner and Construction Manager may rely on the Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Construction Manager may mutually agree in writing to adjust the Project schedule, the Construction Manager’s services, and the Construction Manager’s compensation, as applicable.

§ 1.3 Except as set forth in Section 1.1.8, neither the Owner’s nor the Construction Manager’s representative shall be changed without ten days’ prior notice to the other party.

ARTICLE 2 GENERAL PROVISIONS

§ 2.1 The Contract Documents The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, bid requirements, accepted portions of bid responses, other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all of which form the Contract and are as fully a part of the Contract as if attached to this Agreement or repeated herein. Upon the Owner’s acceptance of the Construction Manager’s Guaranteed Maximum Price proposal, the Contract Documents will also include the documents described in Section 3.2.3 and identified in the Guaranteed Maximum Price Amendment and revisions prepared by the Architect and furnished by the Owner as described in Section 3.2.8. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. If anything in the other Contract Documents, other than a Modification, is inconsistent with this Agreement, this Agreement shall govern. An enumeration of the Contract Documents, other than a Modification, appears in Article 15.

§ 2.2 Relationship of the Parties The Construction Manager accepts the relationship of trust and confidence established by this Agreement and covenants with the Owner to cooperate with the Architect and exercise the Construction Manager’s skill and judgment in furthering the interests of the Owner to furnish efficient construction administration, management services, and supervision; to furnish at all times an adequate supply of workers and materials; and to perform the Work in an expeditious and economical manner consistent with, and for the benefit of, the Owner’s interests. Using reasonable efforts, the Owner agrees to furnish or approve, in a timely manner, information required by the Construction Manager and to make payments to the Construction Manager in accordance with the requirements of the Contract Documents.

§ 2.3 General Conditions § 2.3.1 For the…