GLS 14 MALSR Galveston TX SOW - PS 6-2-22.pdf

Scope of Work GLS MALSR Pier Replacement

Location: Galveston, TX

JCN: 21006720

Rev 0 14 MALSR Galveston, TX

Page 1 of 12 GLS

1. Introduction

2. Project Description

2.1 Design Phase

2.2 Construction Phase

3. Project Budget

4. Project Schedule

5. Project Guides, Requirements and Modifications

5.1 Constraints

6. Scheduling Requirements

6.1 Baseline Schedule Requirements

6.2 Deliverables

7. Meetings and Progress Reporting

7.1 Meetings

7.2 Progress Reporting

8. Permits

8.1 Permits

9. Design Scope

9.1 Technical Requirements and Guides

9.2 Design Elements

9.3 Calculations

9.4 Technical Specifications

9.5 Quality

9.6 Deliverables

10. Environmental Natural and navigable waterway

10.1 Asbestos

11. Construction Quality and Safety

12. Construction

12.1 Construction Staging Plans

12.2 Demolition

12.3 Installation Plan

12.4 Inspection and Testing

13. Cut-Over

13.1 Cut-over Plan

13.2 Meetings

14. Hand-over

14.1 Training

14.2 Handover Information

15. Project Completion

16. Administrative Scope

16.1 Request for Information (RFI)

Attachments:

Attachment 01 – Existing available drawings (plans, sections, diagrams, etc.)

Attachment 02 – Existing available electrical drawings Attachment 03 – Site plan Attachment 04 – MALSR existing equipment specifications Attachment 06 – FAA standard technical specifications Attachment 07 – FAA STD-002 Attachment 08 – FAA standard specifications Attachment 09 – FAA standard 019f Attachment 10 – FAA standard 6850-2B

Location: Galveston, TX

JCN: 21006720

Rev 0 GLS 14 MALSR Galveston, TX

1. Introduction This exhibit sets forth the scope of services to be covered by the subcontract. The purpose of this exhibit is to identify the scope for which the Design-Builder is responsible.

The Design-Builder must identify and price all elements necessary to remove existing system, upgrade infrastructure and re-install and deliver to the Federal Aviation Administration (FAA) identified throughout as (FAA) a fully functioning Medium Intensity Approach Lighting System with Runway Alignment Indicator Lights (MALSR) at Scholes International Airport (GLS) located at Galveston, TX, 45 miles southeast of Houston, via Interstate Highway 45.The project must be designed and constructed in similar design, suggested materials and locations as identified in the FAA’s provided technical documents.

The Design-Builder must design and construct the (MALSR) with particular focus on schedule, budget, environmental and quality and coordinate activities with FAA, USACE, site facilities manager, QC/QA manager and authorities having jurisdiction to achieve the required service dates and a successful turnover and outcome.

2. Project Description

The Medium-intensity Approach Lighting System with Runway Alignment Indicator Lights (MALSR) for Runway 14 at Scholes International Airport (GLS) are supported on a wooden Trestle type structure that extends from the shoreline approximately 1,400 feet Northwest into Galveston Bay. The trestle structure consists of 70 wooden pile bents and 7 pre-stressed concrete support bents.

The trestle bridge support structure was originally built in 1983 and rehabilitated in 2008.

The 2008 rehabilitation consisted of replacing the lower horizontal bracing, the “X” Bracing, as well as the connecting hardware on the original wooden bents, The last ten (10) wooden bents were replaced with seven (7) new pre-stressed Concrete bents and new pre-cast-pre-stressed concrete walkways. These bents were Spaced at 33’-4” vs the 20’-2” spacing used for the wooden bents.

The work includes but is not limited to:

2.1 Design Phase:

• The Design-Builder must perform a complete and through geotechnical investigation for design parameters.

• The Design-Builder must design a complete MALSR support system similar to existing system identified attachments,

• New design must include removing all existing wooden bents complete, including piles, bracing and replacing these with concrete bents similar to the outer most existing ones.

• The replacement bents should be spaced approximately 33’ apart. The bent numbering system should be established during the design and discard any previous numbering system. This change in numbering system should be clearly stated in the design drawings.

• New design must incorporate the existing seven (7) outer most concrete support bents in their current location.

• New design must include removing all existing walkways and replacing with a walkway approximately five (5) feet wide.

• New designed support system must include a permanently fixed integrated cable/conduit tray to facilitate MALSR installation.

• All concrete members shall be pre-stressed/pre-cast to ensure that the members are in compression, other than pile caps, thus adding resistance to cracking and spalling.

(Consideration should be given for the use of the use of Xypex crystals as an additive in the concrete mix during the design phase.

• Complete design of reinstallation of MALSR equipment to include new cable and conduit.

Location: Galveston, TX

JCN: 21006720

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• There is no apparent benefit to the “jog” in the existing pier offset now that the island has eroded or been removed. Therefore, the new pier should continue straight out from the shoreline with no “jog.” This would simplify the design and construction and would reduce the cost of both. The Design-Builder must verify via Geo report, USACY and facility management this jog is not require.

• The Design-Builder must comply with all State, federal, FAA, Environmental regulations, standards, specifications and requirements.

• Required Testing, commissioning, O and M and training.

2.2 Construction Phase

• Removal of the existing MALSR equipment, Protect and store equipment for future reinstallation.

• Removal and dispose of existing 70 wooden pile bents, walkways, sidewalks, stairs, railings, Conduit. Cabling,

• Electrical work associated with removal and reinstallation of MALSR system.

• Furnish and install materials manpower, management, documentation. Special inspections, etc. To complete and turn over a fully functioning Medium-intensity Approach Lighting System with Runway Alignment Indicator Lights (MALSR) for Runway 14 at Scholes International Airport (GLS) to the FAA “FAA”.

• The Design-Builder must comply with all State, federal, FAA, Environmental regulations, standards, specifications and requirements.

• Training, use and maintenance.

• Close out documentation.

3. Project Budget

TBD

4. Project Schedule The project schedule is as follows:

Notice of Design-Builder Award

Notice to proceed for long lead items.

Notice to proceed for design Submittals Notice to proceed for construction Construction Systems Testing and Training In-Service (Final Acceptance) Close out Documentation

Final acceptance marks the completion of the Design-Builder’s work and includes completion of all punch list items, closure of all Non-Conformance Reports and resolution of all advisory notices.

5. Project Guides, Requirements and Modifications The preliminary engineering documents must include a life cycle cost analysis. The result of the document and review by the FAA will include product selection for the precast members, stairs, hand railing, cabling and conduit. The Design- Builder must incorporate the approved selections.

In accordance with Texas Engineering Statutes, the Design-Builder’s “Designer of Record” is responsible for the final design of the project. All drawings, calculations, specifications, and other engineering documents must be performed under the responsible charge of a Texas engineer or architect as appropriate.

Location: Galveston, TX

JCN: 21006720

Rev 0

5.1 Constraints

FAA standard specifications are provided as a guide. The Designer of Record is expected to make appropriate site specific modifications to theses specifications for the construction of this project which must comply with FAA Standards, FAA Orders, all applicable environmental regulatory requirements and sound engineering judgement.

6. Scheduling Requirements

The Design-Builder must submit a cost and resource loaded baseline schedule, the baseline schedule must be a critical path method schedule and will be used to determine progress and Payments to the Design-Builder. The approved baseline schedule forms the basis for the FAA’s payments to the Design-Builder and its oversight of the project. Scheduling Documents must be provided in both hard copy and in electronic version. Any of the following Formats is acceptable:

1. Microsoft© Project ®

2. Primavera© P6®

3. Microsoft© Excel®

A Twice-Monthly Schedule Status update is required as part of the progress report and progress meetings.

6.1 Baseline Schedule Requirements

6.1.1 FAA Approval of the Schedule

The FAA requires a 15 day review period for the initial submittal of the baseline schedule which commences on the day the schedule is received and terminates upon transmittal of the FAA’s comments to the Design- Builder.

6.1.2 Required Activities

The baseline schedule must include, at a minimum, the activities listed below.

• Contract Award Date

• Notice to Proceed Date

• Design Submittal Dates

• Design Survey Dates

• Design Reviews by the FAA (FAA)

• Long-lead Procurement items

• Construction Mobilization

• Construction Commencement Date

• Removal of the existing MALSR equipment and store

• Removal and dispose of existing 70 wooden pile bents, walkways, sidewalks, stairs, railings, Conduit. Cabling,

• Installation of pile bents, walkways, sidewalks, stairs, railings, Conduit. Cabling,

• Re installation of MALSR equipment

• Start up and testing of equipment

• Control Testing

• Acceptance Testing

• In-Service date

• Turnover activities

• Training

Any additional activities the Design-Builder believes are relevant may be added.

The schedule should be of sufficient detail to be used for a payment schedule.

6.2 Deliverables

Location: Galveston, TX

JCN: 21006720

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6.2.1 Baseline Schedule

The proposed baseline schedule must be submitted within 14 calendar days of receiving notice of award.

The FAA will review and comment on the proposed baseline schedule within 21 days of receiving the submittal.

The FAA and the Design-Builder will meet to review the comments and discuss any concerns regarding the schedule logic and contents. The Design- Builder must incorporate any revisions requested by the FAA and forward the final baseline schedule to the FAA within 14 days of the meeting. Once approved, the baseline schedule forms the basis for the monthly invoice and payment request.

NOTE: Revisions to the Baseline Schedule

All revisions to the Baseline Schedule must be handled as a contract change. Baseline schedule revisions require specific written approval of the FAA and a submittal of the proposed revision(s) will be reviewed and comments provided or approval issued within 21 days of receipt of the proposed revision.

6.2.2 B i - Monthly Schedule Status Update

As a part of the progress report, the Design-Builder must submit a bi-monthly (twice monthly) schedule status update that compares actual performance to the baseline schedule and which will justify the progress payment claimed in the invoice.

6.2.3 As-Built Schedule

Provide an as-built schedule documenting the project as part of close out documentation.

7. Meetings and Progress Reporting The Design-Builder must be required to participate in meetings throughout the life of the project in order to coordinate activities, provide updates on progress, and provide information to the community.

7.1 Meetings

The Design-Builder must meet and coordinate with the FAA and others on site as necessary to facilitate successful completion of the project. Some of the required meetings are:

Project Meetings: Regular meetings will be required, increasing in frequency over time and as construction activities are undertaken;

• Progress Meetings will be held at least monthly during the initial phase of the project and can be held more frequently if requested by the Design-Builder. The monthly meeting will focus on the items required in the progress report.

• Coordination Meetings during design will be held every two weeks

• Coordination Meetings during construction will be held weekly.

7.2 Progress Reporting

As preparation for the monthly progress meeting, the Design-Builder must prepare a draft progress report package and submit it for FAA review by the 5th of each month.

7.2.1 Draft Progress Report Package

The draft progress report package must include all of the following:

• Narrative on progress since the last report

Location: Galveston, TX

JCN: 21006720

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• Identification of any anticipated problems and proposed solutions

• Narrative on schedule deviations

• Narrative on cost deviations

• DMWBE participation report

• A draft payment request for review and discussion prior to submittal of the monthly invoice

• The monthly schedule update.

7.2.2 Progress Meeting

The progress meeting will be held within 7 days of receiving the draft progress report package, the draft report will form the basis of discussion for the progress meeting. The Design-Builder must prepare minutes of the progress meeting and submit them for FAA review and concurrence within 5 days of the meeting.

7.2.3 Final Progress Report Package

The final progress report package must include all the items listed in 7.2.1 and must incorporate any FAA requested changes from the progress meeting. The invoice included in the final progress report package is the one that will be processed for payment.

8. Permits

The final progress report package is due to the FAA within 5 days of the progress meeting.

8.1 Permits

The TSSC-4 Contractor for the FAA will assist the Design- Builder in preparing and submitting , environmental-work permits to the USACE and other applicable regulatory agencies. The Design-Builder is responsible for researching, preparing, submitting, and obtaining all other required non-environmental permits for the project.

9. Design Scope The scope of work includes the development of all engineering drawings, specifications, reports, and calculations for the replacement GLS MALSR Pier. The Design-Builder is required to provide the FAA with a list of anticipated design packages and submittal dates that agrees with the information provided in the baseline schedule and to provide the FAA with a list of scheduled design review dates so that the FAA may monitor the design progress by attending, at its discretion, internal meetings the Design-Builder is holding to review the design.

9.1 Technical Requirements and Guides

The hierarchical order of precedence for the FAA’s design standards, in descending order, is:

FAA Orders FAA Standards Required Specifications FAA Guide Specifications OSHA and other industry standards

Existing drawings are diagrammatic in nature and may not be completely accurate. These drawings are intended as a reference guide only and The Design-Builder must verify all drawings and dimensions prior to the design of the work

9.2 Design Elements

The Design-Builder is responsible for identifying and organizing the design work.

The FAA offers some specific guidance in the following areas.

Location: Galveston, TX

JCN: 21006720

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9.2.1 Electrical

A supplemental site survey is recommended to ensure that the existing MALSR system can be accurately described for removal and reinstallation.

Design-Builder must design and install new conduit and cable in compliance with the existing MALSR electrical requirements and similar to the materials removed to facilitate the MALSR support structure re-construction.

9.3 Calculations

Calculations must be prepared for each design discipline in accordance with the requirements of the State of Texas Engineering statutes. The calculations must be maintained by the Design-Builder and submitted for FAA review upon each submittal. Calculations must be submitted to the FAA as required under “Deliverables” below.

9.4 Technical Specifications

Technical specifications must be prepared based upon the FAA’s standard specifications. The specifications must be maintained by the Design-Builder and submitted for the FAA’s review at each submittal level. The specifications must be submitted to the FAA as required under “Deliverables” below.

9.5 Design Quality

The designer must have and maintain an ISO-9001 Quality Management System. If the designer does not have a certified ISO-9001 system, the designer will be required to comply with the FAA’s design quality system. (Design quality procedures are available upon request.)

Drawings must comply with the FAA’s drawing standard FAA-STD-002g and be in AutoCAD® format. A seed border will be provided upon request. FAA or the FAA’s CAD staff will review as-built drawing CAD files for conformance.

9.6 Deliverables

The Design-Builder must prepare all reports necessary to ensure the adequacy and constructability of its design. The FAA has limited the number of required design submittals to allow the Design-Builder maximum flexibility.

The Design-Builder must provide the FAA with one hard copy and one electronic copy of:

• interim and final design documents for review and comment,

• the basis of design report (Design Data Handbook) including calculations and specifications necessary to understand the design

• technical specifications

• technical specifications submittal register (the register will be used to track technical submittals throughout the construction of the project)

• Engineering Reports

Hard copies of drawings should be on half-size sheets; copies of other documents should be on 8.5 by 11” sheets. The submittal register must be submitted in both hard copy and Microsoft® Excel® format.

9.7 Design Review Schedule

The schedule for design and construction should be coordinated with the airport Master Plan such that the pier construction can occur concurrently during the Runway 14 Runway Safety Area restoration, or prior to November 2023, whichever occurs sooner.

Location: Galveston, TX

JCN: 21006720

Rev 0

9.8 Design Data Handbook

The Design-Builder must prepare and submit a report that complements the design and construction documents and provides the FAA with information regarding the assumptions, design philosophy, coordination and integration of design and other information that were used to prepare the design.

• Thirty (30) days prior to submittal of the Interim Design Submittal (identified in

• 9.9 Below) the Design-Builder must submit for the FAA’s review and approval a proposed outline of the basis of design report.

• Once the outline has been approved by the FAA, the Design- Builder must prepare an initial report for submission with the interim design submittal.

• An updated design report must accompany each subsequent submittal. A final design report, based on the approved outline, must be provided to the FAA as part of the contract close-out package.

9.9 Interim Design Submittal (50%)

The required submittal must fix and describe the design intent for the proposed work illustrating the size and scale of elements, materials and systems. The interim design submittal must include, at a minimum, the following:

• Basis of Design Report

• Drawings (in progress)

• Calculations (as appropriate)

• Technical Specifications (in progress)

• Other Technical Reports as appropriate including PDCS

The Design-Builder must provide half-size drawings as part of the submittal package.

The technical specifications must be provided in red-line/strike out format showing all proposed changes to the guide specifications and a ‘clean’ format showing the proposed completely edited specifications.

The FAA will provide comments on the submittal package within 15 days of its receipt.

9.10 Interim Design Submittal (80%)

The required submittal must continue to expand and define the design intent in further detail and clarity. The interim design submittal must include, at a minimum, the following:

• Basis of Design Report

• Drawings (in progress)

• Calculations (as appropriate)

• Technical Specifications (in progress)

• Other Technical Reports as appropriate including PDCS

The Design-Builder must provide half-size drawings as part of the submittal package.

The technical specifications must be provided in red-line/strike out format showing all proposed changes to the guide specifications and a ‘clean’ format showing the proposed completely edited specifications.

The FAA will provide comments on the submittal package within 15 days of its receipt.

Location: Galveston, TX

JCN: 21006720

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This stage is a hold point for the Design-Builder. FAA approval of these documents must be obtained by the Design-Builder prior to ordering of long lead items and commencement of any onsite building activities.

9.11 Final Design Submittal (100%)

The final design submittal must be done in two parts first to allow the FAA to review and comment on the package and then to submit the final package with signed and sealed drawings, calculations and specifications. In addition to any requirements listed below, the final design submittal must include an electronic version of the drawings in AutoCAD format and one set of full size drawings signed and sealed and two half size sets of drawings.

9.11.1 Review and Comment Package

The Design-Builder must provide the Authority with half-size drawing sets with this submittal. The submittal at 100% completion must include all of the following items:

• Updated Basis of Design Data Handbook

• Specifications

• Drawings

• Calculations

• Permit Applications or Permits Received

• All Technical Reports

The FAA must complete its review and provide comments to the Design-Builder within 30 calendar days. Consolidated comments will be provided and the FAA will return one half- size set of plans and one set of specifications to the Design- Builder marked “Returned with Comments”.

Within 5 days of receiving the Authority’s comments, the Design- Builder must schedule a meeting with the FAA to disposition the comments. Once the meeting is held, the Design- Builder must incorporate the agreed upon changes into the documents and prepare the final submittal.

9.12 Final Design Submittal Package

The final design submittal package must consist of the design documents including specifications, calculations and reports that demonstrate compliance with the contract requirements, and other information necessary to allow the Design-Builder to coordinate and complete the construction of the project.

The FAA must review the submittal and, within 21 calendar days, notify the Design-Builder of its acceptance or rejection of the package. If the package is accepted, the Design- Builder can proceed to construction.

If the package is rejected, the Design-Builder must make the changes identified by the FAA and resubmit until the package is acceptable to the FAA.

9.13 As-Built Drawings

The Design-Builder must provide the FAA with one electronic copy (in AutoCAD editable format), one set of full sized bond drawings and two half sized copies of the final project record drawings that have incorporated all field changes.

10. Environmental Natural and navigable waterway

Given that the pier is located in a natural and navigable waterway, it is likely that an approved environmental permit (likely a Letter of Permission under Section 404 permit

Location: Galveston, TX

JCN: 21006720

Rev 0 program and a Section 10 of the Rivers and harbors Act permit) will be needed from the United States Army Corps of Engineers (USACE) and other applicable regulatory agencies such as the Section 401 water quality certification from the Texas Commission on Environmental Quality (TCEQ). It is unlikely that the project would be prevented as a function of the USACE withholding a permit but there is a possibility that the USACE could require environmental mitigation such as buying credits from an approved mitigation bank or paying a fee to an in lieu fee program. Implementation of the mitigation effort is to be included in the final design and completed by the Design-Builder. The FAA would pay the mitigation costs, which would be determined during the permit application process. The FAA will have the TSSC-4 Contractor complete the Waters of the U.S. determination, early agency coordination (USACE and TCEQ), a coastal zone consistency review, and the permit application with the USACE and TCEQ. The FAA will have the TSSC-4 Contractor complete the draft National Environmental Policy Act (NEPA) documentation, likely categorical exclusion (CATEX). The construction phase must not commence until all permits have been procured and the FAA has signed the National Environmental Policy Act (NEPA) documentation.

10.1 Deliverables

Final drawings depicting environmental concerns and remedies.

11. Construction Quality and Safety

The Design-Builder must implement quality and safety programs that fulfill the requirements set forth in the subcontract, OSHA and AHJ. The Design-Builder must submit to the FAA a copy of their full company safety program during the procurement process for review by the FAA.

The FAA specifically reserves the right to approve all Quality and Safety staff.

All submittals related to quality management and safety must be provided for FAA review and comment or approval.

12. Construction

The Design-Builder must construct the project in accordance with the approved final drawings and the technical specifications. The construction phase must not commence until all permits have been procured and the FAA has signed the National Environmental Policy Act (NEPA) documentation. Specific items of significance to the FAA are highlighted below; this list of items is not all-inclusive and does not relieve the Design-Builder of the obligation to ensure that the project is completed in accordance with all contract requirements.

12.1 Construction Staging Plans

At least 30 days prior to the start of major construction activities, the Design-Builder must prepare and submit for FAA’s review construction staging plans that indicate the area where work will be taking place, the maintenance of traffic plan for the area, any planned coordination with existing FAA operations and Airport Authority, equipment that will be utilized, and the anticipated duration of the work in that area.

12.2 Demolition

The Design-Builder must be responsible for any demolition necessary to fulfill its design.

12.3 Installation

The Design-Builder provided schedule must include detailed activities for the installation of all work onsite.

12.4 Inspection and Testing

The Design-Builder is responsible for inspection of all constructed work, verification that manufactured items meet the FAA’s requirements, testing of materials and systems, and maintaining records related to inspection and testing for FAA review and for record.

Location: Galveston, TX

JCN: 21006720

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13. Commissioning The Design-Builder must participate in meetings and work planning sessions related to the commissioning and must be required to coordinate its work with the FAA in order to minimize negative effects on existing in-service operations.

13.1 Work Plan

The Design-Builder must develop for the FAA’s review and approval, a detailed and comprehensive work plan and must coordinate with the FAA and other contractors or consultants during the development and execution of the work plan

At a minimum, the work plan must address the following:

• Impacts to other facilities, systems, and operations

• Testing and commissioning activities

• Operations and maintenance requirements

Further, the work plan must include of narrative and schedule information including charts that identify, by name, the members of each work crew and the shift starting and ending times. The schedule for the commissioning must be in daily increments and clearly identify all elements of the scope of work.

The plan must identify any Design-Builder required outages and measures for coordinating those requirements with the FAA.

The work plan must be submitted to the FAA a minimum of 60 days prior to the planned work.

13.2 Meetings

The Design-Builder must participate in weekly meetings related to the commissioning beginning 30 days prior to the anticipated commissioning date.

During the commissioning itself, meetings will be held at specified intervals to report on the progress and allow monitoring by the FAA.

14. Hand-over

14.1 Training

The Design-Builder must hold a minimum of two training sessions for FAA’s staff.

The Design-Builder must provide an outline of the training (curriculum, goals and duration) for FAA’s review and comment at least 60 days before training will begin.

The FAA ’s representative and other OEM approved representatives must be made available to conduct the training sessions.

14.2 Handover Information

The Design-Builder must provide a handover book based to include the following items:

• O&M Manuals – 3 sets bound in 3 ring binders

• Start up, operating sequences, recommended spare parts, materials lists, and warranties – 3 sets bound in 3 ring binders

• Training certificates

• Spare Parts inventory

• As-built drawings, calculations, and specifications – 3 sets bond paper bound

• As-built drawings – 3 electronic sets in AutoCad format

• Support Equipment

• Special Tools

• Preventative maintenance schedule

• 5 yr extended warranty and maintenance provision

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15. Project Completion

Final acceptance will be upon completion of all elements of the work including training, handover book, closure of punch-list items, and other items identified in this scope of work and the Subcontract.

16. Administrative Scope

The Design-Builder has some administrative obligations which may not have been addressed elsewhere this section is intended to identify the major administrative scope items.

16.1 Request for Information (RFI)

The Design-Builder is responsible for answering its FAA’s construction questions regarding its design. If the Design-Builder has questions regarding FAA‘s supplied documents or interpretation of FAA provided information, it may submit a written RFI.

If at all possible, the RFI must include the Design-Builder’s suggested resolution. The FAA will respond to requests identified as “RFI” within 10 business days.

End of Scope of Work