Grapple-Roll_Off_Container_Service_Scope_of_Work_FINAL.pdf

Scope of Work

Clay County Environmental Services

Background

The County requires the services of a Grapple/Roll-off Container Service Contractor providing exclusive grapple/roll off container service needed to serve Environmental Convenience Centers

(ECC’s), and the Rosemary Hill Solid Waste Management Facility (RHSWMF), and other facilities owned by the County if needed. All wastes and recyclables collected at the ECC’s are to be transported to the Rosemary Hill Solid Waste Management Facility for disposal and, or processing and sale. The Contractor will not be charged for disposal and will not receive any proceeds from the sale of recyclables.

Currently single-family dwelling units in Clay County have universal curbside waste services provided by a County franchised collection services contractor. The ECC’s are utilized by residents as a supplement to the weekly curbside services program and for disposal of selective special wastes. The County neither guarantees the volume of future usage by residents, nor guarantees the need for roll-off services in the future. The information in the Table merely provides historical information for consideration and use in formulating bids.

Scope of Services

The scope of services is as described in the following pages.

BID # 25/26-____ GRAPPLE/ROLL OFF CONTAINER SERVICE

1. Service Addresses and Hours of Operation (subject to change):

(Although ECC’s are closed Sunday through Wednesday each week the Contractor will have access Monday through Saturday).

Rosemary Hill Solid Waste Management Facility

3545 Rosemary Hill Road

Green Cove Springs 32043

Mon – Sat: 7:30 a.m. – 5:30 p.m.

Clay Hill Environmental Conv. Ctr. Doctors Inlet Environmental Conv. Ctr.

5869 County Rd 218 (at Louie Carter Rd) 288 Sleepy Hollow Rd (Off CR 220, go to end)

Jacksonville, FL 32234 Middleburg, FL 32068

Thurs – Sat: 7:30 a.m. – 5:30 p.m. Thurs – Sat: 7:30 a.m. – 5:30 p.m.

Keystone Heights Environmental Conv. Ctr. Long Bay Environmental Conv. Ctr.

5505 County Road 214 (3 mi. E of SR 100) 1589 Long Bay Rd (Appr. 1 mi. N of SR 21)

Keystone Heights, FL 32656 Middleburg, FL 32068

Thurs - Sat: 7:30 a.m. – 5:30 p.m. Thurs – Sat: 7:30 am – 5:30 pm

2. Types of Roll-Off Containers to be provided and/or serviced by Contractor as needed

20 Cubic Yard Open Top

30 Cubic Yard Recycling Container (including protective cover and side doors/slits on two sides)

30 Cubic Yard Open Top

40 Cubic Yard Open Top

40 Cubic Yard Receiver Boxes (County Owned)

The Contractor’s containers shall be in good repair and of uniform appearance. Good repair means that hooks, rails, doors and rollers work properly and that there are no holes or bad seals that would allow for spillage or leakage. Uniform appearance means that all Contractor containers are of the same color and are clearly marked with the Contractor’s name or logo.

Painting and decals are required to be refreshed as needed to maintain their appearance. The

Contractor will refresh any container not deemed acceptable by the County.

The County owns 16 – 40cy receiver boxes (11 in service/5 swap boxes) used with the stationary compactors at the ECCs and one – 40cy open top container utilized at the Rosemary Hill recycling facility. The County’s open top and receiver boxes are worn and may need repair or replacement during the term of this agreement. The Contractor will replace any unserviceable

County owned container with a Contractor owned container at the request of the County.

Alternatively, the Contractor may choose to repair any such container, at the Contractor’s expense, in lieu of providing a replacement container if the repair is sufficient to make the container safe for use. The County must approve any such repair prior to returning the container to service.

The Contractor shall provide containers as needed and in a timely manner to ensure all County

ECC operations are not hindered. The Contractor is encouraged to use swap containers. The

County has a designated area at Rosemary Hill SWMF for the Contractor to store swap containers. The Contractor can store a maximum of 6 – 30yd open tops containers, 6 – 20yds open top containers, and 2 - 30yd Recycling Containers. County owned containers are also stored in this area.

Site 20 cy 30 cy 40 cy compactor

Recycling

Clay Hill ECC 2 3 2 1

Doctor’s Inlet ECC 3 6 4 2

Keystone Heights ECC 4 5 3 1

Long Bay ECC 2 5 2 1

Town of Penney Farms 0 0 0 1

TOTAL 15 11 0 5

3. Each site from which roll-off containers are collected requires grapple truck hauls (min. 4 open-top containers per haul) or roll-off truck hauls. All waste and recyclables from ECC’s are to be delivered to Clay County’s Rosemary Hill Solid Waste Management Facility. The driver will clearly state to the scale house attendant where each load is coming from for record-keeping and billing purposes. The Contractor will not incur any tipping fees when hauling these loads, nor will the Contractor share in any processing costs, or revenue from the sale of recyclables. Please note the estimated number of hauls from each site before computing bids.

The County makes no warranty as to the actual number of each type of haul that will be requested during the term of the service agreement. There will be no minimum value of consideration in the service agreement.

4. Service shall be rendered on the next business day following receipt of request (by telephone, fax or email) by the County for services to be performed on Fridays and Saturdays. Typically, a representative of the County will contact the Contractor (Dispatch) by 5:00 PM each

Thursday and Friday to place service orders for service to be performed the following workday

(Fridays and Saturdays). Trucks will be available to service containers during operating hours of all ECC’s, no exception. Prior to 10:00AM on Monday of each week, requests will be made for services to be performed Monday through Wednesday. These services shall be completed no later than Wednesday of the same week. Service for the Rosemary Hill Recycling Facility should be provided within one business day. When service orders are placed, the County representative will include assistance in prioritizing the work to be performed.

From time to time, a county representative will contact the Contractor (Dispatch) to inform the Contractor of an emergency need. “Emergency” service must be provided within four (4) hours of the placement of an “Emergency” service request Monday through Saturday, 7:00

AM. until 5:30 PM.

5. ECC’s operate daily Thursday through Saturday from 7:30 a.m. until 5:30 p.m., except Fourth of July, Thanksgiving Day, Christmas Day and New Year’s Day. The Contractor can perform services at ECC’s during the hours of 6:00 AM – 5:30 PM, Monday through Saturday and during the hours of 7:30 AM – 5:30 PM at the Rosemary Hill Solid Waste Management

Facility (RHSWMF).

6. The Contractor will utilize a grapple truck to service Doctors Inlet ECC, Keystone Heights

ECC, and Long Bay ECC containers excluding compactors and recycling containers. Each grapple load is based on four – 30yd open-top containers. Roll-off trucks shall be utilized when necessary.

7. The Contractor shall be responsible for any spillage that occurs during the loading of any container for transport, including spillage from receiver boxes when disconnecting from compactor rams. Spillage picked up by drivers is to be placed in a container onsite. The

Contractor is responsible for proper connecting and securing compactor receiver boxes upon delivering of same to service locations.

8. The County shall not be charged for the delivery of any empty containers. Payment by the

County to the Contractor will be made only when transporting loaded containers in accordance with rates as established on the Bid Form.

9. The Contractor shall be required to obtain a Clay County Container Service Franchise prior to starting work. The awarded Contractor shall submit an application for franchise within ten days of the bid award.

10. Currently single-family dwelling units in Clay County have universal curbside waste collection services provided by a County franchised collection services contractor. The

County Environmental Convenience Centers (ECC’s) continue to be utilized by residents as a supplement to the weekly curbside collection services program and for disposal of selective special wastes. The County does not guarantee the quantities shown as the average number of hauls/months as provided in the bid but merely provides the historical information for consideration by bidders in formulating their bids.

10. Bids will be evaluated based on annual cost using estimated units as shown on the Bid Form.

Unit price will be extended using estimated units with all cost totaled. Bidder acknowledges that estimated quantities are not guaranteed and are solely for the purpose of comparison of bids. Monthly payments to the Contractor for services will be determined based on the actual number and type of hauls completed from each location as outlined in Bid Form, multiplied by the rate for the haul.

11. Bidders shall prepare their bids as itemized on a “per unit” basis for each service listed on the Bid Form. Bid totals are to be provided by Bidders as indicated on the Bid Form.

12. The undersigned bidder proposes and agrees, if this bid is accepted, to enter into an agreement with Clay County which is substantially in the form included in these bidding documents, to include the sample Agreement/Contract attached, to perform all work as specified or indicated for the prices bid. To the extent any provisions in the sample contract conflict with the provisions specified in the bid documents, then the provisions of the bid documents will be utilized.

13. Bidder accepts all the terms and conditions of the Advertisement or Request for Bid and

Instructions to Bidders, including without limitation those dealing with disposition of bid security. The Bid will remain subject to acceptance for sixty (60) days after the Bid opening, or for such longer period that Bidder may agree to in writing upon request of the County.

14. In submitting this Bid, Bidder represents, as set forth in the Agreement, that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and any Addenda, and hereby acknowledged:

B. Bidder will have visited all the service locations and will have become familiar with and will be satisfied as to the general, local and site conditions that may affect cost and performance of the Work.

C. Bidder is familiar with and is satisfied as to all permits and federal, state and local Laws and

Regulations that may affect cost, progress and performance of the Work.

D. Bidder has examined all documents included in the bid specifications, including the Appendix, for the requirements of this bid, bid response and contractual arrangement with the County.

15. The term of the initial contract will be for a period of three (3) years (October 1, 2026, through September 30, 2029). The County reserves the right to extend the contract for two additional one-year terms, providing it is agreeable to both parties.

16. The following documents are required to be submitted with the bid package:

A. Bidder’s statement of experience and qualification

B. W-9 Request for taxpayer identification number and certification

C. Insurance certificate

D. Bid bond

E. Bid Form

BID FORM

Bid # 25/26 - ___ Roll Off Container Services

Deadline for Bid Submittal: _____, 2026 at 4:00p.m. Bid Opening Date: ____, 2026 at 1:00p.m.

Site Pull Unit Price Estimated Estimated Total

Type Per Month Monthly Per Year

Clay Hill ECC

(48 miles roundtrip)

Single

Haul

$ 16 $ $

Doctors Inlet

ECC (30 miles roundtrip)

Grapple $ 24 $ $

Single

$ 12 $ $

Keystone

Heights ECC

(72 miles round trip)

Grapple $ 10 $ $

Single

$ 12 $ $

Long Bay ECC

(30 miles roundtrip)

Grapple $ 12 $ $

Single

$ 8 $ $

Penney Farms

(11 miles roundtrip)

Single

$ 1 $ $

Rosemary Hill

Recycling Ctr.

Single

Haul

$ 4 $ $

GRAND

TOTAL

The County does not guarantee any minimum or maximum hauls stated above. Quantities shown above are estimates only for the purpose of determining the low bidder.

Award of the bid will be based on the “GRAND TOTAL” shown above. (Proposals require a five (5%) percent bid bond and may not be withdrawn after the scheduled opening time for a period of thirty (30) days).

ADDITIONAL PULLS AS NEEDED: Single Haul Per Hour $______________ (1)

Grapple Haul Per Hour $_____________ (1)

Notes:

(1) “Additional Services” are at the County’s option (County retains the option to utilize others to perform these services). These items will not be utilized on the basis for award of this bid.

BID #25-26-___ , Grapple/Roll Off Container Service

Corporate Details:

(Failure to complete all fields may result in your Bid being rejected as non-responsive)

Company Name:

Address:

Telephone /Fax:

E-mail:

Contact Person:

Signature / Date:

Title:

Addenda Acknowledgment:

Bidder hereby acknowledges receipt of the following addenda:

Addendum # 1: Date: Acknowledged by:

Addendum # 2: Date: Acknowledged by:

Addendum # 3: Date: Acknowledged by:

Addendum # 4: Date: Acknowledged by: