Grant_Agreement_2024-2025-42_FDEM.pdf

This is a fully executed Grant Agreement between the Florida Division of Emergency Management (FDEM) and Clay County related to Federal Emergency Management Agency (FEMA) Public Assistance funding for hurricane recovery. The agreement covers hurricane-related roof repairs to restore the Clay County Fairgrounds' Exhibit Hall 2 and Cattlemen's Arena to pre-disaster condition following Hurricane Debby damage. The scope of work includes roof system demolition and installation of approximately 8,500 square feet of new metal roof panels with fasteners, sealants, and flashing for Exhibit Hall 2, and for Cattlemen's Arena, installation of 134 linear feet of metal roof gable cap, sealing and re-screwing of 2,905 square feet of metal roofing skylight panels, and installation of 30,000 square feet of R-11 drape insulation with an alternate bid option for 22,000 square feet. The mandatory pre-bid meeting is scheduled for March 19, 2026, at 9:00 a.m., with the deadline for submitting inquiries set for March 25, 2026, at 2:26 p.m. All bids must be submitted electronically by April 6, 2026, at 4:00 p.m., with bid opening on April 7, 2026, at 9:00 a.m. and estimated award recommendation to the Board on April 14, 2026. Substantial completion is required within 120 days from the Notice to Proceed, with final completion within 30 days following punch list delivery.

The project is federally funded through FEMA Public Assistance Grant Agreement No. 2024/2025-42 and is subject to federal procurement standards, Uniform Guidance (2 CFR Part 200), Buy American requirements, and Clay County's local preference policy. Qualified contractors must be licensed under Florida Chapter 489, registered with the Florida Department of State, and have been in business for a minimum of five years performing similar work. A five percent bid bond of the base bid amount is required, and performance and payment bonds are required for projects exceeding $200,000, to be filed within 10 days of contract execution. Insurance requirements include commercial general liability coverage with limits of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation at statutory limits, and property/builder's risk coverage at 100 percent of project value with deductibles not exceeding $25,000. Monthly payments will be made based on work completed in accordance with the Florida Local Government Prompt Payment Act. Liquidated damages of $100 per day apply for delays beyond the final completion date, and all materials and workmanship are warranted for two years from substantial completion.