Grant_Agreement_2024-2025-42_FDEM.pdf

This is a fully executed Grant Agreement between Clay County, Florida and the Florida Division of Emergency Management (FDEM) for hurricane-related repairs to facilities damaged by Hurricane Debby. The agreement, identified as 2024-2025-42 FDEM Hurricane Debby SR-DR-4 806-FL-4264-AGR, was created on March 14, 2025, and formally accepted on March 18, 2025. The project encompasses roof repairs to restore Exhibit Hall 2 and Cattlemen's Arena at the Clay County Fairgrounds to pre-disaster condition and capacity. Exhibit Hall 2 requires installation of 8,500 square feet of new metal roof panels with fasteners, sealants, and flashing, while Cattlemen's Arena requires installation of 134 linear feet of metal roof gable cap, sealing and re-screwing of 2,905 square feet of metal roofing skylight panels, and installation of 30,000 square feet of R-11 drape insulation with an alternate bid option for 22,000 square feet. The mandatory pre-bid meeting is scheduled for March 19, 2026, at 9:00 a.m., with inquiry submissions due by March 25, 2026, at 2:26 p.m. All bids must be submitted electronically by April 6, 2026, at 4:00 p.m., with bid opening on April 7, 2026, at 9:00 a.m. and estimated award recommendation on April 14, 2026. Substantial completion is required within 120 days from Notice to Proceed, with final completion within 30 days following punch list delivery.

This procurement is federally funded through FEMA Public Assistance and subjects contractors to federal procurement standards, competition requirements, conflict of interest provisions, suspension and debarment certifications, equal employment opportunity requirements, and domestic preferences for American-produced materials. Qualified contractors must be licensed under Florida Chapter 489, registered with the Florida Department of State, and have been in business for a minimum of five years performing similar work. Contractors must obtain a five percent bid bond, with performance and payment bonds required for projects exceeding $200,000 to be filed within 10 days of contract execution. Insurance requirements include commercial general liability coverage with limits of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation at statutory limits, and property/builder's risk coverage at 100 percent of project value with deductibles not exceeding $25,000. All work must comply with Federal Emergency Management Agency requirements and Uniform Guidance (2 CFR Part 200), with materials and workmanship warranted for two years from substantial completion. Liquidated damages of $100 per day apply for delays beyond the final completion date. Monthly payments will be made based on work completed in accordance with the Florida Local Government Prompt Payment Act. Clay County maintains both a local preference policy and a Buy American policy applicable to this contract.