GISD - New Building Low Voltage 2019 - 02 - Attachment A1 - Project Description and Specifications.pdf

Request for Proposal – GISD Elms Road Low Voltage and AV

Equipment Responses due Friday, May 31, 2019 at 11:00 A.M.

1 – Project Overview

Genesee Intermediate School District is seeking low voltage cabling for a new building at at 2033 Elms

Road Swartz Creek, MI 48473. The low voltage cabling includes CAT6 and Audio/Video Cabling throughout the building.

A recommended pre-bid walkthrough will take place on Monday, May 20, 2019 at 10:00 A.M. at 2033

Elms Road Swartz Creek, MI 48473.

2 – Vendor Bid Obligations

Vendors shall provide completed attachment B1 Bid Form. Any product or service not specifically requested but necessary to complete the proposed requirements and installation, should be included in the submitted proposal. GISD reserves the right to disqualify bids or make no award for failure to comply with completion of the summary document, ability to meet the requirements or for any other reason, and to accept or decline any or all parts of proposal. Please see Instructions to Bidders document for bid instructions.

3 – Requirements

The proposed solution will be for low voltage network and audio/video cabling and related equipment.

Vendors can bid on any section of the RFP. Genesee ISD reserves the right to award mul tiple sections to different vendors.

The proposed solution must meet the following requirements:

A. Network Cabling

a. Network cabling must be CAT6 or CAT6a. We will also accept an alternate bid for

CAT5e.

b. Include pricing for an additional 10 drops to be used at locations to be determined.

c. See Attachment A2 for network drop locations.

B. Network Closet (MDF)

a. Located on the second floor.

b. Provide patch panels and 2U horizontal and vertical cable management for new 48U network rack.

c. Provide 2x blue bootless snagless patch cables for each network drop. The make up of the patch cables should be as follows:

i. 50% 3’ cables

ii. 30% 5’ cables

iii. 10% 7’ cables

iv. 10% 10’ cables

v. Also provide these additional patch cables

1. 5x 25’ blue bootless snagless patch cables.

2. 10x 3’ green bootless snagless patch cables for wireless

3. 10x 5’ green bootless snagless patch cables for wireless

4. 20x 3’ white bootless snagless patch cables for security

5. 20x 5’ white bootless snagless patch cables for security

d. See owner for patch panel, cable management, and network switch layout/design.

e. Wireless AP’s and Security Cameras drop locations must be clearly labeled. They must be terminated consecutively onto the patch panel.

C. Network Cabling Documentation

a. Upon completion, please provide as-builts for all completed cabling in PDF and Visio

Diagrams

b. Provide any warranty information.

c. Provide all test results/certification.

D. Audio/Video Setup for Room 106

a. This room needs to be able to be setup as one large room with both displays showing the same content or split into two different rooms with different content on each screen. See Attachment A2 for room location.

b. Each section of the room will have a location for a projector and motorized screen.

i. Flush Wall Mounted AV Inputs needed in each location.

1. HDMI, VGA, 3.5mm Audio, XLR Input for Microphone

c. The room will be controlled through two individual touch panels located near each projector screen. These will control the individual rooms when split or allow the rooms to be combined. We have an existing room with this functionality in another building.

Please contact Scott Hartman (shartman@geneseeisd.org) if you want to review that setup.

i. Touch panel should power on system and allow users to split room as well as select appropriate inputs and adjust volume.

ii. If the room is combined, the touch panel must allow the users to select from both sets of video inputs in the room.

d. Any hardware for the room can be installed in the room designated as the “AV Closet for Room 106” located to the Northeast of Room 106. Vendor to provide wall mounted rack unit for equipment.

i. Prefer AMX or Crestron equipment for room controls.

ii. Owner will provide two Apple TVs for the room to be installed in the AV Closet.

The Apple TV needs to be setup as a selectable input for both screens.

e. Provide full room audio with that routes audio if room is split.

i. Provide 2 hand held wired microphones and 2 lavalier

f. Vendor to provide installation and training.

E. Audio/Video Cabling for remaining conference rooms

a. There will be several conference rooms in the new location. Some rooms will use a projector Please quote the following for each Projector/TV Location

b. Display – Site will decide which unit to purchase based on room needs.

i. 50-65” TV

ii. Ultrashort Throw Projector with whiteboard

c. Flush Wall Mounted AV Cabling from device to wall location.

i. HDMI, VGA, 3.5mm Audio

d. Vendor to provide installation.

mailto:shartman@geneseeisd.org