GROUNDS MAINTENANCE PWS -Final 1.Aug.2023 (2).pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

1 August 2023

Langley AFB, VA Fort Eustis, VA

Prepared by

Joint Base Langley-Eustis

TABLE OF CONTENTS

1.0 DESCRIPTION OF SERVICES

2.0 SERVICE SUMMARY

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.0 GENERAL INFORMATION

5.0 APPENDICES:

APPENDIX A – AREA MAPS OR SITE PLANS

APPENDIX B – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX C – APPLICABLE PUBLICATIONS AND FORMS

APPENDIX D – DEFINITIONS

1. DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Joint Base Langley-Eustis in a manner that will ensure habitat management IAW the JBLE BASH plan, promote the growth of healthy grass, trees, shrubs, and plants, and present a clean, neat, and professional appearance.

Grounds Maintenance contract is a performance-based contract performed on Langley AFB (LAFB) and Ft Eustis (FE) are geographical separated by 17 miles. Base maps of areas maintained are provided in Appendix A, Area Maps and Site Plans. JBLE-Eustis consists of approximately 570 acres of improved grounds, 268 acres of semi-improved grounds, and 106 acres of airfield grounds, 550,100 linear feet of edging and other various areas that require service. JBLE-Langley consists of approximately 392 acres of improved grounds, 90 acres of semi-improved grounds, 764 acres of airfield grounds, 614,450 linear feet of edging and other various areas that require service.

Description of required services are found in the PWS. The specific ground area measurements are established in Appendix B, Ground Maintenance Estimated Quantities. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR) and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) rather than method of performance. Evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Results of the evaluations will be the determining factor for the contract success. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at JBLE is considered to be March through October and the non-growing season is November through February. All damage caused by the contractor, their employees or subcontractors to government property and personal property including facilities, fences, equipment, trees and shrubs, etc., shall be repaired or replaced by the contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to the contractor’s operations, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification.

1.1. MAINTAIN IMPROVED GROUNDS-JBLE

Improved Grounds are identified in Appendix A - Maps, subsection A.1. and A.4.

If there is ambiguity between the performance work statement (PWS), technical exhibits, maps or between sections of the PWS, the more stringent of the requirements will be applicable and take precedent.

1.1.1. Mow

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance. The contractor shall maintain grass height between 2 and 4 inches.

Improved grounds are defined as grassy/vegetative matter areas that shall not exceed 4 inches in height. Grass and vegetation include but is not limited to seed heads, flowers, (i.e., buttercups, onion weeds, dandelions, clover, etc.) and other types of grass and weeds. These areas are open areas interspersed with but not limited to buildings, roads, parking lots, trees, fences, cracked grass and other obstacles, etc. The contractor shall not spray selective herbicides on parking lot islands killing the vegetation as a means of height control. Maintain grass and vegetative matter uniform in appearance, free of skips, gaps, rutting, or scalping.

The contractor shall pick up/remove, and dispose of debris, natural and manmade, prior to mowing any area. Debris consists of but is not limited to tree limbs, pinecones, magnolia cones, litter, etc. The mower and trimmer operators shall police an area prior to mowing operations.

Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

Designated disposal containers/areas will be identified by the Contracting Officer’s Representative (COR).

The contractor shall remove or mulch grass clippings when visible after mowing and before leaving work area. Work shall be re- accomplished in areas where excessive amounts of grass clippings are visible. Trimming shall be done concurrently with mowing and before an area is considered complete.

The use of approved “Growth Regulators” to help maintain grass and vegetation matter height is authorized. Use of growth regulators are the contractor’s choice and shall be included in the contractor’s pricing. The use of growth regulators does not relieve the contractor of the requirement to maintain the grass at the contract height.

1.1.2. Edge

The contractor shall edge concrete sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs, and other hard surfaces. Grass, vegetation, and weeds shall be cut back no more than ½-inch from the edged surface, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. Paved surfaces shall be free of grass, vegetation and dirt created by edging operations. Debris shall not be swept/blown into the newly cut edge.

1.1.3. Trim

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrently with mowing. The contractor shall remove or mulch grass clippings when visible after trimming and before leaving work area. All clippings and dirt from mow, edge and trim operations shall be cleared from roads, driveways, gutters, and sidewalks prior to the contractor leaving the area and at the end of the day/shift. The contractor shall remove unwanted growth, i.e., vines, trees, weeds, etc. from shrubs, beds, fences, mechanical/electrical enclosure fences/walls, dumpster corral walls and building walls. Selective herbicides shall not be used to assist trimming without expressed written consent of the COR.

Requests shall be submitted in writing with explicit locations of proposed herbicide applications.

NOTE: The interior of mechanical/electrical enclosures and dumpster corrals is not the responsibility of the ground’s maintenance contractor.

*Fort Eustis*: The contractor shall trim up to the edge of the ballast of the railroads to match the surrounding area. The contractor shall trim grass and weeds in the railroad ballast to reduce the height of the grass but not to the height of the ballast. Volunteer trees and/or shrubs growing in railroad ballast are not the grounds contractor’s responsibility. The contractor shall maintain the area between two or more adjacent tracks below the height of the rails.

1.1.4. Control Vegetation in Sidewalks and Parking Areas

Parking lots, sidewalks and right of ways within the improved grounds areas in accordance with Appendix A.1, A.4. and B shall be maintained vegetation free using mechanical, chemical, or physical methods that do not degrade the quality of these surfaces. Adjuvants and dyes may also be used to enhance and track chemical applications. Application of herbicides shall comply with all federal, state and local laws and regulations. Applicators shall possess a category 6 certification for right of way spraying, category 3A for ornamental/pest control spraying and 3B, turf pest control. Vegetation that exceeds 2” in diameter, length or height shall be mechanically removed. All airfield pavements to include aprons, aircraft parking areas, taxiways, and runways are excluded from this requirement. Application of non-selective herbicides to control grass, weeds and vegetation shall comply with all provisions in paragraph 1.1.4., 4.3.4. and 4.4.4.

1.1.5. Remove Debris/Police Grounds

The Contractor shall perform general litter patrol in areas of improved grounds, semi-improved and Bethel ditch line identified in Appendix A.1, A.4, and B. The Contractor shall police areas to maintain a neat and professional appearance and the contractor shall remove and dispose of the liter, natural debris (for example: to include but not limited to tree limbs, dry brush, pinecones, magnolia cones, etc. natural debris may be the result of high winds, storms, or other natural acts of God), man-made trash and debris in designated containers. Designated disposal containers/areas will be identified by the Contracting Officer’s Representative (COR). In the event the contractor encounters large (greater than 4 inches in diameter or greater than 6ft in length) tree limbs, large, deceased animals or multiple animals/birds the COR shall make a determination on the course of action.

1.1.6. Leaf Removals IAW Appendix A.2, A.5. and B

The contractor shall remove leaves in areas of improved grounds to include but not limited to lawns, bus shelters, equipment areas and pads, etc. to maintain a neat and professional appearance. Small amounts of leaves may be mulched in place if the residual mulch does not excessively cover turf. Mulching leaves over large areas is not a substitute for and is not an acceptable method of leaf removal. The contractor shall remove leaves from storm drains that abut areas of operations. The contractor shall not blow, rake, or place leaves on or in storm drains. Storm drains shall be unobstructed after leaf removal operations. Leaves must be disposed in accordance with the base solid waste management plan. Designated disposal containers/areas will be identified by the COR.

1.1.7. Prune Shrub, Hedges and other Plants I.A.W. Appendix A and B The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics, existing shape, and height to enhance the beauty and health of the plant. Hedges shall be maintained to their existing height and shape. Shrubs, plants, and hedges shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. Shrubs/hedges shall be maintained below the height of windows. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris.

1.1.8. Storm Water Retention Ponds. The contractor is not responsible for vegetation maintenance with-in the slope around or in ponds or inside fenced in storm water retention pond areas.

1.1.9. Training and Doctrine Command (TRADOC), Fort Eustis The contractor shall develop a lawn maintenance program for TRADOC- upon request for service. The program shall consist of fertilization and weed control based on soil testing. Maintain soil pH between 6.5 and

7. Soil testing shall be done annually. The first annual soil test shall be conducted within 30 days of base year award, and within 30 days of the exercised option years. The application of slow-release granular fertilizer shall be adjusted to maintain soil pH. Maintain grass height 2-4” year-round, collect and remove clippings, edge every other week per para 1.1.2. Perform plug aeration and over seeding in the fall. The contractor shall maintain mulch and rock beds weed free, add fresh mulch to maintain a 2-inch depth as needed, turn mulch to maintain a fresh appearance.

Leaf removal shall be done as required per para 1.1.6. from October to February. Prune shrubs to maintain the health and appearance of the plants. The contractor shall provide this plan within 15 days of the contract award. The facilities to be maintained under this program are B950, 210, 601, 661 and Magnolia Park.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS-JBLE

Semi-improved grounds are identified in Appendix A – Maps, subsection A.1, A.4. and Appendix B.

1.2.1. Mow

The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas. Semi-improved areas are defined as open areas where the grass / vegetative matter height does not exceed 10 inches per designated areas. Grass and vegetation include but is not limited to seed heads, flowers, i.e., buttercups, dandelions, clover, etc. and other types of weeds.

These open areas are interspersed with but not limited to structures, fences, wooded areas, roads, training areas and other obstacles, etc. The contractor shall maintain a uniform appearance in all areas. Where possible, the contractor shall maintain adjacent areas at or near the same grass heights. The contractor shall utilize equipment that will not cause rutting in the grounds area during mowing operations. The contractor shall be responsible for the repair of any rutted area.

This shall be accomplished by filling ruts with topsoil, racking out ruts or other means that are acceptable to the COR. The contractor shall return damaged areas to their original state.

The use of approved “Growth Regulators” to help maintain grass and vegetation matter height is authorized. Use of growth regulators are the contractor’s choice and shall be included in the contractor’s pricing. The use of growth regulators does not relieve the contractor of the requirement to maintain the grass at the contract height. The contractor shall maintain all areas to the standards identified in this PWS during dry or rainy season. The contractor shall maintain a 6-foot-wide path at improved grounds height (2-4 inch) from the edge of all curbs, roads and jogging paths that are semi-improved grounds. Prior to mowing, debris shall be picked up and properly disposed of.

1.2.2. Munitions Storage Areas/Ammunition Supply Points

The Munitions Storage Area (MSA) at LAFB and Ammunition Supply Point (ASP) at FE shall be maintained to semi-improved grounds height. MSA/ASP storage facilities (igloos) are covered by soil and grass and are protected by lightning protection systems. The contractor shall take precautions to prevent damage to the lightning protection systems. MSA/ASP facilities’ ground cover depth shall be maintained to a depth of 24 inches according to AFI21-201 “Munitions and Maintenance of Non-Nuclear Munitions” and Army Pamphlet 385-64, The contractor shall be responsible for damage to the ground cover caused by their operations. The contractor is not responsible for normal erosion to ground cover caused by weather.

The use of approved “Growth Regulators” to help maintain grass and vegetation matter height is authorized. Use of growth regulators are the contractor’s choice and shall be included in the contractor’s pricing. The use of growth regulators does not relieve the contractor of the requirement to maintain the grass at the contract height. The MSA/ASP is surrounded by security fencing. The contractor shall maintain a 15ft wide strip on the outside and 30ft wide on the inside (45ft. total) of the security fence at Improved Grounds height. The contractor shall maintain these fences free of vegetation. Any vegetation growing in/through the fences shall be mechanically removed. Application of non-selective herbicides to control grass, weeds and vegetation along fence lines, shall comply with all provisions in paragraph 1.1.4, 4.3.4. and 4.4.4.

1.2.3. Trim

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. Application of non-selective herbicides to control grass, weeds, and vegetation around obstacles to include fence lines, shall only be allowed with COR approval. Application of herbicides shall comply with all provisions in paragraph 1.1.4., 4.4.3., and 4.4.4. Adjuvant and dyes may also be used to enhance and track chemical applications.

1.2.4. Perimeter/Security Fence Line

The contractor shall maintain a 6ft wide strip on each side of the perimeter fence (12ft. total) as Improved Grounds. Fences surrounding airfield, storage yards, motor pools, alert facilities, etc.

will be maintained as improved grounds to the same width as cited above. The contractor shall maintain a 15ft wide strip on the outside and 30ft on the inside of the security fence as Improved Grounds. Security fences are located around but are not limited to MUNs, MSA, ASP, etc., as referenced in paragraph 1.2.2. The contractor shall maintain these fences free of vegetation. Any vegetation growing in/through the fences shall be mechanically removed. Application of non-selective herbicides to control grass, weeds, and vegetation along fence lines, shall only be allowed with COR approval. The contractor shall minimize the width of the application to prevent excessive brown areas around obstacles.

Application of herbicides shall comply with all provisions in paragraph 1.1.4., 4.3.3., and 4.3.4.

1.3. MAINTAIN BIRD/wildlife AIRCRAFT STRIKE HAZARD (BASH)

BASH areas are identified in Appendix A and B.

1.3.1. Mow. Vegetative cover shall be maintained between 7 to 14 inches when measured from the ground to the highest point on the plant. Note: “vegetative cover” includes any and all plant species found on the airfield. All vegetative cover shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and shall not exceed 14 inches in height. Vegetative cover over 14 inches will attract ground nesting birds as well as provide cover and food for rodents, birds, and larger animals such as deer, turkey and coyotes.

Approved plant growth regulators may be used to reduce mowing frequency (products and timing must be submitted for approval per para 4.3.4.). The use of growth regulators does not relieve the contractor of the requirement to maintain the vegetative cover at the contract height.

The contractor shall begin mowing operations at the active runway paved surface and move away from active runway to the outermost area. This causes insects and animals to move away from the runway.

The contractor shall be responsible for ensuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area. Any vegetative cover in drainage ditches on the airfield must also be maintained between 7 to 14 inches. The contractor will not operate equipment in or near drainages such that ruts, bare areas or runoff is created. If grounds near drainages are too saturated to operate standard mowing equipment, the contractor will employ alternate, low impact techniques such as boom-type mowers or string trimmers. In the event of heavy rainfall, the contractor must avoid mowing saturated soils if doing so would cause rutting or excessive soil compaction. If saturated areas are encountered, the contractor will notify Airfield Management and the COR in writing which areas were deliberately skipped and when re-evaluation will occur. Although rain delays are inevitable, the contractor must be prepared to increase the number, duration, and/or frequency of mowers on the airfield to rapidly correct noncompliant areas once conditions permit if any previously saturated areas have grown out of limits as this poses a significant risk to aviation safety.

1.3.2. Trim. The contractor shall trim all vegetation to a height of 4-6 inches within 10 feet of lights, distance markers, taxiway signs, and other fixed obstacles and temporary obstacles/objects in the BASH area. All areas shall be trimmed concurrent with mowing. Application of non-selective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, shall only be allowed with COR approval. Application of herbicides shall comply with all provisions in paragraph 4.4.3.and 4.4.4. Adjuvant and dyes may also be used to enhance and track chemical applications.

1.3.3. Airfield Light Fixtures. The contractor shall cut a 10-foot-wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles, i.e. signs, etc., and temporary obstacles/objects in accordance with standards cited above. This service also requires that vegetation shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas. Caution shall be taken when working around runway and taxiway lights as they are designed to breakaway when hit. The contractor shall be responsible for the repair/replacement and all cost of any damage caused by the contractor’s operations.

1.3.4. Airfield Licensing Requirements. The contractor shall coordinate with the JBLE CORs to receive airfield drivers training; from the Squadron Vehicle Control Officer (VCO) or designee assigned by the VCO. Prior to scheduled training with the VCO, the contractor shall ensure all individuals that have a requirement to drive a vehicle on the CMA, pass a color vision test. The results of color vision test must be provided to the VCO to complete the airfield licensing application process. All personnel required to operate a vehicle on the airfield, must pass all required tests, prior to issuance of an AF Form 483. Operators will be tested on the following topics: Airfield Diagram/Layout, Communications, General Knowledge, and Runway Incursion Prevention. A Practical Driving Check-ride will be accomplished to demonstrate proficiency. After a passing result, airfield licenses will be good for one year and will require annual refresher training year to year from initial testing. All refresher training will be performed by the VCO or assigned designee. All initial licensing and refresher training will be performed prior to 1 April. Failure to obtain a passing result, will require the following: First failure - Material review and 24-hour period before retesting. Second failure - VCO recommendation for retest and documentation of material review and remedial training. Third failure - Member is not eligible to drive on the airfield. DLRS 001 and DLRS 002.

1.3.5. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Coordinate mowing with periods of low flight activity. By Friday of each week, the contractor will submit the following week’s mowing plan in writing to Airfield Management. This plan does not need to include specific times, but rather which areas are scheduled to be mowed each day of the week. The contractor shall report in person to Airfield Management every morning to sign out a two-way radio for communication purposes, and to advise them of the daily mowing/trimming schedule. Airfield Management may advise the contractor of any areas that are out of compliance that need immediate attention. Work will be accomplished only after Airfield Management has approved scheduled times. If inclement weather delays or inhibits the contractor’s ability to maintain the airfield in accordance with this contract, the contractor will notify Airfield Management and the COR in writing the cause of the delay, specific areas and planned corrective actions. This does not alleviate the contractor from any performance standards of Section 2, but instead ensures any temporary delays due to outside forces are adequately documented.

1.3.6. Flight-Line Drivers. Training must be completed within ten days of award and prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. The contractor shall notify Airfield Management if state driving privileges are suspended or restricted to revoke airfield driving privileges. Penalties for airfield driving violations are at the discretion of the Wing Airfield Driving Program Manager, to include permanent suspension of airfield driving privileges. No equipment will be left unattended while working in these areas. The contractor shall be responsible for ensuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.3.7. Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the Air Traffic Control Tower and Airfield Management anywhere on the airfield. The contractor shall request permission from the Air Traffic Control Tower prior to entering the Controlled Movement area. The contractor shall sign out radios from base operations at the beginning of airfield operations and return radios at the end of airfield operation. The contractor shall respond immediately to the directions of the Air Traffic Control Tower and Airfield Management personnel.

1.3.8. Airfield Spike Strips (Langley AFB). The spike strips shall be maintained vegetation free using mechanical, chemical, or physical methods that do not degrade the quality of the surface. This service requires that vegetation shall not extend over the edge of concrete. Caution shall be taken when working around the spike strips as they are designed to breakaway when hit.

The contractor shall be responsible for the repair/replacement and all cost of any damage caused by the contractor’s operations.

1.3.9. Airfield Fence Line (Langley AFB). The fence line along the perimeter of the airfield is approximately 11,800 linear feet with about 2 feet of gravel on each side. The gravel along the fence line shall remain vegetation free using mechanical, chemical, or physical methods that do not degrade the quality of the surface. The contractor shall remove any trash/debris that is caught along the chain link fence, so the airfield remains free of FOD hazards. The contractor shall be responsible for any fence repair/replacement costs if damage is caused by the contractor’s operations.

1.3.10. Airfield Fence Line (Eustis). The fence line along the perimeter of the airfield is approximately 18.835 linear feet. The contractor shall remove any trash/debris that is caught along the chain link fence, so the airfield remains free of FOD hazards. The contractor shall be responsible for any fence repair/replacement costs if damage is caused by the contractor’s operations.

1.4. MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix A maps and B. The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow all un-improved grounds identified in Appenix A.4 and A.7 twice per year at CORs discretion during the growing season to a height no lower than 10 inches.

1.5. MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED

AREAS

The contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in Appendix A.8, A.9, and B. The contractor shall weed and removed unwanted vegetation, including grass, volunteer trees to present a neat and professional appearance. The contractor shall replenish mulch annually in the spring, No Later Than (NLT) May 1st of that performance year.

Mulch shall be maintained to a depth of 2”. Maintenance activities include but are not limited to pruning shrubs, hedges, and trees, trimming flowers, turn mulch to present a fresh appearance, weed, eradication, trash/debris removal, and replacement of plants and or shrubs. In the event mulch has deteriorated and does not meet the fresh appearance requirement the contractor shall replenish mulch as needed to maintain a depth of 2”. The contractor may use mechanical, chemical or physical methods of weed removal that do not degrade the quality of the mulched surfaces or existing plants/shrubs, etc. Vegetation exceeding 2 inches in height or width shall be mechanically removed. Dyes may be used to enhance and track applications. All spraying practices shall be following the requirements listed in paragraph 1.1.4., 4.4.3. and 4.4.4. of the

PWS.

1.6. MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches, to the height of the surrounding area, i.e., improved grounds (2”-4”), semi-improved grounds (4”-10”), etc. Surface drainage ditches shall be maintained free of shrubs, trees and trash to prevent erosion and ensure continuous flow of water.

Native aquatic vegetation shall be maintained between 14”-30” across the installation with exception of the BASH which shall be maintained at 7”-14”. Spill ways and rip rap areas shall be free of vegetation, volunteer trees and bushes. Removal of trees and bushes shall be performed using mechanical means only. The contractor shall remove excessive debris after cutting to ensure continuous flow of water. The estimated quantity of drainage ditches to be maintained within the growing and non-growing seasons are identified in Appendix B.

1.7. SPECIAL REQUIREMENTS

All work under this section shall be executed via a work order by the CO or COR. The contractor shall be responsible for but not limited to mowing, trimming, edging, shrub maintenance, etc. and removing debris generated from all trees, shrub, hedge and brush related operations. All non-emergency work order shall be completed within five (5) workdays from the work order date unless otherwise noted within subsections. The contractor shall respond within 24 hours and no longer than 72 hours, with estimate, after notification. The contractor’s response shall include an estimate based on the fixed hourly rate. Request for special requirements does not alleviate responsibility of the Contractor to maintain compliance with all other areas of the PWS.

1.7.1. Special Cuts and Special Events Services. The contractor shall perform special cuts as directed by the CO/COR. Special cuts are identified as any cut that will fall out of cycle of the normal mowing schedule. Cuts will be in accordance with the standards for improved grounds as identified in para. 1.1. inclusive of the PWS. Special cuts are inclusive of all areas listed as improved grounds within Appendix A.1, A.4 and B. Special events service includes but is not limited to mowing, trimming, edging, shrub maintenance, etc., per para 1.1. inclusive. The contractor shall perform the requested special events services within 24 hours of notification.

Special cuts / events requirements do not preclude the contractor from performing their normal scheduled maintenance. To the greatest extent possible the CO/COR will provide 72-hour notification to the contractor of any upcoming special requirements that are needed.

1.7.2. Procedures for Special Requirements. When the need for a special requirement is identified, the COR will request a quote from the contractor. If the service is quoted less than $2,500, and funds are available on the appropriate CLIN, the COR can authorize the contractor to perform the service. If the quote is over $2,500 the Contracting Officer must authorize the performance of the service.

1.7.3. Emergency Services. The contractor shall, upon direct request from the CO/COR;

perform emergency grounds maintenance service. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government representative and initiate emergency services.

Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders. Emergency situations include but are not limited to downed tree limbs, debris washed up from storms / high tides, etc.

1.7.4 Off Season Vegetative Beds, Inert Beds, Rock beds and Related Areas. The contractor shall perform bed maintenance services as directed by the CO/COR. Off season is identified as any bed maintenance that will fall between 1 November – 28 February. Bed maintenance is inclusive of all areas listed in para 1.5 vegetative beds, inert beds, rock beds, and related areas as identified in Appendix A.8, A.9, and B. Off season bed maintenance does not preclude the contractor from performing their normal scheduled maintenance.

1.7.5 Storm Debris Cleanup. The contractor shall perform storm debris cleanup as directed by the CO/COR. Storm Debris cleanups are identified as abnormal accumulation of debris after a severe storm i.e., derechos, hurricanes, tornadoes, named tropical storms, severe thunderstorms.

Debris cleanup will be in accordance with the standards for improved grounds identified in para. 1.1.5. inclusive of the PWS. Debris Cleanups are inclusive of all areas listed as improved grounds within Appendix A.1, A.4 and B. The contractor shall perform the requested special events services within 24 hours of notification. Storm Debris Cleanup requirements do not preclude the contractor from performing their normal scheduled maintenance. To the greatest extent possible the CO/COR will provide 72-hour notification to the contractor of any upcoming special requirements that are needed.

1.8. TREES & ORNAMENTAL TREES

The contractor may limb up trees or trim ornamental trees that interfere with mowing operations.

The Contractor shall notify the COR before the start of any trimming operation. The Contractor shall trim tree suckers where applicable to promote the health of the plant. The Contractor shall also trim tree suckers that interfere with or block traffic signs, intersections, or crosswalks.

Approval shall be obtained from the COR prior to proceeding.

1.8.1. Tree Standards. The Contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO. These include:

1. ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration).

2. ANSI A300 (Part 1) – Tree Pruning

3. ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

4. ANSI Z60.1 – American Standards for Nursery Stock

5. ANSI Z133.1 – Safety Requirements for Tree Care Operation

2. SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

Performance Objective

(PO)

PWS Para Performance Threshold (Measured Per Surveillance)

Remedy Anticipated Method of Surveillance

PO-1 - Maintain Improved Grounds

1.1. Inclusive

1.2.4, 1.6.

Exceptional: 0 defects Re-perform within 4 hours of notification or an acceptable timeframe approved by the

COR

Customer Complaint

Periodic

Very Good: 1 defect

Satisfactory: 3 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

PO-2- Edge 1.1.2. Exceptional: 0 defects Re-perform within 4 hours of notification or an

Customer Very Good: 1 defect

Satisfactory: 3 defects acceptable timeframe approved by the

Periodic Marginal: 5 defects

Unsatisfactory: More than 5 defects

PO-3 – Vegetative Control (crack Grass)

1.1.4. Exceptional: 0 defects Re-perform within

4 hours of notification or an acceptable timeframe approved by the

Satisfactory: 3 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

1.5. Exceptional: 0 defects

PO-4 - Maintain Vegetative Beds

Very Good: 1 defect Re-perform within 4 hours of notification or an acceptable timeframe approved by the COR

Satisfactory: 3 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

PO-5- Prune / Trim Shrubs and Hedges

1.1.7.

Exceptional 0 defects Re-perform within 4 hours of notification or an acceptable timeframe approved by the COR

Satisfactory: 3 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

PO-6 - Maintain Semi- Improved Grounds

1.2. inclusive

Exceptional 0 defects Re-perform within 24 hours of notification or an acceptable

Very Good: 1 defect

Satisfactory: 3 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

PO-7 – Maintain Bird/Wildlife Aircraft Strike Hazard (BASH) Area

1.3. inclusive 0 Defects Allowed Re-perform within 2 hours of notification or an acceptable timeframe approved by the COR

100% Inspection Customer Complaint

PO-8 - Special 1.7 inclusive 0 Defects Allowed Performance 100% Requirements/Cuts timeframe will be Inspection determined by the

COR

PO-9 - Maintain Un- Improved Grounds

1.4 Exceptional: 0 defects Re-perform within

Periodic

Very Good: 1 defect Satisfactory: 3 defects hours of notification or an Marginal: 5 defects acceptable timeframe approved by the COR Unsatisfactory: More than 5 defects

PO-10 - Maintain Drainage Ditches

Maintain Trees/Ornamental Trees

1.6

1.8

Exceptional: 0 defects Re-perform within 4 hours of notification or an acceptable

100% Inspection

Very Good: 1 defect

Satisfactory: 3 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

PO-11 – Remove Debris/Police Grounds

1.1.5 Exceptional: 0 defects Re-perform within 4

hours of notification or an acceptable timeframe approved by the COR

100%

Very Good: 1 defect

Satisfactory: 3 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

PO-12 – Leaf Removal 1.1.6. Exceptional: 0 defects Re-perform within 2 Customer Very Good: 1 defect hours of notification or an acceptable

Satisfactory: 3 defects

Marginal: 5 defects timeframe approved by the COR 100%

Inspection Unsatisfactory: More than 5 defects

PO-13 - Maintain TRADOC lawn areas

1.1.9 0 defects allowed Re-perform within 2 hours of notification or an acceptable timeframe approved by the COR

100% Inspection

PO-14 - Deliverables

a. Quality

Control Plan

2.1 inclusive

4.2 inclusive

4.4 inclusive 4.5, 4.9

0 defects allowed No re- performance 100%

2.1. QUALITY CONTROL

The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service within 10 business days of award.

Include the inspection system requirements of FAR 52.246-4 in this document. The Contractor shall maintain a record of work scheduled and completed the previous day. These records shall be provided each day for the CO/COR to conduct their Quality Assurance inspection. The Contractor shall develop and implement procedures to identify, prevent, and ensure non- performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference meeting. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required. DLRS 009 and 010.

2.2. QUALITY ASSURANCE

The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record validation results. The Government is authorized to employ any method of surveillance at any point, regardless of that outlined in the Service Summary.

2.2.1. Customer Complaint. This surveillance method requires the customer to fill out a locally generated form provided by the COR or CO. The COR will verify/validate the complaint and notify the contractor of any valid complaint. The contractor shall acknowledge the complaint within one (1) business and inform the COR of his/her recommendation. Any deficiency shall be documented, and the contractor shall re-perform service immediately, if appropriate, or as stated in the SS, at no increase in contract amount. The contractor shall respond to the Customer Complaint instructions provided and return it to the COR within five (5) calendar days of receipt.

Any unsatisfactory inspection identified but re-performed acceptably shall still be counted as an unsatisfactory inspection for trending purposes.

2.2.2. Standard. Failing to meet the “satisfactory” performance threshold as outlined in the Service Summary (SS) for any of these performance objectives upon any surveillance occurrenceshall result in an immediate progress meeting and written CORRECTIVE ACTION

REPORT/PERFORMANCE ASSESSMENT REPORT (CAR/PAR). Failing to meet the “satisfactory” performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more, failures shall constitute a warning or letter of concern from the CO. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3. Periodic Progress Meetings. The CO, Contract Administrator (CA), Functional Commander, COR, Quality Assurance Program Coordinator (QAPC) and other government personnel as appropriate, along with the Contractor shall periodically/as needed meet on site or available technology to discuss the contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be reduced to writing, signed by the CO, contractor and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

2.4. Daily Contractor Reports. The Contractor shall submit to the COR, a daily report. The report shall include the date work was performed, location, weather condition, temperature, rainfall (inches), scope of work performed, schedule status, comments, and other pertinent data.

DLRS 007 and 008.

2.5. Deliverables. The Contractor shall provide the following deliverables to the JBLE CORs.

Deliverable Number Date/Frequency Airfield License Langley DLRS 001 Annual by 1 April Airfield License Eustis DLRS 002 Annual by 1 April Langley Manpower/Employee Roster DLRS 003 Monthly Eustis Manpower/Employee Roster DLRS 004 Monthly Equipment List/Status Langley DLRS 005 Weekly Equipment List/Status Eustis DLRS 006 Weekly Daily Report Langley DLRS 007 Daily Daily Report Eustis DLRS 008 Daily Monthly Spray Langley, DD Form

DLRS 009 Monthly, by 10th day of month

Monthly Spray Eustis, DD Form 1532 DLRS 010 Monthly, by 10th day of month

Schedule Langley DLRS 011 Annually by 1 March

Schedule Eustis DLRS 012 Annually by 1 March

Pesticide Application Data Fort Eustis DLRS 013 Per application, w/in 5 days per sec 4.4.3

2.6. GOVERNMENT RECEIPT OF GOODS AND SERVICES

2.6.1. Wide Area Work Flow. The COR will certify receipt of contractor services via the Wide Area Work Flow (WAWF) website. Certification of services will be accomplished using the contractor’s combination invoice/receiving report following the completion of the contract payment period.

2.6.1.1. All work requirements shall be completed and accepted by the COR prior to any payments being made for services performed during the month.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

3.1.1. The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean, and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1.2. LAFB will not provide office space to the contractor but, approximately 2,500 square feet of exterior space will be provided to the contractor on Durand Loop on Langley Air Force Base, and at Fort Eustis, an office space will be provided at Bldg. 3307 with approximately 2,500 square feet of exterior space.

3.2. UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3. MATERIALS

The Government will not provide materials or equipment.

3.4. SECURITY, MEDICAL, AND FIRE SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5. TELEPHONE

The Government will not provide telephones.

3.6. SOLID WASTE COLLECTION AND DISPOSAL

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS (except for the work describes in section

1.8 Special Requirements). The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4. GENERAL INFORMATION

4.1. MISSION

The overall Civil Engineer mission at Joint Base Langley - Eustis is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen / soldiers, families, and civilian employees.

4.2. TRANSITION, PHASE-IN, AND PHASE-OUT PERIODS

The transition plan shall be provided in the technical proposal prior to contract award to include the phase in and phase out requirements. Upon notification of award the Contractor shall submit a finalized electronic copy of the Transition Plan within 5 workdays to the CO/COR. The Contractor shall establish and implement an orderly plan for the phase out of the contracted operations at the termination of this contract. The plan shall fully describe how the incoming Contractor shall, at a minimum, approach the following issues: employee notification; retention of key personnel; turn-over of work-in-progress, inventories, and Government property; removal of Contractor property; data and information transfer; and any other actions required to ensure continuity of operations.

4.2.1. Phase-In Period. The period between contract award date and contract start date will constitute the phase-in period. During the phase-in period, the Contractor shall prepare to assume full responsibility for all areas of operation in accordance with the terms and conditions of this contract. The Contractor shall take all actions necessary for a smooth transition of the contracted operations. This period will be approximately 30 calendar days in duration. During the 30 calendar days of this period (i.e., during the 30 calendar days immediately prior to the contract start date), the Contractor's management personnel will be permitted to observe any Installation Services operations at Langley/Fort Eustis, as approved by the CO/COR. During the phase-in period, the Contractor shall at a minimum: establish the Project Management Office, recruit, retain, and hire necessary personnel.

4.2.2. Phase-Out Period. The Contractor's phase-out procedures shall not disrupt or adversely impact the day-to-day conduct of Government business.